Combining the Power of SAP and SharePoint

John Fiske Ingo Heel Bernd Hennicke

SAP Microsoft OpenText

SPC124

Agenda

Combining the Power of SAP & Microsoft Introducing SAP Content Management for

SharePoint Product Demonstration Strengthening SharePoint with SAP Understanding the SAP:OpenText

Partnership Q&A

Combining the Power of SAP & Microsoft3 Current Methods

SAP BI Connector Duet Enterprise for Microsoft SharePoint and SAP

SAP NetWeaver Gateway productivity accelerator for Microsoft

Synch enterprise data between SAP BI and Microsoft ExcelExample use case: Leverage Excel to perform one-time analysis on SAP BI reporting data

Present SAP transactional data in SharePoint UIs

Example use case: present SAP leave request/approval in SharePoint

Update and analyze SAP data from within Microsoft OfficeExample use case: include SAP purchase data in SharePoint collaboration process

These products integrate structured data – what about unstructured

enterprise content?

Why Connect SharePoint Content to Processes?Collaborate in Context with SAP

(e.g. FI/CO, MM, HCM, SRM, CRM)

SAP-run Business Processes

Create/Capture

Review/Collaborate

Access/Distribute

Preserve/Destroy

Store/Secure

Increase SharePoint Efficiency/Functionality

Give SharePoint users access to SAP data and related unstructured content and enable them to perform simple process steps

Improve SAP Process Efficiency

Let SAP users easily find, add or edit SharePoint content from within a business process (e.g. work orders, maintenance manuals, regulatory submissions, etc..)

Strengthen Governance and Compliance

As part of the leading system of record, SAP-relevant content needs to be managed with equivalent control

– Integrated, centrally-managed access controls

– Records management (physical and digital) integrated with content/ data retention policies

– Complete data and content archiving

Today SAP and OpenText Announce a New Solution Integrating The Three Platforms

The world’s market-leading collaboration

platform

SharePoint

Extended ECM

The world’s market-leading enterprise content management

system

Business SuiteThe world’s market

leading process engine

SAP Content Management for

Microsoft SharePoint by

OpenText

What Does Content Management for SharePoint Do?Integrates SharePoint content with SAP Objects, and makes it available through multiple UIs

Presents SAP-related content and data in a SharePoint UI

Archives SharePoint content and places under enterprise retention management controls

Restricts site proliferation

Improves Collaboration and Process Efficiency

Extends Control and Governance

Improving Process Efficiency: SharePoint User Interface for SAP Business Workspaces

Business Workspace content displayed in Enterprise Library

Web Part

Link to SAP GUI, Business Relationships, Recent Changes displayed in

Widget Web Part

SAP metadata information displayed in Widget Web Part

Improving Process Efficiency: SharePoint Content Available in SAP Workspaces

SAP Business

Workspace

SAP Business

Workspace

SharePoint

SAP GUI and SAP NW BC

SAP NetWeaver® Portal SAP CRM and SAP SRM

MS Windows Explorer

MS Outlook and MS Office

Extending Governance and Control of SharePoint Documents and Sites

• Manual or automatic classification

• Search/Browse for Records in SharePoint and other UIs

• Physical Records Management• Legal holds• Integrate with SAP ILM to put

SAP data under same retention rules.

• DoD 5015.2 and VERS certified

Records Management

• Interactive/profile based Site Archiving

• Archiving Microsoft SharePoint lists

Site Controls

• Archive SharePoint documents/ sites/lists

• Leverage SAP data and content archiving in same repository

• Synced Copy Archiving• Content Type Mapping• Permission Synchronization• Link Management

Archiving

Case Study:

Solution and Benefits• Improve access and remove information silos

(e.g., by linking customer relationship management to work orders)

• Align information management with business programs and processes

• Effect significant behavioral and cultural change within the organization, resulting from more resource-efficient information management

• Reduce regulatory risk with a single point of truth for documentation history, versioning and audit trails

• Implement corporate retention, archive and disposal policies and corporate naming standards in support of compliance

• Anglian Water is saving 4,500 hours of work time for its employees per week through improved maintenance and material management processes

Link to Case Study

SAP, Microsoft and OpenText at Anglian Water• Anglian Water had disparate information

systems to manage asset documentation.

• SAP, OpenText and Microsoft teamed up to deliver a solution to connect business data, process and content and integrate SAP Plant Maintenance with SharePoint

• Deployed over 5,500 seats in the past 2+ years for internal and external usersMarquee Clients in North

America

Anglian Water: Work Order Management

Product Demonstration

Pain when SharePoint is not SAP enabledReduced business process efficiency

Increased legal and compliance risk

Finance

Customer Service & Support

Legal

Asset Management

ProductionHR

Sales &Marketing

Often unclear if SAP related content is up to date; danger of content duplication

Content related to SAP processes filed in SharePoint without business context information

SAP related content not retained for legally required duration, or kept too long

Inability to find such content amongst growing volume of overall SharePoint content

SAP GUI users have no access to content filed in SharePoint

Business context information often added manually, getting out of sync with SAP metadata

Pain when SAP is not SharePoint enabledIncreased legal and compliance risk

Lack of business context

Finance

Customer Service & Support

Legal

Asset Management

ProductionHR

Sales &Marketing

No insights of SAP users into unstructured information, no single version of the truth

ERP data underutilized; not leveraging investment = unstructured collaboration processes

Lack of auditability and business insight

Enterprise Search issues, which repository holds related content

Data without content hinders eDiscovery processes

SAP data not used in context with unstructured information

Takeaway for Microsoft SharePoint CustomersToday’s announcement makes SharePoint even stronger!• Integration with SAP data/process controls makes

SharePoint an even more flexible, powerful and valuable platform

• Integration with SAP and OpenText governance embeds SharePoint into system of record

• Microsoft/SAP/OpenText partnership ensures solution is future-proof - as SAP and SharePoint evolve, systems will continue to interoperate

How Does the SAP OpenText Partnership Work?

Customer

Integrated

Customer

Support

Jointly Aligned Advice

Extensive

Product Testing

Comprehensive Set of Best-in-Class

ECM Solutions

SAP ECM Suite by OpenText

ArchivingSecure, compliant, cost-efficient storage of information

Document Access360 degree information access

Employee File Mgmt

Automate HR File

administration and enable self

service scenarios

Invoice Management

and OCR

Minimize data capture effort and human intervention

Streamline accounts payable

processes

Extended ECM

Best-of-breed ECM with

unique SAP integration and

process support.

Enterprise Records

Management

Travel Receipts

Mgmt & OCR

Automate receipt handling and streamline

expense management

process

Digital Asset Management

Optimized management of

rich media assets

Integrate media into marketing communication

s

Document Presentment

Automate document

generation and personalization

(e.g. billing)

Content Management

for SharePoint

Collaborate and work with SAP related content

in Microsoft SharePoint.

Information Governance for

SharePoint Content, DoD 5015.2 and

VERS certified Records

Management

Portal Site & Portal

Content Management

Powerful Intranet/ Extranet,

document Mgt, collaboration, authoring and

publishing embedded into SAP NetWeaver

Portal and Enterprise

Workspaces

Horizontal Platform ProductsLOB specific Solutions

Document Presentment

add on

Business Correspondenc

e

7 8

Joint Development with SAP and OpenTextAligned with SAP Product RoadmapAligned with SharePoint Product RoadmapTested and certified to comply with 16 SAP

architectural standardsPart of complete portfolio of ECM solutions

– the SAP ECM Suite by OpenTextSold and supported by SAP

SAP, Microsoft & OpenText – Strategic Partners

More Information Online and In-PersonFollow Up Webinar - 3/26 at 2:00 ET (recording available later)

SAP User Groups, ASUG April 8, DSAG TBD

Triumvirate Tour (Microsoft, SAP, OpenText co-presenting) US - West Coast: San Diego 3/11, Mt View 3/13, Bellevue 4/3US - East Coast: Malvern 3/20, Atlanta 4/14EMEA - London 3/11, Munich 3/18, Eindhoven 3/20, Stockholm 3/25APJ - Singapore 2/25, Sydney 2/27

SAP Sapphire: June 3-5, Orlando 

Questions?

www.opentext.com/powerof3

www.opentext.com/powerof3

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