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SAINT SYLVESTER SCHOOL

ANNUAL SCHOOL PARENTS MEETING

March 28, 2012

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WELCOME

Opening Prayer Remarks

– Father John– Mr. Mark Grgurich

Saint Sylvester School Annual Parent’s Meeting

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SIGNIFICANT ACCOMPLISHMENTS PARENT INVOLVEMENT

PASTOR SUPPORT

PARISH SUPPORT

FUNDRAISING

10 YEARS OF FINANCIAL STABILITY

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MIDDLE STATES UPDATE Middle States Report – November

2011

Visiting Team – December 2011

Final Report – January 2012

Reaccreditation – April/May 2012

Middle States Report (available on the School Website)

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SIGNIFICANT ACCOMPLISHMENTS ACADEMIC

Terra Nova Scores – April 2012Math Program – Simple Solutions - SummerScience Program – Science FairReading Program – Accelerated Reader

EXTRA CURRICULARStudent Council Fine Arts ProgramForensics Team Science OlympiadAdopt –a-Grandparent – Sr. Rosemary Chess Club Lego Robotics CampFriendship ClubFairchild Challenge – Science & Ecology (Multidisciplinary program – incorporates all areas of the curriculum)

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SIGNIFICANT ACCOMPLISHMENTS ATHLETIC

– THRIVING SPORTS PROGRAM BASKETBALL, VOLLEYBALL, CROSS COUNTRY,

TRACK, SOCCER, CHEERLEADING– ORGANIZED APPROACH– STRONG TEAM SUPPORT (FANS)– SUCCESSFUL PROGRAMS

PLAY IN A CHRISTLIKE MANNER, TEAM SPIRIT, FRIENDSHIP BUILDING, WINNING SEASONS

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SIGNIFICANT ACCOMPLISHMENTS FACILITIES & EQUIPMENT

– Computer Lab Updates Continue– Kingsoft Software Update - Microsoft– SMART Technology Installed– 2nd Floor Renovation– Lunch Program Overhauled– New Cafeteria Equipment– Changed Table Arrangement

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FINANCE COMMITTEE PRESENTATION DISCUSS SCHOOL FINANCES DISCUSS OUR PROGRESS OVER THE PAST

SEVERAL YEARS DISCUSS OUR HIGH IMPACT OPPORTUNITIES ENLIST YOUR SUPPORT

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WHERE DOES THE MONEY GO? COST PER STUDENT – $4,800 86% - SALARIES AND BENEFITS 5% - UTILITIES 3% - INSURANCE 6% - OTHER OPERATING COSTS

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SALARIES AND BENEFITS 86% SALARY AND BENEFIT LEVELS

– SET THRU DIOCESAN/UNION NEGOTIATIONS

– PARISH INFLUENCE: INDIRECT STAFFING LEVELS

– PARISH INFLUENCE: DIRECT– SET BY SCHOOL ADMINISTRATION– BASED ON ENROLLMENT– OPPORTUNITIES FOR SAVINGS: LIMITED

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UTILITIES 5% PRIMARY INFLUENCES

– WEATHER– COMMODITY SUPPLY LEVELS

USAGE – RELATIVELY CONSTANT OPPORTUNITIES FOR SAVINGS

– PRICE NEGOTIATION– CONSERVATION EFFORTS– BUILDING MAINTENANCE / UPKEEP

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INSURANCE3% SET THRU DIOCESAN NEGOTIATION PARISH INFLUENCE – INDIRECT COST – RELATIVELY CONSTANT OPPORTUNITY FOR SAVINGS – LIMITED

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OTHER OPERATING COSTS 6% TRANSPORTATION MATERIALS AND SUPPLIES

– INSTRUCTIONAL– CLEANING

ROUTINE REPAIRS AND UPKEEP FIXED AND VARIABLE OPPORTUNITIES FOR SAVINGS

– LIMITED TO REPAIRS AND UPKEEP

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SCHOOL EXPENSES SUMMARY

SCHOOL HAS LIMITED CONTROL OF NEARLY 95% OF ITS EXPENSES

DISCRETIONARY SPENDING IS LIMITED

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WHERE DOES THE MONEY COME FROM? SCHOOL REVENUES – DIOCESAN

GUIDELINES– 60% - TUITION– 25% - PARISH SUBSIDY – 10 % - FUNDRAISING– 5% - OTHER

NONCOMPLIANCE IS PENALIZED COMPLIANCE IS REWARDED

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TUITION60% DIOCESAN GUIDELINE

– ONE CHILD – COST PER STUDENT ($4,800)

– 2 CHILDREN – 1-1/2 X COST PER STUDENT

– 3+ CHILDREN – 1-3/4 X COST PER STUDENT

– COMPLIANCE IS REWARDED– PROGRESS TOWARD COMPLIANCE

ACHIEVED EACH YEAR

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OUR 2003-04 TUITION CHALLENGE INCREASE (DIOCESAN) TUITION – SIGNIFICANTLY INCREASE TUITION ASSISTANCE - SIGNIFICANTLY LIMIT (PARENT) TUITION INCREASE INTRODUCE SCRIP PROGRAM MAINTAIN/INCREASE ENROLLMENT

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PLAN REMAINS THE SAME INCREASE / MAINTAIN (DIOCESAN) TUITION INCREASE / MAINTAIN TUITION ASSISTANCE LIMIT (PARENT) TUITION INCREASE INCREASE SCRIP PROGRAM USE MAINTAIN/INCREASE ENROLLMENT

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BISHOPS EDUCTION FUND (BEF) DIOCESAN TUITION ASSISTANCE

– THE DIOCESE HAS A BUDGET FOR IT ELIGIBILITY IS GENEROUSLY DEFINED

– $72,000 + $12,000 FOR EACH DEPENDENT CHILD

– FAMILY OF 3: $84,000– FAMILY OF 4: $96,000– FAMILY OF 5: $108,000– FAMILY OF 6: $120,000

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RESULTS - BEF

2003/04 $ 8,300 2004/05 $ 7,900 2005/06 $ 8,150 2006/07 $14,500 2007/08 $15,600 2008/09 $18,750 2009/10 $24,400 2010/11 $16,700 2011/12 $12,900 2012/13 TBD

> $127,000

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THE SCHOLASTIC OPPORTUNITY SCHOLARSHIP FUND (SOS)

RECEIVES CONTRIBUTIONS AND DISTRIBUTES THEM TO PARISH SCHOOLS

CONTRIBUTING CORPORATIONS GET A CREDIT AGAINST THEIR PA TAXES AND KEEP TAX DOLLARS IN THE COMMUNITY

COST:– C CORPORATIONS – VIRTUALLY NOTHING– S CORPORATIONS – LESS THAN 10 CENTS ON THE

DOLLAR FOR MOST

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RESULTS - SOS

2002/03 $ 4,500 2003/04 $30,043 2004/05 $85,609 2005/06 $77,944 2006/07 $46,666 2007/08 $70,475 2008/09 $79,050 2009/10 $74,950 2010/11 $60,150 2011/12 $46,450 2012/13 TBD

> $575,000

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PARISH TUITION ASSISTANCE ASSISTANCE AT PASTOR’S DISCRETION ANGEL FUND LIMITED TO THOSE THAT

APPLY FOR DIOCESAN ASSISTANCE SOURCES OF PARISH ANGEL FUNDS

– SCRIP PROGRAM (PARISH SHARE)– MARKET DAY– ANNUAL FAMILY BINGO– OTHER CONTRIBUTIONS

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TUITION SUMMARY

DIOCESAN TUITION

COST PERSTUDENT 1

STUDENTS 2 3+

2007-08 4,200 3,300 4,500 5,300

2008-09 4,300 3,650 4,950 5,9502009-10 4,200 3,800 5,150 6,2002010-11 5,000 4,000 5,400 6,5002011-12 5,100 4,100 5,500 6,6002012-13 4,800 4,250 5,700 6,825

Does not reflect application of aid from BEF, SOS or Angel fund

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PARISH SUBSIDY – 25%

COMPLIANT WITH DIOCESAN GUIDELINES– HIGHER SOS– HIGHER BEF– HIGHER DIOCESAN SUBSIDY– POSITIVE IMPACT WITH INCREASED

OFFERTORY CAMPAIGN PARISH INFLUENCE – DIRECT &

SIGNIFICANT

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OTHER – 5%

DIOCESAN SUBSIDY RESIDENCE RENTAL INCOME GREATER CONTRIBUTIONS FROM

OTHER FUNDING SOURCES– WE NEED A VOLUNTEER GRANT

WRITER PARISH INFLUENCE

– DIRECT & SIGNIFICANT

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WHAT YOU CAN DO TO HELP FILL OUT THE DIOCESAN TUITION

ASSISTANCE APPLICATIONS REFER LOCAL BUSINESSES INTERESTED

IN SOS PROGRAM BE AN ADVOCATE – RECRUIT NEW

STUDENTS PARTICIPATE IN THE SCRIP PROGRAM PARTICIPATE IN THE MARKET DAY

PROGRAM

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FUNDRAISING – 10%

A ST. SYLVESTER SUCCESS STORY GOAL – $100,000+

– SUPER BINGO– SILENT AUCTION– MONTE CARLO– MANY OTHER

PARISH INFLUENCE – DIRECT & SIGNIFICANT

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WHAT WE CAN DO BETTER

SCRIP PROGRAM– 100% PARTICIPATION NEEDED– APPROACHING 50% PARTICIPATION

LAST YEAR AT 33%

OPPORTUNITIES– GROCERIES– DEPARTMENT STORES– DRUG STORES

– VACATIONS– DINING OUT– CORPORATE

GIFT PROGRAMS

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SCRIP PROGRAM IMPACT

50% OF ALL SCRIP CREDITS FUELS OUR ANGEL FUND

SCRIP CREDITS ARE IN REAL DOLLARS SCRIP CREDITS REDUCE YOUR ANNUAL OUT

OF POCKET TUITION COSTS CREDITS ARE POSTED AGAINST YOUR

OUTSTANDING TUITION BALANCE EACH QUARTER

EACH FAMILY HAS THE ABILITY TO EARN UNLIMITED CREDIT TOWARDS THEIR TUITION

SCRIP PROGRAM 2011-2012

Addition of SCRIP availability to alumni at Seton LaSalle resulted in almost $1,000 credited to our Angel Fund.

Increased availability of Scrip to both school parents and parishioners

New retailers in stock include Dick’s, Target, Omaha Steaks

Please complete Scrip survey Saint Sylvester School Where all the pieces come together 32

FUNDRAISING PROGRAM NEW PROGRAM ROLLED OUT 2011-2012 GAME PLAN TO INCREASE EFFORT IN OUR

VOLUNTEER COMMITMENT EACH FAMILY REQUIRED TO EARN 1,000

FUNDRAISING POINTS FOR THE 2011-2012 SCHOOL YEAR BASED ON ENROLLMENT

FUNDRAISING IS THE KEY TO OUR SUCCESS…

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POINT EARNING OPPORTUNITIES

VOLUNTEER HOUR OPPORTUNITIES Children’s Festival - 5 points per hour Family Bingo - 5 points per hour School Hosted Brunches - 5 points per

hour Lunch Duty -8 points per hour (after

required 9 are fulfilled) Scrip sales at mass and school Monte Carlo, Spring Spectacular, Super

Bingo-5 points per hour

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POINT EARNING OPPORTUNITIES

SCRIP and MARKET DAY1 point for every dollar credited towards Angel

Fund VOLUNTEER HOURS

5 points for every hour of volunteering at a fund raiser FOOTBALL MANIA

10 points credited for every ticket sold SUPER BOWL MANIA

5 Points for every ticket sold MONETARY and GIFT CARD DONATIONS for

EVENTSPoints per dollar credit 35

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FUNDRAISING PROGRAM

Where do we stand?

31% of families are at or over assessment

10% of our families are 75%+ towards goal

15% of our families are 50%+ towards goal

THANK YOU!

FUNDS RAISED YTD

Activities Committee $23,875Sarris, Brunches, Santa’s Workshop

General Fund $61,007Monte Carlo, Football and Super Bowl Mania, Super Bingo, Calendar Party, Ladies Afternoon Out, Ultimate Fan Frenzy and Spring Spectacular

Angel Fund $ 25,550 * Scrip and Market Day *Through 12/2011 Saint Sylvester School Where all the pieces come together 37

FUNDRAISING2012-2013

Our goal:

$100,000 in general fund raising $30,000 in Scrip and Market Day Angel Fund credit Saint Sylvester School Where all the pieces come together 38

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WHAT YOU CAN DO

GET INVOLVED!Fundraising needs time and talent for success

SUPPORT CURRENT SUCCESSFUL EFFORTS– SUPER BINGO; SPRING

SPECTACULAR/SILENT AUCTION; MONTE CARLO NIGHT

BRING NEW IDEAS TO THE TABLEFootball Mania, Monthly Sarris Candy Bar Sales, Ultimate Fan Frenzy, etc…

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OUR 2012-13 CHALLENGE

LIMIT (PARENT) TUITION INCREASE PREPARE FOR INCREASED ENROLLMENT

– CAPITAL SPENDING: DESKS AND CHAIRS, EQUIPMENT, WINDOWS

INCREASE TUITION ASSISTANCE– 100% PARTICIPATION IN APPLICATIONS – SUSTAIN SOS > $50,000 PER YEAR

INCREASE SCRIP PROGRAM TO $60,000 total 100% ENGAGEMENT IN FUND RAISING CONTINUE FINANCIAL STRENGTH OF THE SCHOOL MAINTAIN COMPLIANCE WITH DIOCESAN POLICIES

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CONCLUSION

FUTURE OF THE SCHOOL IS IN THE HANDS OF PEOPLE IN THIS ROOM

CONTINUES TO LOOK BRIGHTER EACH YEAR

BE AN ADVOCATE BE POSITIVE AND SPREAD THE GOOD

NEWS FIND YOUR NICHE AND PITCH IN