Safe System of Work

Generic Refurbishment/Shop Refit of Retail Unit

In the event of an incident to ensure that the “eIRF” is correctly routed, please fill in the box below:

Directorate Commercial Development

Head of Programme Nigel Evans

Project Starbucks Brixton

Incident Reviewer Roger Skeats-Health & Safety Manager-TFL

The responsibility for the health, safety and environmental aspects of the contract works rests fully and unreservedly with the Contractor. The acceptance of this method statement by the TFL project team/representatives and involvement in environmental/safety studies or audits, does not in any way absolve the Contractor from that responsibility, nor is it intended to confirm or suggest that the Contractor fully meets the statutory requirements.

Safe System of Work

Generic Fit out Safe System of WorkSignature Date

Prepared by A AnotherMM Ltd – Senior Project Manager

Checked by A AnotherM&M Ltd – Construction Manager

Checked by CDM Co-0rdinatorTBC

Checked by A AnotherClient Reprentative

Approved by

A AnotherHealth & Safety Manager

Document History

Revision Date Summary of changes

Tender 28/07/14 First Draft

1 22/08/14 LUL Comments

PROJECT OVERVIEW.

The install of a new News Agency Retail outlet and rear office area into a vacant retail unit within the main concourse area of the Broadway Ticket Hall in St James underground station.

The unit has already undergone works by TFL contractors and is being handed to Client in a ‘stripped’ condition in readiness for fitout. The existing TFL Hoarding will remain in-situ for the duration of the fit out.

TFL works to coincide at the same time as WHSmith works;- New sprinkler system New Fire Alarm system New shopfront

The project will be managed in the spirit of CDM Regulations with A Another acting as Principal Contractor. With TFL contractors as subcontractors working under TFL & A Another site rules. Close cooperation required from all contractors involved to ensure safe undertaking of the project.

WHSmith works include Install electrical small power & lighting. Install HVAC Install dividing FR stud partition wall. Install ceramic tile floor Install suspended ceiling Install wall shelving sales system Install mid-floor shelving sales system Install manned sales counter with tills. Install plumbing & drainage for Costa Coffee machine (by others). Install cold drinks/food chillers (integral condensers). Install internal & external WHSmith signage Minor Plumbing Works

TABLE OF CONTENTSAbout this Document..........................................................................................................................4

1 Work Details................................................................................................................................41.1 Description of Work..............................................................................................................41.2 Duration of Works...............................................................................................................101.3 Working Hours....................................................................................................................111.4 Control of Activity Risks......................................................................................................111.5 Resources..........................................................................................................................221.6 Permits & Licences.............................................................................................................241.7 Waste.................................................................................................................................25

2 Site Details................................................................................................................................252.1 Access & Egress................................................................................................................252.2 Site Layout..........................................................................................................................252.3 Interfaces............................................................................................................................252.4 Control Site Risks...............................................................................................................262.5 Protection...........................................................................................................................262.6 Isolations............................................................................................................................262.7 Communication & Contact Details......................................................................................272.8 Emergency Arrangements..................................................................................................272.9 Welfare...............................................................................................................................28

3 Briefing & Reporting..................................................................................................................283.1 Briefing Arrangements........................................................................................................283.2 Reporting Accidents and Incidents.....................................................................................29

4 Appendix....................................................................................................................................304.1 Appendix A: Station Layout................................................................................................314.2 Appendix B: Manual Handling Assessment.......................................................................324.3 Appendix C: COSHH Assessments...................................................................................344.4 Appendix D: Task Briefings................................................................................................35

About this DocumentThis Safe System of Work (SSoW) is to out line The Premises Works for the conversion of exiting assets into new retail uits and upgrade of existing toilets at Canary Wharf Station.

The SSoW is produced in conjunction with a Task Briefing Sheet. The Task Briefing Sheet is based on/driven by the SSoW and there are several Task Briefing Sheets for each SSoW. To elaborate:

Safe System of Work: A SSoW is produced for a ‘work/activity’ package. What activities are included in a package needs to be decided on a job by job basis – for example, a SSoW could be produced per trade (e.g. demolition, piling, lift installation) or per area (if very independent works).

Task Briefing Sheet: Task Briefing Sheets are written for the workforce. There should be a Task Briefing Sheet for each activity in the SSoW (e.g. tiling). The idea is that Task Briefing Sheets capture today’s activity, the risks specific to this activity, the site where the works are to be carried out, and the site specific risks and controls. There is a sign off sheet to record the briefings, and evidence understanding of the brief for the workforce to sign.

All materials plant and equipment are to be fixed/installed/applied/used in accordance with the manufacturers guidelines/recommendations, together with drawings, materials, workmanship specifications

Risk assesments applicable to each trade activity during the refurbishment process are to be constantly reviewed and revised prior or upon the discovery of any additional potential hazards. All operatives if unsure of the hazards of the work during the progress of the work activity must stop work report any un-forseen hazards not listed on the current project risk assessments to the site manager whereby the current risk assessments can be reviewed & revised accordingly by the site manager or the duly appointed risk assesor.

1 Work Details

1.1 Description of WorkThis document has been produced to detail the Safe System of Work that will be adhered to during the Works for the refreshment of exiting assets into new retail units and upgrade of existing toilets at Canary Wharf Station.

The project scope of works is to carry out the change of use of use of the property from both commercial and LUL operational commercial activities. Currently there and existing retail outlet and POMS Room.

The scope is to turn the POMS Room and existing small retail unit in to one retail unit for the purpose of selling newspapers,magazines, soft fdrinks, sandwiches, souviniers

All works will be carried out behind hoarding to minimamise impact with the staion staff, operations or members of the public.

There will be no track or train interface required during the project life cycle.

http://intranet.mr.int/llapps-ll_display_doc?llpos=300156508&llvol=-2000

The work comprises of:

Install electrical small power & lighting Install HVAC Install Stud Wall Partitions Install ceramic floor tiles Install suspended Ceiling. Install wall shelving sales systemInstall mid floor shelving system Install manned sales counter with tills. Install plumbing and drainage Costa Coffee machine (by others) Install Cold Drinks/Food Chillers. ( Integral Condensers) Install Internal External signage. Minor Plumbing Works

The following issues will be considered as a minimum for a safe system of work:

Setting up a safe system of works as described in the SSoW document for the works.

Check available service drawings prior to starting on site. Visual and scanner survey for existing services prior to demolition. Manual handling procedures. Trace and identify current services prior to cutting off / removal. All structural works to be supervised by Temporary Works Co-ordinator. All structural works to the premises must be agreed with Building Control prior

to commencement of the works

Permit to cut/dig and hot works permit

This SSoW will be used to coordinate the safety related actions of the Management, Site Supervision and Employees. A Another Ltd Site Manager will be responsible for the implementation on site.

General

Prior to drilling or breaking out any existing structures any available service drawings will have been checked. A visual survey of the area will be carried out for existing services. Following the visual survey the area will be surveyed for hidden services by a certificated operator using a Calibrated RD4000/RD8000 scanner. The results of the surveys will be recorded on a D&D Rail Permit to Dig/Drill which will be retained in the site file for reference and audit purposes. If any services are identified holes will be located so as to avoid them. If it is not possible to avoid the services no work will be carried out and instruction will be sought from LUL.

Areas where mixing of cement is to be carried out will be covered using LUL approved fire rated sheeting to protect the floor from any spillage. Spillages will be cleaned up immediately and bagged for removal from site. All staff handling cement shall wear appropriate PPE

Works at high level will carried out off of a mobile scaffold tower erected by a PASMA certified operative.

At the end of each shift the work area will be cleared of all plant, materials and waste. This will be cleaned as necessary and checked by the Station Supervisor prior to hand back.

Finally we will carry out a full builders clean to all areas as directed by the client.

Delivery of materials and equipment

Deliveries will be made during engineering hours to the station entrance. A lookout shall be appointed to supervise vehicle and pedestrian movements.Materials and equipment will be transported into the worksite areas using trolleys and manual handling, as applicable. It is envisaged that the use of lifts and or escalatoers will be used to transport plant and materials to the work location. A movement of materials licence will be applied for to enable this.Waste will be double bagged for removal from site at the end of the shift. Waste will be removed following the reverse of the above routes. There will be an L&E operative provided and wil be on the diamond at all times, all operatives moving materials will follow the MOM guildlines and maintain 3 points of contact at all times, items longer than 2m will be carried by 2 people.

All A Another operatives have Manual handling training.

Working at Height

Where access to height is required this will be from a mobile scaffold tower which will be erected by a PASMA certificated operative or from podium steps. Towers will be fitted with handrails and toe boards. Outriggers will be used where appropriate in accordance with the manufacturer’s recommendations based on tower height. Scaff tags will be displayed. The SPC will complete a D&D Rail Permit to Work at height prior to work commencing. All permits will be signed off by the LUL CSM or CM

In areas where towers or podium steps cannot be used safely due to space restrictions, steps will be used.

Steps will be footed by a second operative at all times whilst maintaining 3 points of contact.

Locating Existing ServicesPrior to drilling of existing structures, service drawings, (if available), will have been checked. A visual survey of the area will be carried out to locate existing services. Following the visual survey the area will then be scanned for hidden services by a certificated operator using a Calibrated RD4000/RD8000 scanner.

The results of the survey will be recorded on a DDR Permit to Dig/Drill which will be retained in the site file for reference and audit purposes. If any visual or hidden

services are identified, then location of either proposed drill holes or excavations will be relocated so as to avoid them.

If relocation is not possible then no work will be carried out and further instruction will be sought from LUL.

Trace and Tag existing services.

All existing drainage and water services will be traced and tagged to identify consequence of cutting / capping off. This will eliminate any unnecessary in convenience to other users on the station complex.

Cutting / Capping of services.

All water pipes will be traced back beyond the work area to identify a suitable cutting and capping area. If this is in the form of an existing stop cock this will be utilised. In the event that this cannot be possible then the use of freeze kits will be adopted to cut and capp water services.

Drainage will be traced back also to establish other areas that may be affected during the works. i.e from another level above the work site etc.

All of the tracing and tagging will take place proir to any cutting or capping off. If it is found that other areas of the station will be affected during this work then this will be brought to the LUL Project managers attention and a work sequence will be agreed prior to commencement.

Installation of new self leveling compound

Once the existing floor is uplifted the concrete subfloor will be prepared to receive latex and new ceramic tile finish. The subfloor will be swept thoroughly to ensure it is clean and free of any barrier materials such as dust, oil grease etc. ( priming will be deemed necessary only on floors which are very porous or where specified by the latex manufacturer). Latex powder and latex liquid will be blended in the appropriate quantities ( as recommended by the manufacturer) with a small hand whisk until a smooth lump free mortar is achieved. The mortar will be poured into position and spread with a trowel to the required thickness with a smooth finish. Working to a grid of bays this procedure will be repeated until the whole area is covered. On completion, the floor should be protected from foot traffic until the compound has hardened and dried.

Installation of Ceramic Tiles

Mix Approximately 10 liters of Ceramic tile adhesive by method of electric whisk and spread by a solid bed trowel to the sub floor, maintaining a level consistency of adhesive. Lay tiles onto wet adhesive applying slight pressure to ensure full adhesion. Space and level as necessary. Using a manual tile cutter and an electric wet tile cutter, measure and cut tiles where necessary. Once adhesive has set, clean off joints to prepare for grouting. Mix and spread grout evenly across the tile joints

with a rubber float to ensure no air pockets. Clean excess grout off by wet sponge and allow to set before a final clean.

Construction of Dry Wall Partitions

Mark out on floor the sole plate position for wall and any side cheek returns. Using hand saw cut sole plate lengths to required size.

Fix sole plate to floor using 3”x10 screws and size 10 brown rawl plugs with cordless drill/driver.

Plumb up sole plate line to mark head plate position on ceiling soffit above. fix head-plate to ceiling Now that head & sole plates are fixed the vertical uprights are measured, cut

and fixed. Fix plasterboard to one side and fill joints with Gyproc easifill to prepare in

readiness for decoration.

Install 1st & 2nd Fix Joinery

Fix doorframes in metal stud partitions with wood screws having drilled a pilot hole through the stud into the timber stud filler ensuring the doorframe fixing pulls the timber filling tightly into the stud and pulls the stud up tight against the packing. Re-hang door leaves. Check and adjust for correct gaps and operation of seals. Fix loose doorstops after all adjustments. Fit to suit the shape of the door leaf, permit an easy latching action and ensure any seals are in correct contact with the door leaf face. Fill the fitting-in gap to suit fire, smoke or acoustic requirements before fitting architraves. - Gun-applied intumescent mastic suitable for both fire and smokestopping and/or - Intumescent strips (with conventional mastic for smoke). Fix architraves only when any required stopping is complete.

Installation of Suspended Ceiling Grid & Tiles

Towers will be erected to install the new ceilings. Battery operated hand tools will be used for the works.

All personnel to be mindful of LU assets within ceiling void ensuring none affected by WHSmith works.

Locate suitable fixing points on overhead structure to fix suspension wire and fittings.

Install perimeter wall molding. Install fastners & hanger wires from overhead structure. Install main primary support beams. Install secondary support beams. Form square grid across the room area. Install border cross beams to finish grid.

Drop ceiling tiles into place trimming border panels as necessary. Operatives will work from non conductive mobile scaffolding, erected by

trained individuals (PASMA)with guard rails and toe boards to prevent falls.

Electrical Works

Additional power sockets & lighting are required, There is to be no live working isolate local circuit within WH Smith DB (isolations to remain within

Electricians control, they will be locked off and labelled all as MOD 1 and 2 and BS7671)

Set up site with builders temporary power and lighting110volt (this may be carried out by site )

confirm isolations of all 230volt supplies (isolations to remain within Bowers and Barr’s control they will be locked off and labelled All as MOD 1 and 2 and BS7671)There is to be no live working

Install containment (steel tray/trunking/conduit) Any cutting of materials will be carried out using hand tools i.e. hacksaw, side

cutters, any debris will be cleaned up at the time of cutting keeping the work area clean and tidy at all times.

Wire circuits to suit new layout (using LSF FP200 type cables) (first fix) Terminate cables to accessories (Second fix) Carry out all dead tests to comply with BS7671 Energise circuits. Complete Testing and commissioning provide NICEIC certification

Plumbing Works

The retail Unit will be closed for one week while the refreshment work takes place. Mains Water Supply will be isolated wthin the retail unit prior to commencement of the

works. Also ensuring the water supply to the retail unit is not linked to the station supply prior

to commencement of the said work. The existing 15mm copper pipework clips will be unscrewed and saved for furure use. The 15 copper pipework work will be disconnected from the existing sinks/work

counters both hot and cold water together with plastic waste pipes. After the work counters/sink tops have been re-configured the copper pipework clips

are to be re-installed together with plastic waste pipe connections. Isolation/Service Valves to be installed in accordance with service requirements ( each hot & cold water tap termination point).Peglar express copper pipe crimp fittings

are the preferred option as opposed to soldering. Penetrations through walls are to be sleeved and packed with sand and cement

between the external part of the sleeve and the said wall construction. The copper pipework passing through the sleeve will be packed with rockwool/and fire stopped with Hilti fire mastic.

Both hot and cold water pipework will be pressure tested to 5 bar with the use of a test bucket. Certificates will be produced. The guage used will be calibrated and a certificate of calibration will be produced.

The cold water supply will be chlorinated with the use of fernox tablets. Certificate to be issued upon completion of chlorination. BS for Hot and Cold Water Services to be included within this Document by the

contractor.

Decorating

The preparation and decoration of various wall/ceiling/woodwork surfaces to receive paint finish.

Preparation works; segregate the working area using appropriate barriers. Make good plasterboard edges/joints with edge/corner beads, scrim tape,

and application of Gyproc EasiFill joint filler (3 coats typical with fine hand sanding in-between each coat).

Caulking & sealing thin joints where movement can occur (eg. Around door frames/skirting etc…

Brush off all dirt and loose material with a stiff bristle brush. All surface contaminations such as dirt, grease, polish, water soluble

stains, felt tip pen marks, etc., should be removed by washing with a detergent solution, rinsed off with clean water and allowed to dry.

Any holes, cracks or defects to be filled flush with a good quality filler, used in strict accordance with the manufacturer’s instructions.

All substrates should be dry in depth.

Finishing works ;- Application of emulsion/gloss paints

• Apply paint to clean surfaces.• Cover up surrounding areas that may be affected from splash back.• Apply masking tape along edges where needed.

Install Wall Shelving System. Set out for the ‘Versatile’ wall system legs - Fix Versatile Wall System Legs and plumb/line up using the integral

adjustable scissor fixings. Attach the remaining clip-together Versatile metal shelving system (e.g. back

panels, shelving, frieze panels, skirting panels etc…).

Install Mid Floor sales system Service counters, sales gondolas, news cubes, etc… all delivered to site

partially assembled requiring minimal on site finishing. All are free standing on adjustable feet. No fixing to the structure required.

Relocating of tills & rewiring of data circuits

Disconnect and remove EPoS equipment (tills). Install containment & reroute / rewire cat 5e data circuits for new location.

Chiller Install

New chillers are delivered to the retail unit, wheeled into final position and aligned, plugged into power socket and checked for operation.

Window Vinyl

All works on the internal window surfaces. Remove existing vinyl on interior of glass within store with scrappers (dry) and replace with new pre-printed and prepared vinyl graphics

External Works

External works (fascia signage) behind existing hoarding. Access via mobile tower erected by PASMA trained operative..

Signage Installation

Access to the high level installation site is by the use of portable scaffold The fitter will secure the high level installation using chapter with

barriers as deemed appropriate. By the use of location drawings, the fitter will fit letters using appropriate

size fixings, taking into account the size and weight of the sign. Using kinetic lifting techniques the fitters will lift and position the letters and

fully secure using positive fixings. The sign work is then cleaned as required leaving safe and secure. The working area is cleaned and all installation debris / access equipment

returned to the Company vehicle. On completion of the project the fitters will contact site security and confirm the

job is complete and that they will be leaving site.

1.2 Duration of WorksIt is envisaged that works will be completed in 9 weeks.

1.3 Working HoursWorks are planned to be carried out during Traffic Hours behind the hoardings. Certain activities i.e. deliveries and removal of spoil will be carried out during Engineering Hours.

This site will be 24 working, excact hours to be confirmed

1.4 Control of Activity RisksAsbestos registers will be consulted to confirm that there is none present in the working areas prior to commencement of works.

Noise and Hand Arm Vibration will be monitored and recorded by the SPC. A table of frequently used plant is included in the site files for use on site.

At the station entrance and muster points noise will be controlled so as to minimise the inconvenience to neighbours. Noise and vibration will be fully risk assessed and the control measures implemented.

All works will be carried out in accordance with The Control of Vibration at Work Regulations 2005 and The Control of Noise at Work Regulations 2005.

During the work involving the use of 110v, or battery operated tools, ear protection, gloves, and job rotation will be used to minimise operative’s exposure to noise and vibration.All operatives will be briefed on HAV’s and the exposure limits for the plant listed below. The SPC will record the exposure times for each operative on the HAV’s Register.All persons entering the work area during noisy works will be required to wear ear defenders. Signs will be displayed at the site entrance.The SPC will assess the noise levels and modify the safe system of work accordingly if required.

Task specific risks have been identified as follows including guidance notes for risk assessment table and ‘Likelihood & Severity’.

Risk Assessment Table

© Copyright 2010 London Underground Limited. All rights reserved. Page 13 of 46

The table gives a matrix linking 'Likelihood of Harm' (L + H) equals ‘Severity’ (S) and the risk significance values. This provides a means of prioritising risk control actions and gives a guide to ALARP levels HIGH, MED or LOW.

The numerical scores for severity (S) and likelihood (LH) are added to give the overall risk value.

Likelihood of exposure to harm (L+H = S)

17Frequent

15Likely

11Possible

7Unlikely

5Remote

1Improbable

SEVERITY

12Fatal

HIGH29

HIGH27

HIGH23

MED

19

MED

17

LOW

13

7Severe HIGH

24HIGH

22MED

18

MED

14

LOW

12

LOW

8

5Major Injury

HIGH22

MED

20

MED

16

LOW

12

LOW

10

LOW

6

1Minor Injury

MED

18

MED

16

LOW

12

LOW

8

LOW

6

LOW

2

Guidance on Likelihood and Severity

SEVERITY RATING DESCRIPTION OF LOSS

1Minor

Fracture of digits (Fingers & Toes), strains and sprains, scratches, cuts and abrasions, bruising, minor burn, general discomfort, minor ill health, allergies, minor (temporary) illnesses (e.g. eye strain or back strain) and injury leading to less than three days off work.

5Major

Fracture of bones (hand, wrist ankle etc. other than digits), unconsciousness, major burn, amputation of digits (fingers and toes), temporary loss of sight or hearing, any injury leading to between 3 days and 1 month off work.

Fracture of major bone or skull, loss of limb or eye, loss of sight or hearing (permanent), acute illness requiring medical treatment, unconsciousness


‘LH’Value Likelihood of harm occurring

1 Improbable (not in living memory)

5 Remote (once in ten years)

7 Unlikely (once in five years)

11 Possible (once per year)

15 Likely (once per month)

17 Frequent (once per week)

7Severe

where the person has to be resuscitated, any injury leading to more than a month off work.

12Fatal

Employee fatality or contributor to LU top event


Identified Hazard Pre-Control Exposure Post-Control Exposure

Index ID*

WRA Ref.

Category Specific Hazard Description and its likely effects

Severity Likelihood Rating Control Measures Severity Likelihood Rating ResidualRisk

1 Transportation of materials / equipment to site

Delivery of materials / equipment to site

Injury to operatives or members of public, damage to vehicles

5 15 20 A lookout shall be appointed to supervise vehicle and pedestrian movements.

Ensure loading/unloading area is clear of pedestrians, traffic and unauthorised persons. Barriers erected around loading/unloading area.

Ensure vehicle brakes are applied.All operatives to wear helmets to EN397, gloves to EN388, boots to EN345, hi-vi to EN471 and safety glasses to EN166.

Operatives to be trained in manual handling techniques.

Sufficient operatives to carry heavy or bulky items.

5 7 12 LOW

2 Transportation of materials / equipment on site

Movement of materials / equipment on site

Cuts, bruises, lacerations.Broken bones.Muscular-skeletal Damage.

5 15 20 Assess load before attempting to lift/move. Do not attempt to exceed your own capabilities.

Heavy / awkward items to be lifted by a sufficient number of operatives with another operative guiding them and making sure the pathway is clear from obstructions.

Break loads into smaller quantities where possible.

Use correct manual handling techniques when lifting.

Gloves and safety boots to be worn.

Tool box talk on manual handling.

5 7 12 LOW



Index ID*

WRA Ref.



3 Working on LUL premises

Contact with rodent urine

Contracting LeptospirosisSerious illness

7 11 18 Wear gloves to EN 374.

Keep hand contact away from mouth and face.

Cover all exposed cuts and abrasions with waterproof plaster.

Always carry your leptospiral jaundice card with you.

Always wash hands and face before eating, drinking or leaving site.

Food must not be taken to the work site and must only be consumed in the designated eating area.

7 5 12 LOW


Asbestos Possible serious long term illness leading to death

12 11 23 A another operatives trained in awareness of asbestos.Asbestos register to be checked before work commences.Operatives briefed on asbestos.

If suspected asbestos found stop work immediately, clear area and make secure, report to site manager, Station Supervisor and Fault Report Centre. Instigate EIRF Report.

12 1 13 LOW


Sharps Puncture injury, Infection, serious illness possible fatal illness

12 11 23 Safety boots to EN 345 with mid sole protection to be worn.

Operatives to be briefed on the need to be vigilant for sharps, not to put hands into areas which cannot be seen and to stop work if sharps discovered and report to site manager and Station Supervisor for removal/disposal by trained person.

12 5 17 MED



Index ID*

WRA Ref.



6 Access to and egress from site.

Excessive noise being made by work party upon arrival at / departure from site.

Complaints from station staff and local residents.

1 15 16 Site Supervisor shall ensure keeping noise to a minimum is covered when the work party is briefed. This will include informing all staff of the noise sensitivity of this location.Vehicle engines to be switched off when parked. Vehicle doors to be closed as quietly as possible.Talking to be kept to a minimum and voices kept as low as possible.Care to be taken when unloading equipment not to drop or bang against the vehicle or each other.A tool box talk on noise will be carried out.

1 5 6 LOW

7 Access to and egress from site

Attack by member/s of the general public

Cuts, bruises, lacerations.Broken bones.

5 11 16 Where a specific location has been identified as being of high risk of personal attack, all personnel and visitors shall be briefed of the potential hazard prior to them attending site.

Personnel shall be briefed that they should meet at a location deemed safer and to travel to and from site in pairs.

Smokers shall be encouraged to exit the station in pairs.

Personnel shall be discouraged from leaving site alone.

5 5 10 LOW

8 Access to and egress from site

Working on LUL Premises

Slips, trips and falls.

Cuts, bruises, lacerations.Broken bones.Muscular-skeletal damage.

5 15 20 Ensure that there is adequate lighting provided for the works.

Ensure that the worksites are maintained with a high standard of housekeeping.

Where possible, walkways, cross-passages, stairs, escape routes shall be kept free from obstructions.

5 7 12 LOW



Index ID*

WRA Ref.



9 Using hand tools

Injury from tools slipping etc.

Cuts, bruising, eye injury 1 15 16 Correct tools to be used for task being carried out.

Operatives to wear eye protection to EN 166.1 and gloves to EN 388.

1 7 8 LOW

10 Using power tools

Electrocution Serious injury, possible fatality 12 11 23 All power feeds to be to European or British Standards and maintained in good condition.

Only 110v tools to be used.

All tools to be PA tested and visually inspected prior to use.

12 5 17 MED


Entanglement Major injury 5 11 16 Loose clothing secured or removed and long hair tied back and kept clear of moving parts of power tools.

5 5 10 LOW


Vibration HAVS injury 7 11 18 Gloves to EN 388 to be worn.

Job rotation to avoid prolonged use.

Breaks to be taken as required.

Tools to be regularly maintained.

SPC to monitor and record usage of power tools.

7 5 12 LOW


Noise Temporary or permanent hearing impairment

7 11 18 Job rotation to avoid prolonged use.

Breaks to be taken as required.

Tools to be regularly maintained.

SPC to monitor.

Ear protection to EN 352 to be worn.

7 1 8 LOW

14 Drilling into existing structures

Dust, particles Inhalation of dust, dust or particles entering eyes

5 11 16 Damp down where possible to reduce dust.

Operatives to wear eye protection to EN 166.4 and dust masks to EN 149 FFP2.

5 1 6 LOW



Index ID*

WRA Ref.



15 Drilling into existing structures

Existing services

Electrocution, damage to services, leaks

12 11 23 Available service drawings to be checked prior to starting on site.

Visual survey of area to be carried out.

RD8000 scanner survey for hidden services.

SPC to complete Permit to Dig/Drill.

12 1 13 LOW

16 Mixing and laying cement based products

Back injury, inhalation of dust, chemical burns

Moderate or minor injury 5 11 16 Use correct manual handling techniques for bagsWear gloves to EN 374, Dust Mask to EN 149 FFP2, goggles to EN 166 and disposable coveralls.Refer to COSHH assessments.

5 5 10 LOW

17 Working at height

Falls from height

Major injury, possible fatality 12 11 23 Work from fixed scaffold, mobile scaffold tower or podium steps.

Fixed scaffold to be erected by trained and certificated scaffolders. Tower to be erected by PASMA trained and certificated operatives.

Check all components before erection. Do not use if damaged.

Scaffold/tower to have handrails and toe boards in place.

Always work within the confines of the scaffold/tower.

Do not climb on the outside of the scaffold/tower.

Do not climb on guard rails.

Ensure wheels (if used) are locked.

Do not exceed tower design load.

Use of fall arrest equipment.

12 5 17 MED



Index ID*

WRA Ref.



18 Mixing and laying concrete and grout



5 5 10 LOW

19 Breaking off/Cutting ceramic tiles

Cuts to hands, dust and fragments in eyes

Moderate or Minor injury 5 11 16 Operatives to ensure that they have the correct tools for the task before any commencement of work. Arms are to fully covered with protective chlothing or gauntlets.

Wear goggles to EN166, gloves EN 388.

5 5 10 LOW

20 Cutting and breaking existing floors

Existing services, electrocution

Major injury, possible death

3 5 15

Check all available plans.

Visual survey and RD8000 scanner survey to be completed.

Permit to Drill to be completed

1 5 5

LOW

21 Mixing and laying screed



1 3 3 LOW



Index ID*

WRA Ref.



22Angle grinding Flying debris,

shattered

wheel, sparks,

fire

Major injury, fire death 4 5 20 Works to be carried out during engineering hours.

Hot works permit to be in place.

LUL certificated Fire Watchman in attendance throughout and to remain on site for 1 hour after hot works.

Fire Watchman to ensure correct extinguishers in place.

Fire Watchman to ensure area is clear of debris.

Fire Watchman to prevent access by unauthorised persons.

Operatives to wear goggles to EN 166.1B, gloves to EN 388 and masks to EN 149 FFP 2 at all times.

Only essential personnel to be in the vicinity whilst work is carried out.

Only people who have been trained in Abrasive Wheels to change wheels

1 5 5 LOW


Identified Hazard Plumbing & Heating Pre-Control Exposure Plumbing & Heating Post-Control Exposure

Index ID*

WRA Ref.



1 Working onGas Installation

ExplosionFirePoisoning

Major Injury fire, death. StructuralColatoral Damage

3 5 15 Only trained & authorised plumbers to work on gas installation.

All plumbers to hold current Gas Safe Register accreditation.

Plumbers may only work on installations covered by their gas safe register accreditation.

All Works to be completed to industry standards & guidance.

2 5 10 Low

2 Electrical Hand tools

Sharp EdgesElectricity. Blades, Manual Handling

Major Injury /Death 3 4 12 All Equipment to be used as manufacturers guidelines & Instructions.

All electrical tools to be visually inspected before use.

Class two electrical equipment that is not double insulated , to be subject to a portable appliance test every six months . Stickers to be applied to all

tested equipment

All tools to be kept in a secure tool box at all times.

Damage Tools to be withdrawn from use /repaired & replaced.

Blades to be withdrawn when not in use.

Only tools required for the job to be taken to site

Appropriate Gloves,protective eye wear/hearing protection to be worn.

2 3 6 Low



Index ID*

WRA Ref.



3 Soldering use of blow torch

Fire Smoke/Burns

Major Injury/Fire/Death/Burns/

Premises Fire Damage/Hazardous Fumes

3 4 12 Only trained plumbers & qualified plumbers to carry out soldering works.

Portable Co2 Extinguisher/1 fire blanket/2 AFFF fire extinguishers as minimum requirement to be kept on site at all times & readily avaible for use in the work place.

The person soldering to keep their Head out of the flux fumes at all times/the use of RPE to be considered if flux time levels are considerable.

Low Risk Flux to be used whenever possible or practicable. Instructions on MSDS to be followed at all times.

Hot works permit to be arranged with client prior to commencement of the work.

Terms of the permit to be followed at all times.

Copy of completed permit to be supplied to the client on completion of the work.

Regulation PPE related to the said works to be worn at all times with particular reference to gloves when handling hot/warm pipes/frozen pipes.

2 3 6 Low

4 Plumber working in roof space containing MMMF Insulation.

Fine dust & Fibres detrimental toHealth MMMF

Exposure to dust/fibres from mineral fire protective/insulation can cause respiratory irritation/skin irritation can also be caused

3 2 6 Where MMMF insulation needs to be disturbed it must be rolled back carefully to minimise fibre release.Repistory protection such as a face mask to be worn at all timesduring the work activity process.Long sleeved overalls must be worn at all times as the manufacturesr recommendations together with PPE equipment suitable to the task (COSHH)

3 1 3 Low



Index ID*

WRA Ref.



5 Working At Height

Falls Broken limbs/Minor Major Injury /Death

3 4 12Working at Height to be kept to an absolute minimum, Wherever practicale works to be completed at ground level .

Whenever work at height is required ,appropriate equipment to be selected and used. For most works this will probably mean stepp ladderswill be used.

All step ladders to be inspected to ensure there are no obvious defects such as damaged or twisted steps or stiles or damage to the working platform.

Step Ladder resteraining devices to be checked for damage or wear to ensure the functionality of the steps together wit the feet.

Step ladders to be placed on level firm ground .

Always maintain 3 pionts of conact when using the step ladders.

2 3 6 Low



Index ID*

WRA Ref.



6 Working in premises thatmay contain asbestos

Exposure to carcinogenicFibres

Exposure Asbestos Carconagenic fibres are potentially fatal

3 5 15 All staff to attend complete and pass asbestos awareness training.

Staff to follow traing disciplines at all times.

Prior to starting work, asbestos register and management plan to be requested from the client

If the client is unable to provide sufficient details of where the asbestos is present work will not commence.

If at any point asbestos is identified, work will stop immediately and the site handed back to the client.

Work will re-commence when the asbestos has been removed.

Asbestos is not to be handled or disturbed under any circumstances.

1 5 5 Low

7 Working on water systems that may contain Legionella Bacteria

Exposure to Legionella bacteria is potentially dangerous.

Legionella bacteria is potentially fatal

3 5 15 Client to be consulted on steps to be taken to prevent legionella bacteria build up in water systems.Whenever possible ,water system to be flushed through with water at a temperature in excess of 60 degrees Centigrade.Water to be in liquid form ,ie. Not heated into steam, or forced into a mist.Extra care to be taken when working on dead legs,unused showers.PPE to be worn when working on water sytems that may contain high concentrations of legionella bacteria.If at any point, plumber suspects high concentrations of legionella bacteria may be present, this should be reported to the client immediately.

2 3 6 Low



Index ID*

WRA Ref.



8 Manual Handling

Physical Injury Minor/Major Injuries/Sprains/breakages of bones/muscle tears.skeletol injuries.

3 3 9 Manual Handling to be kept to a minimum.Loads to be broken down to manageable bundles if considered to large.Wherever practicable, handling aids such as trollies/sack barrows/stairwalkers both electrical operated and by physical means as deemed necessary.Staff to have manual handling training.PPE to be worn at all times with particulare reference to protective foot wear / gloves/overall/Head protection/glasses.

2 2 4 Low



Index ID*

WRA Ref.




HAVS TABLE


Tools Vibration Exposure Time to reach EAV2.5 m/s2 A(8)

Time to reach ELV5 m/s2 A(8)

Exposure Controls Vibration

magnitude points duration

m/s² r.m.s. per hour hours minutes hours minutes hours mins

36 Volt Battery Drill

11 242 0 25 1 39 0

Drill Multi 110v

16 510 0 12 0 47 0

110v Reciprocating Saw

24.6 1250 0 5 0 20 0

110v Multi-Purpose Saw

7.7 119 0 51 3 22 0

110v TE75

15 450 0 13 0 53 0

Grinder 9” 110v

5.5 61 1 39 6 37 0

110v TE 3000 7 98 1 1 4 5 0


1.4 Resources

Workforce

1 Supervisor / Site Person in Charge 6 General Operatives 1 Carpenter 2 Bricklayer 2 Plumbers

Training

LUA-CAS (All personnel) Site Person in Charge First Aider Manual Handling (All personnel) Risk Assessment (All personnel) Asbestos Awareness (All personnel) RD 4000/RD8000 CAT Scanner PASMA Abrasive Wheels

The D&D Rail SPC will inspect all certification each shift prior to works commencing. Inspection of certification for all visitors wishing to access worksites will also be carried out. Any operative/visitor/London Underground CPD supplied staff who cannot produce the required certification for undertaking a particular task or entering a specific area will not be permitted to carry out that task/enter that area.

Materials Sand Timber Wood screws Rapid cement A35 Screed Cement C40 concrete Copper pipe & fittings Cable tray Cable ties


Portable Tools, Plant & Equipment

Tool Type Power Source P.A. Testing

36 Volt Drill Battery 3 Monthly (charging unit only)

Leads 110v 3 Monthly

Vacuum Cleaner 110v 3 Monthly

Mobile Scaffold Standard Tower N/A N/A

Podium Steps N/A N/A

Step Ladders N/A N/A

Hand Tools N/A N/A

Concrete Breakers 110v 3 Monthly

Leads 110v 3 Monthly

Vacuum Cleaner 110v 3 Monthly

Jigsaw 110v 3 Monthly

Angle Grinder 110v 3 Monthly

Screw Gun Battery N/A

RD4000 or 8000 Scanner Battery N/A (Annual calibration)

All portable tools will be identifiable by means of unique markings, i.e. unique number. All portable tools are to be inspected for damage and/or deterioration as follows:-

i. Each shift prior to use – Visual inspection by user – No records required.

ii. 3 Monthly – Combined inspection and test. Equipment shall be thoroughly inspected and Portable Appliance Tested (PAT) if applicable. Test Certificate to be issued, equipment ‘tagged’ and details entered in the Portable Tools Register.

Any equipment found to be defective is to be removed from service immediately and returned to the A Another Ltd Warehouse.

Personal Protective Equipment (PPE)


Task Description

Protection Required for

Eyes

Hea

d

Feet

, To

es,

Ank

le

Han

d

Hea

ring

Bod

y

Visi

bilit

y (H

iVi v

est)

Bre

athi

ng

All tasks involving works on LU controlled infrastructure.

EN397

BS EN ISO

20345:2004

BS EN 471

Class 2

All tasks involving works on London Underground CPD controlled infrastructure.

EN166. 1F

EN397

BS EN ISO

20345:2004

EN388 BS EN 471

Class 2

Drilling / breaking

EN166. 1.4

EN 397

BS EN ISO

20345:2004

EN388 EN352 BS EN 471

Class 2

Dust masks EN149 FFP2

Mixing cement based products

EN166. 1.4

EN 397

BS EN ISO

20345:2004

EN388 BS EN 471

Class 2


Painting EN 166. 1.4

EN 397

EN ISO 20345:20

04

EN388 BS EN 471

Class 2


Cutting with Reciprocating Saw / Skill saw / Jig saw / Tile Cutter

EN 166. 1.4

EN 397

EN ISO 20345:20

04

EN388 EN352 BS EN 471

Class 2


1.5 Permits & Licences Storage Licence DDR Permit to Work DDR Permit to Dig/Drill DDR Permit to Work at Height


2 Site Details

2.1 Access & Egress

Existing Environment•St. James is a live London Underground station with station staff/customers/visitors forever present.

•The retail unit is located inside the main concourse just inside the main station entrance off Petty France London.

•There is a public highway (roundabout & pedestrian crossing) directly outside the station entrance.

•The traffic restrictions include single yellow lined highway with pedestrian crossing & roundabout.

•Existing hoarding door only 700mm wide

•Working hours permitted to be 24Hr although no transportation of materials across concourse at peak times = 07:00 – 10:00 and 16:00 – 19:00.

Site Access/EgressThe site is located in London Underground controlled property.

Personnel are required to sign-in sign-out on a daily basis at Station Reception, and then proceed to the WHSmith shop.

Station Reception is located by turning left out of Petty France entrance approximately one hundred yards turn left into Palmer Street. Approximately 60 yards to the Palmer Street Entrance and the station supervisor’s office is located inside the station entrance beyond the barrier.

Hoarding keys to be returned to Station Reception at the end of each shift.

Deliveries & Waste Removal

Following meetings with station management the following has been agreed;

deliveries very restricted - unloading point available for 1 vehicle only.

Deliveries & Waste Removal Following meetings with station management the following has been agreed;

Deliveries very restricted - unloading point available for 1 vehicle only Deliveries permitted only between 0100-0500Hrs.

Station Entrance shutter to be manned at all times it is open when receiving a delivery. No Parking permitted for contractors vehicles. All materials carried by hand where possible, or across the public areas by trolleys

with banksman in attendance to prevent clash with persons or property.

All redundant materials and waste away the reverse process- all waste away waste bagged and removed from site via Vincents vehicle – VSL confirmed Environment Agency Registered Waste Carrier – Registration Number AEA/794847 03/02/2015.


2.2 Site LayoutRefer to Section 4 Appendix for Station Layout drawings.

2.3 InterfacesThe majority of works are to be undertaken behind the hoarding during traffic hours, It is not envisage that this work will have impact on the operation of the station. Works in other areas will be carried out behind temporary barriers or during Engineering Hours.

Due regard will be given to members of the public, station staff and other contractors when accessing the worksite during engineering hours.

2.4 Control Site Risks

Hazards/Risk identified Control measures

Tasks in which the risks need to be briefed

Del

iver

y of

m

ater

ials

Pre

mis

es

wor

ks

Leptospirosis Tool box talkHygienePersonal information cards

X X

Slips trips and falls

Adequate lightingGood housekeepingBriefingTool box talk

X X

Cuts, grazes, bruises PPEBriefing

X X

Other Contractors, LUL Employees and Station Staff

Site RulesSite InductionBriefingsObservation

X X

Dust PPEBriefing

X X

2.5 Protection No Track Protection will be required.


2.6 IsolationsFire detection isolations may be required in certain locations. This will be agreed with the LUL project manager prior to commencement of works. Issolations will be requested as necessary to facilitate the works.

2.7 Communication & Contact Details

Title Post Holder Phone/Mobile No.---- Ltd Senior Project Manager----------LtdConstruction Manager------------ Ltd HSQE ManagerLondon Underground Construction ManagerLondon Underground Engineering Control Centre (Central Line)LU Nominee Ltd Incident LineGSMStation SupervisorConfidential Incident Reporting and Analysis System (CIRAS)

Free Phone: 0800 0850 449

2.8 Emergency Arrangements

The Emergency Site Procedure shall be explained to all personnel during site inductions.

In the event of evacuation staff shall not re-enter the worksite unless instructed to do so by either by the Site Person in Charge or a Fire Authority official.

Refer to Section 2.7 for contact details.

Canary Wharf StationLondon Underground Ltd.London

It should be noted Emergency A&E Hospital attendance will be at the discretion of the Emergency Service in attendance to any incident.

The nearest A&E hospital to Canary Wharf Station is:


Royal London Hospital Hospital Whitechapel RoadLondon E1 1BB Tel: 0207 377 7000

2.9 WelfareStation Welfare facilities will be mess room: room 4/801, toilets: existing ladies toilets which will be hoarded off from the public, kitchen, 4/362, site office: 4/804

3 Briefing & Reporting

3.1 Briefing ArrangementsWorksite Briefings will be carried out by the DDR SPC who will ensure that a safe system of work is adhered to at all times. This will include task briefings, risk assessments and COSHH assessments. A record of these briefings will be retained within the site file for audit purposes.

Prior to commencing any works, the SPC will present a Site Specific Induction Briefing to all staff when they first attend site. This procedure will continue to be presented to any staff and visitors attending site thereafter.

Tool Box Talks will be presented to all staff on site, with the attendance recorded for audit purposes. The subject matter will be relevant to the type of works being carried out at the time. Attendance at Tool Box Talks is mandatory for all team members on site.

3.2 Reporting Accidents and IncidentsAccident / Incident Reporting (RIDDOR) 1995

In case of accident or incident on site the following steps are to be taken.


Report the accident / incident to the SPC

SPC shall be responsible for ensuring that any accidents / incidents are entered into the projects site accident book and reported to the project team who shall inform their (contractors) HSQE Advisor.

The contractors HSQE advisor will be responsible for reporting to the relevant statutory body, all accidents and incidents referred to under RIDDOR

Please refer to the Emergency Preparedness Plan (EPP) for specific contacts numbers and actions to be taken.

General Incident Reporting

All incidents, including near misses, no matter how trivial they may seem at the time are to be reported via London Underground Projects Directorate Incident line: 0844 292 0292 and the DCSM Tel: 07764650685

CIRAS (Confidential Incident Reporting & Analysis System) freepost report forms and the CIRAS phone number 0800 4 101 101 and text number 07507 285 887 will be available to all staff.

Appendix


Appendix A: Station Layout

Appendix B: Manual Handling Assessment

Appendix C: COSHH Assessments

Appendix D: Task Briefings


3.3 Appendix A: Station Layout


3.4 Appendix B: Manual Handling AssessmentCONTRACT: CONTRACTOR: SITE: TASK ASSESSED: ASSESSED BY: POSITION: DATE: REVIEW DATE (Within 2 years):

Tick applicable boxIs there a significant manual handling risk: Yes No

If yes continue and complete all the following sections1. The Task Does the task require: Yes No Comments

1.1 Repetitive handling 1.2 A work rate imposed by a process 1.3 Insufficient rest or recovery 1.4 Unpredictable movement of loads 1.5 Holding loads away from trunk 1.6 Stooping To pick up items1.7 Twisting the trunk 1.8 Reaching upwards 1.9 Carrying long distances Trolleys to be used wherever possible1.10 Lifting or lowering long distances 1.11 Strenuous pulling or pushing 1.12 Are operators movements hampered

by PPE or clothing

2. The Load Yes No Comments2.1 Is it heavy 2.2 Is the weight spread evenly 2.3 Is it unstable or unpredictable 2.4 Is it bulky or awkward 2.5 Is it difficult to grasp 2.6 Is it very hot or cold 2.7 Does it have sharp edges Gloves to be worn at all times


D&D RAIL LIMITEDCANARY WHARF STATIONDELIVERY OF PLANT AND MATERIALS

DAVID WALKER

CONSTRUCTION MANAGER28/07/14

N/A

3. Individual CapabilityDoes the task require: Yes No Comments

3.1 A high level of fitness 3.2 Unusual height or strength 3.3 Unusual stamina 3.4 Special training Operatives will be manual handling

trained3.5 Is the task likely to cause a hazard to anyone who is pregnant or has a health problem

None employed on these works

3.6 Can the task be carried out by one fit person 2 operatives to share workload

4. Working EnvironmentDoes the task require: Yes No Comments

4.1 Is the task to be done indoors or outdoors - specify Indoors and Outdoors

4.2 Floor conditions – specify: Good existing surfaces4.3 Do space restrictions prevent good

posture while doing the task

4.4 Does the task involve going up or down stairs or ramps

4.5 Is the working environment: a very hot / cold / humid Warm

b open to sudden gusts of wind c subject to adverse weather d subject to poor lighting Good lighting inside and outside station e subject to any other factors affecting the assessment

5. Assessors’ Comments

6. Actions / Controls to be Applied Risk Assessment Tool Box Talks Method Statement PPE Assessment

I accept this Manual Handling Risk Assessment and believe that the actions and control measures to be reasonably practicable to ensure a safe system of work.

Signed: Date: 28/07/14


3.5 Appendix C: COSHH Assessments

01 DDR/COSHH/004 – Rodent urine02 DDR/COSHH/007 – Dust03 DDR/COSHH/016 – Cement04 DDR/COSHH/073 – Sand05 DDR/COSHH/013 – Concrete (Wet)06 DDR/COSHH/020 – Emulsion Paint07 DDR/COSHH/025 – PVA08 DDR/COSHH/029 – Tetrion Filler


3.6 Appendix D: Task Briefings

DDR-TB-00001 – Delivery of Materials & Equipment

DDR-TB-00002 – Working At Height

DDR-TB-00003 – Locating Existing Services

DDR-TB-00004 – Wall & Floor Tiling

DDR-TB-00005 – Painting

DDR-TB-00006 – Plumbing


3.7 Appendix E: HAVS Data & Record Form



Documents

Safe System of Work