Rule on Notarial Practice

7/22/2019 Rule on Notarial Practice

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Republic of the Philippines

Supreme Court

Manila

EN BANC

A.M. No. 02-8-!-SC

200" Rules on Notarial Practice

RES#$%&'#N

Actin( on the compliance )ate) 0* +ul, 200" an) on the propose) Rules on

Notarial Practice of 200" submitte) b, the Sub-Committee for the Stu), raftin(

an) /ormulation of the Rules o1ernin( the Appointment of Notaries Public an)

the Performance an) Eercise of &heir #fficial /unctions of the Committees on

Re1ision of the Rules of Court an) on $e(al E)ucation an) Bar Matters the CourtResol1e) to APPR#3E the propose) Rules on Notarial Practice of 200" 4ith

mo)ifications thus5chanrobles1irtualla4librar,

200" R%$ES #N N#&AR'A$ PRAC&'CE

R%$E '

'MP$EMEN&A&'#N

SEC&'#N . &itle. - &hese Rules shall be 6no4n as the 200" Rules on Notarial

Practice.

SEC. 2. Purposes. - &hese Rules shall be applie) an) construe) to a)1ance the

follo4in( purposes5 chanrobles1irtualla4librar,

7a to promote ser1e an) protect public interest9 chan robles 1irtual la4 librar, 7b to simplif, clarif, an) mo)erni:e the rules (o1ernin( notaries public9

an)

7c to foster ethical con)uct amon( notaries public. chan robles 1irtual la4 librar,

SEC. !. 'nterpretation. - %nless the contet of these Rules other4ise in)icates

4or)s in the sin(ular inclu)e the plural an) 4or)s in the plural inclu)e the

sin(ular.

R%$E ''

E/'N'&'#NS

SEC&'#N . Ac6no4le)(ment. - ;Ac6no4le)(ment< refers to an act in 4hich an

in)i1i)ual on a sin(le occasion5 chanrobles1irtualla4librar,

7a appears in person before the notar, public an) presents an inte(rall,

complete instrument or )ocument9

chan robles 1irtual la4 librar,

7b is atteste) to be personall, 6no4n to the notar, public or i)entifie)

b, the notar, public throu(h competent e1i)ence of i)entit, as )efine)

b, these Rules9 an) -


7c represents to the notar, public that the si(nature on the instrument



or )ocument 4as 1oluntaril, affie) b, him for the purposes state) in the

instrument or )ocument )eclares that he has eecute) the instrument or

)ocument as his free an) 1oluntar, act an) )ee) an) if he acts in a

particular representati1e capacit, that he has the authorit, to si(n in

that capacit,.

SEC. 2. Affirmation or #ath. - &he term ;Affirmation< or ;#ath< refers to an act in

4hich an in)i1i)ual on a sin(le occasion5 chan robles 1irtual la4 librar,

7a appears in person before the notar, public9 chan robles 1irtual la4 librar,

7b is personall, 6no4n to the notar, public or i)entifie) b, the notar,

public throu(h competent e1i)ence of i)entit, as )efine) b, these Rules9

an) chan robles 1irtual la4 librar,

7c a1o4s un)er penalt, of la4 to the 4hole truth of the contents of the

instrument or )ocument.

SEC. !. Commission. - ;Commission< refers to the (rant of authorit, to perform

notarial acts an) to the 4ritten e1i)ence of the authorit,.

SEC. ". Cop, Certification. - ;Cop, Certification< refers to a notarial act in 4hich a

notar, public5 chanrobles1irtualla4librar,

7a is presente) 4ith an instrument or )ocument that is neither a 1ital

recor) a public recor) nor publicl, recor)able9

7b copies or super1ises the cop,in( of the instrument or )ocument9

7c compares the instrument or )ocument 4ith the cop,9 an)

7) )etermines that the cop, is accurate an) complete.

SEC. *. Notarial Re(ister. - ;Notarial Re(ister< refers to a permanentl, boun) boo6

4ith numbere) pa(es containin( a chronolo(ical recor) of notarial acts performe)

b, a notar, public. chan robles 1irtual la4 librar,

SEC. =. +urat. - ;+urat< refers to an act in 4hich an in)i1i)ual on a sin(le

occasion5chanrobles1irtualla4librar,

7a appears in person before the notar, public an) presents an

instrument or )ocument9


public throu(h competent e1i)ence of i)entit, as )efine) b, these

Rules9 chan robles 1irtual la4 librar,

7c si(ns the instrument or )ocument in the presence of the notar,9 an)

7) ta6es an oath or affirmation before the notar, public as to such

instrument or )ocument.

SEC. >. Notarial Act an) Notari:ation. - ;Notarial Act< an) ;Notari:ation< refer to

an, act that a notar, public is empo4ere) to perform un)er these Rules.SEC. 8. Notarial Certificate. - ;Notarial Certificate< refers to the part of or

attachment to a notari:e) instrument or )ocument that is complete) b, the

notar, public bears the notar,?s si(nature an) seal an) states the facts atteste)

to b, the notar, public in a particular notari:ation as pro1i)e) for b, these

Rules.chan robles 1irtual la4 librar,

SEC. @. Notar, Public an) Notar,. - ;Notar, Public< an) ;Notar,< refer to an,

person commissione) to perform official acts un)er these Rules. crala4

SEC. 0. Principal. - ;Principal< refers to a person appearin( before the notar,



public 4hose act is the subect of notari:ation. chan robles 1irtual la4 librar,

SEC. . Re(ular Place of or6 or Business. - &he term ;re(ular place of 4or6 or

business< refers to a stationar, office in the cit, or pro1ince 4herein the notar,

public ren)ers le(al an) notarial ser1ices. chan robles 1irtual la4 librar,

SEC. 2. Competent E1i)ence of ')entit,. - &he phrase ;competent e1i)ence of

i)entit,< refers to the i)entification of an in)i1i)ual base) on5 chanrobles1irtualla4librar,

7a at least one current i)entification )ocument issue) b, an officiala(enc, bearin( the photo(raph an) si(nature of the in)i1i)ual9 or chan robles

1irtual la4 librar,

7b the oath or affirmation of one cre)ible 4itness not pri1, to the

instrument )ocument or transaction 4ho is personall, 6no4n to the

notar, public an) 4ho personall, 6no4s the in)i1i)ual or of t4o cre)ible

4itnesses neither of 4hom is pri1, to the instrument )ocument or

transaction 4ho each personall, 6no4s the in)i1i)ual an) sho4s to the

notar, public )ocumentar, i)entification.

SEC. !. #fficial Seal or Seal. - ;#fficial seal< or ;Seal< refers to a )e1ice for

affiin( a mar6 ima(e or impression on all papers officiall, si(ne) b, the notar,public conformin( the reuisites prescribe) b, these Rules.

SEC. ". Si(nature itnessin(. - &he term ;si(nature 4itnessin(< refers to a

notarial act in 4hich an in)i1i)ual on a sin(le occasion5 chan robles 1irtual la4 librar,

7a appears in person before the notar, public an) presents an



public throu(h competent e1i)ence of i)entit, as )efine) b, these Rules9


7c si(ns the instrument or )ocument in the presence of the notar,

public.SEC. *. Court. - ;Court< refers to the Supreme Court of the Philippines.

SEC. =. Petitioner. - ;Petitioner< refers to a person 4ho applies for a notarial

commission.crala4

SEC. >. #ffice of the Court A)ministrator. - ;#ffice of the Court A)ministrator<

refers to the #ffice of the Court A)ministrator of the Supreme Court. crala4

SEC. 8. Eecuti1e +u)(e. - ;Eecuti1e +u)(e< refers to the Eecuti1e +u)(e of the

Re(ional &rial Court of a cit, or pro1ince 4ho issues a notarial commission. crala4

SEC. @. 3en)or. - ;3en)or< un)er these Rules refers to a seller of a notarial seal

an) shall inclu)e a 4holesaler or retailer. chan robles 1irtual la4 librar,

SEC. 20. Manufacturer. - ;Manufacturer< un)er these Rules refers to one 4hopro)uces a notarial seal an) shall inclu)e an en(ra1er an) seal ma6er. chan robles 1irtual

la4 librar,

R%$E '''

C#MM'SS'#N'N #/ N#&ARD P%B$'C

SEC&'#N . ualifications. - A notarial commission ma, be issue) b, an Eecuti1e

+u)(e to an, ualifie) person 4ho submits a petition in accor)ance 4ith these

Rules. chan robles 1irtual la4 librar,

&o be eli(ible for commissionin( as notar, public the petitioner5 chanrobles1irtualla4librar,



7 must be a citi:en of the Philippines9 chan robles 1irtual la4 librar,

72 must be o1er t4ent,-one 72 ,ears of a(e9 chan robles 1irtual la4 librar,

7! must be a resi)ent in the Philippines for at least one 7 ,ear an)

maintains a re(ular place of 4or6 or business in the cit, or pro1ince

4here the commission is to be issue)9 chan robles 1irtual la4 librar,

7" must be a member of the Philippine Bar in (oo) stan)in( 4ith

clearances from the #ffice of the Bar Confi)ant of the Supreme Court an)the 'nte(rate) Bar of the Philippines9 an)

7* must not ha1e been con1icte) in the first instance of an, crime

in1ol1in( moral turpitu)e.

SEC. 2. /orm of the Petition an) Supportin( ocuments. - E1er, petition for a

notarial commission shall be in 4ritin( 1erifie) an) shall inclu)e the follo4in(5 chanrobles1irtualla4librar,

7a a statement containin( the petitioner?s personal ualifications

inclu)in( the petitioner?s )ate of birth resi)ence telephone number

professional ta receipt roll of attorne,?s number an) 'BP membership

number9

7b certification of (oo) moral character of the petitioner b, at least t4o

72 eecuti1e officers of the local chapter of the 'nte(rate) Bar of the

Philippines 4here he is appl,in( for commission9

7c proof of pa,ment for the filin( of the petition as reuire) b, these

Rules9 an)

7) three 7! passport-si:e color photo(raphs 4ith li(ht bac6(roun)

ta6en 4ithin thirt, 7!0 )a,s of the application. &he photo(raph shoul)

not be retouche). &he petitioner shall si(n his name at the bottom partof the photo(raphs.

SEC. !. Application /ee. - E1er, petitioner for a notarial commission shall pa, the

application fee as prescribe) in the Rules of Court. chan robles 1irtual la4 librar,

SEC. ". Summar, Fearin( on the Petition. - &he Eecuti1e +u)(e shall con)uct a

summar, hearin( on the petition an) shall (rant the same if5 chanrobles1irtualla4librar,

7a the petition is sufficient in form an) substance9

7b the petitioner pro1es the alle(ations containe) in the petition9 an)

7c the petitioner establishes to the satisfaction of the Eecuti1e +u)(e

that he has rea) an) full, un)erstoo) these Rules.

&he Eecuti1e +u)(e shall forth4ith issue a commission an) a Certificate ofAuthori:ation to Purchase a Notarial Seal in fa1or of the petitioner. chan robles 1irtual la4

librar,

SEC. *. Notice of Summar, Fearin(. -

7a &he notice of summar, hearin( shall be publishe) in a ne4spaper of

(eneral circulation in the cit, or pro1ince 4here the hearin( shall be

con)ucte) an) poste) in a conspicuous place in the offices of the

Eecuti1e +u)(e an) of the Cler6 of Court. &he cost of the publication

shall be borne b, the petitioner. &he notice ma, inclu)e more than one



petitioner.

7b &he notice shall be substantiall, in the follo4in( form5 chanrobles1irtualla4librar,

N#&'CE #/ FEAR'N

Notice is hereb, (i1en that a summar, hearin( on the petition

for notarial commission of 7name of petitioner shall be hel) on

7)ate at 7place at 7time. An, person 4ho has an, cause orreason to obect to the (rant of the petition ma, file a 1erifie)

4ritten opposition thereto recei1e) b, the un)ersi(ne) before

the )ate of the summar, hearin(. chanrobles 1irtual la4librar, chan robles 1irtual la4 librar,

GGGGGGGGGGGGGGGGGGGGG

Eecuti1e +u)(e

SEC. =. #pposition to Petition. - An, person 4ho has an, cause or reason to obect

to the (rant of the petition ma, file a 1erifie) 4ritten opposition thereto. &he

opposition must be recei1e) b, the Eecuti1e +u)(e before the )ate of the

summar, hearin(. chan robles 1irtual la4 librar,

SEC. >. /orm of Notarial Commission. - &he commissionin( of a notar, public shallbe in a formal or)er si(ne) b, the Eecuti1e +u)(e substantiall, in the follo4in(

form5chanrobles1irtualla4librar,

REP%B$'C #/ &FE PF'$'PP'NES

RE'#NA$ &R'A$ C#%R& #/ GGGGGGGGGGGGGG

&his is to certif, that 7name of notar, public of 7re(ular place of 4or6 or

business in 7cit, or pro1ince 4as on this 7)ate )a, of 7month t4o

thousan) an) 7,ear commissione) b, the un)ersi(ne) as a notar,

public 4ithin an) for the sai) uris)iction for a term en)in( the thirt,-

first )a, of ecember 7,ear chan robles 1irtual la4 librar,

GGGGGGGGGGGGGGGGGGGGGGGG Eecuti1e +u)(e

SEC. 8. Perio) #f 3ali)it, of Certificate of Authori:ation to Purchase a Notarial

Seal. - &he Certificate of Authori:ation to Purchase a Notarial Seal shall be 1ali)

for a perio) of three 7! months from )ate of issue unless eten)e) b, the

Eecuti1e +u)(e.

A mar6 ima(e or impression of the seal that ma, be purchase) b, the notar,

public pursuant to the Certificate shall be presente) to the Eecuti1e +u)(e for

appro1al prior to use. crala4

SEC. @. /orm of Certificate of Authori:ation to Purchase a Notarial Seal. - &he

Certificate of Authori:ation to Purchase a Notarial Seal shall substantiall, be in thefollo4in( form5chanrobles1irtualla4librar,

REP%B$'C #/ &FE PF'$'PP'NES

RE'#NA$ &R'A$ C#%R& #/GGGGGGGGGGGGG chan robles 1irtual la4 librar,

CER&'/'CA&E #/ A%&F#R'HA&'#N

&# P%RCFASE A N#&AR'A$ SEA$ chan robles 1irtual la4 librar,

&his is to authori:e 7name of notar, public of 7cit, or pro1ince 4ho 4as

commissione) b, the un)ersi(ne) as a notar, public 4ithin an) for the



sai) uris)iction for a term en)in( the thirt,-first of ecember 7,ear to

purchase a notarial seal. chanrobles 1irtual la4librar, chan robles 1irtual la4 librar,

'ssue) this 7)a, of 7month 7,ear.

GGGGGGGGGGGGGGGGGGGGGGGG

Eecuti1e +u)(e

SEC. 0. #fficial Seal of Notar, Public. - E1er, person commissione) as notar,public shall ha1e onl, one official seal of office in accor)ance 4ith these Rules.

SEC. . +uris)iction an) &erm. - A person commissione) as notar, public ma,

perform notarial acts in an, place 4ithin the territorial uris)iction of the

commissionin( court for a perio) of t4o 72 ,ears commencin( the first )a, of

+anuar, of the ,ear in 4hich the commissionin( is ma)e unless earlier re1o6e) or

the notar, public has resi(ne) un)er these Rules an) the Rules of Court. chan robles

1irtual la4 librar,

SEC. 2. Re(ister of Notaries Public. - &he Eecuti1e +u)(e shall 6eep an)

maintain a Re(ister of Notaries Public in his uris)iction 4hich shall contain amon(

others the )ates of issuance or re1ocation or suspension of notarial commissionsan) the resi(nation or )eath of notaries public. &he Eecuti1e +u)(e shall furnish

the #ffice of the Court A)ministrator information an) )ata recor)e) in the re(ister

of notaries public. &he #ffice of the Court A)ministrator shall 6eep a permanent

complete an) up)ate) )atabase of such recor)s. chan robles 1irtual la4 librar,

SEC. !. Rene4al of Commission. - A notar, public ma, file a 4ritten application

4ith the Eecuti1e +u)(e for the rene4al of his commission 4ithin fort,-fi1e 7"*

)a,s before the epiration thereof. A mar6 ima(e or impression of the seal of the

notar, public shall be attache) to the application.crala4

/ailure to file sai) application 4ill result in the )eletion of the name of the notar,

public in the re(ister of notaries public.crala4

&he notar, public thus remo1e) from the Re(ister of Notaries Public ma, onl, be

reinstate) therein after he is issue) a ne4 commission in accor)ance 4ith these

Rules. chan robles 1irtual la4 librar,

SEC. ". Action on Application for Rene4al of Commission. - &he Eecuti1e +u)(e

shall upon pa,ment of the application fee mentione) in Section ! abo1e of this

Rule act on an application for the rene4al of a commission 4ithin thirt, 7!0 )a,s

from receipt thereof. 'f the application is )enie) the Eecuti1e +u)(e shall state

the reasons therefor.crala4

R%$E '3

P#ERS AN $'M'&A&'#NS #/ N#&AR'ES P%B$'CSEC&'#N . Po4ers. - 7a A notar, public is empo4ere) to perform the follo4in(

notarial acts5chanrobles1irtualla4librar,

7 ac6no4le)(ments9

72 oaths an) affirmations9

7! urats9 chan robles 1irtual la4 librar,

7" si(nature 4itnessin(s9

7* cop, certifications9 an)

7= an, other act authori:e) b, these Rules.



7b A notar, public is authori:e) to certif, the affiin( of a si(nature b, thumb or

other mar6 on an instrument or )ocument presente) for notari:ation if5 chanrobles1irtualla4librar,

7 the thumb or other mar6 is affie) in the presence of the notar,

public an) of t4o 72 )isintereste) an) unaffecte) 4itnesses to the


72 both 4itnesses si(n their o4n names in a))ition to the thumb or

other mar69 7! the notar, public 4rites belo4 the thumb or other mar65 I&humb or

#ther Mar6 affie) b, 7name of si(nator, b, mar6 in the presence of

7names an) a))resses of 4itnesses an) un)ersi(ne) notar, publicI9


7" the notar, public notari:es the si(nature b, thumb or other mar6

throu(h an ac6no4le)(ment urat or si(nature 4itnessin(.

7c A notar, public is authori:e) to si(n on behalf of a person 4ho is ph,sicall,

unable to si(n or ma6e a mar6 on an instrument or )ocument if5 chanrobles1irtualla4librar,

7 the notar, public is )irecte) b, the person unable to si(n or ma6e a

mar6 to si(n on his behalf9 72 the si(nature of the notar, public is affie) in the presence of t4o

)isintereste) an) unaffecte) 4itnesses to the instrument or )ocument9

7! both 4itnesses si(n their o4n names 9

7" the notar, public 4rites belo4 his si(nature5 ;Si(nature affie) b,

notar, in presence of 7names an) a))resses of person an) t4o J2K

4itnesses<9 an)

7* the notar, public notari:es his si(nature b, ac6no4le)(ment or urat.

SEC. 2. Prohibitions. - 7a A notar, public shall not perform a notarial act outsi)e

his re(ular place of 4or6 or business9 pro1i)e) ho4e1er that on certain

eceptional occasions or situations a notarial act ma, be performe) at the reuestof the parties in the follo4in( sites locate) 4ithin his territorial uris)iction5 chan robles

1irtual la4 librar,

7 public offices con1ention halls an) similar places 4here oaths of

office ma, be a)ministere)9

72 public function areas in hotels an) similar places for the si(nin( of

instruments or )ocuments reuirin( notari:ation9

7! hospitals an) other me)ical institutions 4here a part, to an

instrument or )ocument is confine) for treatment9 an)

7" an, place 4here a part, to an instrument or )ocument reuirin(

notari:ation is un)er )etention.7b A person shall not perform a notarial act if the person in1ol1e) as si(nator, to

the instrument or )ocument -

7 is not in the notar,?s presence personall, at the time of the

notari:ation9 an)

72 is not personall, 6no4n to the notar, public or other4ise i)entifie)

b, the notar, public throu(h competent e1i)ence of i)entit, as )efine)

b, these Rules. chan robles 1irtual la4 librar,

SEC. !. isualifications. - A notar, public is )isualifie) from performin( a



notarial act if he5 chanrobles1irtualla4librar,

7a is a part, to the instrument or )ocument that is to be notari:e)9 chan

robles 1irtual la4 librar,

7b 4ill recei1e as a )irect or in)irect result an, commission fee

a)1anta(e ri(ht title interest cash propert, or other consi)eration

ecept as pro1i)e) b, these Rules an) b, la49 or

7c is a spouse common-la4 partner ancestor )escen)ant or relati1eb, affinit, or consan(uinit, of the principal 4ithin the fourth ci1il

)e(ree. chan robles 1irtual la4 librar,

SEC. ". Refusal to Notari:e. - A notar, public shall not perform an, notarial act

)escribe) in these Rules for an, person reuestin( such an act e1en if he ten)ers

the appropriate fee specifie) b, these Rules if5 chanrobles1irtualla4librar,

7a the notar, 6no4s or has (oo) reason to belie1e that the notarial act

or transaction is unla4ful or immoral9

7b the si(nator, sho4s a )emeanor 4hich en(en)ers in the min) of the

notar, public reasonable )oubt as to the former?s 6no4le)(e of the

conseuences of the transaction reuirin( a notarial act9 an) 7c in the notar,?s u)(ment the si(nator, is not actin( of his or her

o4n free 4ill.

SEC. *. /alse or 'ncomplete Certificate. - A notar, public shall not5 chan robles 1irtual la4

librar,

7a eecute a certificate containin( information 6no4n or belie1e) b, the

notar, to be false.

7b affi an official si(nature or seal on a notarial certificate that is

incomplete. chan robles 1irtual la4 librar,

SEC. =. 'mproper 'nstruments or ocuments. - A notar, public shall not

notari:e5chanrobles1irtualla4librar,

7a a blan6 or incomplete instrument or )ocument9 or chan robles 1irtual la4 librar,

7b an instrument or )ocument 4ithout appropriate notarial certification.

R%$E 3

/EES #/ N#&ARD P%B$'C

SEC&'#N . 'mposition an) ai1er of /ees. - /or performin( a notarial act a

notar, public ma, char(e the maimum fee as prescribe) b, the Supreme Court

unless he 4ai1es the fee in 4hole or in part.


SEC. 2. &ra1el /ees an) Epenses. - A notar, public ma, char(e tra1el fees an)

epenses separate an) apart from the notarial fees prescribe) in the prece)in(section 4hen tra1elin( to perform a notarial act if the notar, public an) the person

reuestin( the notarial act a(ree prior to the tra1el. crala4

SEC. !. Prohibite) /ees. L No fee or compensation of an, 6in) ecept those

epressl, prescribe) an) allo4e) herein shall be collecte) or recei1e) for an,

notarial ser1ice.crala4

SEC. ". Pa,ment or Refun) of /ees. - A notar, public shall not reuire pa,ment of

an, fees specifie) herein prior to the performance of a notarial act unless

other4ise a(ree) upon. chan robles 1irtual la4 librar,

http://www.chanrobles.com/revisedrule141rulesofcourt.htm








An, tra1el fees an) epenses pai) to a notar, public prior to the performance of a

notarial act are not subect to refun) if the notar, public ha) alrea), tra1ele) but

faile) to complete in 4hole or in part the notarial act for reasons be,on) his

control an) 4ithout ne(li(ence on his part. crala4

SEC. *. Notice of /ees. - A notar, public 4ho char(es a fee for notarial ser1ices

shall issue a receipt re(istere) 4ith the Bureau of 'nternal Re1enue an) 6eep a

ournal of notarial fees. Fe shall enter in the ournal all fees char(e) for ser1icesren)ere). chan robles 1irtual la4 librar,

A notar, public shall post in a conspicuous place in his office a complete sche)ule

of char(eable notarial fees. crala4

R%$E 3'

N#&AR'A$ RE'S&ER

SEC&'#N . /orm of Notarial Re(ister. - 7a A notar, public shall 6eep maintain

protect an) pro1i)e for la4ful inspection as pro1i)e) in these Rules a

chronolo(ical official notarial re(ister of notarial acts consistin( of a permanentl,

boun) boo6 4ith numbere) pa(es. chan robles 1irtual la4 librar,

&he re(ister shall be 6ept in boo6s to be furnishe) b, the Solicitor eneral to an,notar, public upon reuest an) upon pa,ment of the cost thereof. &he re(ister

shall be )ul, pa(e) an) on the first pa(e the Solicitor eneral shall certif, the

number of pa(es of 4hich the boo6 consists. crala4

/or purposes of this pro1ision a Memoran)um of A(reement or %n)erstan)in(

ma, be entere) into b, the #ffice of the Solicitor eneral an) the #ffice of the

Court A)ministrator. chan robles 1irtual la4 librar,

7b A notar, public shall 6eep onl, one acti1e notarial re(ister at an, (i1en time. crala4

SEC. 2. Entries in the Notarial Re(ister. - 7a /or e1er, notarial act the notar,

shall recor) in the notarial re(ister at the time of notari:ation the follo4in(5 chan robles

1irtual la4 librar,

7 the entr, number an) pa(e number9 chan robles 1irtual la4 librar,

72 the )ate an) time of )a, of the notarial act9

7! the t,pe of notarial act9 chan robles 1irtual la4 librar,

7" the title or )escription of the instrument )ocument or procee)in(9

7* the name an) a))ress of each principal9 chan robles 1irtual la4 librar,

7= the competent e1i)ence of i)entit, as )efine) b, these Rules if the

si(nator, is not

personall, 6no4n to the notar,9 chan robles 1irtual la4 librar,

7> the name an) a))ress of each cre)ible 4itness s4earin( to or

affirmin( the person?s i)entit,9 78 the fee char(e) for the notarial act9

7@ the a))ress 4here the notari:ation 4as performe) if not in the

notar,?s re(ular place of 4or6 or business9 an)

70 an, other circumstance the notar, public ma, )eem of si(nificance

or rele1ance.

7b A notar, public shall recor) in the notarial re(ister the reasons an)

circumstances for not completin( a notarial act.

7c A notar, public shall recor) in the notarial re(ister the circumstances of an,



reuest to inspect or cop, an entr, in the notarial re(ister inclu)in( the

reuester?s name a))ress si(nature thumbmar6 or other reco(ni:e) i)entifier

an) e1i)ence of i)entit,. &he reasons for refusal to allo4 inspection or cop,in( of a

ournal entr, shall also be recor)e).crala4

7) hen the instrument or )ocument is a contract the notar, public shall 6eep

an ori(inal cop, thereof as part of his recor)s an) enter in sai) recor)s a brief

)escription of the substance thereof an) shall (i1e to each entr, a consecuti1enumber be(innin( 4ith number one in each calen)ar ,ear. Fe shall also retain a

)uplicate ori(inal cop, for the Cler6 of Court. crala4

7e &he notar, public shall (i1e to each instrument or )ocument eecute) s4orn

to or ac6no4le)(e) before him a number correspon)in( to the one in his re(ister

an) shall also state on the instrument or )ocument the pa(es of his re(ister on

4hich the same is recor)e). No blan6 line shall be left bet4een entries. crala4

7f 'n case of a protest of an, )raft bill of echan(e or promissor, note the

notar, public shall ma6e a full an) true recor) of all procee)in(s in relation thereto

an) shall note therein 4hether the )eman) for the sum of mone, 4as ma)e b,

4hom 4hen an) 4here9 4hether he presente) such )raft bill or note9 4hethernotices 4ere (i1en to 4hom an) in 4hat manner9 4here the same 4as ma)e

4hen an) to 4hom an) 4here )irecte)9 an) of e1er, other fact touchin( the

same.crala4

7( At the en) of each 4ee6 the notar, public shall certif, in his notarial re(ister

the number of instruments or )ocuments eecute) s4orn to ac6no4le)(e) or

proteste) before him9 or if none this certificate shall sho4 this fact. crala4

7h A certifie) cop, of each month?s entries an) a )uplicate ori(inal cop, of an,

instrument ac6no4le)(e) before the notar, public shall 4ithin the first ten 70

)a,s of the month follo4in( be for4ar)e) to the Cler6 of Court an) shall be un)er

the responsibilit, of such officer. 'f there is no entr, to certif, for the month thenotar, shall for4ar) a statement to this effect in lieu of certifie) copies herein

reuire).crala4

SEC. !. Si(natures an) &humbmar6s. - At the time of notari:ation the notar,?s

notarial re(ister shall be si(ne) or a thumb or other mar6 affie) b, each5 chanrobles1irtualla4librar,

7a principal9

7b cre)ible 4itness s4earin( or affirmin( to the i)entit, of a principal9

an)

7c 4itness to a si(nature b, thumb or other mar6 or to a si(nin( b, the

notar, public on behalf of a person ph,sicall, unable to si(n.

SEC. ". 'nspection Cop,in( an) isposal. - 7a 'n the notar,?s presence an,person ma, inspect an entr, in the notarial re(ister )urin( re(ular business hours

pro1i)e)9

7 the person?s i)entit, is personall, 6no4n to the notar, public or

pro1en throu(h competent e1i)ence of i)entit, as )efine) in these

Rules9

72 the person affies a si(nature an) thumb or other mar6 or other

reco(ni:e) i)entifier in the notarial re(ister in a separate )ate) entr,9

7! the person specifies the month ,ear t,pe of instrument or



)ocument an) name of the principal in the notarial act or acts sou(ht9

an)

7" the person is sho4n onl, the entr, or entries specifie) b, him.

7b &he notarial re(ister ma, be eamine) b, a la4 enforcement officer in the

course of an official in1esti(ation or b, 1irtue of a court or)er.

7c 'f the notar, public has a reasonable (roun) to belie1e that a person has a

criminal intent or 4ron(ful moti1e in reuestin( information from the notarialre(ister the notar, shall )en, access to an, entr, or entries therein. crala4

SEC. *. $oss estruction or ama(e of Notarial Re(ister. - 7a 'n case the notarial

re(ister is stolen lost )estro,e) )ama(e) or other4ise ren)ere) unusable or

ille(ible as a recor) of notarial acts the notar, public shall 4ithin ten 70 )a,s

after informin( the appropriate la4 enforcement a(enc, in the case of theft or

1an)alism notif, the Eecuti1e +u)(e b, an, means pro1i)in( a proper receipt or

ac6no4le)(ment inclu)in( re(istere) mail an) also pro1i)e a cop, or number of

an, pertinent police report. crala4

7b %pon re1ocation or epiration of a notarial commission or )eath of the notar,

public the notarial re(ister an) notarial recor)s shall imme)iatel, be )eli1ere) tothe office of the Eecuti1e +u)(e. crala4

SEC. =. 'ssuance of Certifie) &rue Copies. - &he notar, public shall suppl, a

certifie) true cop, of the notarial recor) or an, part thereof to an, person

appl,in( for such cop, upon pa,ment of the le(al fees. crala4

R%$E 3''

S'NA&%RE AN SEA$ #/ N#&ARD P%B$'C

SEC&'#N . #fficial Si(nature. L 'n notari:in( a paper instrument or )ocument a

notar, public shall5 chanrobles1irtualla4librar,

7a si(n b, han) on the notarial certificate onl, the name in)icate) an)

as appearin( on the notar,?s commission9 chan robles 1irtual la4 librar, 7b not si(n usin( a facsimile stamp or printin( )e1ice9 an)

7c affi his official si(nature onl, at the time the notarial act is

performe).

SEC. 2. #fficial Seal. - 7a E1er, person commissione) as notar, public shall ha1e

a seal of office to be procure) at his o4n epense 4hich shall not be possesse)

or o4ne) b, an, other person. 't shall be of metal circular in shape t4o inches in

)iameter an) shall ha1e the name of the cit, or pro1ince an) the 4or)

;Philippines< an) his o4n name on the mar(in an) the roll of attorne,?s number on

the face thereof 4ith the 4or)s Inotar, publicI across the center. A mar6 ima(e

or impression of such seal shall be ma)e )irectl, on the paper or parchment on4hich the 4ritin( appears.

7b &he official seal shall be affie) onl, at the time the notarial act is performe)

an) shall be clearl, impresse) b, the notar, public on e1er, pa(e of the

instrument or )ocument notari:e). chan robles 1irtual la4 librar,

7c hen not in use the official seal shall be 6ept safe an) secure an) shall be

accessible onl, to the notar, public or the person )ul, authori:e) b, him. chan robles

1irtual la4 librar,

7) ithin fi1e 7* )a,s after the official seal of a notar, public is stolen lost



)ama(e) or other other4ise ren)ere) unser1iceable in affiin( a le(ible ima(e

the notar, public after informin( the appropriate la4 enforcement a(enc, shall

notif, the Eecuti1e +u)(e in 4ritin( pro1i)in( proper receipt or ac6no4le)(ment

inclu)in( re(istere) mail an) in the e1ent of a crime committe) pro1i)e a cop, or

entr, number of the appropriate police recor). %pon receipt of such notice if

foun) in or)er b, the Eecuti1e +u)(e the latter shall or)er the notar, public to

cause notice of such loss or )ama(e to be publishe) once a 4ee6 for three 7!consecuti1e 4ee6s in a ne4spaper of (eneral circulation in the cit, or pro1ince

4here the notar, public is commissione). &hereafter the Eecuti1e +u)(e shall

issue to the notar, public a ne4 Certificate of Authori:ation to Purchase a Notarial

Seal.crala4

7e ithin fi1e 7* )a,s after the )eath or resi(nation of the notar, public or the

re1ocation or epiration of a notarial commission the official seal shall be

surren)ere) to the Eecuti1e +u)(e an) shall be )estro,e) or )eface) in public

)urin( office hours. 'n the e1ent that the missin( lost or )ama(e) seal is later

foun) or surren)ere) it shall be )eli1ere) b, the notar, public to the Eecuti1e

+u)(e to be )ispose) of in accor)ance 4ith this section. /ailure to effect suchsurren)er shall constitute contempt of court. 'n the e1ent of )eath of the notar,

public the person in possession of the official seal shall ha1e the )ut, to surren)er

it to the Eecuti1e +u)(e. crala4

SEC. !. Seal 'ma(e. - &he notar, public shall affi a sin(le clear le(ible

permanent an) photo(raphicall, repro)ucible mar6 ima(e or impression of the

official seal besi)e his si(nature on the notarial certificate of a paper instrument or

)ocument.crala4

SEC. ". #btainin( an) Pro1i)in( Seal. - 7a A 1en)or or manufacturer of notarial

seals ma, not sell sai) pro)uct 4ithout a 4ritten authori:ation from the Eecuti1e

+u)(e.crala4

7b %pon 4ritten application an) after pa,ment of the application fee the

Eecuti1e +u)(e ma, issue an authori:ation to sell to a 1en)or or manufacturer of

notarial seals after 1erification an) in1esti(ation of the latter?s ualifications. &he

Eecuti1e +u)(e shall char(e an authori:ation fee in the amount of PhP "000 for

the 1en)or an) PhP 8000 for the manufacturer. 'f a manufacturer is also a 1en)or

he shall onl, pa, the manufacturer?s authori:ation fee. crala4

7c &he authori:ation shall be in effect for a perio) of four 7" ,ears from the )ate

of its issuance an) ma, be rene4e) b, the Eecuti1e +u)(e for a similar perio)

upon pa,ment of the authori:ation fee mentione) in the prece)in( para(raph.crala4

7) A 1en)or or manufacturer shall not sell a seal to a bu,er ecept uponsubmission of a certifie) cop, of the commission an) the Certificate of

Authori:ation to Purchase a Notarial Seal issue) b, the Eecuti1e +u)(e. A notar,

public obtainin( a ne4 seal as a result of chan(e of name shall present to the

1en)or or manufacturer a certifie) cop, of the Confirmation of the Chan(e of

Name issue) b, the Eecuti1e +u)(e. crala4

7e #nl, one seal ma, be sol) b, a 1en)or or manufacturer for each Certificate of

Authori:ation to Purchase a Notarial Seal. crala4

7f After the sale the 1en)or or manufacturer shall affi a mar6 ima(e or



impression of the seal to the Certificate of Authori:ation to Purchase a Notarial

Seal an) submit the complete) Certificate to the Eecuti1e +u)(e. Copies of the

Certificate of Authori:ation to Purchase a Notarial Seal an) the bu,er?s commission

shall be 6ept in the files of the 1en)or or manufacturer for four 7" ,ears after the

sale.crala4

7( A notar, public obtainin( a ne4 seal as a result of chan(e of name shall

present to the 1en)or a certifie) cop, of the or)er confirmin( the chan(e of nameissue) b, the Eecuti1e +u)(e. crala4

R%$E 3'''

N#&AR'A$ CER&'/'CA&ES

SEC&'#N . /orm of Notarial Certificate. - &he notarial form use) for an, notarial

instrument or )ocument shall conform to all the reuisites prescribe) herein the

Rules of Court an) all other pro1isions of issuances b, the Supreme Court an) in

applicable la4s. chan robles 1irtual la4 librar,

SEC. 2. Contents of the Conclu)in( Part of the Notarial Certificate. L &he notarial

certificate shall inclu)e the follo4in(5 chanrobles1irtualla4librar,

7a the name of the notar, public as eactl, in)icate) in thecommission9

7b the serial number of the commission of the notar, public9

7c the 4or)s INotar, PublicI an) the pro1ince or cit, 4here the notar,

public is commissione) the epiration )ate of the commission the office

a))ress of the notar, public9 an)

7) the roll of attorne,?s number the professional ta receipt number an)

the place an) )ate of issuance thereof an) the 'BP membership number.

R%$E '

CER&'/'CA&E #/ A%&F#R'&D #/ N#&AR'ES P%B$'C

SEC&'#N . Certificate of Authorit, for a Notarial Act. - A certificate of authorit,e1i)encin( the authenticit, of the official seal an) si(nature of a notar, public shall

be issue) b, the Eecuti1e +u)(e upon reuest in substantiall, the follo4in(

form5 chan robles 1irtual la4 librar,

CER&'/'CA&E #/ A%&F#R'&D /#R A N#&AR'A$ AC&

' 7name title uris)iction of the Eecuti1e +u)(e certif, that 7name of

notar, public the person name) in the seal an) si(nature on the

attache) )ocument is a Notar, Public in an) for the

7Cit,Municipalit,Pro1ince of the Republic of the Philippines an)

authori:e) to act as such at the time of the )ocument?s notari:ation. chanrobles 1irtual la4

librar,


'N '&NESS FERE#/ ' ha1e affie) belo4 m, si(nature an) seal of

this office this 7)ate )a, of 7month 7,ear. chanrobles 1 ir tua l la4 libr ar , chan robles 1irtual la4 librar,

GGGGGGGGGGGGGGGGG

7official si(nature

7seal of Eecuti1e +u)(e

R%$E

CFANES #/ S&A&%S #/ N#&ARD P%B$'C

SEC&'#N . Chan(e of Name an) A))ress. -



ithin ten 70 )a,s after the chan(e of name of the notar, public b, court or)er

or b, marria(e or after ceasin( to maintain the re(ular place of 4or6 or business

the notar, public shall submit a si(ne) an) )ate) notice of such fact to the

Eecuti1e +u)(e.

&he notar, public shall not notari:e until5 chanrobles1irtualla4librar,

7a he recei1es from the Eecuti1e +u)(e a confirmation of the ne4 nameof the notar, public an)or chan(e of re(ular place of 4or6 or business9

an)

7b a ne4 seal bearin( the ne4 name has been obtaine).

&he fore(oin( not4ithstan)in( until the aforementione) steps ha1e been

complete) the notar, public ma, continue to use the former name or re(ular

place of 4or6 or business in performin( notarial acts for three 7! months from the

)ate of the chan(e 4hich ma, be eten)e) once for 1ali) an) ust cause b, the

Eecuti1e +u)(e for another perio) not ecee)in( three 7! months.

SEC. 2. Resi(nation. - A notar, public ma, resi(n his commission b, personall,submittin( a 4ritten )ate) an) si(ne) formal notice to the Eecuti1e +u)(e

to(ether 4ith his notarial seal notarial re(ister an) recor)s. Effecti1e from the

)ate in)icate) in the notice he shall imme)iatel, cease to perform notarial acts.

'n the e1ent of his incapacit, to personall, appear the submission of the notice

ma, be performe) b, his )ul, authori:e) representati1e. crala4

SEC. !. Publication of Resi(nation. - &he Eecuti1e +u)(e shall imme)iatel, or)er

the Cler6 of Court to post in a conspicuous place in the offices of the Eecuti1e

+u)(e an) of the Cler6 of Court the names of notaries public 4ho ha1e resi(ne)

their notarial commissions an) the effecti1e )ates of their resi(nation. crala4

R%$E ' RE3#CA&'#N #/ C#MM'SS'#N AN 'SC'P$'NARD SANC&'#NS

SEC&'#N . Re1ocation an) A)ministrati1e Sanctions. - 7a &he Eecuti1e +u)(e

shall re1o6e a notarial commission for an, (roun) on 4hich an application for a

commission ma, be )enie). chan robles 1irtual la4 librar,

7b 'n a))ition the Eecuti1e +u)(e ma, re1o6e the commission of or impose

appropriate a)ministrati1e sanctions upon an, notar, public 4ho5 chanrobles1irtualla4librar,

7 fails to 6eep a notarial re(ister9

72 fails to ma6e the proper entr, or entries in his notarial re(ister

concernin( his notarial acts9

7! fails to sen) the cop, of the entries to the Eecuti1e +u)(e 4ithin thefirst ten 70 )a,s of the month follo4in(9

7" fails to affi to ac6no4le)(ments the )ate of epiration of his

commission9

7* fails to submit his notarial re(ister 4hen fille) to the Eecuti1e

+u)(e9

7= fails to ma6e his report 4ithin a reasonable time to the Eecuti1e

+u)(e concernin( the performance of his )uties as ma, be reuire) b,

the u)(e9



7> fails to reuire the presence of a principal at the time of the notarial

act9

78 fails to i)entif, a principal on the basis of personal 6no4le)(e or

competent e1i)ence9

7@ eecutes a false or incomplete certificate un)er Section * Rule '39

70 6no4in(l, performs or fails to perform an, other act prohibite) or

man)ate) b, these Rules9 an) 7 commits an, other )ereliction or act 4hich in the u)(ment of the

Eecuti1e +u)(e constitutes (oo) cause for re1ocation of commission or

imposition of a)ministrati1e sanction.

7c %pon 1erifie) complaint b, an intereste) affecte) or a((rie1e) person the

notar, public shall be reuire) to file a 1erifie) ans4er to the complaint. 'f the

ans4er of the notar, public is not satisfactor, the Eecuti1e +u)(e shall con)uct a

summar, hearin(. 'f the alle(ations of the complaint are not pro1en the complaint

shall be )ismisse). 'f the char(es are )ul, establishe) the Eecuti1e +u)(e shall

impose the appropriate a)ministrati1e sanctions. 'n either case the a((rie1e)

part, ma, appeal the )ecision to the Supreme Court for re1ie4. Pen)in( theappeal an or)er imposin( )isciplinar, sanctions shall be imme)iatel, eecutor,

unless other4ise or)ere) b, the Supreme Court.

7) &he Eecuti1e +u)(e ma, motu proprio initiate a)ministrati1e procee)in(s

a(ainst a notar, public subect to the proce)ures prescribe) in para(raph 7c

abo1e an) impose the appropriate a)ministrati1e sanctions on the (roun)s

mentione) in the prece)in( para(raphs 7a an) 7b. crala4

SEC. 2. Super1ision an) Monitorin( of Notaries Public. - &he Eecuti1e +u)(e shall

at all times eercise super1ision o1er notaries public an) shall closel, monitor their

acti1ities. chan robles 1irtual la4 librar,

SEC. !. Publication of Re1ocations an) A)ministrati1e Sanctions. - &he Eecuti1e+u)(e shall imme)iatel, or)er the Cler6 of Court to post in a conspicuous place in

the offices of the Eecuti1e +u)(e an) of the Cler6 of Court the names of notaries

public 4ho ha1e been a)ministrati1el, sanctione) or 4hose notarial commissions

ha1e been re1o6e). crala4

SEC. ". eath of Notar, Public. - 'f a notar, public )ies before fulfillin( the

obli(ations in Section "7e Rule 3' an) Section 27e Rule 3'' the Eecuti1e

+u)(e upon bein( notifie) of such )eath shall forth4ith cause compliance 4ith

the pro1isions of these sections. chan robles 1irtual la4 librar,

R%$E ''

SPEC'A$ PR#3'S'#NSSEC&'#N . Punishable Acts. - &he Eecuti1e +u)(e shall cause the prosecution of

an, person 4ho5chanrobles1irtualla4librar,

7a 6no4in(l, acts or other4ise impersonates a notar, public9 chan robles 1irtual

la4 librar,

7b 6no4in(l, obtains conceals )efaces or )estro,s the seal notarial

re(ister or official recor)s of a notar, public9 an)

7c 6no4in(l, solicits coerces or in an, 4a, influences a notar, public to

commit official miscon)uct.



SEC 2. Reports to the Supreme Court. - &he Eecuti1e +u)(e concerne) shall

submit semestral reports to the Supreme Court on )iscipline an) prosecution of

notaries public.

R%$E '''

REPEA$'N AN E//EC&'3'&D PR#3'S'#NS

SEC&'#N . Repeal. - All rules an) parts of rules inclu)in( issuances of the

Supreme Court inconsistent here4ith are hereb, repeale) or accor)in(l,mo)ifie). chan robles 1irtual la4 librar,

SEC. 2. Effecti1e ate. - &hese Rules shall ta6e effect on the first )a, of Au(ust

200" an) shall be publishe) in a ne4spaper of (eneral circulation in the

Philippines 4hich pro1i)es sufficientl, 4i)e circulation.

Promul(ate) this =th )a, of +ul, 200". chan robles 1irtual la4 librar,

a1i)e +r. C.J. Puno 3itu( Pan(aniban uisumbin( Dnare:-Santia(o San)o1al-

utierre: Carpio Austria-Martine: Corona Carpio-Morales Calleo Sr. A:cuna

an) &in(a JJ .crala4

Documents

Rule on Notarial Practice