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Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
A Vision…A Vision…
The Rotary Club of OrilliaThe Rotary Club of Orillia
Outcomes from Visioning Workshop Outcomes from Visioning Workshop
June 15, 2010June 15, 2010
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
The ProcessThe Process
Develop a wish list that sketches a Develop a wish list that sketches a picture of our club in 5 years time, picture of our club in 5 years time, using using 10 areas of focus 10 areas of focus
Use the “dot democracy” method to Use the “dot democracy” method to choose the activities that we are most choose the activities that we are most passionate about passionate about
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
What Our Club Stands ForWhat Our Club Stands For1818 Identified community needs and developed Identified community needs and developed
goals and action to meetgoals and action to meet1717 Leader in community projectsLeader in community projects1212 Respect (public know Rotary) PR and BrandingRespect (public know Rotary) PR and Branding1212 FUN!! (fellowship and family events)FUN!! (fellowship and family events)22 Interact club in each schoolInteract club in each school11 Rotary is “the” international service clubRotary is “the” international service club11 Leader in youth developmentLeader in youth development11 Received peace award for YMCAReceived peace award for YMCA11 Most diverse club in age, race, gender etc.Most diverse club in age, race, gender etc.00 Inclusive (enticing to prospective members)Inclusive (enticing to prospective members)00 Go to group….for fundingGo to group….for funding00 100% volunteering within the club100% volunteering within the club
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
Number of Members – Club SizeNumber of Members – Club Size
1414 60*60*1111 75*75*88 70* by verbal consensus is was felt that 70* by verbal consensus is was felt that
65 would be a good number65 would be a good number22 10010011 78 plus 10 E members78 plus 10 E members00 787800 60 plus 10 E members60 plus 10 E members
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
AttributesAttributes
2323 Representation of culture, age, gender and Representation of culture, age, gender and ethnicityethnicity
2121 Membership – broader classification base Membership – broader classification base representing the communityrepresenting the community
99 Average age = 45Average age = 4555 50% women50% women33 Higher foundation goalsHigher foundation goals33 Using new ideas and strengths of all membershipUsing new ideas and strengths of all membership22 30 different classifications30 different classifications11 New members from Interact and Rotaract (active)New members from Interact and Rotaract (active)00 Have developed community leadersHave developed community leaders00 Leadership for diversity in the clubLeadership for diversity in the club00 Outgoing attributesOutgoing attributes
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
Club ServiceClub Service
2121 Fully integrated membership plan (recruitment Fully integrated membership plan (recruitment and and retention) that worksretention) that works
2121 Rotary “brand” is well known in Rotary “brand” is well known in community….respectcommunity….respect
1111 Embrace technology and members are Embrace technology and members are comfortable comfortable with it……website – contain all club info with it……website – contain all club info (committee (committee minutes, structure etc)minutes, structure etc)
44 New members attend all standing committeesNew members attend all standing committees22 Effective and friendly trainingEffective and friendly training22 1 new social activity by new members1 new social activity by new members22 Social family activity once per quarterSocial family activity once per quarter00 Monthly Rotary activities in the daily online Monthly Rotary activities in the daily online
newspapernewspaper
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
Vocational ServiceVocational Service
2222 Continue to recognize student of the monthContinue to recognize student of the month2121 Interact and Rotaract in all local schools (age Interact and Rotaract in all local schools (age
appropriate)appropriate)1313 Visit 4 places of work per yearVisit 4 places of work per year66 Increase scholarships by 25%Increase scholarships by 25%11 Members applying 4 way test in businessMembers applying 4 way test in business11 Sponsor a 4 way test essay contestSponsor a 4 way test essay contest11 Re-institute law and security programRe-institute law and security program1 1 Provide professional seminars free to the Provide professional seminars free to the
communitycommunity11 Job shadowing – mentoring programJob shadowing – mentoring program00 Vocational service for adults – youth activities Vocational service for adults – youth activities
now in now in 5th avenue (new generations)5th avenue (new generations)
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
Community ServiceCommunity Service
2929 Ensure that youth activities are available to Ensure that youth activities are available to everyoneeveryone
1818 Visible literacy program*Visible literacy program*88 Provide a variety of opportunities for family funProvide a variety of opportunities for family fun88 Award for clean community through Rotary’s Award for clean community through Rotary’s
effortsefforts22 Senior support program in homes and institutions Senior support program in homes and institutions
– – advocacy groupadvocacy group22 Fully funded activity centre for youth, turning them Fully funded activity centre for youth, turning them
into Rotarians through learning about service into Rotarians through learning about service above above selfself
00 Promotion of Jr Achievement (business)Promotion of Jr Achievement (business)00 Provide opportunities for family fun activitiesProvide opportunities for family fun activities
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
Humanitarian ServiceHumanitarian Service
77 $75,000$75,000
66 $100,000$100,000
55 $50,000$50,000
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
InternationalInternational
2929 Continue with international weekendContinue with international weekend2424 Lead in district projectLead in district project1212 Support Polio Plus and eradication of diseaseSupport Polio Plus and eradication of disease66 Exchange student with European countriesExchange student with European countries33 Obtain funding for children’s hospital in Obtain funding for children’s hospital in
developing developing countrycountry33 Malaria projectMalaria project22 GSE leader from clubGSE leader from club11 Contribute to district projectContribute to district project11 Concentration for 3 years on a specific Concentration for 3 years on a specific
geographic geographic area. Project to become self sustaining.area. Project to become self sustaining.
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
FoundationFoundation
2626 Establish an achievable goalEstablish an achievable goal
2222 EREY contributionsEREY contributions
1515 10 Paul Harris Society members10 Paul Harris Society members
66 100% PHF 100% PHF
22 TRF increased by 100%TRF increased by 100%
11 $300 per Rotarian average annual $300 per Rotarian average annual givinggiving
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
Leadership DevelopmentLeadership Development
2222 Identify succession plan for leadersIdentify succession plan for leaders1919 New members work through an induction New members work through an induction
planplan88 Develop leadership within Rotaract Club(s)Develop leadership within Rotaract Club(s)66 All board members attend district conferenceAll board members attend district conference55 Strong mentoring programStrong mentoring program22 Adopted club leadership planAdopted club leadership plan00 All CTE chairs attend district assemblyAll CTE chairs attend district assembly00 Online training program (100% participation)Online training program (100% participation)
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
Initial Action Plan Initial Action Plan
Compile wall charts – Done Compile wall charts – Done
Create a vision statement – DoneCreate a vision statement – Done
President Development Committee – DonePresident Development Committee – Done
Club Assembly to share information – TodayClub Assembly to share information – Today
Prepare Plan with timelines & committeesPrepare Plan with timelines & committees
- To be in place by September 30- To be in place by September 30thth, 2010 , 2010
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
SUMMARYSUMMARY
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
Our Club Stands For….Our Club Stands For….
respect – town knows about Rotary - respect – town knows about Rotary - brandingbranding
we recognize and meet community we recognize and meet community needsneeds
leader in community (projects)leader in community (projects)
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
MembershipMembership
aim for between 60-75 membersaim for between 60-75 members
balance of culture, age and genderbalance of culture, age and gender
broad classification base broad classification base representative representative of entire cityof entire city
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
Club ServiceClub Service
visibility of Club in community – visibility of Club in community – brandingbranding
use of evolving technologyuse of evolving technology
integrated membership plan- integrated membership plan- recruitment, retention, exit recruitment, retention, exit interviews, interviews, etc.etc.
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
Vocational ServiceVocational Service
continue support of current student & continue support of current student & youth programsyouth programs
Interact and Rotaract clubs in all Interact and Rotaract clubs in all secondary schools and tertiary schoolssecondary schools and tertiary schools
continue Student of the Month continue Student of the Month programprogram
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
Community ServiceCommunity Service
Youth activities for allYouth activities for all
Visible literacy program Visible literacy program
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
Humanitarian ServiceHumanitarian Service
Financial Goals:Financial Goals: raise $75,000raise $75,000
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
International ServiceInternational Service
lead in a District Projectlead in a District Project
continue with International Student continue with International Student weekendweekend
continue with support for polio continue with support for polio eradicationeradication
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
FoundationFoundation
continue EREY programcontinue EREY program
establish an achievable goal for establish an achievable goal for Foundation givingFoundation giving
aim for 10 Paul Harris Society aim for 10 Paul Harris Society membersmembers
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
LeadershipLeadership
succession plan for club leaderssuccession plan for club leaders
comprehensive induction plan for comprehensive induction plan for prospective membersprospective members
adoption of a long range plan – adoption of a long range plan –
e.g. 5 yearse.g. 5 years
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
Draft Vision StatementDraft Vision Statement
The Rotary Club of Orillia is a group of like The Rotary Club of Orillia is a group of like minded business and community individuals minded business and community individuals dedicated to the promotion of peace and dedicated to the promotion of peace and understanding through responding to the understanding through responding to the needs of communities at home and around needs of communities at home and around the world.the world.
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
Action PlanAction Plan
President’s Development TeamPresident’s Development Team
At the Visioning Workshop, the team leaders At the Visioning Workshop, the team leaders suggested the formation of a Presidents suggested the formation of a Presidents Development Team to examine the various Development Team to examine the various expectations identified, to prioritize them and to put expectations identified, to prioritize them and to put them into a time line with responsibilities assigned. them into a time line with responsibilities assigned. The committee consisted of PP Mary, VP Jed, P. The committee consisted of PP Mary, VP Jed, P. Nominee Kevin and Pres Cliff. In considering our Nominee Kevin and Pres Cliff. In considering our task, the committee also referred to RI’s monthly task, the committee also referred to RI’s monthly themes, seeking coordination where possible.themes, seeking coordination where possible.
Following is the suggested Action Plan for the first 6 Following is the suggested Action Plan for the first 6 months.months.
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
August 2010August 2010
Actively work on increasing our membership Actively work on increasing our membership - goal 65 members - - goal 65 members -
Develop an integrated written membership plan, Develop an integrated written membership plan, including:including:– recruitmentrecruitment– support for new memberssupport for new members– exit interviewsexit interviews– broad classification basebroad classification base– membership representative of city makeupmembership representative of city makeup
This activity should involve all club members This activity should involve all club members enthusiastically led by the Membership Committeeenthusiastically led by the Membership Committee
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
September 2010September 2010
RI’s New Generation month. RI’s New Generation month.
Emphasize our youth activitiesEmphasize our youth activities- student of the month- student of the month- youth programs at YMCA- youth programs at YMCA- A second Interact Club- A second Interact Club- RYLA**- RYLA**- Continue efforts to form a Rotaract Club**- Continue efforts to form a Rotaract Club****These last two initiatives to be coordinated **These last two initiatives to be coordinated with the morning club with the morning club
Principal Responsibility – Vocational CommitteePrincipal Responsibility – Vocational Committee
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
October 2010October 2010
Vocational MonthVocational Month
– Schedule visits to local industries – perhaps Schedule visits to local industries – perhaps having Tuesday lunch meetings in one or more having Tuesday lunch meetings in one or more plants with lunch brought in if necessary. plants with lunch brought in if necessary.
– Schedule speakers from local industries.Schedule speakers from local industries.
Principal Responsibility of Vocational CommitteePrincipal Responsibility of Vocational Committee
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
November 2010November 2010
Foundation MonthFoundation Month– Presentations to the club on the various Presentations to the club on the various
Foundation fund raising and service Foundation fund raising and service programs such as EREY, Paul Harris programs such as EREY, Paul Harris Society, Paul Harris Member, Benefactor, Society, Paul Harris Member, Benefactor, polio plus, scholarships, 3H grants etc. polio plus, scholarships, 3H grants etc.
Principal Responsibility of thePrincipal Responsibility of the
Foundation CommitteeFoundation Committee
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
December 2010December 2010
Family MonthFamily Month– This month is our principal fund raiser, the FOT. This month is our principal fund raiser, the FOT.
Also this is a when we strongly support the Also this is a when we strongly support the Salvation Army as bell ringers and with Salvation Army as bell ringers and with donations to their hamper fund and other food donations to their hamper fund and other food banks. banks.
– Increase our involvement in Literacy Programs Increase our involvement in Literacy Programs for all.for all.
Principal Responsibility of FOT Committee andPrincipal Responsibility of FOT Committee and Local Needs CommitteeLocal Needs Committee
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
January 2011January 2011
Rotary Awareness MonthRotary Awareness Month– Emphasize & publicizes what Club stands Emphasize & publicizes what Club stands
for and what it accomplishesfor and what it accomplishes– Emphasize our leadership in community Emphasize our leadership in community
projectsprojects– Add visibility to our brandAdd visibility to our brand
Principal Responsibility Public Relations Principal Responsibility Public Relations CommitteeCommittee
Rotary Club of Orillia Rotary Club of Orillia Visioning - June 15,2010Visioning - June 15,2010
Looking forward….Looking forward….
August:August: Membership Plan Membership Plan
September:September: RI New GenerationRI New Generation
October:October: Vocational Vocational
November:November: FoundationFoundation
December:December: FamilyFamily
January:January: Rotary AwarenessRotary Awareness