RMS Occupation Analysis Update

CHIEF MILITARY PERSONNEL | CHEF - PERSONNEL MILITAIRE1

CWO Claude Poulin RMS Asst Co-Advisor

16 September 2014

RMS Occupation AnalysisUpdate


Outline

• RMS Occupation Analysis Update– RMS Occupation– Problem Definition Paper– Current Status– Options– Way Ahead


Occupation in numbers

Approx 5000 RMS positions:

• 3047 Reg F (2570 HR + 477 Fin)• Reg F DEU: 50% Army, 33% Air, 17% Navy• 1900 Res F Posn• Employed in 130+ different geographical

locations (National and OUTCAN) • Approx 1100 service couples• Approx 550 in NCR, in 70+ units


Core Competencies

1 Military Personnel Pay • Initiate, maintain, manage Pay and Allowances

2 Military Personnel Records• Initiate, maintain, manage HR and FM records/documents

3 Administration of Entitlements/Compensation and Benefits• Initiate, finalize, verify claims / Advise on Comp & Benefits

4 Financial Services and Management• Maintain, monitor, report, comply, verify – accounts, budgets, fin codes,

records5 Cashier

• Care, custody, control of financial instruments for both Domestic and Foreign Operations

6 Information Management• Administration of correspondence

CHIEF MILITARY PERSONNEL | CHEF - PERSONNEL MILITAIRE

Background

• Previous Study – 1998 Stand-Up of RMS CLK 00298 Occupation

• ADM CLK (831) / FIN CLK (841) / CEP TECH (631)

– Analysis was conducted in 07/08 but not completed due to the closure of the MOSART Project

• Problem Definition Paper (PDP)– New PDP submitted in Sep 2013

• Prepared by LBI staff with Senior Chief input– VCDS mandated (2012 EC cycle analysis ROD)– Re-establish Fin Mgt


Study Team (DPGR)

• Composition

– Team Lead: LCdr Sarah MacLeod– Team Analyst: Lt(N) Keith Bailey– SME: CPO1 Harry FitzPatrick– SME: MWO Danielle Charron– SME: MWO Melina Fournier


Problem Definition Paper

LogBranch

Multiple Databases

EmploymentEC Visibility

CFLTC Staffing Problems

Professional Development

OccupationAnalysis

Change to JBS Format Admin

Inadequate TrainingTraining

Info Mgt Training not current

Rank Inversion

Employment

Environmental Affiliation

Loss of Corporate Knowledge (Fin Mgmt)

Validate Generic Jobs

Training Verification

Generalist vs Specialist

D Mil CCost Moves

Career MgtPromotion to Environmental Needs


• CANFORGEN 211/11 CMP 104/11 301914Z NOV 11

• “DPGR has begun the conversion to the use of jobs as the primary unit for MES analysis…”

• The JBS format transforms the IT&E from its QL approach to a job-based approach

• NEW JOB BASED SYSTEM AND QUALIFICATION FRAMEWORK

JBS System


Rank Qualification

• Rank Qualification (RQ)– A qualification, obtained via formal training,

that enables a member to perform one or more entry level occupational jobs, where required to attain a new substantive rank. These will replace former occupational qualification levels, such as QL3, QL5, etc.


Unique Specialty Qualification

• Unique Specialty Qualification (USQ)– A qualification that is unique to one

occupation and allows a member occupying, or about to occupy, a certain job in the occupation to perform the work associated with that job


Common Specialty Qualification

• Common Specialty Qualification (CSQ)– A qualification that is common to more than

one occupation and allows a member occupying, or about to occupy, a certain job to perform the work associated with that job. These qualifications are normally specific to an environmental or CAF requirement


Rank To Rank Ratios (R3)

Rank Hard Generic Total R3CWO 22 5 27MWO 114 5 119 4.41WO 347 1 348 2.92SGT 712 9 721 2.07

MCPL 684 5 689 0.96CPL 695 1 696 1.01

CPL-PTE 446 1 447 0.64Total 3020 27 3047


Current Status of the Study

RMS Occupation Analysis:

Phase 1 – Ascertain Problems/Issues;Phase 2 – Job Analysis;Phase 3 – Structure Analysis;Phase 4 – Sponsor Decision/Matrix Brief;Phase 5 – Implementation Planning;Phase 6 – Implementation;Phase 7 – Verification; andPhase 8 – Validation.


Current Status of the Study

• Jobs identified and job descriptions complete– 39 Jobs, 484 Tasks Identified

• First round of position mapping completed– All Reg F positions were mapped to one of the

new jobs.

• Second round of position mapping to start shortly– Need to balance HR/Fin Mgmt position allocation

• Res F position mapping ongoing


To monitor

• Confirmation of future comptroller and HR areas of responsibility, specifically: – Financial Management – Pay, Claims, NPF– Records Management

• Impact and “forecasted efficiencies” of Guardian, DRMIS, Records Management Systems, etc.


Structure Options


Option 2 – Fin Mgt Sub-Occ

SGT

WO

MWO

MCPL

CWO

C – P

Sr Career Mgr

Jr HR Spec

Sr Fin Mgt Mgr

Career Mgr

HR Spec CashierFin Mgt Spec NPF SpecRelease Spec

Sr HR Spec

Sr CashierSr Fin Mgt Spec

HR Supr Head Cashier

Fin Mgt Supr

Fin Mgt MgrRelease Mgr

Sr Rel Spec

Sr NPF Spec

Rel Supr

Sr HR Mgr

NPF Supr

Instr

Sr Instr

Trg Mgr

Sr Trg Mgr

Stds Supr

Stds Mgr

Verification Analyst

HR Mgr

Verification MgrBusiness Planner

Jr Career Mgr

Sr Pol/Ben Analyst

Res Mgt Svcs Advr

Budget Analyst

Sr Verification Mgr

Pol/Ben Analyst

RESOURCE MANAGEMENT SERVICES SPECIALIST

FINANCIAL MANAGEMENT SPECIALIST


Option 3 – Feeder/ReceptorSr Career Mgr

Sr Fin Mgt Mgr

Career Mgr

Sr HR Mgr

Sr Trg Mgr

Sr Pol/Ben Analyst

Res Mgt Svcs Advr

Sr Verification Mgr

CashierFin Mgt Spec NPF Spec


Head Cashier

Fin Mgt Supr

Sr NPF Spec

NPF Supr

Budget Analyst

Instr

Sr Instr

HR Spec Release Spec

Sr HR Spec

HR Supr

Sr Rel Spec

Rel Supr

Instr

Sr Instr

Stds Supr Verification Analyst

Jr HR Spec Jr Fin Mgt Spec

Stds SuprSGT

WO

MWO

MCPL

CWO

C – P

RESOURCE MANAGEMENT SERVICES SPECIALIST

Verification Analyst

HR Mgr Release Mgr Fin Mgt Mgr Business Planner

Trg MgrStds Mgr

Verification Mgr

Jr Career Mgr

Pol/Ben Analyst

Verification Mgr

Trg MgrStds Mgr Jr Career Mgr

Pol/Ben Analyst

HUMAN RESOURCES MANAGEMENT SPECIALIST FINANCIAL MANAGEMENT SPECIALIST


Option 4 – Two Separate Occs

Sr Career Mgr

Sr Fin Mgt Mgr

Sr Career Mgr

Release Mgr

Sr HR Mgr

Trg MgrStds MgrHR Mgr

Verification Mgr Jr Career Mgr

Sr Pol/Ben Analyst

HR Svcs Advr

Sr Verification Mgr

Pol/Ben Analyst

Fin Mgt Mgr

Business Planner

Fin Svcs Advr

Sr Trg Mgr

Career Mgr

Trg Mgr

CashierFin Mgt Spec NPF Spec


Head Cashier

Fin Mgt Supr

Sr NPF Spec

NPF Supr

Budget Analyst

Instr

Sr Instr

HR Spec Release Spec

Sr HR Spec

HR Supr

Sr Rel Spec

Rel Supr

Instr

Sr Instr

Stds Supr Verif Analyst

Jr HR Spec Jr Fin Mgt Spec

Stds Supr

Verification Mgr

Jr Career Mgr

Pol/Ben Analyst

Sr Pol/Ben AnalystSr Verification Mgr

Career Mgr

SGT

WO

MWO

MCPL

CWO

C – P

HUMAN RESOURCES MANAGEMENT SPECIALIST FINANCIAL MANAGEMENT SPECIALIST

Verif Analyst

Sr Trg Mgr

Stds Mgr


Way Ahead

• QRA – Sep 14 (phase 3)• Feasibility Report – Oct 14• SAG 3 – Oct 14 (phase 4)• Draft MES IP – Nov 14 (phase 5) • MES IP Signed/AIG Msg – Early 2015• QS/TP Boards – Feb 15


Questions

?

Documents

RMS Occupation Analysis Update