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RISD Council of PTAsUsed Book Fair Workshop
December 11th, 2014, 9:15 – 11:15 am
www.risdpta.org
Like us on Facebook at www.facebook.com/risdpta
Meredyth Childress- 4th VP Used Book Fair, [email protected]
Marni Kaner- President, [email protected]
Bonnie Muir- 1st VP, Refreshments at UBF, [email protected]
Cindy Carter- 2nd VP Programs, Volunteers at UBF, [email protected]
Lindsay Baronoskie- Communications Chair, Publicity at UBF, [email protected]
Lana Marker-Sponsorships
Chandler Feldman- Hospitality
Patti Bert & Marsha Schoenkopf- Special Performances and Events
Laura Johnson-Marketing
Contacts
Workshop Agenda
• Check-In and breakfast…Enjoy!• 9:30 am – announcements/workshop begins• History of RISD Council of PTAs Used Book Fair• Ideas for Collecting Books• Sorting & Prep• Book Categories• Delivery• Working the Sale• Publicity• Sponsorships• Donation Receipt• Disbursement of Funds• How will your PTA sign up for volunteer times?• Questions
History of RISD Council of PTAs Used Book Fair
In 1982, the RISD Council of PTAs held its first Used Book Fair, raising $5,918.66. Thirty-three years later, the Used Book Fair has recorded more than $800,000 in revenue to its main benefactor, The RISD Council of PTAs Scholarship Fund in Memory of Dr. JJ Pearce.
The RISD Council of PTAs Scholarship Fund in Memory of Dr. JJ Pearce, was created to honor Dr. Joseph Jones Pearce, who served as superintendent for RISD from 1946 to 1977. Dr. Pearce died in September of 1995, but his legacy, devotion to the education of Richardson youth, continues through the scholarship fund.
Graduating senior students from all four high schools have the opportunity to apply for the scholarships, which are awarded based on scholastic record, character, extra-curricular activities and financial need. In addition to the student scholarships, funds are available via application for district teachers who are continuing their education. They must have been employed by RISD for one full academic year and remain in the district the following year.
Totally dependent on the generous book donations from RISD campuses, and community organizations as well as the volunteer efforts from local PTA unit’s Council Delegates, Presidents, council board, community youth groups and school volunteers, the book fair has grown and become a great tradition for the district and it’s communities.
Scholarship Chair – Donna Leibow, [email protected]
2014 High School Senior Scholarship Recipients
2014 Teacher Scholarship Recipients
SOME IDEAS FOR COLLECTING BOOKS FOR THE RISD COUNCIL OF PTAs USED BOOK FAIR
The following are some suggestions that have been used in previous year by some PTAs: *Place collection boxes in visible places such as classrooms, foyer, library, school office, cafeteria, teacher’s lounge, etc. *Make boxes as eye catching as possible, by using school colors, mascot, etc. *Consider having students decorate the boxes. In elementary schools, let each grade level decorate their own box, or ask the sixth grade classes to decorate all of the boxes for you. *Some schools have contests to see which class brings in the most books. The winning class gets a popcorn party, ice cream party, pizza party, McDonald’s coupons, etc. *In some junior high schools, boxes are placed in the rooms of teachers who volunteer to participate. The PTA volunteers get boxes for them, label or decorate them and then empty the boxes periodically.
*In some junior high schools, students fill out a coupon for every so many books donated. The coupons are then put into a drawing for a prize each day of the collection period.
*Secondary schools may have club sponsors who could help you. They may be willing to allow their members to donate books for the Book Fair as credit for service hours. Work with service clubs such as Beta Club, National Honor Society and Student Council. *At secondary schools, clubs may have a contest for the most books collected. *In junior high schools, the English (or another department) teachers may be willing to coordinate or provide incentives to the students who bring books to donate. *Ask teachers to encourage student participation by giving extra credit, homework passes, low-grade up-grades, or citizenship tokens for donated books. *Give each student who brings a book a chance to win a prize in a drawing. *Keep your eyes open for garage sales, and ask if they will give you the books that they do not sell. *Ask friends, neighbors, and relatives who do not have students in the RISD to donate books. *One school offered extra credit points for brown paper grocery bags. PLEASE REMEMBER TO GET THE PRINCIPAL’S APPROVALFOR ANY ACTIVITY INVOLVING THE STUDENTS AND/OR TEACHERS.
DUTIES OF USED BOOK FAIR VOLUNTEERS
SORTING AND SACKING
1.Use brown paper grocery bags; Save extra bags for the sale.2.Make all bags of books as “square” as possible placing books “spine” or “title end” up, all in the same direction, one layer deep. Don’t overstuff the bags. This makes for easier sorting.3.Fold down top of bag then tape with (preferred) 1 1/2” wide masking tape using only two strips to seal each bag if at all possible. PLEASE DO NOT USE DUCT TAPE, STRAPPING TAPE, PLASTIC TAPE OR STAPLES. 4.Mark the outside of each bag with the name of your PTA, the category abbreviation, and the number of books with a circle around the number. Please use a permanent marker like a “Marks a lot” or a bold “Sharpie”.5.Use tally sheet provided for counting the books. Write the number of books for each bag on the category line and then total the category.
RISD Council of PTAs Used Book FairBook Categories
Children’s Books Pre-K Children’s Preschool /Easy Readers - Picture books with no words,
Read Aloud books, books with large lettering, and books with only a few easy words on each page
BB-F Board Books/ Fabric Books/ Oversized BooksELE-F Elementary Level – Fiction ELE-NF Elementary Level – Non FictionELE-S Elementary Level – Series - Boxcar Children, Baby Sitter’s Little
Sister, Hardy Boys, Nancy Drew, Baby Sitter’s Club, Goosebumps, Animorphs
GB Golden Books -only gold or silver spines, regular size (NO oversized)YA-F Young Adult – FictionYA-NF Young Adult – Non FictionYA-S Young Adult – Series - Sweet Valley High, Christopher Pike, Fear
Street, Replica, etc
Other Categories:
AV&G Audio, Visual & Games – Books on CD, CDs, DVDs, Records (LPs), recent software, computer games, Xbox, Nintendo, PlayStation, etc
B Biography
Bus Business
C Classics - Hemingway, Mark Twain, Shakespeare, etc
CB Cookbooks
C&P Childcare & Parenting
FA Fine Arts – Art, Drama, Dance, Music, Poetry
FL Foreign Language – All Books, Audio, Visual and games in a foreign language
GF-HA General Fiction –Hardback - All Adult hardbacks
GF-PB General Fiction – Adult Paperback
GNF General Nonfiction
H Humor
HF&S Health, Fitness, Sports – exercise, diet, medical, sports, games
HGP History, Government, Political Science
H&G Home & Garden - gardening, home improvement, antiques, autorepair, needlework, stamp collecting, how-to-books, carpentry
M/S Mystery/Suspense - Paperbacks only
P&A Pets & Animals
R Religion – Religion
RDC Reader’s Digest Condensed
Ref Reference – dictionaries, thesaurus, atlas, travel guides/books
Rom Romance Novels
S Science - Biology, Geology, Chemistry, Physics, Astronomy, etc
SF Science Fiction & Fantasy - Paperbacks only
Sp Special Books – Coffee table books, antique/rare books, etc
SS Social Science/Self Improvement – Sociology, Psychology, Philosophy, etc
Txt Textbooks
W Western
Remember:
Unacceptable items for the Used Book Fair:Video tapes, cassette tapes, magazines, pamphlets, coloring books, comic books, badly torn or dirty books, books without covers, National Geographic, college textbooks or encyclopedias.
The above items will not be accepted and will be deducted from school total.
Make all sacks of books as “square” as possible.
Place books “spine” or “title end” up in the bag for easier sorting.
Pack all books only one layer deep facing the same way.
Do NOT overstuff the sacks.
How you pack the books makes all the difference when delivering and stacking in the storage area.
Mark outside of each sack with the PTA name, the category abbreviation and the number of books circled.
Use Sharpies
or Marks-a-
lot
Label Copy Paper Box the same as sack.
DELIVERING BOOKS
1.Arrive on time for your scheduled delivery. Other schools will be arriving quickly behind you for their delivery.
2.IMPORTANT: You must bring the 2 pieces of paper! Tally Sheet with book count and total, and Disbursement of Funds form (will be sent to delegates via email in January. Be sure
President and Council Delegate have signed).
3.Be sure to have plenty of help on delivery day. A local grocery store has been providing shopping carts for our use to get books from cars to storage.
4.Bring 10 boxes (copy paper boxes are best) and extra paper bags at t ime of delivery.
Delivery
RISD Council of PTAs Used Book FairTally Sheet - Due on Delivery Day
PTA NAME ___________________________________ TOTAL # of BOOKS ____________Children’s Books Pre-K Children’s Preschool/Easy Readers______________________________________BB-F Board/Fabric/Oversized books__________________________________________ELE-F Elementary Fiction___________________________________________________ELE-NF Elementary Non Fiction_______________________________________________ELE-S Elementary Series __________________________________________________GB Golden Books______________________________________________________YA-F Young Adult Fiction__________________________________________________YA-NF Young Adult Non Fiction______________________________________________YA-S Young Adult Series___________________________________________________
Tally Sheet: Keeping count of books and totalling. Can be done this way…
Or this way!
WORKING THE SALE (Mandatory in order to receive a portion of the profits!)
1.Wear comfortable clothes and shoes; you will be on your feet the entire shift.
2. Don’t be late for your shift. Orientation will begin promptly for your shift. Come at least 10 minutes early to sign the volunteer sheet, get a
nametag and an apron.3. Walk around and become familiar with your assigned area. Know where
the categories are located. Stay busy!4.Keep the tables and the area underneath them neat and well stocked. Move books from the storage area to the sales area. 5.Be friendly and helpful to people looking at books. Customers may look
under the tables, but will not be allowed in the storage area under any circumstances.
6.If there is a question or problem, look for any Used Book Fair member wearing gold aprons.7.Sign out on the volunteer sheet when you leave.
Please return your nametag and apron for the next worker to use.
This is why we ask that you wear comfortable clothes.
PUBLICIZING THE USED BOOK FAIR
1. You will be provided with posters for display in your school, neighborhood businesses and churches. Always get approval before hanging posters. You will also receive information via email. 2. Place posters in prominent areas of your schools, i.e., entry doors, cafeteria, office, teachers’ lounge, etc. 3. Publicize the Book Fair in PTA newsletter, weekly notes and Facebook pages! 4. Ask the principal to promote the Book Fair in the daily announcements.5. After the Book Fair, remember to pick up any flyers you have posted and recycle them.
REMEMBER YOUR SCHOOL MARQUEE – Especially the week of the sale!
THANK YOU!
The 33rd Annual RISD Council of PTAs Used Book Fair will be held February 12-15, 2015, at Dal-Rich Towne Square (Shopping Center). All proceeds will benefit the RISD Council of PTAs Scholarship in Memory of Dr. J.J. Pearce, which provides scholarships for RISD teachers’ continuing education and
graduating seniors from all 4 RISD High Schools. To offset the cost of the event we are asking for sponsorships at the following levels:
“Bronze” Table Sponsor$25
Logo or family name will be prominently displayed on the table on an 8 ½” x 11” sign.
“Silver” Hospitality Sponsor$50
Logo or family name will be displayed as the sponsor of the snacks and/or drinks on the volunteer hospitality table as well as in the RISD Council newsletter and website. Cash or in kind accepted.
“Gold” Popcorn/Snack Sponsor$100
Logo or family name will be displayed as the sponsor of the popcorn/snack sponsor table, RISD Council newsletter and website and on sign signs throughout the facility.
“Platinum” Event Sponsor$200
Logo or family name will be displayed on an 11”x17” poster at the event, listed as an event sponsor on signs throughout the facility, in press releases to the media, on the RISD Council website, newsletter and e-link.
“Diamond” Title Sponsor$500
Logo or family name prominently displayed on a banner within the Book Fair, listed as Title sponsor on signs throughout the facility, in press releases to the media, on the RISD Council website, newsletter and e-link.
Used Book Fair Sponsorships
RISD Council of PTAs33rd Annual Used Book Fair
Donation Receipt
Dal-Rich Shopping Center February 12-15, 2015Donor: _______________________________ Date: _____________________________Donated _______(amount) used books, CDs, DVDs valued at $__________. Proceeds from this sale benefit the Dr. J.J. Pearce Memorial Scholarship Fund for students and teachers of the Richardson Independent School District, the RISD Council of PTAs, and local PTA units.
The Richardson ISD Council of PTAs is a non-profit organization. The Internal Revenue Service (IRS) requires the donor to determine the fair market value of his/her donation. Keep this receipt for tax filing purposes.
Thank you for your support!Meredyth Childress– RISD Council of PTAs 4th VP Used Book Fair
DISBURSEMENT OF FUNDS The profits from the Used Book Fair are split between the RISD Council of PTAs and the participating local units. Council retains 50% of the total profit to fund scholarships to graduating high school students and teachers in the RISD school attendance area and to provide financial support for the Council budget. The remaining 50% of the profit may be dispersed to the participating local PTA units. A price per book is obtained by dividing the total profit by the total number of books received. The price per book is multiplied by the number of usable books submitted by the local unit to obtain the amount to be dispersed back to the local unit. No disbursements will be made to a local unit that is not current with their Council, State or National dues and/or does not provide the required workers. Many local units donate their portion of the profits back to Council for use by the Scholarship Committee. Although this is greatly appreciated and encouraged, it is not mandatory, as we realize that many local units rely on the Used Book Fair proceeds to reach their budgetary goals. PLEASE COMPLETE AND RETURN THIS FORM WITH THE TALLY SHEET WHEN BOOKS ARE DELIVERED TO THE BOOK FAIR. This form will be turned in to the Council Treasurer and kept with the treasurer’s books for verification. Thank you so much for your cooperation in this endeavor. It is EXTREMELY IMPORTANT that we have BOTH the SIGNATURE of the PRESIDENT and ONE of the COUNCIL DELEGATES on this form.
This form will be emailed in January to Council Delegates.
All Book Fair documents and this presentation are available
at www.risdpta.org under Council Projects/Used Book
Fair.
How will your PTA sign up for volunteer times?
After the training, an email will be sent to attendees with the link to signup for delivery time, sort & prep, and working of the sale. On Sunday the link will go out on Council Link.
Each local unit should sign up for the following: 1.Delivery Time-1 time slot2.Cashier-2 shifts3.Sort & Prep or Working the Sale-6 shifts
Council delegates: signup and then go recruit volunteers to fill the spots!
Questions?
Looks like we’re selling the latest iPhone!
A Busy Day!
