Revised OJT Guidelines

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GUIDELINES AND POLICIES FOR

THE SCHOOL OF I.T.

OJT/INTERNSHIP COURSES

Nilda Eliquen

Joel de Goma

Mary Christine Tomas

Rosette Eira Camus

REVISED EDITION

School Of Information Technology MAPỨA INSTITUTE OF TECHNOLOGY

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TABLE OF CONTENTS

1. OBJECTIVES

2. SPECIALIZATIONS

2.1.1 DBMS

2.1.2 MULTIMEDIA

2.1.3 JAVA AND SOLARIS

2.1.4 CISCO NETWORKING

2.1.5 HP-UNIX

3. PROCEDURES

3.1 Student Qualification

3.2 Resume Submission

3.3 Dean’s Office Screening

3.4 Company Screening

3.5 Submission of Waiver

3.6 OJT Duration

3.7 Company Rating Form

3.8 Documentation

3.9 Oral Defense

4. DUTIES AND RESPONSIBILITIES

4.1 OJT Students

4.2 OJT Adviser

5. DOCUMENT FORMAT

5.1 Outline and Contents

5.2 Title Page Format

5.3 Project Approval Form

5.4 Practicum Oral Defense Form

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1. OBJECTIVES

The School of Information Technology of the Mapua Institute of Technology Internship

program is a non-classroom learning program in which students work in the industries to

apply skills, methods and theories learned throughout their stay in the Institute.

This OJT program will equip students with necessary knowledge and develop their IT skills in

actual industry project providing gainful insights on corporate working environments. The

OJT companies are afforded with opportunity to have a first-hand pick on potential students

being trained at minimal cost.

The trainee, through this OJT program, shall also focus on the corporate use of Technology,

Management strategies and organizational behaviours. An in-depth discussion on learning

on these topics shall be compiled by the trainee.

Finally, this OJT program is designed for inexperienced students to be trained by

experienced personnel from the industry on specific tasks. With the application of the

students’ skills and theoretical knowledge, the technical expertise and seasoning of

experienced staff actually performing the task is captured, documented, and organized.

2. SPECIALIZATIONS

OJT projects may fall under one of the following fields of specialization:

2.1 DATA BASE MANAGEMENT SYSTEM

This specialization concerns design, creation, implementation and

maintenance of database systems with focus on application programming and

design in modern database environment.

2.2 MULTIMEDIA TECHNOLOGY

This specialization deals with the physical and logical coexistence and

interactive use of heterogenous media classes such as print, audio and video

in specific application environments.

2.3 JAVA AND SOLARIS

This specialization focuses on the study and development of advance

applications using Java technology. It also covers system administration

courses using Solaris platform.

2.4 CISCO NETWORKING TECHNOLOGY

In partnership with Cisco Systems through their Cisco Networking Academy,

this specialization trains students on how to provide means to interconnect

autonomous computers and share a collaborative environment of information

convergence.

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2.5 HP-UNIX

This specialization includes the utilization of system and networking skills to

be used in the HP-UX operating system. Students taking up this track will be

taught how to work with UNIX commands for system and network

administration, management and maintenance.

3. PROCEDURES

3.1 PRACTICUM 1

3.1.a STUDENT QUALIFICATIONS

Students who wish to undergo on-the-job-training or OJT must be qualified as

prescribed in the catalogue of information and should be enrolled in the course for

OJT.

3.2.b ACTIVITIES

1. RESUME SUBMISSION AND PORTFOLIO

Upon enrolment in the OJT course, the student should submit a resume enclosed in a

long folder to the Technical Assistant of the Dean in the Office of the Dean and Ring

binder to the course coordinator.

2. NON-TECHNICAL SEMINARS

The trainee must submit a three (3) non-technical summary narrative reports (e.g.

career orientation, job interview, power dressing for work).

3. COMPANY SCREENING

As may be desired, companies may do their own screening of OJT applicants upon

receipt of the letter of recommendation of the school with accompanying documents

(resume of student, summary of skills, etc).

3.2.c Grading System

Non-Technical Seminars 70%

Documents 20%

Others (subject to coordinator’s preference) 10%

Note: non-compliance of the following submittals will mean a grade of 7.

3.2 PRACITCUM 2

3.2.a SUBMISSION OF WAIVER

The trainee after being accepted by the company for the training and upon

submission of LETTER OF ACCEPTANCE by the company to the Office of the Dean,

shall immediately secure a waiver for OJT from the Dean’s Office. The form must be

accomplished by the trainee to formalize the training, a copy of which must be

submitted to the Dean’s Office for record purposes.

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3.2.b OJT DURATION

Students who are under the OJT program are required to render a minimum of 244

hours of company work. During this time, students are expected to be involved in

real world situation by working on and applying their skills on projects, research or

any related activities the company will provide to the trainees. At the same time,

students should understand management strategies and organizational behavior.

Students are not allowed to request for over-time work and early release of

Certificate of Completion of the training. A violation of this provision will mean no

credit.

The student will also be required to submit his/her official company schedule with the

starting date and the expected date of completion of 244 hours.

3.2.c ACCOMPLISHMENT REPORTS

Students must submit three (3) progress/accomplishment reports as prescribe by

the course coordinator/adviser.

3.2.d PARTIAL COMPANY RATING FORM

After completing the 244 hours, the trainee shall submit to the company the

company rating form for evaluation and assessment. The company rating form is

available at the Office of the Dean. The HR Head or its equivalent should sign the

company rating form. The company in return shall send to the Office of the Dean the

duly accomplished form enclosed in a sealed and signed envelope.

3.2.e Grading System

Partial Company Rating 50%

Documents 40%



3.3 PRACTICUM 3

3.3.a OJT DURATION

Students who are under the OJT program are required to render a minimum of 244

hours of company work. During this time, students are expected to be involved in

real world situation by working on and applying their skills on projects, research or

any related activities the company will provide to the trainees. At the same time,

students should understand management strategies and organizational behavior.

Students are not allowed to request for over-time work and early release of

Certificate of Completion of the training. A violation of this provision will mean no

credit.

The student will also be required to submit his/her official company schedule with the

starting date and the expected date of completion of 488 hours.

3.3.b ACCOMPLISHMENT REPORTS

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Students must submit three (3) progress/accomplishment reports as prescribe by

the course coordinator.

3.3.c OJT PROJECT

Students must be involved in a project, research or other IT related activities based

on the company’s requirements which must be approved by the OJT adviser. In

cases when the company does not assign a project, the trainee must prepare a

project proposal with solution based on problems / opportunities observed by the

trainee for acceptance of the company. Students without an approved project at the

end of the term will have to re-enroll the OJT course.

3.3.d FINAL COMPANY RATING FORM

After completing the 250 hours, the trainee shall submit to the company the

company rating form for evaluation and assessment. The company rating form is

available at the Office of the Dean. The HR Head or its equivalent should sign the

company rating form. The company in return shall send to the Office of the Dean the

duly accomplished form enclosed in a sealed and signed envelope.

3.3.e FINAL DOCUMENT

As a major requirement for the course, a final documentation must be submitted by

the trainee. This document must contain details of the activities done by the trainee

in the company. The format and contents of the final document is given in item 5.

3.3.f ORAL PRESENTATION

The trainee should present his activities in the company to a panel of critics. The

trainee is considered passed if the members of the panel concur to the trainee’s

accomplishments.

3.2.c Grading System

Final Company Rating 50%

Presentation 40%



4. DUTIES AND RESPONSIBILITIES

4.1 OJT STUDENTS

a. Attend orientation on the requirements/criteria of the OJT to be conducted

by the OJT adviser/coordinator.

b. Validate the endorsement of the OJT adviser through actual work with IT

organization.

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c. Submit to the OJT adviser/coordinator company evaluation and progress

report/s.

d. Prepare documents for oral defense.

e. Attend oral defense as scheduled by the OJT adviser/coordinator.

f. Observe and practice professionalism at all times.

4.2 OJT Adviser

a. Gives orientation on the requirements/criteria of the OJT.

b. Monitors and evaluates progress reports.

c. Approves trainee’s project.

d. Coordinates with faculty members who may be the panel of critics for oral

defense of the trainees.

e. Assesses the trainee’s overall performance as per criteria prescribed in the

OJT syllabus.

5. DOCUMENT FORMAT

The document to be prepared by the trainee for defense must comply with the following

requirements/format:

5.1 MS Office document file (*.doc)

5.2 Font

Type : Times New Roman

Size : 12

Color : Black only (title and header can be bold and bigger font)

5.3 Margins

Left : 1.25 Left

Right, Top, Bottom : 1”

5.4 Make

Ring bound, color green (back), transparent (front) short bond paper (8 ½“x 11”)

5.5 Line spacing – double

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OUTLINE AND CONTENTS The format of the practicum report includes the different items in the sequence as follows:

The Preparatory Parts

a. Title Page (preceded by a blank sheet)

b. Approval Sheet

c. Acknowledgements

d. Abstract of the Project

e. Table of Contents

f. List of Tables (if applicable)

g. List of Figures (if applicable)

h. Certification of OJT Completion

Chapter I – COMPANY PROFILE

COMPANY HISTORY

VISION/MISSION

ORGANIZATIONAL CHART

SERVICES/PRODUCTS

Chapter II – TRAINEE

SPECIFIC DEPARTMENT WHERE THE TRAINEE ASSIGNED (PLS INCLUDE THE

SUPERVISOR’S NAME, CONTACT NUMBER AND DEPARTMENT)

DUTIES AND RESPONSIBILITIES

DISCUSS ITEMS THAT WILL DESCRIBE YOUR TRAINING WITH YOUR COMPANY

o MUST BE DETAILED/SPECIFIC (500 HRS COMPLETION)

o SUMMARY OF DAILY TASKS

LEARNINGS ACQUIRED FROM THE TRAINING

o TECHNICAL

o CORPORATE

ASSESSMENT

o COMPANY

o OJT EXPERIENCE

Chapter III- PROJECT

PROJECT OVERVIEW/DESCRIPTION

PROBLEM/OPPORTUNITIES STATEMENT

OBJECTIVES STATEMENT

SIGNIFICANCE

SCOPE AND LIMITATIONS

PROOF OF OUTPUT

SCREEN SHOTS

DIAGRAMS/FLOWCHARTS

APPENDICES

RESUME

TIME CARDS

ACCOMPLISHMENT REPORTS

CONFIRMATION FORM

APPROVAL OF PROJECT FOR OJT

PRINT OUT OF POWERPOINT PRESENTATION USE (2 SLIDES PER PAGE)

ADVISERS’ RESUME IF NOT FROM MIT

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TITLE PAGE FORMAT

Title of Practicum Report

by

Firstname M. Lastname

A Practicum Report Submitted to the School of Information Technology in Partial

Fulfilment of the Requirements for the Degree

Program

(Course/Field)

Mapua Institute of Technology

Month Year

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APPROVAL SHEET FORMAT

Mapua Institute of Technology

School of Information Technology

This is to certify that we have supervised the preparation of and read the practicum report

prepared by Firstname M. Lastname entitled Practicum Title and that the said practicum has

been submitted for final examination by the Oral Examination Committee.

______________________ ______________________

Firstname M. Lastname Firstname M. Lastname Type Adviser Type Adviser

As members of the Oral Examination Committee, we certify that we have examined this

practicum report, presented before the committee on Month Date, Year, and hereby

recommended that it be accepted as fulfilment of the practicum requirement for the degree in

Program (Course/Field).

______________________ ______________________

Firstname M. Lastname Firstname M. Lastname Designation Designation

______________________

Firstname M. Lastname Designation

This practicum report is hereby approved and accepted by the School of Information Technology

as fulfilment of the practicum requirement for the degree in Program (Course/Field).

______________________

Firstname M. Lastname Associate Dean, School of IT

Table of Contents

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Title Page (preceded by a blank sheet) i

Approval Sheet ii

Acknowledgements iii

Abstract of the Project iv

Table of Contents v

List of Tables vi

List of Figures vii

Certification of OJT Completion viii

Certified photocopy of attendance sheet ix

Chapter I COMPANY PROFILE

Company History 1

Vision/Mission 2

Organizational Chart 3

Services/Products 4

Chapter II TRAINEE

Specific Department Where The Trainee Assigned 5

Duties And Responsibilities 6

Training With Your Company 7

Learnings Acquired From The Training 8

Technical Learning 8

Corporate Learning 9

Assessment 10

Chapter III PROJECT

Project Overview/Description 11

Problem/Opportunities Statement 12

Objectives Statement 13

Significance 14

Scope And Limitations 15

Proof Of Output 16

Screen Shots 17

Diagrams/Flowcharts 18

APPENDICES

Resume 19

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Time Cards 20

Accomplishment Reports 21

Confirmation Form 22

Approval Of Project For Ojt 23

Print Out Of Powerpoint Presentation Use 24

Advisers’ Resume If Not From Mit 25

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OTHER FORMS

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PRACTICUM ORALPRESENTATION RATING FORM

NAME OF STUDENT : ________________________________________________ NAME OF OJT COMPANY : ________________________________________________ DATE/IME OF PRESENTATION : ________________________________________________

CRITERIA % RATING

ORAL PRESENTATION / DELIVERY Maintains good eye contact with well-modulated voice Communicates ideas clearly with activities logically presented and supported Visual aids accuracy and clarity

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COMPETENCE Ability to address questions with clear explanations Demonstrates depth understanding OJT activities undertaken

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COMPLETENESS / SUBSTANCE / CONTENT Organization of appropriate points in a logical manner Activities undertaken were substantially related to specialization

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T O T A L

100

COMMENTS

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

NAME OF PANELIST AND SIGNATURE



MAPÚA INFORMATION TECHNOLOGY CENTER 333 Sen. Gil Puyat Ave., Makati City 1202 Philippines

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AAPPPPRROOVVAALL OOFF PPRROOJJEECCTT FFOORR OOJJTT

NAME OF TRAINEE ______________________________________________________ COMPANY ______________________________________________________ DEPARTMENT ______________________________________________________ REGISTERED ADDRESS ______________________________________________________ ______________________________________________________ ______________________________________________________ NAME OF SUPERVISOR ______________________________________________________ JOB POSITION ______________________________________________________ TITLE OF PROJECT ______________________________________________________ BRIEF DESCRIPTION OF PROJECT I, hereby, certify that the above project and description shall be the major work to be undertaken during the OJT program. The trainee’s supervisor has requested this project which will be useful in the organization and have a direct impact in the company.

ACTION TAKEN BY THE OJT ADVISER

SIGNATURE OVER PRINTED NAME OF TRAINEE/ DATE SIGNATURE OVER PRINTED NAME OF SUPERVISOR/ DATE

APPROVED

DISAPPROVED

SIGNATURE / DATE

RREEMMAARRKKSS//CCOOMMMMEENNTTSS

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DAILY ACCOMPLISHMENT REPORT

NAME : SPECIALIZATION:

COMPANY NAME :

DEPARTMENT ASSIGNED :

SCHEDULE OF TRAINEE:

EXPECTED DATE OF COMPLETION O 244 HOURS: ACTIVITY

(PLS SPECIFY THE TASKS PERFORMED)

DURATION (DATES AND NO. OF

HRS RENDERED)

REMARKS (eg., ACCOMPLISHED,

ON PROCESS etc)

IMMEDIATE SUPERIOR SIGNATURE

Prepared by:

___________________________

Student’s Signature


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SAMPLE FORMAT OF CHRONOGICAL RESUME FOR ANTICIPATED GRADUATE /FRESH GRADUATE FIRST NAME, MI, LAST NAME

City Add: ___________________ Tel. (02) ___________________ Mobile: 63__________________ Email: _____________________

AREAS OF INTEREST _______________________________________________________________________________________

EDUCATION

MAPUA INSTITUTE OF TECHNOLOGY (MIT) (COURSE / DATE EXPECTED TO GRADUATE)

(Awards)

TECHNICAL SKILLS

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

WORK-RELATED EXPERIENCE

(POSITION) (COMPANY) - (DATE) (Job Description) .

POSITION) (COMPANY) - (DATE) (Job Description)

EXTRA-CURRICULAR ACTIVITIES

AWARDS AND ACHIEVEMENTS

RESEARCH PAPERS AND PROJECTS HANDLED (Title of Paper/Date completed)

(description)

TRAININGS AND SEMINARS ATTENDED

(Seminar Title, sponsor). - (date) (Seminar Title, sponsor), - (date) (Seminar Title, sponsor) - (date)

PERSONAL DATA

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Provincial Add: ___________________ ______________________

Tel No. _______________ Scanned Graduation

picture

mailto:[email protected]

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CONFIRMATION FORM

NAME : ______________________________________________ COURSE : ______________________________________________

DATE ACTIVITY NAME

VENUE TIME PERSON-IN-CHARGE (SIGNATURE OVER

PRINTED NAME)

________________________

Trainee’s Signature


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PRACTICUM I REQUIREMENTS CHECKLIST

NAME: _______________________________________________ SECTION: _______________ COURSE: __________________________________________STATUS: ____________________ COMPANY NAME: ______________________________________________________________ CONTACT PERSON: ______________________________________________________ CONTACT DEPARTMENT: ________________________________________________ DATE STARTED: _______________________ DATE ENDED: __________________________

ITEMS

STATUS (DATE SUBMITTED)

1. RESUME’ HARDCOPY 2. RESUME’ SOFTCOPY 3. COMPANY BACKGROUND 4. JOB DESCRIPTION 5. ENDORSEMENT LETTER 6. CERITIFICATE OF ACCEPTANCE

ACTIVITIES ATTENDED:

1. SEMINAR 1 2. SEMINAR 2 3. SEMINAR 3

STUDENT’S SIGNATURE: _______________________


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PRACTICUM II REQUIREMENTS CHECKLIST


ITEMS

STATUS (DATE SUBMITTED)

1. WAIVER 2. ACCOMPLISHMENT REPORTS W/

TIME CARD

1ST

2ND

3RD 3. PARTIAL COMPANY GRADE

STUDENT’S SIGNATURE:


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FINAL REQUIREMENTS CHECKLIST


ITEMS STATUS (DATE SUBMITTED)

1. ACCOMPLISHMENT REPORTS W/ TIME CARD

1ST

2ND

3RD

ACTIVITIES ATTENDED:

1. CAREER SEMINAR 2. MOCK INTERVIEW 3. EXIT INTERVIEW

FINAL REQTS:

1. PROJECT DOCUMENTATION 2. CERTIFICATION OF COMPLETION 3. COMPANY EVALUATION

FINAL PRESENTATION

1. COPY OF FINAL DOCUMENTATION

2. PANELISTS’ GRADE SHEET

STUDENT’S SIGNATURE: _______________________


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IT199R 4TH QUARTER 2010-2011 GUIDELINES

1. Submission of Resume (format provided by the school) and Portfolio (coordinate with

the group leader) – date to be announced in the yahoo group.

2. Join the group with URL http://groups.yahoo.com/group/ojt_mcatomas for updates,

announcements and reminders.

3. Submission of Certificate of Attendance and Narrative Reports of the 3 Non-technical

seminars conducted in school is due a week after the schedule. Topics are to be

approved by the Course Adviser.

4. Student will scout for an IT company and have it approved by the Course Adviser

using the request form for Endorsement. Form is available at the Dean’s Office.

5. This form should be signed and attached upon submission of request of Endorsement

Letter to the School of IT.

6. Approval and signing of Company Endorsement request is done every Thursday and

Friday only starting the 6th week of this term (May 26 - Thursday). Approved

Company Endorsement request is to be submitted to the SOIT Technical Assistant.

7. The Endorsement Letter will be released Monday of the following week.

8. Student will be given an Endorsement Letter ONLY ONCE (except on Special Cases).

9. Upon submission of Endorsement letter to the approved company, the HR personnel

and/or its counterpart should send an ACCEPTANCE letter addressed to the

Dean/Assoc. Dean of SCHOOL of IT.

10. Original Acceptance Letter should be submitted to the SOIT Tech. Asst. for filing and

a photocopy to the portfolio submitted to the Course Adviser.

11. Waiver Form will be issued by the Tech. Asst. Monday the following week after the

Acceptance Letter is submitted.

12. Acceptance Letter is the FINAL requirement for the course IT199R (OJT1).

13. Waiver Form, on the other hand, is the FIRST requirement for IT199-1R (OJT2) and

to be submitted 2nd week of the following term.

Note: non-compliance of the following submittals will mean a Grade of 7.

I have read and understood the Guidelines for IT199R (OJT1) and will abide by the

rules provided by the School.

Signature above Student Name and date
