Policy No.: Leave blank for future use Version No.: 1

ECM Document Set No.: Initial Date of Adoption: Mar 15

Authorised by: Practice Manager Corporate Consulting Date of Current Version: Mar 15

Document Maintained by: Human Resources Next Review Date: Mar 17

Electronic version is the controlled version. Printed copies are considered uncontrolled. Before using a printed copy, verify that it is the current version. Page 1 of 19

Recruitment Procedure

Responsible Department: Human Resources

Responsible Officer: Practice Manager Corporate Consulting

Approving Body: Practice Manager Corporate Consulting

Last Reviewed: March 2015

Next Review Date: March 2017

Doc Set ID:

1. Purpose

Recruiting the right staff is a crucial component of creating the workforce profile that City of Playford needs to achieve its organisational objectives. It takes careful planning and consideration to recruit successfully. This procedure is to outline the steps the organisation will take to ensure all employees and contractors working within the City of Playford are recruited to the organisation in a consistent and fair manner.

Contents Purpose ............................................................................................................................... 1 

Scope .................................................................................................................................. 2 

Definitions ............................................................................................................................ 2 

Procedure ............................................................................................................................ 3 

Requisition ....................................................................................................................... 5 

Sourcing ........................................................................................................................... 8 

Selection .......................................................................... Error! Bookmark not defined. 

Recruitment Procedure – Task Responsibility Overview .................................................. 17 

Supporting Documentation ................................................................................................ 19 

Approval and Change History

Policy No.: Leave blank for future use Version No.: 1

ECM Document Set No.: Initial Date of Adoption: Mar 15

Authorised by: Practice Manager Corporate Consulting Date of Current Version: Mar 15

Document Maintained by: Human Resources Next Review Date: Mar 17

Electronic version is the controlled version. Printed copies are considered uncontrolled. Before using a printed copy, verify that it is the current version. Page 3 of 19

Target Is the knowledge, skills or experience that enables a candidate to effectively perform the accountabilities of the position to the standards expected in employment.

4. Procedure The following diagram illustrates the three stages of the recruitment procedure. The selection procedure used will depend on whether the new recruit will be either an Employee or a Contractor.

Policy No.: Leave blank for future use Version No.: 1

ECM Document Set No.: Initial Date of Adoption: Mar 15

Authorised by: Practice Manager Corporate Consulting Date of Current Version: Mar 15

Document Maintained by: Human Resources Next Review Date: Mar 17

Electronic version is the controlled version. Printed copies are considered uncontrolled. Before using a printed copy, verify that it is the current version. Page 10 of 19

Policy No.: Leave blank for future use Version No.: 1

ECM Document Set No.: Initial Date of Adoption: Mar 15

Authorised by: Practice Manager Corporate Consulting Date of Current Version: Mar 15

Document Maintained by: Human Resources Next Review Date: Mar 17

Electronic version is the controlled version. Printed copies are considered uncontrolled. Before using a printed copy, verify that it is the current version. Page 15 of 19

HR Officer 9.3.1 Shall, upon receipt of a signed letter of appointment/offer from the candidate and completed new starter paperwork, notify the HR Advisor and Manager and make arrangements for an Employee ID number to be issued for new Employees.

HR Officer 9.3.2 Shall, send an email to Manager confirming the appointment has been finalised.

9.3.3 Shall, create User Access Form in document management system and distribute to Manager to complete.

Manager 9.3.4 Shall complete the new user access form details in their document management system task list.

9.3.5 Shall send an email to the Service or Practice team to announce the commencement of the new starter.

Policy No.: Leave blank for future use Version No.: 1

ECM Document Set No.: Initial Date of Adoption: Mar 15

Authorised by: Practice Manager Corporate Consulting Date of Current Version: Mar 15

Document Maintained by: Human Resources Next Review Date: Mar 17

Electronic version is the controlled version. Printed copies are considered uncontrolled. Before using a printed copy, verify that it is the current version. Page 19 of 19

Supporting Documentation

Document Name Recruitment and Onboarding Policy Position Description Template Recruitment Requisition Form Recruitment Agency Preferred Supplier Panel Contacts Recruitment and Selection Plan Checklist Interview Guide Template Interview Assessment Record Recruitment Appointment Finalisation Form Reference Check Record