Regular Board of Trustees Meeting October 17, 20132013/10/17 · REGULAR BOARD MEETING AGENDA 1. CALL TO ORDER 2. ROLL CALL F 3. APPROVAL OF AGENDA 4. PRESENTATIONS 4. A. FY2013 Audit:

COLLEGE OF DuPAGE

Regular Board of Trustees Meeting

October 17, 2013

Regular Board Meeting Agenda October 17, 2013

1. Call to Order 2. Roll Call

Page 1 of 3

BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 502

COUNTIES OF DuPAGE, COOK AND WILL STATE OF ILLINOIS

THURSDAY, OCTOBER 17, 2013 7:00 P.M. ~ SSC-2200

REGULAR BOARD MEETING AGENDA

1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. PRESENTATIONS 4. A. FY2013 Audit: John Weber – Crowe, Horwath

5. STUDENT TRUSTEE’S REPORT 6. PRESIDENT’S REPORT

Strategic Planning and the Board’s Role

7. COMMENTS FROM COLLEGE OF DuPAGE 7. A. College of DuPage Employees 7. B. College of DuPage Students 8. COMMENTS FROM CITIZENS 8. A. District No. 502 Citizens 8. B. Citizens-at-Large 9. CONSENT AGENDA** (Roll Call Vote)

9. A. For Information: Standard Items 9. A. 1) Gifts and Grants Report 9. A. 2) Governmental Consortium/Cooperative Purchases Report 9. A. 3) Financial Statements

a) Schedule of Investments b) Operating Funds – Budget and Expenditures c) Tax Levy Collections

FUTURE MEETINGS Monday, November 19, 2007 5:0

FUTURE MEETINGS Monday, November 19, 2007 5:0

Page 2 of 3

9. B. For Approval: Standard items 9. B. 1) Minutes

a) September 19, 2013 Regular Board Meeting b) September 19, 2013 Closed Session – CONFIDENTIAL FOR BOARD ONLY

9. B. 2) Financial Reports a) Treasurer’s Report b) Payroll and Accounts Payable Report c) Budget Transfer Report 9. B. 3) Bid Items a) Unleaded and Diesel Fuel – Bulk Delivery b) Multimedia Equipment – Camera System c) Multimedia Equipment – HD Studio Production Switches d) Multimedia Equipment – Studio Cameras and Controllers e) Fan Room Lighting Retrofit f) Audio Video Installation g) Exterior Signage – Cleve Carney Art Gallery (MAC) & Wheat Café Culinary Market (CHC)

9. B. 4) Requests for Proposals

None 9. B. 5) Purchase Orders a) Transcript Capture and Transfer Credit Evaluation Solution b) Architectural Contract for the Homeland Security Training Center c) Construction Management (CM) Contract for the Homeland Security Training Center d) CT Scanner Three-Year Maintenance Agreement e) Termination of Contract with Rx’n Go – Mail Order Generic Prescription Drug Provider for Benefited Employees 9. B. 6) Personnel Actions a) Ratification of Classified Appointments b) Ratification of Managerial Promotions / Transfers c) Ratification of Classified Promotions / Transfers d) Ratification of Classified Resignations / Terminations e) Ratification of Operating Engineers Resignations / Terminations f) Ratification of Classified Retirements 9. B. 7) In-Kind Donations Quarterly Report 9. B. 8) Acceptance of FY2013 Audit

Page 3 of 3

9. C. For Approval: Construction-Related Items 9. C. 1) Ratification of Construction Change Orders

Referendum-Related Projects Capital Budget Projects

9. C. 2) Approval of Construction Change Orders

Referendum-Related Projects Capital Budget Projects

10. NEW BUSINESS 10. A. For Information

None 10. B. For Approval

None 11. TRUSTEE DISCUSSION ITEMS 12. ANNOUNCEMENTS BY BOARD CHAIRMAN 12. A. Communications

12. B. Calendar Dates Campus Events (Note: * = Required Board Event)

*Thursday, November 21, 2013 – Regular Board Meeting – SSC-2200 – 7:00 p.m.

13. ADJOURN ** Certain recurring recommendations may be included in the Consent Agenda at the discretion of the President. At the request of a Trustee or the President, an item may be removed from the Consent Agenda for separate discussion or approval.

FUTURE MEETING

Thursday, November 21, 2013

7:00 p.m. – Regular Board Meeting – SSC-2200


4. PRESENTATIONS 4. A. FY2013 Audit: John Weber, Crowe, Horwath 5. STUDENT TRUSTEE’S REPORT 6. PRESIDENT’S REPORT

Strategic Planning and the Board’s Role


7. Comments from College of DuPage A. College of DuPage Employees B. College of DuPage Students 8. Comments from Citizens

A. District No. 502 Citizens

B. Citizens-at-Large


9. CONSENT AGENDA

A. For INFORMATION: Standard Items

1) Gifts and Grants Report 2) Governmental Consortium /

Cooperative Purchases Report 3) Financial Statements

Consent Agenda Item 9. A. 1)

October 17, 2013

COLLEGE OF DuPAGE REGULAR BOARD MEETING

STANDARD BOARD INFORMATION

1. SUBJECT

Grants and Gifts Status Report.

2. REASON FOR CONSIDERATION

The Board is provided with a monthly update of grants and gifts.

3. BACKGROUND INFORMATION

The attachment reports the current status of operational public and private grants to the College, and status of cash donations and in-kind gifts to the Foundation.

College of DuPage Foundation

Monthly Gift Summary ReportAugust 30 - September 27, 2013

Fund Description Gift Count Cash Pledges/StocksGifts-In-Kind Other Total

A.R.C. Memorial Scholarship 2 $2.00 $0.00 $0.00 $0.00 $2.00ACT-SO (Afro-Academic, Cultural, Technical and Scientific Olympics) Fund 2 $10.00 $0.00 $0.00 $0.00 $10.00Athletic Fund 2 $50.00 $0.00 $0.00 $0.00 $50.00Buffalo Theatre Ensemble 1 $100.00 $0.00 $0.00 $0.00 $100.00Carol Stream Community College Scholarship 2 $20.00 $0.00 $0.00 $0.00 $20.00Carter Carroll Excellence in History Award 2 $4.00 $0.00 $0.00 $0.00 $4.00Catherine M. Brod Endowed Scholarship for Speech and Theatre 2 $160.00 $0.00 $0.00 $0.00 $160.00Center for Entrepreneurship Fund for Workforce Development 4 $120.00 $0.00 $0.00 $0.00 $120.00Cleve Carney Art Gallery Fund 6 $1,550.00 $0.00 $0.00 $0.00 $1,550.00Cleve Carney Endowed Art Fund 3 $676.92 $0.00 $0.00 $0.00 $676.92COD Foundation's Need-Based Scholarship Fund 4 $25.00 $0.00 $0.00 $0.00 $25.00COD Foundation's Returning Adult Scholarship Fund 3 $7.00 $0.00 $0.00 $0.00 $7.00COD Foundation's Single Parent Scholarship 4 $30.00 $0.00 $0.00 $0.00 $30.00College of DuPage Faculty Association Scholarship 4 $60.00 $0.00 $0.00 $0.00 $60.00Community Education Farm Fund 6 $33.34 $0.00 $0.00 $0.00 $33.34Community Relations Fund 30 $2,295.00 $100.00 $0.00 $0.00 $2,395.00Culinary & Hospitality Center 2 $3.32 $0.00 $0.00 $0.00 $3.32Donald Carter Memorial Scholarship 2 $106.00 $0.00 $0.00 $0.00 $106.00Dr. Joseph and Donna Collins Student Success Scholarship 2 $80.00 $0.00 $0.00 $0.00 $80.00Early Childhood Education Fund 2 $20.00 $0.00 $0.00 $0.00 $20.00Ellen Johnson Memorial Scholarship 2 $6.00 $0.00 $0.00 $0.00 $6.00Everyone Matters Scholarship Fund 2 $4.00 $0.00 $0.00 $0.00 $4.00G.E.D. Scholarship Fund 2 $80.00 $0.00 $0.00 $0.00 $80.00General Scholarship Fund 32 $427.84 $0.00 $0.00 $0.00 $427.84George Macht Endowed Scholarship Fund 2 $2.00 $0.00 $0.00 $0.00 $2.00Healthcare Instructional Support 2 $100.00 $0.00 $0.00 $0.00 $100.00Hispanic-Latino Scholarship 2 $4.00 $0.00 $0.00 $0.00 $4.00Jerry Bradshaw Memorial Scholarship 1 $15,000.00 $0.00 $0.00 $0.00 $15,000.00Jill Johnson Hall Memorial Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00MAC Annual Fund 2 $40.00 $0.00 $0.00 $0.00 $40.00Mary Mack Scholarship 3 $135.00 $0.00 $0.00 $0.00 $135.00Meteorology Program Fund 1 $500.00 $0.00 $0.00 $0.00 $500.00Music Program Fund 2 $10.00 $0.00 $0.00 $0.00 $10.00New Philharmonic Orchestra 98 $29,087.84 $480.00 $0.00 $0.00 $29,567.84Resource for Excellence Fund 21 $1,818.72 $0.00 $0.00 $0.00 $1,818.72Ruth Nechoda Memorial Endowment 1 $2.50 $0.00 $0.00 $0.00 $2.50Student Crisis Emergency Fund 2 $20.00 $0.00 $0.00 $0.00 $20.00Study Abroad Scholarship Fund 6 $80.00 $0.00 $0.00 $0.00 $80.00Veteran Services Program 2 $30.00 $0.00 $0.00 $0.00 $30.00Veterans Textbook Scholarship 2 $30.00 $0.00 $0.00 $0.00 $30.00


Monthly Gift Summary ReportAugust 30 - September 27, 2013

Fund Description Gift Count Cash Pledges/StocksGifts-In-Kind Other Total

WDCB Employer Matching Gift Revenue (EMG) 2 $240.00 $0.00 $0.00 $0.00 $240.00WDCB Individual Gifts 718 $27,753.24 $5.00 $0.00 $0.00 $27,758.24WDCB Merchandising 16 $280.60 $0.00 $0.00 $0.00 $280.60WDCB Underwriting 7 $3,875.00 $0.00 $0.00 $0.00 $3,875.00

Wilbur Walker Dodge Memorial Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00

Grand Totals: $86,879.32 $585.00 $0.00 $0.00 $87,464.32

1,015 Gift(s) listed

916 Donor(s) listed

15 total planned gifts (no new for FY14)


Fiscal Year 2014 Gift Summary ReportYear-to-Date as of September 27, 2013

Fund Description Gift Count Cash Pledges/Stocks Gifts-In-Kind Other Total

A.R.C. Memorial Scholarship 6 $6.00 $0.00 $0.00 $0.00 $6.00ACT-SO (Afro-Academic, Cultural, Technical and Scientific Olympics) Fund 6 $30.00 $0.00 $0.00 $0.00 $30.00Athletic Fund 6 $150.00 $0.00 $0.00 $0.00 $150.00Buffalo Theatre Ensemble 8 $1,075.00 $0.00 $0.00 $0.00 $1,075.00Carol Stream Community College Scholarship 6 $60.00 $0.00 $0.00 $0.00 $60.00Carter Carroll Excellence in History Award 6 $12.00 $0.00 $0.00 $0.00 $12.00Catherine M. Brod Endowed Scholarship for Speech and Theatre 6 $480.00 $0.00 $0.00 $0.00 $480.00Center for Entrepreneurship Fund for Workforce Development 12 $360.00 $0.00 $0.00 $0.00 $360.00Central DuPage Kiwanis Club Scholarship 1 $3,500.00 $0.00 $0.00 $0.00 $3,500.00Christopher & Karen Thielman Culinary & Hospitality Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Christopher & Karen Thielman International Field Studies Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Cleve Carney Art Gallery Fund 8 $1,550.00 $25,000.00 $2,000.00 $0.00 $28,550.00Cleve Carney Endowed Art Fund 12 $1,190.76 $0.00 $0.00 $0.00 $1,190.76COD Foundation's Need-Based Scholarship Fund 12 $75.00 $0.00 $0.00 $0.00 $75.00COD Foundation's Returning Adult Scholarship Fund 10 $26.00 $0.00 $0.00 $0.00 $26.00COD Foundation's Single Parent Scholarship 14 $140.00 $50.00 $0.00 $0.00 $190.00College of DuPage Faculty Association Scholarship 12 $180.00 $0.00 $0.00 $0.00 $180.00Community Education Farm Fund 19 $365.22 $0.00 $0.00 $0.00 $365.22Community Relations Fund 33 $2,375.00 $100.00 $0.00 $0.00 $2,475.00Culinary & Hospitality Center 6 $9.96 $0.00 $0.00 $0.00 $9.96Dick Wood Memorial Scholarship 1 $100.00 $0.00 $0.00 $0.00 $100.00Donald Carter Memorial Scholarship 3 $159.00 $0.00 $0.00 $0.00 $159.00Dr. Joseph and Donna Collins Student Success Scholarship 6 $240.00 $0.00 $0.00 $0.00 $240.00Early Childhood Education Fund 6 $60.00 $0.00 $0.00 $0.00 $60.00Ellen Johnson Memorial Scholarship 5 $15.00 $0.00 $0.00 $0.00 $15.00Everyone Matters Scholarship Fund 6 $12.00 $0.00 $0.00 $0.00 $12.00Fashion Program 1 $0.00 $0.00 $1,200.00 $0.00 $1,200.00Football Program Fund 1 $15,000.00 $0.00 $0.00 $0.00 $15,000.00G.E.D. Scholarship Fund 6 $240.00 $0.00 $0.00 $0.00 $240.00General Scholarship Fund 101 $5,031.02 $0.00 $0.00 $0.00 $5,031.02George Macht Endowed Scholarship Fund 6 $6.00 $0.00 $0.00 $0.00 $6.00Glen Ellyn Infant Welfare Scholarship 1 $18,000.00 $0.00 $0.00 $0.00 $18,000.00Healthcare Instructional Support 8 $51,800.00 $0.00 $0.00 $0.00 $51,800.00Hispanic-Latino Scholarship 6 $12.00 $0.00 $0.00 $0.00 $12.00Howard K. Canaday Music Scholarship 1 $2,500.00 $0.00 $0.00 $0.00 $2,500.00Jerry Bradshaw Memorial Scholarship 1 $15,000.00 $0.00 $0.00 $0.00 $15,000.00Jill Johnson Hall Memorial Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Library Development Fund 1 $0.00 $0.00 $3,317.00 $0.00 $3,317.00MAC Annual Fund 12 $460.00 $10,000.00 $0.00 $0.00 $10,460.00


Fiscal Year 2014 Gift Summary ReportYear-to-Date as of September 27, 2013

Fund Description Gift Count Cash Pledges/Stocks Gifts-In-Kind Other Total

MAC Madness Event 1 $0.00 $10,000.00 $0.00 $0.00 $10,000.00Mary Mack Scholarship 3 $135.00 $0.00 $0.00 $0.00 $135.00Meteorology Program Fund 5 $1,140.00 $0.00 $0.00 $0.00 $1,140.00Music Program Fund 6 $30.00 $0.00 $0.00 $0.00 $30.00New Philharmonic Orchestra 131 $34,398.44 $480.00 $0.00 $0.00 $34,878.44Resource for Excellence Fund 63 $3,777.72 $0.00 $0.00 $0.00 $3,777.72Ruth Nechoda Memorial Endowment 4 $10.00 $0.00 $0.00 $0.00 $10.00Student Crisis Emergency Fund 6 $60.00 $0.00 $0.00 $0.00 $60.00Study Abroad Scholarship Fund 18 $240.00 $0.00 $0.00 $0.00 $240.00Troy Scholarship for Nursing 1 $500.00 $0.00 $0.00 $0.00 $500.00Veteran Services Program 6 $90.00 $0.00 $0.00 $0.00 $90.00Veterans Textbook Scholarship 6 $90.00 $0.00 $0.00 $0.00 $90.00Visiting Chefs Series 1 $1,300.00 $0.00 $0.00 $0.00 $1,300.00WDCB Employer Matching Gift Revenue (EMG) 15 $1,533.50 $150.00 $0.00 $0.00 $1,683.50WDCB Future Fund 1 $111.25 $0.00 $0.00 $0.00 $111.25WDCB Individual Gifts 2,182 $65,881.32 $373.00 $0.00 $0.00 $66,254.32WDCB Merchandising 17 $295.60 $0.00 $0.00 $0.00 $295.60WDCB Underwriting 16 $12,150.00 $0.00 $0.00 $0.00 $12,150.00

Wilbur Walker Dodge Memorial Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00

Grand Totals: $245,962.79 $46,153.00 $6,517.00 $0.00 $298,632.79

2,841 Gift(s) listed

1,412 Donor(s) listed

15 total planned gifts (no new for FY14)

College of DuPageFY14 Grants Awarded Report

July 1, 2013 - September 26, 2013 Note: New/Revised Entries in Bold

Page 1 of 1

Granting Agency Title Division Project Director Type AmountStart Date

End Date Description

COMPETITIVE GRANTSInstitute of Museum & Library Sciences

2013 Sparks! Ignition Grant for Libraries

Learning Resources Ellen Sutton Federal 15,799$ 8/1/13 7/31/14

To support administrative services assistance to veterans.

National College Testing Association

2013-2014 National College Testing Association Grant

Learning Resources Diane Szakonyi Private $3,000 7/15/13 7/25/14 To support training for testing.

$18,799 AGENCY-ALLOCATED GRANTS

Illinois Community College Board

FY14 Adult Education and Family Literacy

Continuing Education

Joseph Cassidy Dan Deasy

Federal/ State $1,920,712 7/1/13 6/30/14

To support the Adult Education and Family Literacy programming.

Illinois Community College Board

FY14 Career & Technical Education Program Postsecondary Perkins Academic Affairs Jean Kartje Federal $518,289 7/1/13 6/30/14

For CTE programs and activities, equipment acquisition, faculty and staff development, and education and industry collaborations that will support student opportunities to enhance academic success, build technical skills, and prepare for future careers.

$2,439,001$2,457,800

COMPETITIVE GRANTS (Includes grants from State, Federal and Private Agencies where the proposal was in competition with other proposals and awards were made to a select number of institutions based on the merits of the project and proposal.)

FY14 Total All Grants as of September 26, 2013

AGENCY-ALLOCATED GRANTS (Includes grants where it was necessary to develop a concept or project and follow comprehensive guidelines for proposal submission in order to receive allocated funds. Adherence to reporting requirements and ability to measure successful program outcomes determines the level of the award.)

Consent Agenda Item 9. A. 2)

October 17, 2013

COLLEGE OF DuPAGE

REGULAR BOARD MEETING

STANDARD BOARD APPROVAL

___________________________________________________________________

1. SUBJECT Consortium/Cooperative Agreement

There are no Government Consortium/Cooperative Purchases to report this month.


9. CONSENT AGENDA

B. For APPROVAL: Standard Items

1) Minutes

2) Financial Reports

3) Bids

4) Requests for Proposals (RFP)

5) Purchase Orders (PO)

6) Personnel Actions 7) In-Kind Donations Quarterly Report 8) Acceptance of FY2013 Audit

Consent Agenda Item 9.B.1) a)

October 17, 2013

Regular Board Meeting of 9/19/13 Page 1

BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 502

COUNTIES OF DuPAGE, COOK AND WILL STATE OF ILLINOIS

MINUTES

REGULAR BOARD MEETING THURSDAY, SEPTEMBER 19, 2013

HELD ON CAMPUS IN SSC-2200, GLEN ELLYN, IL 1. CALL TO ORDER

At 7:01 p.m., the Regular Meeting of the Board of the College of DuPage Board of Trustees was called to order by Chairman Birt. 2. ROLL CALL Present: Trustees Erin Birt, Katharine Hamilton, Dianne McGuire, Kim Savage, Nancy Svoboda and Joe Wozniak. Allison O’Donnell attended via telephone. Also Present: President Dr. Robert L. Breuder, Legal Counsel Respicio F. Vazquez of Franczek Radelet P.C., staff members, representatives of the press and visitors. (Minutes prepared by Erin Carrillo, Administrative Assistant, Office of the President.)

2. A. Incoming Student Trustee Appointment 2.A.1)a) Student Trustee Appointment 2.A.1)b) Oath of Office

Chairman Birt announced that in accordance with Board Policy 5-50, Stephanie Torres has been appointed to fill the remainder of the 2013-2014 Student Trustee Term of Office. Chairman Birt asked Respicio Vazquez to administer the Oath of Office to Ms. Torres. After being sworn in, Chairman Birt asked Stephanie to please take her seat at the Board table. Chairman Birt asked Secretary O’Donnell to please call the roll.

2.A.1)c) Roll Call Present: Student Trustee Torres, Trustees Erin Birt, Katharine Hamilton, Dianne McGuire, Kim Savage, Nancy Svoboda and Joe Wozniak. Allison O’Donnell attended via telephone. 3. APPROVAL OF AGENDA Chairman Birt called for a motion to approve tonight’s Agenda. Trustee McGuire moved, Trustee Svoboda seconded the motion. On voice vote, the Board of Trustees approved the Agenda for the Regular Board Meeting of September 19, 2013. The motion carried unanimously.


October 17, 2013


4. PRESENTATIONS

A. Model United Nations Earl Dowling, Vice President Student Affairs introduced Dr. Chris Goergen and

Dr. David Goldberg o Dr. Chris Goergen, Professor Political Science and Dr. David Goldberg,

Professor Political Science spoke about the Model United Nations at the College. Dr. Goergen introduced two student members, Jessica Stemple and Haroon Atcha who spoke about their experiences with the Club.

5. STUDENT TRUSTEE’S REPORT

None

6. PRESIDENT’S REPORT

6. A. Recognition of Shannon Hernandez, Phi Theta Kappa

Earl Dowling, Vice President Student Affairs recognized Shannon Hernandez for her 15 years of service as advisor of the Phi Beta Chapter.

7. COMMENTS FROM COLLEGE OF DuPAGE EMPLOYEES

Glenn Hansen, President of the Faculty Association and Faculty Senate spoke regarding SURS Annuitant Legislation.

8.A. COMMENTS FROM DISTRICT 502 CITIZENS

Brad Setter spoke regarding LGBT Friendly Campus and inclusion of transgender persons in College non-discrimination policies.

8.B. COMMENTS FROM CITIZENS AT-LARGE

None

9. CONSENT AGENDA

Chairman Birt asked if there were any Consent Agenda items the Board would like to remove and vote on separately. Hearing none, Trustee Savage moved, Trustee Svoboda seconded, that the Board of Trustees approve the Consent Agenda consisting of the following items:

A. The following items for BOARD INFORMATION only: 9. A. 1) Gifts and Grants Report 9. A. 2) Governmental Consortium/Cooperative Purchases Report 9. A. 3) Financial Statements

a) Schedule of Investments b) Operating Funds – Budget and Expenditures c) Disposal of Capital Assets

B. The following items for BOARD APPROVAL: 1) Minutes

a) September 19, 2013 Regular Board Meeting


October 17, 2013


2) Financial Reports

a) June Treasurer’s Report b) July Treasurer’s Report c) Payroll and Accounts Payable Report 3) Bid Items

a) Diesel Bulk Fuel – Bulk Delivery to the lowest responsible bidder Heritage FS, Inc., 18251 W. Commercial Drive, Wilmington, IL 60481 for an estimated total expenditure not to exceed $40,000.00. b) Berg Instructional Center (BIC) Motor Control Center (MCC) Replacement to the lowest responsible bidder, McWilliams Electrical Co., Inc., 1401 Rodenburg Road, Schaumburg, IL 60193 for a total expenditure of $44,789.00. c) Rebid, Printing, “impact” Magazine to the lowest responsible bidder, Precise Printing, 1242B Remington Road, Schaumburg, IL 60173 for a total expenditure of $158,434.00. d) Microsoft Licenses for Educational Solutions to the lowest responsible bidder, EnPointe Technologies, 18701 S. Figueroa Street, Gardena, CA 90248 for an estimated annual expenditure of $149,845.93.

e) Lecterns to the lowest responsible bidder, Media Resources, Inc., 1989 University Lane, Suite C, Lisle, IL 60532 for a total expenditure of $119,700.00. f) Athletic Training Services two-year contract with Athletico, 625 Enterprise Drive, Oak Brook, IL 60523 for an estimated annual expenditure of $70,000.00.

4) Requests for Proposals:

None

5) Purchase Orders: a) Ellucian On Demand Training, 4375 Fair Lakes Ct., Fairfax,

VA 22033 for a three-year subscription for an amount not to exceed $34,200.00.

6) Ratify the Personnel Actions. a) Ratification of Administrator Appointments b) Ratification of Classified Appointments c) Ratification of Administrator Promotions / Transfers d) Ratification of Managerial Promotions / Transfers e) Ratification of Classified Promotions / Transfers


October 17, 2013


f) Ratification of Faculty Resignations / Terminations g) Ratification of Managerial Resignations / Terminations h) Ratification of Classified Resignations / Terminations

9. C. The following Construction-Related items were approved: 1) Ratification of Construction Change Orders

Referendum-Related Projects

2013 SITE IMPROVEMENTS – PEPPER #006: $12,737.00. This change is for the cost to manage, receive, store, transport and erect the Porter sculpture at McAninch Arts Center. This is an Owner-Requested Scope Change.

2013 SITE IMPROVEMENTS – PEPPER #034: $21,092.00. This change is for the cost to install and maintain temporary access ramps, and for Fire Department access to the West Campus buildings during the construction of Fawell Lot E. This change also provides pedestrian directional signage to accommodate paratransit drop-offs and re-routing of Fitness Lab patrons. This is an Owner-Requested Scope Change.

2013 SITE IMPROVEMENTS – PEPPER #040: $674.00. This change is for irrigation contractor weekend overtime compensation. The irrigation activity was delayed due to insertion of car-charging station conduits into the irrigation well schedule. This is an Owner-Requested Scope Change.

2013 SITE IMPROVEMENTS – PEPPER #044: $6,193.00. This change provides utility structure extensions to final grade in front of the drive between HEC and TEC. This is an Un-bought Scope Change.

2013 SITE IMPROVEMENTS – PEPPER #047: $33,779.00. This change replaces broken brick pavers and the reset of a large area of the paver bed at the Amphitheater. The maintenance of the paving system was anticipated in the 2012 construction of the Tensile Structure, but could not be completed until this year. This is an Owner-Requested Scope Change.

2013 SITE IMPROVEMENTS – PEPPER #051: $10,235.00. This change is to install electrical revisions, larger wiring and a revised motor drive at the irrigation well. This is an Owner-Requested Scope Change.

2013 SITE IMPROVEMENTS – PEPPER #064: $302.00. This change provides planting mix and filter fabric at the planter at the CMC entry. This is an Un-bought Scope Change.

2013 SITE IMPROVEMENTS – PEPPER #068: $11,904.00. This change provides lower handrails along the pedestrian ramp on the east side of the Seaton Computing Center. During a review of the shop drawings, it was realized the design rail did not comply with current ADA code. This is an Errors and Omissions Scope Change.

2013 SITE IMPROVEMENTS – PEPPER #070: $20,633.00. This change revises the curb type at the main entry of the Physical Education Building from cast-in-


October 17, 2013


place to higher quality pre-cast curbs. This is an Owner-Requested Scope Change.

2013 SITE IMPROVEMENTS – PEPPER #072: $294,712.00. This change enlarges the entry path into the SRC, revises entry aisle from concrete to brick pavers and removes and replaces the aged and unsafe concrete sidewalk. This is an Owner-Requested Scope Change.

2013 SITE IMPROVEMENTS – PEPPER #074: $23,942.00. This change is for 27 additional shrubs and trees, along with native plant seed mix at wetland restoration area immediately south of Campus Maintenance Center. This is a Permit-Required Scope Change.

2013 SITE IMPROVEMENTS – PEPPER #075: $14,536.00. This change provides a temporary electric connection to Lot Fawell E parking and pedestrian lighting. The final electric connection will be provided upon completion of Capital Development Board Phase I project. This is an Owner-Requested Scope Change.

2013 SITE IMPROVEMENTS – PEPPER #077: $798.00. This change is for the irrigation contractor weekend overtime compensation. Off-hour work was necessary to maintain critical path activities at the SRC and PE projects. This is an Owner-Requested Scope Change.

CAMPUS MAINTENANCE CENTER (CMC) – PEPPER #112: $2,274.00. This change is to furnish and install the interior dedication sign. This is an Owner-Requested Scope Change.

CAMPUS MAINTENANCE CENTER (CMC) – PEPPER #116: $1,696.00. This change is to furnish new 7-cell fiber for the existing inner-duct raceways between manhole #11 and manhole #12. This is an Owner-Requested Scope Change.

CAMPUS MAINTENANCE CENTER (CMC) – PEPPER #143: $1,246.00. This change is to furnish and install Oshkosh Bamboo doors in the offices in lieu of the specified wood doors to improve the sustainability and aesthetics of the space. This is an Owner-Requested Scope Change.

CAMPUS MAINTENANCE CENTER (CMC) – PEPPER #153: $7,535.00. This change is to coordinate the painting of the exposed ceiling and MEPFP piping and duct work in the office, shop, and garage. This change will be charged against a budgeted line item of $10,000 that was set aside at the beginning of the job. This is an Owner-Requested Scope Change.

CAMPUS MAINTENANCE CENTER (CMC) – PEPPER #165: CREDIT ($241.00). This credit is to remove all parking lot and drive striping from the scope of work. This is an Owner-Requested Scope Change.

CAMPUS MAINTENANCE CENTER (CMC) – PEPPER #166: $5,786.00. This change is to provide the BHFX Full Interactive Project Closeout Program for the CMC project. This is an Owner-Requested Scope Change.


October 17, 2013


POND 9 – ENCAP #006: $35,501.44. This change provides topsoil and seeding at the area west of the Campus Maintenance Center and the wetland restoration area to the south. This is a Permit-Required Scope Change.

SCC RENOVATION – POWER #065: $12,669.00. The change is the result of the extremely heavy rain that occurred on April 18, 2013. This rain caused flooding and some minor damage to finishes within the Seaton Computing Center. Work was repaired and corrected in accordance with regulatory and College standards. The flooding was due to water that backed up in the building because of a concealed manhole and drain line that was blocked to the southwest side of the building. This is an Unforeseen Condition Scope Change.

WAYFINDING & SIGNAGE – HERRICANE GRAPHICS #004: $81,118.75. This change is to increase the task order contract to Herricane Graphics to include additional design for the following owner-requested projects: SRC First Floor North Wall, Executive Office Entrance, Miscellaneous Office Signage, Chaparral Hill, Overhead Wayfinding Signs, Wheat Café, and Waterleaf Signage. All areas are specialty non-standard signage requiring design services outside the respective construction project architectural services. This is an Owner-Requested Scope Change.

Capital Budget Projects None

2) Approval of Construction-Related Change Orders

Referendum-Related Projects None

Capital Budget Projects

MAINTAIN ROADS, WALKS & LOTS – NORTH SUBURBAN ASPHALT #01: $185,000.00. This change provides for the repair and sealing of various parking lots on the main campus. This work was approved as a three-year contract in April, 2011 for an annual expenditure of $200,000. Due to the installation of additional parking lots, more preventative maintenance was needed than originally anticipated in the original contract. The funds for this expenditure are being provided from the Maintain Roads, Walks & Lots budget #02-90-20024-5309001. This is an Owner-Requested Scope Change.

Chairman Birt asked if any Trustee had a question regarding a Consent Agenda item. Hearing no questions or comments from the Board, Secretary O’Donnell called the roll for approval of all Consent Agenda items. Student Trustee Torres’ preference is for the motion. Voting aye: Vice Chair Hamilton, Trustee McGuire, Secretary O’Donnell, Trustees Savage, Svoboda, Co-Vice Chair Wozniak and Chair Birt. Motion to approve all Consent Agenda items listed above carried.


October 17, 2013


10. NEW BUSINESS A. For Information Only:

1) Trustee Observations on 2013 Reported Outcomes. The Trustees made positive comments about the 2013 Outcomes Report.

B. For Approval: 1) Trustee Svoboda moved and Trustee Savage seconded that the Board approve WDCB Radio – Transmitter Drive Repairs with Broadcast Technologies, 200 West Wesley Street, Wheaton, IL 60187, for an expenditure not to exceed $45,000.00. Student Trustee Torres’ preference is for the motion. On roll call, voting aye: Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chair Wozniak, Vice Chair Hamilton, Trustee McGuire and Chair Birt. Motion carried unanimously. 2) Trustee McGuire moved and Trustee Savage seconded that the Board approve the Health Insurance Plan Renewals Student Trustee Torres’ preference is for the motion. On roll call, voting aye: Trustees Savage and Svoboda, Co-Vice Chair Wozniak, Vice Chair Hamilton, Trustee McGuire, Secretary O’Donnell and Chair Birt. Motion carried unanimously. 3) Trustee Savage moved and Trustee McGuire seconded that the Board Approves to Reserve and Reallocate a Portion of the FY2013 Fund Student Trustee Torres’ preference is for the motion. On roll call, voting aye: Trustee Svoboda, Co-Vice Chair Wozniak, Vice Chair Hamilton, Trustee McGuire, Secretary O’Donnell, Trustee Savage and Chair Birt. Motion carried unanimously. 11. ANNOUNCEMENTS:

ACCT Report

ACCT Leadership Congress will be held in Seattle October 1-5, 2013. Trustee Svoboda and Trustee Savage asked for Board support for the

representative committee meetings Trustee Wozniak asked for Board support to run for the Diversity Committee

ICCTA Report

Trustee Svoboda and Trustee Savage advocated for Veterans Grants and Title IV Funds at the September Executive Meetings with Leadership Team.

Trustee Savage attended Gary Davis’ presentation on Board membership.

Foundation Report

Currently conducting 2013 external audit


October 17, 2013


Working on increasing number of Board members by 6 over the course of the fiscal year

Annual Scholarship Reception will be held on October 9, 2013 in SRC2000. Nearly $1,000,000 in solicitations have been made to support the March

Madness Event which will be held on March 8, 2014 o $80,000 of which is committed to the March Madness Event featuring

alumn Jim Belushi o $250,000 in pledges and outright gifts are to support the next three years

of the New Philharmonic WDCB will begin their fall campaign in October Next Foundation meeting will be October 15, 2013

Other Announcements

Trustee Savage requested a review in policy to include non-discrimination of transgender persons.

Trustee Svoboda requested that a Student Comments section be added to the Agenda.

Chairman Birt stated the next Board meeting is Thursday, October 17, 2013.

At 8:12 p.m. Chairman Birt announced that the Board would move into Closed Session for the purpose of discussing: “The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.” After a break, Closed Session meeting began at 8:28 p.m. Trustee Savage moved and Vice Chair Hamilton seconded. Chairman Birt told the public that there will be no formal vote when they get out. At 10:24 p.m. the Trustees came out of closed session. 12. ADJOURN

At 10:25 p.m., Chairman Birt noted that, if there was no further business to come before the Board, she would entertain a motion to adjourn. Trustee Savage moved, Vice Chair Hamilton seconded, that the Board Meeting adjourn. On voice vote, the motion carried unanimously. By:

Allison O’Donnell, Board Secretary Approved: October 19, 2013

By: Erin Birt, Board Chairman

Consent Agenda Item 9.B.1)b)

October 17, 2013

9/19/13 Closed Session Minutes

CONFIDENTIAL

FOR BOARD ONLY

Consent Agenda Item 9. B. 3)

October 17, 2013


SUMMARY OF BIDS

___________________________________________________________________

Item 9. B. 3) a) Unleaded and Diesel Fuel – Bulk Delivery

That the Board of Trustees awards the contract for Unleaded and Diesel Fuel – Bulk Delivery for Facilities Operations to the lowest responsible bidder, Heritage FS, 18251 W. Commercial Drive, Wilmington, Illinois 60481, through June 30, 2106, for an estimated annual expenditure of $118,518.71.

Item 9. B. 3) b Multimedia Equipment – Camera System

That the Board of Trustees awards the bid for Multimedia Equipment – Camera System to the lowest responsible bidder, AVI Systems, Inc., 717 W. Algonquin Road, Arlington Heights, IL 60005 for a total expenditure of $81,664.00.

Item 9. B. 3) c) Multimedia Equipment - HD Studio Production Switcher

That the Board of Trustees awards the bid for Multimedia Equipment – HD Studio Production Switcher to the lowest responsible bidder, AVI Systems, Inc., 717 W. Algonquin Road, Arlington Heights, IL 60005 for a total expenditure of $39,122.00.

Item 9. B. 3) d) Multimedia Equipment - Studio Cameras and Controllers

That the Board of Trustees awards the bid for Multimedia Equipment – Studio Cameras and Controllers to the lowest responsible bidder, VideoTape Products, Inc., 2721 W. Magnolia Blvd., Burbank, CA 91505 for a total expenditure of $32,493.88.

Item 9. B. 3) e) Berg Instructional Center Fan Room Lighting Retrofit

That the Board of Trustees award the bid for the Berg Instructional Center Fan Room Lighting Retrofit to the lowest responsible bidder, Eco Lighting Services and Technology, LLC, 724 West Racquet Club Drive, Addison, IL 60101, for a total expenditure of $57,700.00.


October 17, 2013

Item 9. B. 3) f) Audio Video Installation

That the Board of Trustees awards the bid for Audio Video Installation to Media Resources of 1989 University Lane Suite C, Lisle, IL 60532 for a total expenditure of $209,186.00.

Item 9. B. 3) g) Exterior Signage, Cleve Carney Art Gallery (MAC) & Wheat Café

Culinary Market (CHC) That the Board of Trustees rejects all bids for Exterior Signage, Cleve Carney Art Gallery (MAC) & Wheat Café Culinary Market (CHC) due to budgetary concerns


October 17, 2013


SUMMARY OF REQUESTS FOR PROPOSALS

___________________________________________________________________

There are no Requests for Proposals to approve this month.

Consent Agenda

Item 9. B. 5) October 17, 2013

COLLEGE OF DuPAGE SPECIAL BOARD MEETING

SUMMARY OF PURCHASE ORDERS

___________________________________________________________________ 9. B. 5) a) Transcript Capture and Transfer Credit Evaluation Solution

That the Board of Trustees approve the purchase of the Transcript Capture and Transfer Credit Evaluation Solution from Hyland Software, Inc., 28500 Clemens Road, Westlake, OH 44145 for a total expenditure not to exceed $185,671.00.

9. B. 5) b) Architectural Contract for the Homeland Security Training Center That the Board of Trustees approves a contract for Architectural Services for the Homeland Security Training Center with Legat Architects, 2015 Spring Road, Oak Brook, IL 60523 for a total not-to- exceed expenditure of $1,385,777.51, including reimbursable expenses.

9. B. 5) c) Construction Management (CM) Contract for the Homeland Security Training Center

That the Board of Trustees approves a contract for Construction Manager Services for the Homeland Security Training Center with Power Construction Company, LLC, 2360 Palmer Drive, Schaumburg, IL 60173 for a total not-to-exceed expenditure of $1,265,000, including reimbursable expenses.

9. B. 5) d) CT Scanner Three-Year Maintenance Agreement That the Board of Trustees approves a three year contract for the CT Scanner Maintenance Agreement with Magna Serv, Inc. 2862 SE Monroe Street, Stuart, FL 34997 for the period 2/25/14 through 2/25/17, for a total expenditure of $74,400.00. 9. B. 5) e) Termination of Contract With Rx’n Go – Mail Order Generic Prescription Drug Provider for Benefited Employees That the Board of Trustees approves the termination of the agreement between the College of DuPage and ECB Rx, LLC d/b/a Rx’n Go Services, 53 West Ogden Avenue, Clarendon Hills, IL 60514


October 17, 2013


STANDARD BOARD APPROVAL

1. USUBJECT Personnel Actions. 2. UREASON FOR CONSIDERATION Board Action is required to ratify and approve personnel actions for all

employees. 3. UBACKGROUND INFORMATION

a) Ratification of Classified Appointments b) Ratification of Managerial Promotions / Transfers c) Ratification of Classified Promotions / Transfers d) Ratification of Classified Resignations / Terminations e) Ratification of Operating Engineers Resignations / Terminations f) Ratification of Classified Retirements

4. URECOMMENDATION That the Board of Trustees ratifies the Classified Appointments, Managerial

Promotions / Transfers; Classified Promotions / Transfers; Classified Resignations / Terminations, Operating Engineers Resignations / Terminations, and Classified Retirements.


October 17, 2013

APPOINTMENTS UName UTitleU UDepartmentU UStart DateU UTypeU USalary

CLASSIFIED

Ian Anderson Custodian I Facilities 10/21/2013 New Hire $17,971 Part Time Connie Cherry Administrative Assistant VI Development & COD 10/21/2013 New Hire $52,500 Foundation Full Time Pamela Eiten Coordinator, Applied Music Liberal Arts 09/18/2013 New Hire $19,760 Part Time April Fern GED Testing Assistant Testing Center 10/21/2013 New Hire $15,600 Part Time Shannon Kelly Administrative Assistant V Health & Sciences 09/16/2013 New Hire $20,800 Part Time Amber Kalish Administrative Assistant II Academic Affairs 10/21/2013 New Hire $17,680 Part Time Danielle Krawiec Culinary Market Assistant Culinary & Hospitality 10/03/2013 New Hire $14,352 Part Time Katie Leonardo Coordinator Continuing Education 10/01/2013 New Hire $51,000 Full Time Laura Nudo Administrative Assistant I Student Services 09/24/2013 New Hire $13,260 Part Time Danielle Seago Coordinator Continuing Education 09/30/2013 New Hire $55,000 Full Time


October 17, 2013

APPOINTMENTS - Continued UName UTitleU UDepartmentU UStart DateU UTypeU USalary

CLASSIFIED - continued

Melissa Thomas Coordinator, Dual Credit Academic Affairs 10/07/2013 New Hire $63,003 Full Time Jennifer Wardin Wait Staff Culinary & Hospitality 08/03/2013 New Hire $18,047 Part Time

PROMOTIONS / TRANSFERS UNameU UTitleU UDepartmentU Start DateU UTypeU Salary

MANAGERIAL

William Rathe Manager, Compensation and Human Resources 09/23/2013 Transfer $98,020 HR Systems Full time CLASSIFIED

*Catherine King Enrollment Operations Admissions & Outreach 09/16/2013 Transfer $41,516 Specialist Full Time *Promotion approved by Board on September 19, 2013. Candidate rescinded acceptance of position prior to start date.


October 17, 2013

RESIGNATIONS / TERMINATIONS Years of UNameU UTitleU UDepartmentU UEnd DateU U TypeU UService

CLASSIFIED

Deborah Black Administrative Assistant V Continuing Education 10/16/2013 Termination 10 Yrs. 8 Mos. Suzanne Blasi Dual Credit and Dual Academic Partnerships 09/19/2013 Resignation 4 yrs. 1 Mos. Enrollment Specialist Rebecca Gavillet Community Relations Marketing & Communications 09/06/2013 Resignation 1 Yrs. 2 Mos. Specialist Madiha Irfan Administrative Assistant III Continuing Education 09/26/2013 Resignation 0 Yrs. 7 Mos. Julia Parrott Administrative Assistant Records 08/27/2013 Resignation 0 Yrs. 10 Mos. OPERATING ENGINEERS

Robert Wilson Maintenance Mechanic Facilities, Operations & 09/20/2013 Resignation 1 Yrs. 6 Mos. Helper Maintenance

RETIREMENTS Years of UNameU UTitleU UDepartmentU UEnd DateU U TypeU UService

CLASSIFIED

Norma Lewis Accounting Assistant I Finance 12/23/2013 Retirement 27 Yrs. 3 Mos.


9. CONSENT AGENDA

C. For APPROVAL: Construction-Related

Items

1) Ratification of Construction Change Orders


Capital Budget Projects 2) Approval of Construction Change Orders


Capital Budget Projects


10. NEW BUSINESS

A. For INFORMATION

None

New Business Item 10.A.

October 17, 2013


NEW BUSINESS INFORMATION

___________________________________________________________________

There is no New Business Information this month.


10. NEW BUSINESS

B. For APPROVAL

None

New Business Item 10.B.

October 17, 2013


NEW BUSINESS APPROVAL

___________________________________________________________________

There is no New Business Approval this month.


11. Trustee Discussion Items


12. ANNOUNCEMENTS

A. Communications B. Calendar Dates Campus Events

Thursday, November 21, 2013 Regular Board Meeting SSC-2200 ~ 7:00 p.m.


13. ADJOURN

Documents

Regular Board of Trustees Meeting October 17, 20132013/10/17 · REGULAR BOARD MEETING AGENDA 1. CALL TO ORDER 2. ROLL CALL F 3. APPROVAL OF AGENDA 4. PRESENTATIONS 4. A. FY2013 Audit: