REGULAR BOARD MEETING MONDAY MAY 8, 2017 COLD SPRING ...173.254.67.101/sites/default/files/files/agendas/Board Packet 5-8-17.… · COLD SPRING SCHOOL DISTRICT BOARD OF TRUSTEES REGULAR

COLD SPRING SCHOOL DISTRICT BOARD OF TRUSTEES

REGULAR BOARD MEETING

MONDAY, MAY 8, 2017 COLD SPRING SCHOOL AUDITORIUM 5:30 PM 2243 SYCAMORE CANYON RD, SANTA BARBARA, CA, 93108

Welcome to the meeting of the Cold Spring School District Board of Trustees. Public Comments – Members of the public are encouraged to attend Board meetings and to address the Board concerning any item on the agenda or within the Board's jurisdiction. In order to conduct district business in an orderly and efficient manner, the Board requires that public presentations to the Board comply with the following procedures: Persons wishing to address the Board must turn in a Request to Address the Board form prior to the agenda item or prior to the Public Comments period if the item is not on the agenda. During the Public Comments agenda item (Item 8), members of the public may bring before the Board matters that are not listed on the agenda. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law. (Education Code 35145.5, Government Code 54954.2) Members of the public may address the Board on any item on the agenda either before or during the Board’s consideration of the item. A Request to Address the Board must be turned in prior to the agenda item. Individual speakers shall be allowed three (3) minutes to address the Board on each agenda or non-agenda item. The Board shall limit the total time for public input on each item to 15 minutes. Accessibility – In compliance with the American Disabilities Act, if you need special assistance to participate in the meeting or need this agenda provided in disability-related alternative format, please contact the Superintendent/Principal’s Office. Reports/Attachments – Members of the public may request a copy of the agenda, or a copy of the documents constituting the agenda packet, of any meeting of the Board of Trustees. Notification 72 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accommodation and accessibility to this meeting. Upon request, the District shall also make available this agenda and all other public records associated with the meeting in appropriate alternative formats for persons with a disability Cell Phones / Electronic Devices – As a courtesy to all meeting attendees, please set cell phones and electronic devices to silent mode and engage in conversations outside the meeting room.

Board Agenda Packet 5-8-171 of 71

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COLD SPRING SCHOOL DISTRICT

BOARD OF TRUSTEES

REGULAR BOARD MEETING

AGENDA

MONDAY, MAY 8, 2017 COLD SPRING SCHOOL AUDITORIUM 5:30 PM 2243 SYCAMORE CANYON RD, SANTA BARBARA, CA, 93108

REGULAR SESSION

1. Call to Order .................................................................................................................... 5:30 PM

Jennifer Miller, President Gregg Peterson, Vice-President Kim Ferrarin – Clerk Kathy Davidson – Trustee Leslie Kneafsey – Trustee

2. Public Comments on Any Closed Session Items

3. Adjourn to Closed Session

4. Closed Session 4.A. Public Employee Appointment (Government Code Section 54957) Title: Superintendent/Principal

5. Reconvene Regular Meeting, Pledge of Allegiance .................... …………..Board President

6. Announcement and/or Action On Items Identified in Closed Session

7. Recess

8. Cold Spring School Mission Statement

The mission of Cold Spring School is to provide a quality educational program in a secure family atmosphere, which fosters a balance of academic achievement, healthy personal development, social and environmental responsibility, and enthusiasm for lifelong learning. Teachers, staff, parents, and the community will work together to create a school environment in which cooperative problem-solving, creativity, and innovative thinking are encouraged, and the unique potential of each individual student and employee is valued and nurtured.

9. Approval of Minutes……………………………………………………………………….Item 9A-9H 9.A. April 7, 2017 Special Session 9.B. April 10, 2017 Regular Session 9.C. April 19, 2017 Special Session


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9.D. April 21, 2017 Special Session

9.E. April 24, 2017 Special Session 9.F. April 26, 2017 Special Session 9.G. April 28, 2017 Special Session 9.H. April 29, 2017 Special Session

10. Recognitions and Acknowledgements: Jeff Chancer, Transition Facilitator

11. Board Comments – Communication/Correspondence

Individual Board Members may share information or correspondence with the Board, staff and the public.

12. Public Comments

During this time, the Board President may acknowledge requests to speak on a topic not on the agenda. Persons wishing to address the Board should make a written request prior to this agenda item.

13. Consent Agenda………………………………………………………………………Items 13A – 13C

The following items are routine and may be enacted by approval of a single motion. There will be no separate discussion of these items. Any item may be removed from the Consent Agenda upon request of a Board member.

Recommended that the board approve the following items:

13.A. Approval of Finance Reports

1. Warrants (attachment)

2. April Regular Payroll: $290,588.21

3. Other financial items (ViSA Recap) 13.B. Approval and/or Ratification of Applications for Use of School Facilities, (6 total) To approve:

• AYSO Soccer, Jen Miller • AYSO Soccer, Gregg Peterson • AYSO Soccer, Chris Orwig • Father/Daughter Dance, Crystal Jensen

To ratify:

• Santa Barbara Festival Ballet, Erin Clark • After School Languages, Aurelie Rose

13.C. Approval to Change Legal Firms from LCW to AALRR in Cooperation with the

County Consortium 13.D. Personnel Action: Employment One Full Time Temporary Position

14. Transition Facilitator Report…………………………………………………... Items 14A – 14D

14.A. Monthly Enrollment Report/Projected Enrollment


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14.B. Update on LCAP

14.C. Kindergarten and Sixth Grade Promotions 14.D. CSBA Conference Annual Education Conference: November 30- December 2,

2017

15. Business and Finance…………………………………………………………………..Item 15 No Items to present.

16. Action Agenda ………………………………………………………………………..Item 16A – 16I

16.A. Approval of Contract for Employment with Superintendent/Principal 16.B. Approval of Job Descriptions

• Business Manager • Account Technician • Childcare Coordinator • Childcare Worker

16.C. Approval of Proposed Classified Salary Schedule 16.D. Approval of ParentSquare 16.E. Approval of Eliminating Positions in the Classified Service and Corresponding Layoff of Classified Employees

• Director of Fiscal Services • Dolphin Center Director • Dolphin Center Assistant Director

16.F. Approval of Resolution 5-0817: Teacher Appreciation Week 16.G. Approval of Authorized Signature Forms 16.H. Approval of Resolution 2016-17/13 Delegation of Governing Board Powers/Duties Authority to Make Cash and Budget Transfers 16.I. Approval of Contract with General Counsel

17. Conference Agenda ......................................................................................... Item 17A – 17B

Conference items may recognize people and programs, provide reports, request operational actions, discuss proposals, or make recommendations. The Board may comment, provide direction or take action on these items. Generally, items requiring action will be placed on a following agenda.

17.A. Review and/or Approval of Communication Protocols 17.B. Review and/or Approval of S.A.V.E. Employee Assistance Program

18. Suggested Board Agenda Items for Next Regular Meeting ...................................... Item 18


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19. Board Governance ...................................................................................................... Item 19A

19.A. Evaluation of Meeting

20. ADJOURNMENT

Date of Next Regular Board Meeting: June 12, 2017



BOARD MEETING / SPECIAL SESSION

MINUTES

FRIDAY, APRIL 7, 2017 COLD SPRING SCHOOL LIBRARY 1:30 PM 2243 SYCAMORE CANYON RD, SANTA BARBARA, CA, 93108

ATTENDANCE / BOARD ADMINISTRATION / STAFF Jennifer Miller Gegg Peterson Kim Ferrarin Kathy Davidson Leslie Kneafsey

PUBLIC: Ben Johnson II, Bob Ferguson PRELIMINARY FUNCTIONS

1. Call to Order .......................................................................................................... 1:30 PM

The meeting was called to order at 1:37 PM.

2. Pledge of Allegiance President Miller led the Pledge of Allegiance.

3. Approval of Agenda It was moved by Trustee Peterson, seconded by Trustee Miller, to approve the Agenda. Ayes: Davidson, Kneafsey, Miller, Ferrarin, Peterson; Noes: 0; Abstain 0; Absent 0; Motion carried unanimously.

4. Public Comments

There were no public comments.

Adjourn to Closed Session

5. Closed Session 5.A. Public Employment (Government Code §54957) Title/Description of Position to be Filled: Superintendent/Principal - Review of candidates

Return to Special Session

6. Announcement of Closed Session Action There was no reportable action taken.


7. Superintendent Search Update

Interviews will be held on April 28 and April 29, 2017.

8. Adjournment It was moved by Trustee Davidson, seconded by Trustee Miller, to adjourn the meeting. Ayes: Davidson, Kneafsey, Miller, Ferrarin; Noes: 0; Abstain 0; Absent 1; Motion carried unanimously. The meeting was adjourned at 4:10 PM.

Kimberly Ferrarin, Board Clerk Date



REGULAR BOARD MEETING MINUTES

MONDAY, APRIL 10, 2017 COLD SPRING SCHOOL AUDITORIUM 5:30 PM 2243 SYCAMORE CANYON RD, SANTA BARBARA, CA, 93108

1. CALL TO ORDER ........................................................................................................... 5:30 PM

The meeting was called to order at 5:36PM.

2. APPROVAL OF AGENDA It was moved by Trustee Peterson, seconded by Trustee Kneafsey, to Approve the Agenda with amendments. Ayes: Davidson, Ferrarin, Kneafsey, Miller, Peterson; Noes: 0; Abstain 0; Absent 0; Motion unanimously carried.

3. ADJOURN TO CLOSED SESSION 3.A. The Board heard an appeal from a parent regarding an inter-district transfer denial (Board Administrative Regulation 5117 (a))

4. PLEDGE OF ALLEGIANCE AND RECONVENE MEETING

President Miller led the Pledge of Allegiance.

5. ANNOUNCEMENT OF CLOSED SESSION ACTION There was no reportable action to announce.

6. APPROVAL OF MINUTES (3) .................................................................................. ITEMS 6A-6E

6.A. March 10, 2017 Special Session

It was moved by Trustee Kneafsey, seconded by Trustee Peterson, to approve the Minutes of March 10, 2017 Special Session as amended. Ayes: Davidson, Ferrarin, Kneafsey, Miller, Peterson; Noes: 0; Abstain 0; Absent 0; Motion unanimously carried.

Members of the Public:

Administration / Staff Tricia Price, Superintendent/Principal Mary Jarvis, Interim Chief Business Official Taiwo Madison, Director of Fiscal Services Coral Godlis, Executive Assistant Jean Gradias, Teacher Linda Edwards, Teacher Christian Garfield, Teacher

Board Members Kathy Davidson Kim Ferrarin Leslie Kneafsey Jennifer Miller Gregg Peterson


6.B. March 13, 2017 Regular Session

It was moved by Trustee Peterson, seconded by Trustee Ferrarin, to approve the Minutes of March 13, 2017 Regular Session as amended. Ayes: Davidson, Ferrarin, Kneafsey, Miller, Peterson; Noes: 0; Abstain 0; Absent 0; Motion unanimously carried.

6.C. March 22, 2017 Special Session

It was moved by Trustee Peterson, seconded by Trustee Kneafsey, to approve the Minutes of March 22, 2017 Special Session as amended. Ayes: Davidson, Ferrarin, Kneafsey, Miller, Peterson; Noes: 0; Abstain 0; Absent 0; Motion unanimously carried.

7. RECOGNITIONS, ACKNOWLEDGEMENTS (None scheduled)

8. BOARD COMMENTS, COMMUNICATION, CORRESPONDENCE The Board would like to learn more about the school psychologist. They requested an informational presentation regarding the school psychology program at a future Board meeting. The Board discussed the large dumpsters located at the back of school. They requested administration to ensure they are locked when not in use.

9. PUBLIC COMMENTS There were no public comments.

10. CONSENT AGENDA ....................................................................................... ITEMS 10A – 10C The following items were submitted as consent. The Board took action on Consent Item 10A-10C as follows:

10.A. Approval of Finance Reports

10.A.1. Warrants (attachment)

10.A.2. January Regular Payroll: $286,165.47

10.A.3. Other financial items (ViSA Recap)

10.B. Approval of Applications for Use of School Facilities, (7 total), as shown in the attached supplement

10.C. Approval of Fundraiser Request Form (1 total)

It was moved by Trustee Davidson, seconded by Trustee Peterson, to approve Consent Agenda Items 10A, Financial Reports.

Ayes: Davidson, Ferrarin, Kneafsey, Miller, Peterson; Noes: 0; Abstain 0; Absent 0; Motion unanimously carried.

It was moved by Trustee Davidson, seconded by Trustee Ferrarin, to approve Consent Agenda Items 10.B., Facilities Applications (Montecito Covenant Church Noah’s Camp and AYSO Soccer).



It was moved by Trustee Davidson, seconded by Trustee Ferrarin, to ratify Consent Agenda Items 10.B. Facilities Applications (Culinary Academy, Musical Minds, Academic Chess, After School Spanish, Car Wash Fundraiser) and 10.C. Fundraiser Request Form.


11. SUPERINTENDENT REPORT .............................................................................. ITEMS 11A – 11F 11.A. Quarterly Williams Report

Superintendent/Principal Price reported one complaint made for the first quarter Williams Complaint Report regarding the sufficiency of textbooks. This complaint was resolved. The Board requested more investigation into the resolution of this complaint. Superintendent/Principal Price will confirm with Santa Barbara County Education Office that no further actions are needed for the complaint to be marked “resolved” on the report.

11.B. Monthly Enrollment Report/Projected Enrollment Cold Spring School enrolled a new student into first grade.

Superintendent/Principal Price is in the process of asking teachers to provide their grade level preference for teaching in the 2017-18 school year.

11.C. Presentation on ParentSquare – Christian Garfield Mr. Garfield gave a presentation on ParentSquare. ParentSquare has a

$300 sign up fee and an annual cost of $1,200. The Board would like more information regarding the billing function in ParentSquare and if it could be utilized for the Dolphin Center’s billing procedure. The Board requested ParentSquare is added to the May Board Agenda as an Action Item.

11.D. Presentation on Lease Option for Laptop Purchase – Christian

Garfield

Mr. Garfield gave a presentation to the Board regarding a lease option for student laptops as a potential cost saving program for the district. He gave a summary of how this program would work: a class set of computers would be bought for students by the district in their 4th grade year, parents would pay the district for them over the next three years, and at the end of the 6th grade year, the families who paid for the computers would then own them. Mr. Garfield also discussed purchasing Google Chrombooks instead of Macbooks for students. The Board discussed how this could be a possible cost savings to the district. The Board requested a discussion and possible action for the purchase of Chrombooks on the May Regular Session Agenda.

12. BUSINESS AND FINANCE ............................................................................... ITEMS 12A – 12B 12.A. Review and discussion of the Preliminary 2017-18 District Budget


Mary Jarvis, Interim CBO, gave a follow up to the March 22 Special Session

meeting regarding the preliminary 2017-18 District Budget. She presented information regarding expenditure reductions of a goal of approximately $200,000. Mr. Chancer, Transition Facilitator, will work on job studies for Chief Business Official, Director of Fiscal Services, Dolphin Center Director, and Dolphin Center Assistant Director. He will also revise the Classified Salary Schedule. New job descriptions and a proposed Classified Salary Schedule will be brought to the Board at the May meeting.

12.B. Review and Approval of 2014-15 and 2015-16 Annual Developer

Fee Report

It was moved by Trustee Peterson, seconded by Trustee Miller, to approve the 2014-15 and 2015-16 Annual Developer Fee Report with the changes to reflect the corrected years. Ayes: Davidson, Ferrarin, Kneafsey, Miller, Peterson; Noes: 0; Abstain 0; Absent 0; Motion unanimously carried.

13. ACTION AGENDA ...................................................................................................... 13A-13C

13.A. Review and Approval of School Accountability Report Card for 2015-16

The Board discussed the SARC for the 2015-16 school year. They requested

Superintendent Price investigate what percentage of the district budget is teacher’s salaries. They felt the number presented in the SARC may be incorrect.

It was moved by Trustee Peterson, seconded by Trustee Kneafsey, to approve the School Accountability Report Card for 2015-16 with amendments and pending confirmation of percent of district budget of the teacher’s salaries. Ayes: Davidson, Ferrarin, Kneafsey, Miller, Peterson; Noes: 0; Abstain 0; Absent 0; Motion unanimously carried.

13.B. Review and Approval of Job Descriptions

• Reading and Library Specialist 1.00 FTE • Technology Resource Specialist 1.00 FTE

These job descriptions had been adjusted by Mr. Chancer to reflect

suggested changes made by the Board at the March 22 Special Session Board Meeting. It was moved by Trustee Peterson, seconded by Trustee Kneafsey, to approve the job descriptions: Reading and Library Specialist 1.00 FTE and Technology Resource Specialist 1.00 FTE Ayes: Davidson, Ferrarin, Kneafsey, Miller, Peterson; Noes: 0; Abstain 0; Absent 0; Motion unanimously carried.


13.C. Review and Approval of Placing Items on the Governing Board Agenda Protocol (protocol, instructions, and form) and Board Office Hours Protocol

The Board directed administration to add these Protocols to the district

website, as well as, paper copies of Protocols made available in the school office.

It was moved by Trustee Peterson, seconded by Trustee Kneafsey, to approve the Placing Items on the Governing Board Agenda Protocol (protocol, instructions, and form) and Board Office Hours Protocol. Ayes: Davidson, Ferrarin, Kneafsey, Miller, Peterson; Noes: 0; Abstain 0; Absent 0; Motion unanimously carried.

14. CONFERENCE AGENDA ................................................................................. ITEM 14A – 14D

14.A. Review of Draft Local Control and Accountability Plan 2017-18 Goals

The LCAP goals have been updated to reflect input from staff.

Superintendent Price will take the LCAP to the School Site Council for their review. The LCAP will be brought back to the Board in May.

14.B. Superintendent/Principal Search Update The Board has met with the Search Firm to select candidates for an

interview. The Superintendent/Principal Interviews will take place on April 28 and 29 at a site off school campus but within the boundaries of the district.

14.C. Presentation of the District’s Initial Proposal to the Cold Spring

Education Association (CSEA) for the 2017-18 School Year for Review

There will be a Board vote to approve negotiations at the May Board

meeting. 14.D. Review and/or Approval of Board Communication Protocols

• Board Guidelines for Communication • Email Communication Protocol

It was moved by Trustee Kneafsey, seconded by Trustee Miller, to approve the Board Communication Protocols (Board Guidelines for Communication and Email Communication Protocol). Ayes: Davidson, Ferrarin, Kneafsey, Miller, Peterson; Noes: 0; Abstain 0; Absent 0; Motion unanimously carried.

15. Suggested Board Agenda Items for Next Regular Meeting ................ Item 15 Special Session Meeting scheduled for April 24 at 5:00 pm:


• Approval of CSEA negotiations • Update on School Site Council • Draft of Business Manager and Account Tech for discussion • Proposed Classified Salary Schedule • 5th grade Biosphere Project • 2nd grade Garden Project Update • Update on Grievance • Closed Session regarding inter-district transfer

May or June meeting topics:

• Reactivating Fund 14, Deferred Maintenance • Maintenance Supervisor campus needs assessment with estimated

timelines and cost • School Psychologist presentation • ParentSquare as an Action Item • Chromebooks • Board Protocols • Job descriptions: Business Manager and Account Tech as Action Items • Classified Salary Schedule as an Action Item • Board “Does and Do Not’s” • Presentation of curriculum

16. Board Governance ............................................................................................ Item 16A

16.A. Evaluation of Meeting

17. ADJOURNMENT It was moved by Trustee Kneafsey, seconded by Trustee Peterson, to adjourn the April 10, Regular Session Meeting.


The meeting was adjourned at 9:50 PM.

DATE OF NEXT REGULAR BOARD MEETING: May 8, 2017





MINUTES

WEDNESDAY, APRIL 19, 2017 COLD SPRING SCHOOL LIBRARY 2:00 PM 2243 SYCAMORE CANYON RD, SANTA BARBARA, CA, 93108

ATTENDANCE / BOARD ADMINISTRATION / STAFF Jennifer Miller Tricia Price Gegg Peterson Kim Ferrarin Kathy Davidson Leslie Kneafsey

PUBLIC:

PRELIMINARY FUNCTIONS

1. Call to Order .......................................................................................................... 2:00 PM The meeting was called to order 2:00 PM.



4. Public Comments


5. Closed Session Public Employee Performance Evaluation (Gov. Code sec. 54957(e)) Title: Superintendent/Principal


6. Announcement of Closed Session Action There was no action to report.


7. Adjournment It was moved by Trustee Davidson, seconded by Trustee Peterson, to adjourn the meeting. Ayes: Davidson, Kneafsey, Miller, Ferrarin, Peterson; Noes: 0; Abstain 0; Absent 0; Motion carried unanimously. The meeting was adjourned at 3:30 PM.





MINUTES

FRIDAY, APRIL 21, 2017 COLD SPRING SCHOOL ROOM 5 1:00 PM 2243 SYCAMORE CANYON RD, SANTA BARBARA, CA, 93108


PUBLIC: Sylvia Ausweger


1. Call to Order .......................................................................................................... 1:00 PM The meeting was called to order at 1:05 PM.



4. Public Comments Sylvia Ausweger, a fourth grade parent, addressed the Board regarding her interactions with the Superintendent/Principal.






7. Adjournment

It was moved by Trustee Davidson, seconded by Trustee Peterson, to adjourn the meeting. Ayes: Davidson, Kneafsey, Miller, Ferrarin, Peterson; Noes: 0; Abstain 0; Absent 0; Motion carried unanimously. The meeting was adjourned at 2:30 PM.





MINUTES

MONDAY, APRIL 24, 2017 COLD SPRING SCHOOL AUDITORIUM 5:00 PM 2243 SYCAMORE CANYON RD, SANTA BARBARA, CA, 93108

ATTENDANCE / BOARD ADMINISTRATION / STAFF Jennifer Miller Coral Godlis, Executive Assistant Gegg Peterson Jeff Chancer, Transition Facilitator Kim Ferrarin Jean Gradias, Teacher Kathy Davidson Kelly Orwig, Teacher Leslie Kneafsey Mari Callahan, Teacher Stephanie Carey, Teacher

PUBLIC: 5th grade class Julie Hayashida, Heidi Whitney, Gabriella Salsbury, Michelle Nestlerode, Michael Salsbury, Diane Morgan



2. Approval of Agenda It was moved by Trustee Miller, seconded by Trustee Peterson, to approve the Agenda with adjustments.

Ayes: Davidson, Kneafsey, Miller, Ferrarin, Peterson; Noes: 0; Abstain 0; Absent 0; Motion carried unanimously.


3. Closed Session 3.A. The Board will take action on an appeal from a parent regarding an inter-district transfer denial (Board Administrative Regulation 5117 (a)) 3.B. Public Employee Performance Evaluation (Gov. Code sec. 54957(e)) Title: Superintendent/Principal

Return to Special Session 5:28 pm



5. Announcement of Closed Session

3.A. The Board took action on an appeal from a parent regarding an inter-district transfer denial (Board Administrative Regulation 5117 (a)) It was moved by Trustee Peterson, seconded by Trustee Kneafsey, to overturn the denial of the Superintendent/Principal with the condition that there are not 24 students enrolled in Kindergarten by August 15, 2017. Ayes: Davidson, Kneafsey, Miller, Ferrarin, Peterson; Noes: 0; Abstain 0; Absent 0; Motion carried unanimously.

3.B. Public Employee Performance Evaluation (Gov. Code sec. 54957(e)) Title: Superintendent/Principal This Item was moved to the end of the meeting for a discussion in Closed Session.

6. Public Comments Public Comments were moved to follow Item 9 on the Agenda.

7. Board Comments/Correspondence The Board recognized the STEAM program and thanked Jean Gradias for her hard work and dedication to the program. Ms. Gradias worked together with the administration to post a summary of the STEAM program on the district website. The Board requested the other Specialist programs: Art, Music, Technology, Library, and P.E., are highlighted on the district website, as well.

8. Presentation of Fifth Grade Biosphere Project and Action Requested The fifth grade gave a presentation of their Biosphere project they have been developing in STEAM. They will explore fundraising options to pay for the project. It was moved by Trustee Peterson, seconded by Trustee Kneafsey, to approve the fifth grade biosphere project. Ayes: Kneafsey, Miller, Ferrarin, Peterson; Noes: 0; Abstain Davidson; Absent 0; Motion carried.

9. Update of Second Grade Garden Project and Action Requested The second grade has reached their fundraising goal for the garden project. The project will be completed over three weekends with student and parent volunteers. It was moved by Trustee Peterson, seconded by Trustee Ferrarin, to approve the second grade garden project. Ayes: Davidson, Kneafsey, Miller, Ferrarin, Peterson; Noes: 0; Abstain 0; Absent 0; Motion carried unanimously.

10. Update on School Site Council School Site Council needs ten members to function correctly. Currently, there are five members, which is not enough members for a quorum. The Board would like the school to work toward building a compliant School Site Council for the Fall. They would like to


collaborate with the new Superintendent/Principal over the summer to come up with a plan for attracting members.

11. Update on Grievance Jeff Chancer, Transition Facilitator will follow up with the attorney regarding the grievance. He has begun initial conversations with Stephanie Carey, President of the CSEA.

12. ACTION 12.A. Public Hearing and Approval of Initial Proposals for Bargaining between Cold Spring School District and Cold Spring Education Association for the 2017-18 School Year

a. Open Public Hearing at 6:00 PM

The hearing was opened by President Miller at 6:00 PM. b. Call for Public Comment

There were no comments made by the public. c. Close Public Hearing

The hearing was closed at 6:02 PM.

13. Job Study Presentation and Discussion: Jeff Chancer, Transition Facilitator

• Chief Business Official (CBO)/Business Manager • Account Technician • Childcare Coordinator • Childcare Worker

Jeff Chancer presented preliminary drafts of job descriptions. The Board requested the Chief Business Official title be changed to Business Manager. Mr. Chancer is projecting a cost savings of approximately $50,000 if the Board approves the position of Business Manager and Account Technician. The Board requested the job descriptions to be placed as an Action Item on the May 8th Board Agenda.

14. Presentation and Discussion of Proposed Classified Salary Schedule Mr. Chancer presented an updated version of the Classified Salary Schedule. The Board discussed the possible amendments and requested this Item is placed on the Board Agenda in May. The meeting adjourned to Closed Session at 6:55 PM.

15. Adjournment The Meeting was adjourned at 8:02 PM.





MINUTES

WEDNESDAY, APRIL 26, 2017 COLD SPRING SCHOOL ROOM 5 3:30 PM 2243 SYCAMORE CANYON RD, SANTA BARBARA, CA, 93108


PUBLIC: Sylvia Ausweger




3. Approval of Agenda It was moved by Trustee Kneafsey, seconded by Trustee Ferrarin, to approve the Agenda.

Ayes: Davidson, Kneafsey, Miller, Ferrarin, Peterson; Noes: 0; Abstain 0; Absent 0; Motion carried unanimously.

4. Public Comments There were no public comments.




6. Announcement of Closed Session Action


Superintendent/Principal Price will be placed on paid leave through the end of her contract, finishing on June 30, 2017.






MINUTES

FRIDAY, APRIL 28, 2017 MONTECITO COVENANT CHURCH 9:15 AM 671 COLD SPRING ROAD, SANTA BARBARA, CA, 93108


PUBLIC:

1. Call to Order ......................................................................................................... 9:15 AM

The meeting was called to order 9:22 AM.



4. Public Comments


5. Closed Session Public Employment (Government Code §54957)

Title/Description of Position to be Filled: Superintendent/Principal-Candidate Interviews









MINUTES

SATURDAY, APRIL 29, 2017 MONTECITO COVENANT CHURCH 9:15 AM 671 COLD SPRING ROAD, SANTA BARBARA, CA, 93108

ATTENDANCE / BOARD ADMINISTRATION / STAFF Jennifer Miller Gegg Peterson Kim Ferrarin Kathy Davidson Leslie Kneafsey

PUBLIC:

1. Call to Order ......................................................................................................... 9:15 AM

The meeting was called to order 9:18 AM.

2. Pledge of Allegiance

3. Approval of Agenda

4. Public Comments


5. Closed Session Public Employment (Government Code §54957)

Title/Description of Position to be Filled: Superintendent/Principal-Candidate Interviews


6. Announcement of Closed Session Action It was moved by Trustee Peterson, seconded by Trustee Kneafsey, to approve a finalist selected for the Superintendent/Principal


7. Adjournment


It was moved by Trustee Davidson, seconded by Trustee Peterson, to adjourn the meeting. Ayes: Davidson, Kneafsey, Miller, Ferrarin, Peterson; Noes: 0; Abstain 0; Absent 0; Motion carried unanimously. The meeting was adjourned at 5:20 PM.


















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reporter training for member districts.

Complimentary EdLaw Tech Conference in September. AALRR will specifically

host a complimentary EdLaw Tech Conference at the Santa Barbara County

Education Office. (All-day Conference includes breakfast, lunch, and

comprehensive materials.)

Complimentary registration to AALRR’s Education Law Conference in

November. (All-day Conference includes breakfast, lunch, and comprehensive

materials.)

Discount on registration to our Shell Beach Conference in April at Pismo

Beach.

Automatic subscription to the Firm’s Alerts and blogs.

Fee Schedule and Costs

Among our public sector clients, AALRR is known for our competitive rates, fair billing

practices, and a universal perception from clients that they receive value for the cost of

services provided.

(2017-2018) Cost per Member District $1,500

Consortium Member Benefits





Commitment to Perform Efficiently and Effectively

Proven track record — We have successfully served California’s education community for

more than 36 years. Many of our district clients have been clients of the Firm since its

inception in 1979. We are one of the few firms that are able to provide advice to districts in

all aspects of education law.

Expertise — Many of our attorneys have spent their entire careers in education law and, they

have handled some of the most significant cases affecting school districts. Our experience

and expertise permit us to serve a wide range of educational institutions. We take pride in

our commitment to, and participation in, our clients’ support organizations, and we value our

attorneys’ participation on the boards of educational foundations and other civic and non-

profit organizations.

Diversity — We have achieved recognition for our longstanding commitment to hiring and

keeping professionals who reflect the community and our clients. The Firm has achieved the

highest rankings in the California Lawyer magazine the last four years for the number and

percentage of racial minority partners for a firm with more than 50 attorneys.

Firm Locations

Cerritos: 12800 Center Court Drive, Suite 300, Cerritos, CA 90703

Phone: (562) 653-3200; Fax: (562) 653-3333

Fresno: 5260 N. Palm Avenue, Suite 300, Fresno, CA 93704

Phone: (559) 225-6700; Fax: (559) 225-3416

Irvine: 20 Pacifica, Suite 1100, Irvine, CA 92618

Phone: (949) 453-4260; Fax: (949) 453-4262

Marin: 1050 Northgate Drive, Suite 520, San Rafael, CA 94903

Phone: (628) 234-6200; Fax: (628) 234-6899

Pasadena: 201 South Lake Avenue, Suite 302, Pasadena, CA 91101

Phone: (626) 583-8600; Fax: (626) 583-8610

Pleasanton: 5075 Hopyard Road, Suite 210, Pleasanton, CA 94588

Phone: (925) 227-9200; Fax: (925) 227-9202

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Phone: (951) 683-1122; Fax: (951) 683-1144

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San Diego: 16870 West Bernardo Drive, Suite 330, San Diego, CA 92127

Phone: (858) 485-9526; Fax: (858) 485-9412


CONSENT Agenda Item 13.D. DATE: May 8, 2017 TO: Board of Trustees FROM: Jeff Chancer, Transition Facilitator

RE: Personnel / Consent Agenda SUMMARY The following personnel items are submitted to the Board for approval. Assignment / Classified Name Position Effective Date Rick Miller Consultant May 12, 2017-May 26, 2017

RECOMMENDATION It is recommended that the Board approve this personnel action item as presented.


2016-‐17 Enrollment and Staffing

Teacher K 1st 2nd 3rd 4th 5th 6th TotalIshikawa 16Gonzales 16 32Carey 13Callahan 14 28Thorpe 19 19Neely/Perkins 22 22Orwig/Wooten 26 26Edwards 22 22Pierce 25 25

Totals 32 27 19 22 26 22 25 173without SDC 31 26 19 22 26 22 23 169

Average Class Sizes:K,1,2,3

4,5,6

K-‐6

100 students/7.5 classes = 15.3 average

73 students/3 classes = 24.3 average

173 students/9.5 classes = 18.2 average


2017-‐18 Enrollment and Staffing

Teacher K 1st 2nd 3rd 4th 5th 6th TotalK 20 201st 161st 16 322nd 132nd 14 273rd 19 194th 22 225th 26 266th 22 22

Totals 20 32 27 19 22 26 22 168without SDC 20 31 26 19 22 26 22 166

Average Class Sizes:K,1,2,3

4,5,6

K-‐6





5/5/17 10:21 AM 1

Cold Spring School District Classified Job Description

Job Title Business Manager – 1.0 FTE General Description and Requirements: Under the direction of the Superintendent/Principal, the Chief Business Official (CBO) is responsible for the planning, organizing, implementing, and managing of all business services for the District. The CBO works closely with the Santa Barbara County Education Office (SBCEO) to provide leadership, management skills, and technical expertise to assume responsibility for all business services and fiscal operations of the District including budget, fiscal management, purchasing, payroll, health benefits, retirement, grant and construction accounting, and risk management. Must possess a valid California driver’s license. Education and Experience: Any combination of experience and training to demonstrate the knowledge and abilities listed below. A Bachelor of Arts or Science degree from an accredited college or university with a major in accounting, business management, finance, or closely related discipline is required. A Master of Business Administration (MBA) and additional formal training and/or education related to California public school business training are desirable. Essential Duties and Responsibilities: (including but not limited to)

• Keeps the Superintendent/Principal informed on all aspects of business service and fiscal operations.

• Assists the Superintendent/Principal in the presentation and interpretation of the budget to the Board of Trustees and District stakeholders.

• Plans, organizes, and administers a wide variety of funds and programs involving business services or financial operations for a K-6 California Public School District with a multi-million dollar annual budget including District accounts payable, accounts receivable and all payroll functions.

• Supervises the maintenance of balances, expenditures, and income for all federal and state programs and projects.

• Assures the accuracy of related transactions including income, expenditures and fund transfers.

• Assures the proper and timely payment of all financial obligations, including District employee payroll.

• Prepares the annual operating budget and maintains written detail in support of the Board of Trustees’ priorities, goals and objectives as established through the Superintendent/Principal, and the adoption of the annual Local Control and Accountability Plan (LCAP).


5/5/17 10:21 AM 2

• Provides continuous budget control and periodically revises the budget based on more accurate revenue/expenditure projections. This includes preparing reports of actual expenditures and detailed interim reports for use by the Board of Trustees, the Santa Barbara County Education Office (SBCEO), and administrative staff.

• Assists the Superintendent/Principal in the presentation and interpretation of the budget to the Board of Trustees and District stakeholders.

• Determines all sources of revenue available for operation of the School District including consistently reviewing with the Superintendent/Principal the status of all categorical aid programs and available grant funds.

• Manages budget requests and expenditures for programs using limited resources and provides technical expertise as needed or as directed.

• Serves as a management team member, provides financial projections as requested and prepares required reporting to the SBCEO for the collective bargaining process.

• Prepares annual offers of employment and employee contracts with the Executive Assistant and provides human resources support to the development of and payroll calculations.

• Provides oversight and resources management support to the Facilities, Maintenance, and Operations Department.

• Provides expertise in determining legally appropriate methods for purchasing: i.e. bids, quotes, credit card or reimbursement processes.

• Prepares required State financial reports, including unaudited actual and interim reports. • Maintains accurate records of funding and expenditures for categorical programs for end-

of-year reports as well as periodic funds accounting. • Serves as a management team member, provides financial projections as requested, and

prepares required reporting to Santa Barbara County Education Office (SBCEO) for the collective bargaining process.

Knowledge of:

• Planning, organization, and direction of the District-wide accounting operations and activities including preparation, development, monitoring, review, processing, analysis, maintenance, and adjustment of District budgets, funds, and accounts.

• Accounting, auditing, budget, and business functions of an educational organization. • State and federal standards and requirements concerning the record keeping and reporting

of educational budgets, funds, and accounts. • Preparation, analysis, review, and control of District accounts and budgets. • Fiscal organization, operations, policies, and objectives of the District. • Applicable laws, codes, regulations, policies, and procedures. • Financial analysis and projection techniques. • Preparation of financial statements and comprehensive accounting reports.

Ability to:

• Monitor, evaluate, and reconcile District accounts, funds and budgets.


5/5/17 10:21 AM 3

• Develop, prepare, review, and analyze the District and program budgets to assure proper allocations, fund disbursement, and fiscal solvency.

• Evaluate financial and budgetary data and prepare reports, forecasts, and recommendations.

• Interpret, apply, and explain laws, codes, regulations, policies, and procedures. • Communicate accurately and effectively both orally and in writing. • Establish and maintain cooperative and effective working relationships with others,

exhibiting tact, patience, and courtesy. • Work independently with little direction. • Prepare and maintain various financial and statistical records and comprehensive

accounting reports. • Maintain confidentiality when appropriate.

Physical Requirements: The Chief Business Official or Business Manager must be able to stand, walk, sit, stoop/bend, reach overhead, lift and carry up to 20 pounds, use fingers repetitively, use both hands simultaneously, speak clearly, hear normal voice conversation, and see small details. Work Year and Salary: 12 month work year and appropriate placement on the District Classified Employee Salary Schedule. Board Approved:


5/5/17 10:21 AM 1


Job Title Account Technician – 1.0 FTE General Description and Requirements: Under the direction of the Chief Business Officer, the Account Technician performs a variety of complex and technical accounting duties in support of categorical or assigned program accounts and functions requiring independent judgment. The Account Technician must be knowledgeable of financial procedures in support of an assigned district function such as payroll, categorical funds, accounts payable, accounts receivable, or budget control; and performs a variety of tasks relative to assigned areas of responsibility. Must possess a valid California driver’s license. Education and Experience: A High School Diploma supplemented by college-level course work in accounting or related field and three years general accounting experience and any combination equivalent to sufficient experience, training and/or education to demonstrate the knowledge and abilities listed below. Essential Duties and Responsibilities: (including but not limited to)

• Prepares, maintains, and processes financial and accounting records relating to District functions such as payroll, accounts payable, accounts receivable, budget control, or categorical funds; ensures compliance with applicable Federal and State rules, laws, and regulations.

• Receives and processes classified and/or certificated payroll time cards; computes earnings and calculates deductions; corrects, adjusts, and balances payroll; verifies accuracy and completeness of data and documents and submits to County for processing of pay warrants.

• Prepares voluntary payroll deduction input; verifies accuracy and completeness of employee directed changes; establishes deductions resulting from employee contractual agreements; reconciles and balances voluntary billing statements with payroll deductions.

• Prepares and processes invoices, billings, purchase orders, requisitions, and similar documents; codes and verifies extensions; matches invoices with claims and statements; encumbers, audits, and inputs for payment.

• Collects and reconciles a variety of payments and fees; contacts parties in order to follow up on uncollected payments.

• Processes and distributes checks to vendors and individuals. • Reconciles and balances monthly bank statements.


5/5/17 10:21 AM 2

Knowledge of:

• Practices, procedures, and terminology used in accounting, bookkeeping, invoice auditing, and financial record keeping.

• Principles and procedures of payroll and financial record keeping and reporting. • Basic mathematical principles. • Correct English usage, grammar, spelling, punctuation, and vocabulary. • Modern office practices, procedures, and equipment.

Ability to:

• Monitor, evaluate, and reconcile District accounts, funds, and budgets. • Develop, prepare, review, and analyze the District and program budgets to assure proper

allocations, fund disbursement, and fiscal solvency. • Evaluate financial and budgetary data and prepare reports, forecasts, and

recommendations. • Interpret, apply, and explain laws, codes, regulations, policies and procedures. • Communicate accurately and effectively both orally and in writing. • Establish and maintain cooperative and effective working relationships with others,

exhibiting tact, patience, and courtesy. • Work independently with little direction. • Prepare and maintain various financial and statistical records and comprehensive

accounting reports. • Maintain confidentiality when appropriate.

Physical Requirements: The Account Technician must be able to stand, walk, sit, stoop/bend, reach overhead, lift and carry up to 20 pounds, use fingers repetitively, use both hands simultaneously, speak clearly, hear normal voice conversation, and see small details. Work Year and Salary: 12 month work year and appropriate placement on the District Classified Employee Salary Schedule. Board Approved:


5/5/17 10:21 AM 1


Job Title Dolphin Center Childcare Coordinator – Hourly General Description and Requirements: Under the direction of the Superintendent/Principal the Dolphin Center Childcare Coordinator is responsible for the coordination of the after school childcare program provided through the Dolphin Center. The Childcare Coordinator plans for and identifies resources to promote a safe and healthy environment for children, provides accurate reporting documentation, and arranges for the procurement of essential materials and supplies. Must possess a valid California driver’s license. Education and Experience:

• A high school diploma from an accredited high school. • Must be at least 21 years of age. • Sensitivity to the feelings and needs of others. • Willingness to fulfill responsibilities in accordance with the School’s program and

philosophy. • Prior childcare experience in an after school setting is preferred. • Experience working with children of varied ages highly desirable.

Essential Duties and Responsibilities: (including but not limited to)

• Supervises children at all times ensuring their well-being and safety. • Ensures all children are signed in and out of the Dolphin Center by authorized personnel. • Monitors day-to-day operations and activities. • Provides for a safe, nurturing, and well supervised after school environment. • Schedules, supervises and manages the college/university work-study aides. • Consistently and accurately communicates with the Superintendent/Principal,

parent/guardians and staff verbally or through various electronic formats. • Identifies and arranges for the purchase of all essential supplies. • Maintains a high degree of confidentiality related to students and/or staff matters. • Maintains accurate documentation of attendance, absences, and emergency information

on each child. • Ensures that all staff and children are respectful of school property and follow all school

rules.


5/5/17 10:21 AM 2

Knowledge of:

• Supervising youth and presenting positive role modeling through all interactions with program participants.

• Emergency procedures appropriate to the site and in conformity with procedures adopted by the Cold Spring School District to ensure the safety of all children and staff.

• Developmentally appropriate activities for children. • How to keep children safe and healthy through proper supervision, appropriate

interactions, and practicing good health habits. • Creating an enriched environment with exciting after school activities in a high quality

learning environment. • How to work collaboratively with others while modeling appropriate values and behavior.

Ability to:

• Consistently demonstrate positive interaction with all children and talk and treat them with dignity and respect.

• Communicate effectively verbally and in writing with children and adults. • Work independently with little direction. • Work confidentially with discretion. • Effectively use technology to assist student learning. • Supervise and monitor the safety of children. • Respond to difficult situations calmly. • Make sound judgments and transfer learning from one situation to another. • Embrace new approaches and ideas in order to create a better experience for children.

Physical Requirements: The Childcare Coordinator must be able to stand, walk, sit, stoop/bend, reach overhead, lift and carry up to 30 pounds, use fingers repetitively, use both hands simultaneously, speak clearly, hear normal voice conversation, and see small details. Work Year and Salary: 3.75 hours per day and the work year is aligned with the Teacher Work Year Calendar of 186 days. Appropriate placement on the School District’s Classified Employee Salary Schedule. Board Approved:


5/5/17 10:21 AM 1


Job Title Dolphin Center Childcare Worker – Hourly General Description and Requirements: Under the direction of the Childcare Coordinator the Dolphin Center Childcare Worker is responsible for the supervising, nurturing, and caring for children in the after school Dolphin Center Program. Assist the Coordinator with the organization of activities that stimulate children’s physical, emotional, and social growth. Must possess a valid California driver’s license. Education and Experience:

• A high school diploma from an accredited high school. • Must be at least 21 years of age. • Sensitivity to the feelings and needs of others. • Willingness to fulfill responsibilities in accordance with the School’s program and

philosophy. • Prior childcare experience in an after school setting is preferred. • Experience working with children of varied ages highly desirable.

Essential Duties and Responsibilities: (including but not limited to)

• Supervises children at all times ensuring their well-being and safety. • Ensures all children are signed in and out by authorized personnel. • Monitors day-to-day operations and activities. • Provides for a safe, nurturing, and well supervised after school environment. • Works with the college/university work-study aides. • Consistently and accurately communicates with the Childcare Coordinator,

parent/guardians, and staff verbally or through various electronic formats. • Assists with the procurement of all essential supplies. • Maintains a high degree of confidentiality related to student and/or staff matters. • Maintains accurate documentation of attendance, absences, and emergency information

on each child. • Ensures that all staff and children are respectful of school property and follow all school

rules.


5/5/17 10:21 AM 2

Knowledge of:

• Supervising youth and presenting positive role modeling through all interactions with program participants.

• Emergency procedures appropriate to the site and in conformity with procedures adopted by the Cold Spring School District to ensure the safety of all children and staff.

• Developmentally appropriate activities for children. • How to keep children safe and healthy through proper supervision, appropriate

interactions, and practicing good health habits. • Creating an enriched environment with exciting after school activities in a high quality

learning environment. • How to work collaboratively with others while modeling appropriate values and behavior.

Ability to:

• Consistently demonstrate positive interaction with all children and talk and treat them with dignity and respect.

• Communicate effectively verbally and in writing with children and adults. • Work independently with little direction. • Work confidentially with discretion. • Effectively use technology to assist student learning. • Supervise and monitor the safety of children. • Respond to difficult situations calmly. • Make sound judgments and transfer learning from one situation to another. • Embrace new approaches and ideas in order to create a better experience for children.

Physical Requirements: The Childcare Coordinator must be able to stand, walk, sit, stoop/bend, reach overhead, lift and carry up to 30 pounds, use fingers repetitively, use both hands simultaneously, speak clearly, hear normal voice conversation, and see small details. Work Year and Salary: 3.75 hours per day and the work year is aligned with the Teacher Work Year Calendar of 186 days. Appropriate placement on the School District’s Classified Employee Salary Schedule. Board Approved:


Cold Spring School District Classified Employee Salary Schedule

2016-17

Board Approved 4/20/15

10 Year 15 Year 20 Year 25 Year

Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Account Technician (new position) 3,639.73

20.02 3,821.71

21.96 4,012.80

23.06 4,213.44

24.22 4,424.11

25.43 4,645.32

26.70 4,877.58

28.03 5,121.46

29.43 5,377.54

30.91 5,646.41

32.45 Chief Business Official (current) 8,130.53

46.73 8,537.05

49.06 8,963.90

51.52 9,412.10

54.09 9,882.70

56.80 10,376.84

59.64 10,895.68

62.62 11,440.47

65.75 12,012.49

69.04 12,613.11

72.49 Chief Business Official/ (revised) Business Manager (new position)

6,986.12 40.14

7,335.43 42.15

7,702.20 44.26

8,087.31 46.47

8,491.68 48.79

8,916.26 51.23

9,362.07 53.80

9,830.17 56.49

10,321.68 59.31

10,837.76 62.28

Director of Fiscal Services (current) 5,841.70

33.57 6,133.79

35.25 6,440.48

37.01 6,762.50

38.86 7,100.63

40.81 7,455.66

42.85 7,828.44

44.99 8,219.86

47.24 8,630.86

49.60 9,062.40

52.08 Executive Assistant (current) 3,898.33

22.40 4,093.25

23.52 4,297.91

24.70 4,512.80

25.94 4,738.44

27.23 4,975.37

28.59 5,224.13

30.02 5,485,34

31.52 5,759.61

33.10 6,047.59

34.76 Executive Assistant (revised) 4,550.88

26.15 4,778.43

27.46 5,017.35

28.83 5,268.21

30.27 5,531.62

31.79 5,808.20

33.37 6,098.61

35.04 6,403.54

36.80 6,723.72

38.64 7,059.90

40.57 Dolphin Director (current) 28.93 30.37 31.89 33.49 35.16 36.92 38.76 40.70 42.74 44.87 Childcare Coordinator (new position) 22.86 24.00 25.20 26.46 27.79 29.18 30.63 32.17 33.77 35.46 Assistant Dolphin Director (current) 20.47 21.50 22.57 23.70 24.89 26.13 27.44 28.81 30.25 31.76 Childcare Worker (new position) 18.73 19.67 20.65 21.68 22.76 23.90 25.10 26.35 27.67 29.05

5/5/17 10:21 AM


RESOLUTION OF THE BOARD OF TRUSTEES OF THE COLD SPRING SCHOOL DISTRICT REDUCING/

ELIMINATING POSITIONS IN THE CLASSIFIED SERVICE AND CORRESPONDING LAYOFF OF CLASSIFIED EMPLOYEES,

SANTA BARBARA COUNTY, CALIFORNIA

RESOLUTION NO. 2016-17/14

WHEREAS, the Board of Trustees of the Cold Spring School District has given consideration to the District’s budget, expenses, and staffing needs projected for the 2017-2018 school year; and

WHEREAS, due to a lack of work and/or a lack of funds, the Board of Trustees has

determined that the best interests of this District would be served by the elimination/reduction of services being provided in certain classified employee positions and based upon such elimination/reduction in services, classified employees will be subject to layoff for lack of work and/or lack of funds within the meaning of Education Code section 45308; and

WHEREAS, the classified positions and elimination/reduction of services referred to

herein are as follows:

Classification No. of Positions Eliminated/Reduced

Director of Fiscal Services 1 FTE positions eliminated Director of Dolphin Center 4.5 Hour position eliminated Assistant Director of Dolphin Center 4 Hour position eliminated

NOW, THEREFORE, IT IS RESOLVED AND ORDERED BY THE BOARD OF

TRUSTEES AS FOLLOWS: 1. The above recitals are true and correct;

2. The services being performed in the classified positions set forth hereinabove shall be

eliminated/reduced as a result of said action, affected classified employees shall be laid off due to lack of work and/or lack of funds;

3. Said elimination of classified positions and corresponding layoff of classified

employees shall become effective 60 days following written notice to the classified employees subject to layoff;

4. The Transition Facilitator Acting as Superintendent/Principal is directed to give notice

of layoff to affected classified employees (considering displacement or bumping rights), as required by the Education Code including sections 45298 and 45308, where applicable; and,


5. The Transition Facilitator Acting as Superintendent/Principal shall afford the affected employees with all rights to which the employee is entitled under the law and District Board Policy and Administrative Regulations.

APPROVED AND ADOPTED by the Board of Trustees of the Cold Spring School District at a regular board meeting held on the 8th day of May, 2017, in Santa Barbara County, by the following vote:

AYES: NOES: ABSENT: ABSTENTIONS:

Jennifer Miller, President Board of Trustees of the Cold Spring School District I, Jeff Chancer, Transition Facilitator Acting as Superintendent/Principal and Secretary to the Governing Board of the Cold Spring School District of Santa Barbara County, California, do hereby certify that the foregoing is a true, and correct copy of a resolution and reflection of its vote as duly adopted by said Board at a meeting thereof, which Resolution is on file and of record in the office of the Superintendent/Principal. Date: ______________ _____________________________ Jeff Chancer

Transition Facilitator Acting as Superintendent/Principal And Secretary to the Board of Trustees Cold Spring School District






law Calderon

7 West Figueroa St., 3rd Floor, Santa Barbara, California 93101 [email protected]

May 4, 2016

Via Electronic Correspondence Ms. Jennifer Miller President, Board of Trustees Cold Spring School District 2243 Sycamore Canyon Rd Santa Barbara, CA 91935 Regarding: Engagement of Yuri Calderon by the Cold Spring School District

Ms. Miller:

This letter will confirm the Cold Spring School District’s (“District”) engagement of Yuri Calderon (“Calderon”) to provide general counsel services to the District. This letter sets forth the terms of the engagement.

CONDITIONS - This Agreement shall be effective May 1st, 2017 and shall include work performed at the request of the Board President associated with the employment of the Superintendent/Principal. The Board of Trustees shall approve the engagement at a regularly or specially called meeting of the Board and the District shall return a signed copy of this Agreement to Calderon.

SCOPE OF SERVICES AND ATTORNEY’S DUTIES – The District hires Calderon to provide general legal counsel advice and services to the District in support of the Superintendent/Principal and Board of Trustees. These services are general in nature and designed to be provided on an as needed basis. Calderon will take reasonable steps to keep the District’s Superintendent/Principal and the District’s Board informed of progress and to respond to the District’s inquiries. From time to time, Calderon may require the support or assistance of other attorneys or paralegals working under Calderon’s supervision.

CONFLICT OF INTEREST - To the extent that the work requested involves an adverse party, any and all work will be subject to a conflict of interest check and a determination that no conflict exists. Should there be a determination of a conflict or if a conflict should arise in the future, Calderon will immediately notify the District of said conflict and discuss the situation and the required actions resulting from the conflict. The District recognizes that in certain situations, if a conflict arises, Calderon may be precluded from providing legal services or, if the conflict arises after the commencement of services, may be required to withdraw.

CLIENT’S DUTIES – The effective representation of the District requires that the District convey complete and accurate information. The District and its staff agree to cooperate and keep Calderon informed of any information or developments which may come to the District’s attention. The District also agrees to pay Calderon’s invoices on time.

ELECTRONIC CORRESPONDENCE & CLOUD BASED SERVERS - To provide the District with efficient and convenient legal services, Calderon will frequently communicate and transmit documents using electronic correspondence (“e-mail”). Because e-mail continues to evolve, there may be risks communicating in this manner, including risks related to confidentiality and security. By entering


mailto:[email protected]

law Calderon

7 West Figueroa St., 3rd Floor, Santa Barbara, California 93101

[email protected] Page 2 of 4

into this Agreement, the District is consenting to such e-mail transmissions between Calderon and the District and its representatives and agents.

In addition, Calderon uses a cloud computing service with servers located in a secure facility other than Calderon’s office. Most of Calderon’s electronic data, including emails and documents, are stored in this manner. By entering into this Agreement, the District understands and consents to having communications, documents and information pertinent to the District’s matters stored through such cloud-based services. Calderon has carefully selected cloud based providers after reviewing their security protocols.

LEGAL FEES AND RELATED BILLING PRACTICES – Calderon shall provide the District with General Counsel services at the flat-rate of $3,500.00 per month and shall include: (1) attending Board meetings at the request of the Board President or Superintendent/Principal, (2) meeting with Board Members, the Superintendent/Principal and District staff to review legal matters, (3) providing the District staff with legal advice or legal opinions upon request, (4) being available to respond to legal inquiries and related District legal matters, and (5) mediation and/or District efforts to prevent litigation.

The flat-rate arrangement excludes any litigation, whether court, administrative or before an arbitrator. The District may retain Calderon to defend litigation on an hourly basis in increments of one-tenth of an hour (0.1). The District agrees to pay Calderon for time expended on any litigation matters for the District at the following litigation rates: Senior Attorney, including Yuri Calderon, $295.00 per hour; other attorneys range from $175.00 to 275.00 per hour; paralegal rate ranges from $125.00 to $150 per hour.

COSTS AND OTHER CHARGES – Calderon agrees not to charge the District for routine costs and expenses required to provide general counsel legal services, including routine copy expenses, phone or facsimile expenses, and nominal travel expenses. However, the District agrees to reimburse Calderon for computerized legal research, large photocopying expenses that exceed three hundred dollars and any expenses associated with litigating a case in court or before an arbitrator, i.e., filing fees, costs of depositions, service of process fees and any court costs, among others. If the matter requires the assistance of third party consultants, Calderon will advise the District of the need. Any such third-party consultants shall be hired directly by the District.

OTHER FEES AND COSTS – In the event of litigation, the District understands that if a case proceeds to litigation in court or arbitration, the court may award attorney fees as well as some, or all, of the type of costs enumerated in the paragraph above to the other party or parties. Payment of such attorney fees and costs shall be the sole responsibility of the District. Similarly, other parties may be required to pay some, or all, of the fees and costs incurred by the District. The District acknowledges that any such determination does not in and of itself affect the amount of the fees and costs to be paid by the District to Calderon pursuant to this agreement.

INVOICES – Calderon will send to the District a monthly invoice for the flat-fee arrangement. In addition, if the Board has retained Calderon for litigation, a separate invoice for fees and costs incurred shall be delivered to the District. The monthly invoice for litigation will itemize the charges incurred during the prior month. The invoice is due upon receipt; however, Calderon recognizes that the District has an accounts payable department that must comply with certain internal requirements, rules and regulations.



law Calderon



Calderon appreciates every effort to process the invoice and make payment within thirty (30) days of receipt.

The District agrees to promptly communicate any questions or concerns it may have regarding the contents of the invoice.

DISCHARGE AND WITHDRAWAL – The District may discharge Calderon at any time. Similarly, Calderon may withdraw with Client’s consent or for good cause or if permitted under the Rules of Professional Conduct of the State Bar of California and/or applicable law. Notwithstanding the discharge, the District will remain obligated to pay Calderon at the agreed rates for all services provided and to reimburse Calderon for all costs advanced.

CONCLUSION OF SERVICES – When Calderon’s services conclude, whether by completing the services covered by this Agreement, or by discharge or withdrawal, all unpaid charges for fees or costs will be due and payable immediately.

The District may request access to its file at Calderon’s office at any reasonable time. At the end of the engagement, the District may request the return of its entire file(s). If the District has not requested the return of its file, and to the extent Calderon has not otherwise delivered it or disposed of it consistent with the District’s directions, Calderon will retain the case file for a period of seven (7) years, after which Calderon is authorized by this agreement to have the case file destroyed. If the District would like Calderon to maintain the District’s case file for more than seven (7) years after the conclusion of Calderon’s services for the District on a given matter, a separate written agreement must be made between Calderon and the District, which may provide for District to bear the cost of maintaining the file. In the event the District requests that Calderon transfer possession of the District’s case file to the District or a third party, Calderon is authorized to retain copies of the case file at Calderon’s expense. The case file includes the District’s papers and property as defined in Rule 3-700(D)(1) of the California Rules of Professional Conduct.

PROFESSIONAL LIABILITY INSURANCE DISCLOSURE – Pursuant to California Rule of Professional Conduct 3-410, Calderon will maintain professional liability insurance during the entire period that legal services are provided to the District.

AGREEMENT – This Agreement contains the entire agreement of the parties. No other agreement, statement, or promise made on or before the effective date of this Agreement will be binding on the parties. This Agreement may be modified by subsequent agreement of the parties only by an instrument in writing signed by both Parties.

EFFECTIVE DATE – This Agreement will govern all legal services performed by Calderon on behalf of the District commencing with the date Attorney first performed services, regardless of the date the Agreement is signed.

THE PARTIES HAVE READ AND UNDERSTOOD THE FOREGOING TERMS AND AGREE TO THEM AS OF THE FIRST DATE SERVICES ARE PROVIDED. THE DISTRICT WILL RECEIVE A FULLY EXECUTED COPY OF THIS AGREEMENT.



law Calderon



BOARD OF TRUSTEES OF THE COLD SPRING SCHOOL DISTRICT APPROVED THIS AGREEMENT ON THE 8TH DAY OF MAY 2017, AND IS REFLECTED BY MINUTES OF THE BOARD MEETING AND THE SIGNATURE BELOW OF THE PRESIDENT OF THE BOARD.

Ms. Jennifer Miller Date President, Board of Trustees Cold Spring School District

May 4, 2017 Yuri Calderon Date California Bar No. 223945






Documents

REGULAR BOARD MEETING MONDAY MAY 8, 2017 COLD SPRING ...173.254.67.101/sites/default/files/files/agendas/Board Packet 5-8-17.… · COLD SPRING SCHOOL DISTRICT BOARD OF TRUSTEES REGULAR