Regular Board Meeting...Regular Board Meeting –May 4, 2010 District School Board Ontario North East Electronic Board Package - Page 4 REGULAR SESSION A minute of silence was held

AGENDA

Page(s)1) CALL TO ORDER

2) REGULAR SESSION

Moment of Silence for student Ryan Reid

3) INTRODUCTION OF STUDENT TRUSTEE

4) ADOPTION OF THE AGENDA

5) CONFLICT OF INTEREST

6) APPROVAL OF MINUTES OF APRIL 20, 2010 ........................................................ 3 - 7

7) BUSINESS/AND OR QUESTIONS ARISING OUT OF MINUTES

8) PRESENTATION

DISTRICT SCHOOL BOARD ONTARIO NORTH EAST

Regular Board Meeting

May 4, 2010 @ 6:45 p.m.

Location:

Schumacher Board Office, 153 Croatia Avenue, Schumacher

Regular Board Meeting –May 4, 2010

District School Board Ontario North East Electronic Board Package - Page 2

Page(s)

9) ADMINISTRATIVE REPORTS

a) Naming of Schools Policy–3rd Reading and Approval................................................. 8 - 10

b) Setting of Fees for Wraparound Program.......................................................................... 11

c) French Immersion Committee Report ............................................. 12 + e-mail Attachments

d) Special Education Update.......................................................................................... 13 - 15

e) Staffing

10) ONTARIO PUBLIC SCHOOL BOARDS ASSOCIATION

11) OTHER BUSINESS

12) CORRESPONDENCE

b) Grande Erie District School Board ..................................................................................... 16

13) MINISTRY OF EDUCATION

a) Bill 242...................................................................................................................... 17 - 18

14) ITEMS FOR FUTURE MEETINGS

15) MOTION TO ADJOURN



MINUTES of the Regular Meeting of District School Board Ontario North East held at 6:45 p.m. in theboardroom of the Schumacher Board Office, 153 Croatia Avenue, Schumacher, on April 20, 2010.

TRUSTEES PRESENT:

Saunders Porter (Chair)Rosemary Pochopsky (Vice-Chair )Howard ArchibaldHeather BozzerBill BrookfieldDennis DravesTom HendersonRichard KnowlesJuergen LeukertPeter Osterberg

STUDENT TRUSTEE

Emily Crump - Student Trustee–Smooth Rock Falls Secondary

TRUSTEES ABSENT

Albert Schaffer

ADMINISTRATION PRESENT:

Linda Knight - Director of EducationBarry Peterson - Superintendent of Business and FinanceMichelle Leigh - Superintendent of SchoolsJo-Anne Plaunt - Superintendent of SchoolsSteve Pladzyk - Superintendent of Schools

ADMINISTRATION ABSENT:

Ken Ryan - Superintendent of Human Resources

RECORDING SECRETARY:

Darlene Cyr

CALL TO ORDER:

The meeting was called to order by Saunders Porter, Chair at 6:52 p.m.

COMMITTEE OF THE WHOLE (IN-CAMERA):

4029-10 LEUKERT/DRAVES: THAT this board resolve itself into a Committee of the Whole,(In-Camera).

CARRIED.

4030-10 KNOWLES/OSTERBERG: THAT this board reconvene in regular session.

CARRIED.



REGULAR SESSION

A minute of silence was held in memory of Lauren Faries-Diamond, a student at Iroquois Falls SecondarySchool, who passed away this week shortly after giving birth to her daughter.

APPROVAL OF AGENDA

4031-10 LEUKERT/BOZZER: THAT the Agenda for the regular Board Meeting dated April20, 2010 be approved with the following under “Administrative Reports:

(g) Timmins New French Immersion School

CARRIED.CONFLICT OF INTEREST

There was no conflict of interest declared.

APPROVAL OF MINUTES OF APRIL 6, 2010

4032-10 KNOWLES/DRAVES: THAT the minutes of the regular Board meeting dated April 6,2010 be approved.

CARRIED.PRESENTATION

Timmins New French Immersion School –Gerrit Verbeek

Garett Verbeek, representing a group of concerned parents, presented some issues for Trustees andAdministration to consider when choosing the new site for the Timmins New French Immersion School. Heasked the Board to reconsider the MacLean Drive site when choosing the site for the New FrenchImmersion School.

4033-10 LEUKERT/BOZZER: THAT the presentation by Gerrit Verbeek, regarding theTimmins New French Immersion School be received.

CARRIEDADMINISTRATIVE REPORTS

Cash Disbursements

4034-10 BROOKFIELD/KNOWLES: THAT the Board approve the Cash Disbursements for themonth of March, 2010 in the amount of $8,069,209.56.

CARRIEDNaming of Schools Policy

4035-10 POCHOPSKY/OSTERBERG: THAT the Naming of Schools Policy receive 2nd Reading.

CARRIED.



Violence in the Workplace Policy

4036-10 OSTERBERG/DRAVES: THAT the Violence in the Workplace Policy receive 2nd

Reading, 3rd Reading and Approval.

CARRIED.

Safe Workplaces and Learning Environments Policy

4037-10 HENDERSON/OSTERBERG: THAT the Safe Workplaces and Learning Environments Policyreceive 2nd Reading, 3rd Reading and Approval.

CARRIED.Workplace Harassment Policy

4038-10 HENDERSON/BROOKFIELD: THAT the Workplace Harassment Policy receive 2nd Reading,3rd Reading and Approval.

CARRIED.

4039-10 BOZZER/HENDERSON: THAT Saunders Porter and Rosemary Pochopsky attend theOESC Equity and Inclusivity Education Conference being heldJune 17, 2010 in Toronto.

CARRIED.Timmins New French Immersion School Site

4040-10 OSTERBERG/BOZZER: BE IT RESOLVED THAT the Board will move forward withconstruction of the New Timmins French Immersion School onthe Coronation site.

CARRIED.

A recorded vote was requested. Yes No

ArchibaldBozzerBrookfieldDravesHendersonKnowlesLeukertOsterbergPochopskyPorterSchaffer

SPECIAL EDUCATION ADVISORY COMMITTEE

4041-10 LEUKERT/DRAVES: THAT the minutes of the Special Education AdvisoryCommittee Meeting held April 7, 2010 be approved.

CARRIED.



FIRST NATIONS ADVISORY COMMITTEE

4042-10 BROOKFIELD/LEUKERT: THAT Neil Iserhof be appointed as the First NationsRepresentative on SEAC and that Elenore Hendrix beappointed as Alternate First Nations Representative on SEAC.

CARRIED.

4043-10 ARCHIBALD/LEUKERT: THAT the minutes of the First Nations Advisory CommitteeMeeting held April 1, 2010 be approved.

CARRIED.

PARENT ENGAGEMENT COMMITTEE

4044-10 POCHOPSKY/DRAVES: THAT the minutes of the Parent Engagement CommitteeMeeting held March 22, 2010 be accepted.

CARRIED.

4045-10 DRAVES/POCHOPSKY: THAT the minutes of the Parent Engagement CommitteeMeeting held April 12, 2010 be accepted.

CARRIED.

HUMAN RESOURCE COMMITTEE MINUTES

4046-10 POCHOPSKY/KNOWLES: THAT the minutes of the Human Resources CommitteeMeeting held April 6, 2010 be accepted.

CARRIED.

4047-10 BOZZER/KNOWLES: THAT Rosemary Pochopsky be nominated as Director andVoting Delegate to OPSBA.

ONTARIO PUBLIC SCHOOL BOARDS ASSOCIATION

4048-10 BOZZER/KNOWLES: THAT Rosemary Pochopsky be nominated as Director andVoting Delegate to OPSBA.

4049-10 BROOKFIELD/OSTERBERG: THAT Tom Henderson be nominated as Director and VotingDelegate to OPSBA.

4050-10 BOZZER/DRAVES: THAT nominations be closed.CARRIED.

4051-10 BOZZER/KNOWLES: THAT Rosemary Pochopsky be appointed as Director andVoting Delegate to OPSBA.

CARRIED.



4052-10 BOZZER/LEUKERT: THAT Tom Henderson be nominated as Alternate Director andVoting Delegate to OPSBA.

4053-10 KNOWLES/LEUKERT: THAT nominations be closed.CARRIED.

4054-10 BOZZER/LEUKERT: THAT Tom Henderson be appointed as Alternate Director andAlternate Voting Delegate to OPSBA.

CARRIED.

4055-10 OSTERBERG/KNOWLES: THAT the ballots be destroyed in 90 days.

CARRIED.CORRESPONDENCE

4056-10 BOZZER/LEUKERT: THAT the following correspondence be received:

a) York Catholic District School Boardb) Amy Stewart–Letter to the Timmins Daily Pressc)

CARRIED.

4057-10 BOZZER/DRAVES: THAT the following correspondence from the Ministry ofEducation be received:

a) Education WeekCARRIED.

MOTION TO ADJOURN

4058-10 LEUKERT/BOZZER: THAT we do now adjourn.CARRIED.

The meeting was adjourned at 7:50 p.m.

SECRETARY OF THE BOARD CHAIR OF THE BOARD



TO THE CHAIR AND TRUSTEES OF AGENDA REF. NO. 2010 05 04DISTRICT SCHOOL BOARD ONTARIO NORTH EAST

RE: NAMING OF SCHOOLS POLICY –3RD READING AND APPROVAL

BACKGROUND

Attached please find a copy of the Naming of Schools Policy. This came to the Board for first reading onApril 6th, 2010, 2nd reading on April 20th, 2020 and has been posted on the Board website. Comments andinput from Board stakeholders has been considered prior to bringing this back to the Board for finalapproval..

RECOMMENDATION

THAT THE NAMING OF SCHOOLS POLICY RECEIVE THIRD READING AND APPROVAL.

Respectfully submitted,

Linda L. KnightDirector of Education



SECTION

TITLE: NAMING OF A SCHOOLPOLICY

Policy Code

Page 1 of 2

REGULATIONS YES

PROCEDURES YES

MANUAL NO

POLICY STATEMENT

The Naming or Renaming of a new or consolidated school is an important event that occurson occasion when the district is fortunate to have a new construction of a school facility.

District School Board Ontario North East will provide guidelines for the event of naming of anew or consolidated school to ensure community involvement and establish a fair andreasonable process.

The naming of a library, auditorium, gymnasium or athletic field requires guidelines with aslightly different process.

RATIONALE:

The naming of a new or consolidated school, library, auditorium, gymnasium or athletic fieldis an event which may create high community interest. The name chosen must be donewith the recognition of factors both present and future.

1st READING: Motion #

2nd READING: Motion #

3rd READING & APPROVAL: Motion #

EFFECTIVE DATE: Revision Date:



SECTION

TITLE: NAMING OF SCHOOLPOLICY

Policy Code

Page 2 of 2

IMPLEMENTATION GUIDELINES:

1.0 Naming of a New or Consolidated School

1.1 To name a new or consolidated school the Director shall establish an Ad HocCommittee called the ”Naming Committee” that at the end of the process will make a recommendation to the Board.

1.2 The Naming Committee will be composed of the Director, Superintendent of the newor consolidated school, a school council representative, a school Principal, three (3)Trustees, and a community member.

1.3 The call for community suggestions by the Naming Committee will commence inSeptember or October of the year preceding the opening of the new school. Thispublic consultation will take not less than sixty (60) days from the call for suggestionsto a maximum of a hundred (100) days.

1.4 The Naming Committee will request submissions from School Councils and on thewebsite for the greater public during the period of consultation.

1.5 The Naming Committee will present a report with recommendation to the Board.

1.6 The Board shall ensure that a distinctive and appropriate name is selected whennaming property and that all legal restrictions and obligations are considered.

1.7 The Board will approve the final name of a new or consolidated school by Boardmotion.

1.8 The Board will make a public announcement of the name for the new or consolidatedschool following Board approval.

2.0 Naming of a Library, Auditorium, Gymnasium or track

2.1 The naming of an auditorium, library, gymnasium or track may be considered whenthe community writes a strong letter and rational for the name.

2.2 The Board will consider the name and possibly approve the name recommended bythe community. Final approval will be by a Board motion.

2.3 The Board will make a public announcement of the name for the auditorium, library,gymnasium or athletic field following Board approval.

EFFECTIVE DATE: Revision Date:




RE: EARLY LEARNING PROGRAM

BACKGROUND:

The legislation for Bill 242 -Early Learning Program, has been passed by the Ontario Government.

It is time now to proceed with the search for ECEs, planning at Federal and Cochrane, who are our initialsites, and to advertise the Extended Day Program that will be available if there is sufficient interest. ThisExtended Day Program should be a cost recovery program.

The Ministry of Education has established the rates for the before and after program. The before programwould be offered from 7:00 a.m. with fees recommended at $7.75 per child. The after school program wouldbe offered from 3:30p.m. to 6:00 p. with recommended fees of $11.62 per child. If a child participates inboth programs, the total fees would be $19.37.

The two schools would offer this Extended Day Program to Junior and Senior Kindergarten children firstthen may offer space to the rest of the school children up to the age of twelve (12).

RECOMMENDATION:

THE BOARD APPROVE THE EXTENDED DAY PROGRAM FEES FOR BEFORE SCHOOL 7:00-9:00A.M. AT $7.75, THE AFTER SCHOOL 3:30-6:00 P.M. AT $11.62 WITH A TOTAL OF $19.37,COMMENCING 2010-2011.


Linda L. Knight,Director of Education




RE: FRENCH IMMERSION AD HOC COMMITTEE UPDATE

BACKGROUND:

The last meeting of the French Immersion AD HOC Committee was held on Tuesday, April 27th, 2010.Excellent discussions were held with those in attendance. A follow up review meeting was held onTuesday, May 4th for members who were unable to attend the April 27th meeting.

Topics of discussion from the meeting included the initial review of the survey results, the summary ofproposed Ministry policy changes relating to French as a Second Language Programming, financial dataupdates, promotional information that Rainbow District School Board has granted us permission to use, andsome proposed recommendations to bring forward at future meetings.

While progress is being made, more work is required. Documents from the meeting are attached for yourinformation.

RECOMMENDATION

THAT THE FRENCH IMMERSION AD HOC COMMITTEE UPDATE BE RECEIVED.


Linda L. Knight,Director of Education

Steve PladzykSuperintendent of Schools



TO THE CHAIR AND MEMBERS OF Agenda Ref. No. 2010 05 04DISTRICT SCHOOL BOARD ONTARIO NORTH EAST

RE: SPECIAL EDUCATION UPDATE





RECOMMENDATION

THAT THE SPECIAL EDUCATION UPDATE BE RECEIVED.


Linda L. KnightDirector of Education

Jo-Anne PlauntSuperintendent of Schools





