Hillsborough County Aviation Authority Regular Board Meeting Minutes... · Hillsborough County Aviation Authority Regular Board Meeting & Board of Adjustment Hearing ... Mantegna,

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Hillsborough County Aviation Authority

Regular Board Meeting

&

Board of Adjustment Hearing

Thursday, 9:05 A.M.

November 5, 2015

A regular meeting of the Hillsborough County Aviation Authority and a Board of Adjustment

Hearing was convened in the Boardroom, Main Terminal Building, Level 3 at Tampa International

Airport, Tampa, Florida, on Thursday, November 5, 2015.

Members present were: Robert I. Watkins, Gary Harrod, Commissioner Victor Crist and Mayor

Buckhorn who arrived at 9:43 AM.

Aviation Authority staff members present were Chief Executive Officer Joseph W. Lopano,

Interim General Counsel David Smith, Al Illustrato, John Tiliacos, Damian Brooke, Chris Minner, Janet

Zink, Scott Knight, Michael Kamprath, Jeff Siddle, Ed Haines, Elita McMillon, Ann Davis, Dominic

Macrone, Richard Coudurier, Lloyd Tillman, Laura Tatem, Laurie Noyes, Beth Zurenko, Dan Johnson,

Aileen Rodriguez, Kari Goetz, David James, Cheryl Hawkins, Airport Police Officer Jimmy Bizzle, Violet

Cummins, Rob Porter, James Tarro, Airport Fire Chief Danny Olegario, Airport Police Chief Paul Sireci,

John Evans, Brenda Geoghagan, Teresa Howell, Randy Forister, Gina Evans, Kelly Figley, Tony

Mantegna, Tom Thalheimer, Danny Cooper, Brett Fay and John Mallory.

Chairman Watkins welcomed everyone to the Regular Board Meeting of November 5, 2015

and the Board of Adjustment Hearing. He informed the audience that Mayor Buckhorn would be

arriving late due to a speaking engagement. Chairman Watkins stated that we would start with the

Board of Adjustment Public Hearing and advised the audience that anyone wishing to comment on

propositions before the Board should fill out a form and give it to Violet Cummins, Board Service

Administrator.

Chairman Watkins then proceeded to ask everyone to please stand for the Pledge of

Allegiance.

Michael Kamprath then opened the Board of Adjustment Public Hearing, provided a few brief

remarks regarding the background of the Hearing, and then proceeded to ask Mr. Tony Mantegna,

the Authority’s Height Zoning and Land Use Manager, and the Petitioners if present, to step forward

and be sworn in by Chairman Watkins. The Oath was administered to Tony Mantegna, Jose De Jesus

representing Port Tampa Bay and Clayton Watkins representing Bohler Engineering.

Mr. Mantegna proceeded to present the first petition for variance to be discussed, Airport

Study No. 2015-78.

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Bohler Engineering (Petitioner) is requesting a variance for a new twenty-three story

residential building, with a maximum height of 281’ AMSL, on a site located at 915 N. Franklin Street,

Tampa, FL. The nearest airport is Peter O. Knight.

Notice of this hearing before the Board of Adjustment was provided on October 16, 2015.

Petitioner is requesting a variance to construct a twenty-three story residential building.

The petition was presented to the Airport Hearing Officer on September 10, 2015 and, based

on testimony and evidence presented, the Hearing Office found that approval of the variance, with

required conditions, would have no effect on existing FAA restrictions, would not cause additional

impacts or loss of utility to Peter O. Knight, would not be contrary to the public interest, will do

substantial justice, and is in accordance with the spirit of the Airport Zoning Regulations and Chapter

333, Florida Statutes.

The FAA’s aeronautical study found that Petitioner’s request would not be a hazard to air

navigation provided certain conditions are met. Additionally, the FDOT did not identify any concern

with the request.

The Airport Hearing Officer recommended that the Board of Adjustment approve the variance

to Airport Zoning Regulations requested by Petitioner with the following conditions: (1) the building

is marked/lighted in accordance with FAA Advisory Circular 70/7460-1 K Change 2, Obstruction

Marking and Lighting, red lights – Chapters 4, 5 (Red), & 12; and (2) Petitioner must submit Form

7460-2 to the FAA and the Airport within five business days after construction reaches its maximum

height.

The variance will be valid until the FAA Determination of No Hazard to Air Navigation expires

on December 15, 2016, but if the FAA Determination of No Hazard is extended by the FAA for no more

than 18 months, the variance will also be extended one time, without further action of the Board of

Adjustment, provided that no changes in the proposed building have occurred.

The Board of Adjustment may render its decision based on the findings and recommendations

of the Hearing Officer. However, the Board of Adjustment may, but is not required to, review the

record of the Hearing Officer’s public hearing.

Upon motion by Commissioner Crist, seconded Mr. Harrod, a variance for Airport Study No.

2015-78, Bohler Engineering, for a new twenty-three story residential building, with a maximum

height of 281’ AMSL, on a site located at 915 N. Franklin Street, Tampa, FL was unanimously approved

by all members present; and the Airport Zoning Director or his designee was authorized to execute

all other ancillary documents by adoption of Resolution No. 2015-212.

Mr. Mantegna next presented the second petition for variance, Airport Study No. 2015-79.

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Bohler Engineering (Petitioner) is requesting a variance for the use of a temporary

construction crane to construct a new twenty-three story residential building, with a maximum height

of 319’ AMSL, on a site located at 915 N. Franklin Street, Tampa, FL. The nearest airport is Peter O.

Knight.


Petitioner is requesting a variance for the use of a temporary construction crane to construct

a twenty-three story residential building.


on testimony and evidence presented, the Hearing Officer found that approval of the variance, with







with the request.


to Airport Zoning Regulations requested by Petitioner with the following conditions: (1) the

temporary crane is marked/lighted in accordance with FAA Advisory Circular 70/7460-1 K Change 2,

Obstruction Marking and Lighting, flags/red lights – Chapters 3 (marked), 4, 5 (Red), & 12; (2)

Petitioner must notify the Airport at least five business days prior to erecting the temporary crane

and again when it is removed; and (3) if possible, the temporary crane shall be lowered when not in

use.


on December 15, 2016, but if the FAA Determination of No Hazard is extended by the FAA for no more






Upon motion of Commissioner Crist, seconded by Mr. Harrod, a variance for Airport Study No.

2015-79, Bohler Engineering, for the use of a temporary construction crane to construct a new

twenty-three story residential building, with a maximum height of 319’ AMSL, on a site located at 915

N. Franklin Street, Tampa, FL was unanimously approved by all members present; and the Airport

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Zoning Director or his designee was authorized execute all other ancillary documents by adoption of

Resolution No. 2015-213.

Mr. Mantegna then presented the third petition for variance, Airport Study No. 2015-84.

Port Tampa Bay (Petitioner) is requesting a variance for new gantry cranes for loading and

unloading ship containers. When stowed the cranes will maintain a maximum height of 370’ AMSL,

on a site located at Berths 210, 212 and 213, Tampa, FL. The nearest airport is Peter O. Knight.


Petitioner is requesting a variance for gantry cranes at Berths 210, 212, and 213.


on testimony and evidence presented, the Hearing Officer found that approval of the variance, with







with the request.


to Airport Zoning Regulations requested by Petitioner with the following conditions: (1) the Petitioner

must submit Form 7460-2 to the FAA and the Airport within ten days prior to starting installation and

five days after reaching maximum height; and (2) the cranes are marked/lighted in accordance with

FAA Advisory Circular 70/7460-1 K Change 2, Obstruction Marking and Lighting, flags/red lights –

Chapters 3 (marked), 4, 5 (Red), & 12.


on January 30, 2017, but if the FAA Determination of No Hazard is extended by the FAA for no more


Adjustment, provided that no changes in the proposed cranes have occurred.




Upon motion of Mr. Harrod, seconded by Commissioner Crist, a variance for Airport Study No.

2015-84, Port Tampa Bay, for new gantry cranes for loading and unloading ship containers which

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when stowed will maintain a maximum height of 370’ AMSL, on a site located at Berths 210, 212 and

213, Tampa, FL was unanimously approved by all members present; and the Airport Zoning Director

or his designee was authorized to execute all other ancillary documents by adoption of Resolution

No. 2015-214.

Mr. Mantegna then presented the fourth petition for variance, Airport Study No. 2015-96.

Port Tampa Bay (Petitioner) is requesting a variance for the use of a temporary construction

crane to install permanent piles for anchoring a floating dock for the Hillsborough County Sheriff’s

Office Marine Patrol, with a maximum height of 130’ AMSL, on a site located at Port Tampa Bay Berth

232, Tampa, FL. The nearest airport is Peter O. Knight.


Petitioner is requesting a variance for the use of a temporary construction crane to drive

permanent piles to anchor a new dock that will replace the current dock as part of the improvements

to the Marine Public Safety Complex at the Port of Tampa Bay.

The petition was presented to the Airport Hearing Officer on October 15, 2015 and, based on

testimony and evidence presented, the Hearing Officer found that approval of the variance, with







with the request.



temporary crane must be marked/lighted in accordance with FAA Advisory Circular 70/7460-1 K

Change 2, Obstruction Marking and Lighting, flags/red lights – Chapters 3 (marked), 4, 5 (Red), & 12;

and (2) Petitioner must notify the Airport at least five business days prior to erecting the crane and

again when it is removed.


on August 25, 2016, but if the FAA Determination of No Hazard is extended by the FAA for no more



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Upon motion of Commissioner Crist, seconded by Mr. Harrod, a variance for Airport Study No.

2015-96, Port Tampa Bay, for the use of a temporary crane to install permanent piles for anchoring a

floating dock for the Hillsborough County Sheriff’s Office Marine Patrol, with a maximum height of

130’ AMSL, on a site located at Port Tampa Bay Berth 232, Tampa, FL was unanimously approved by

all members present; and the Airport Zoning Director or his designee was authorized to execute all

other ancillary documents by adoption of Resolution No. 2105-215.

Mr. Mantegna presented the fifth and final petition for variance, Airport Study No. 2015-97.

Murphy Oil (Petitioner) is requesting a variance for the use of a temporary construction crane

to install two 75,000 BBL storage tanks at the Murphy Oil Terminal, with a maximum height of 103’

AMSL, on a site located at Port Tampa Bay Murphy Oil Terminal, Tampa, FL. The nearest airport is

Peter O. Knight.


Petitioner is requesting a variance for the use of a temporary construction crane to install two

75,000 BBL storage tanks.

The petition was presented to the Airport Hearing Officer on October 15, 2015 and, based on

testimony and evidence presented, the Hearing Officer found that approval of the variance, with







with the request.



temporary crane must be marked/lighted in accordance with FAA Advisory Circular 70/7460-1 K

Change 2, Obstruction Marking and Lighting, flags/red lights – Chapters 3 (marked), 4, 5 (Red), & 12;

(2) Petitioner must notify the Airport at least five business days prior to erecting the crane and again

when it is removed; and (3) the temporary crane must be lowered when not in use.


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on September 11, 2016, but if the FAA Determination of No Hazard is extended by the FAA for no

more than 18 months, the variance will also be extended one time, without further action of the

Board of Adjustment, provided that no changes in the proposed building have occurred.




Upon motion of Mr. Harrod, seconded by Commissioner Crist, a variance for Airport Study No.

2015-97, Port Tampa Bay, for the use of a temporary crane to install two 75,000 BBL storage tanks at

the Murphy Oil Terminal, with a maximum height of 103’ AMSL, on a site located at Port Tampa Bay

Murphy Oil Terminal, Tampa, FL was unanimously approved by all members present; and the Airport

Zoning Director or his designee was authorized to execute all other ancillary documents by adoption

of Resolution No. 2015-216.

With no other petitions for variance to be presented, Mr. Kamprath closed the public hearing

of the Board of Adjustment.

Chairman Watkins proceeded to call the Regular Board meeting of November 5, 2015 to order

and advised the audience that the Board Members received a copy of the agenda prior to the meeting

and had a chance to review it in advance.

Mr. Lopano informed the Board and the audience that Consent Item I.10 had been pulled from

the agenda pending further consideration. He also mentioned that Consent Item I.4 would be

extending the contract for legal services by David Smith for an additional three months and David

Smith would remain available to the Board as an independent counsel during this time. Commissioner

Crist commented that he would like to continue the relationship with Mr. Smith during the transition

to a new General Counsel. Commissioner Crist wanted the Board to have the ability to extend the

contract with Mr. Smith at any time.

Chairman Watkins then called for a motion to approve the Agenda for the meeting.

Upon motion of Commissioner Crist, seconded by Mr. Harrod, the Agenda was unanimously

approved by all members present.

Chairman Watkins moved on to the Public Comments portion of the meeting and called upon

Mr. Joe Robinson to address the Board.

Mr. Robinson introduced himself as President and CEO of RHC & Associates, Inc. and Second

Vice President of the Hillsborough County Branch of the NAACP. Mr. Robinson thanked the Aviation

Authority for its support of the Freedom Fund dinner. Mr. Robinson pointed out that Michael

Stephens, candidate for the General Counsel position at the Authority, was a good choice.

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Mr. Robinson stated that at the August 6, 2015 Board meeting he raised concerns regarding

the Authority’s WMBE policy and program and alleged it was flawed because it utilized the Florida

Unified Certification Program which was supposed to be for DBE’s. Commissioner Crist requested Mr.

Lopano work with his Legal Staff to review the WMBE policy and report their findings to the Board.

Mr. Robinson stated that a motion was brought to the floor and approved with four affirmative votes

from Commissioner Crist, Mayor Buckhorn, Mr. Harrod, Mr. Rashid and one negative vote from

Chairman Watkins. Mr. Robinson requested a copy of the findings that were brought to the Board.

This concluded the Public Comments section of the meeting.

Interim General Counsel David Smith reported no abstentions to be read from the October 1,

2015 Board Meeting.

Chairman Watkins then proceeded to call for a motion to approve the Minutes of the Regular

Authority Board Meeting of October 1, 2015.

Upon motion by Mr. Harrod, seconded by Commissioner Crist, the Minutes of the Regular

Authority Board Meeting of October 1, 2015, were unanimously approved by all members present.

Chairman Watkins then called upon Mr. Lopano to present his Management Report.

Mr. Lopano first informed the Board and the audience that a Performance Assessment Report

would be presented in the future as part of the Management Report. This would be an analysis on

airline and passenger growth presented by Chris Minner.

Chris Minner, Vice President of Marketing, then presented the first Performance Assessment

Report which showed that the Airport served 18.5 million passengers during the past fiscal year which

is less than 1 million passengers from the previous peak in 2007. This represents a 6.7% increase over

last year and exceeded budget by 5.7%. The Airport was also up 4.1% in the number of departures

this year versus last fiscal year. Chairman Watkins pointed out that one of the slides showed that the

Airport was up 75% in international passengers from 2010 through fiscal year 2015.

Mr. Minner also reported on the Canada Trade Mission in Toronto. A delegation of 70

attended the event with members from both the Tampa Bay Hillsborough Economic Development

Corporation and the Pinellas County Department of Economic Development. Mr. Minner and his staff

met with Air Canada Rouge who operates all Air Canada flights from Toronto to Tampa. Mr. Minner

reported that Air Canada will begin operating double daily 767 wide body flights this winter.

Mr. Lopano called upon Damian Brooke, Vice President of Finance, IT and Procurement, to

report on the Authority’s financial performance.

Mr. Brooke stated that September 30th marked the end of the 2015 fiscal year. For the year,

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operating revenues totaled $206.1 million dollars which is 5.8 million or 2.9% higher than budget.

Parking and Ground Transportation totaled about $63.6 million which was 3.9% higher versus budget.

Food and Beverage and Retail Concessions exceeded budget by 9.2% and 6.5% respectively and the

Authority’s rental car business totaled $40.1 million in revenue during 2015. The Airport Marriott

concession totaled almost $2 million in revenue to the Authority, beating budget by more than 16%

and increasing year over year by more than 1%.

Mr. Brooke reported that operating expenses for the Authority totaled $106.2 million which

beat budget by $138,000. For the year both personnel and non-personnel costs came in right at 2015

budgeted levels. Annual debt service for the year totaled $52.1 million. Mr. Brooke pointed out that

the Authority Senior Debt was upgraded in 2015 to AA status by three of the four rating agencies.

The Authority operated during 2015 with approximately 18.2% operating margin.

Mr. Brooke concluded his report by stating that overall the Authority had an exceptional year.

Mr. Harrod inquired about the record passenger traffic in 2007 of 19.3 million. Mr. Brooke

explained that there has been consolidation within the airlines and now we have 4 major carriers

versus the 7 or 8 there was 10-15 years ago. Mr. Minner added that airlines are now flying bigger

planes with more seat capacity but are not increasing the number of flights being operated. Mr.

Lopano pointed out that allows the Airport to increase its passengers without needing additional

gates.

Commissioner Crist inquired if the Authority has future capacity with runways and terminals

to handle the larger jets. Mr. Lopano assured Commissioner Crist that there are no constraints on

the airspace and there is no need for additional gates for the next 20 years. Additional gates are

envisioned for Phase 2 and Phase 3 of the Master Plan.

This concluded Mr. Lopano’s Management Report.

Chairman Watkins then proceeded to ask if anyone had any items they would like set aside

for further consideration on the Consent Agenda.

Chairman Watkins then called for a motion to approve the Consent Agenda.

Upon motion of Mr. Harrod, seconded by Commissioner Crist, the Consent Agenda was

unanimously approved by all members present.

The following items were contained in the Consent Agenda:

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CONSENT ITEM NO. 1

Amendment No. 4 to Space Rental Agreement, Air Canada, Tampa International Airport,


Air Canada provides passenger air carrier service at Tampa International Airport under an

Operating Agreement for Non-Signatory Passenger Air Carriers. In support of its operations, Air

Canada also leases a Bag Service Office, Ticket Counter Offices, and Ramp Operations Offices from

the Authority under a Space Rental Agreement. The Space Rental Agreement commenced October

1, 2010 and terminates concurrently with all other space rental agreements on September 30, 2020.

The Agreement may be terminated, without cause, by either party upon 30 days’ written notice. The

Agreement provides for an annual rental rate adjustment.

Air Canada desires to lease additional operations space on the Ticketing Level of the Main

Terminal under the Space Rental Agreement at the square footage and FY 2015-16 rates indicated

below:

Management recommended adoption of Resolution No. 2015-167.

Resolution No. 2015-167 approved and authorized the Chief Executive Officer to execute

Amendment No. 4 to Space Rental Agreement at Tampa International Airport with Air Canada; and

authorized the Chief Executive Officer or his designee to execute all other ancillary documents.

CONSENT ITEM NO. 2

Amendment No. 3 to Space Rental Agreement, JET Aircraft Maintenance, Inc., Tampa

International Airport, Resolution No. 2015-195.

JET Aircraft Maintenance, Inc. (JET) provides light maintenance service to aircraft at Tampa

International Airport under an Operating Agreement for Ground Handlers (Limited Service). In

support of its operations, JET leases an Airside C ramp office from the Authority under a Space Rental

Agreement. The Space Rental Agreement commenced October 7, 2010 and terminates concurrently

with all other space rental agreements on September 30, 2020. The Space Rental Agreement also

Facilities

Current

Sq. Ft. Current Rent

Amendment

No. 4 Sq. Ft.

Amendment

No. 4 Rent

Rent

Increase

Bag Service Office 330 $56,251.80 330 $56,251.80 None

Ticket Counter Offices 883 $177,076.82 1,094 $219,390.76 $42,313.94

Ramp Operations Offices 818 $69,112.82 818 $69,112.82

None

Yearly $302,441.44 $344,755.38 $42,313.94

Monthly $25,203.46 $28,729.62 $3,526.16

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provides for an annual rental rate adjustment and may be terminated, without cause, by either party

upon 30 days’ written notice.

This Amendment No. 3 revises the Space Rental Agreement to identify the Premises as ramp

level office space on Airside A at the square footage and FY 2015-16 rates indicated below and

updates insurance provisions and administrative provisions to comply with revised federal

regulations.

Description Sq. Ft. Rate Yearly Monthly

Existing A/S C Ramp Office 113 $84.49 $9,547.37 $795.61

Relocated A/S A Ramp Office 83 $84.49 $7,012.67 $584.39

Reduction 30 $2,534.70 $211.22


Resolution No. 2015-195 approved and authorized the execution of Amendment No. 3 to

Space Rental Agreement at Tampa International Airport with JET Aircraft Maintenance, Inc.; and

authorized the Chief Executive Officer or his designee to execute all other ancillary documents.

CONSENT ITEM NO. 3

Amendment No. 4 to Space Rental Agreement, Silver Airways Corp., Tampa International

Airport, Resolution No. 2015-196.

Silver Airways Corp. (Silver) has operated at Tampa International Airport under a Non-

Signatory Air Carrier Operating Agreement (Operating Agreement) since May 7, 2011. In support of

its operations, Silver leases 3,436 square feet of space, including a ticket counter podium, ticket

counter office, airside ramp operations space, and bag makeup facilities, under a Space Rental

Agreement. The Space Rental Agreement commenced May 7, 2011 and terminates concurrently with

all other space rental agreements on September 30, 2020. The Space Rental Agreement may be

terminated, without cause, by either party upon 30 days’ written notice and is contingent upon Silver

maintaining its Operating Agreement.

Silver has notified the Authority that it desires to remove the Airside A Bag Makeup Pier space

from its leased Premises.

This Amendment No. 4 removes 1,181 square feet of Airside A Bag Makeup Pier space from

the Space Rental Agreement, updates the remaining Premises rent at the FY 2015-16 rates indicated

below, and updates insurance provisions and administrative provisions to comply with revised federal

regulations.

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Description Sq. Ft. Annual Monthly

Existing Space Total 3,436 $328,139.94 $27,344.99

Reduction (1,181) ($99,782.69) ($8,315.22)

New Total 2,255 $228,357.25 $19,029.77


Resolution No. 2015-196 approved and authorized the execution of Amendment No. 4 to

Space Rental Agreement at Tampa International Airport with Silver Airways Corp.; and authorized the

Chief Executive Officer or his designee to execute all other ancillary documents.

CONSENT ITEM NO. 4

Amendment No. 2 to Agreement for Special Legal Services, GrayRobinson, P.A., Tampa


On November 6, 2014, the Authority entered into an Agreement for Special Legal Services

with GrayRobinson, P.A. to provide interim General Counsel legal services on behalf of the Authority

Board, Chief Executive Officer and Authority staff. The lead attorney on behalf of GrayRobinson, P.A.

under the Agreement is David L. Smith. Under the Agreement, the hourly rate for Mr. Smith and

other shareholders is $250-$275, and the hourly rate for associates is $125-$200. The initial term of

the Agreement was for a term not to exceed one (1) year and was in a total not-to-exceed amount of

$150,000 for the entire term. The Agreement was amended on May 7, 2015 to increase the not-to-

exceed amount for services under the Agreement to $300,000 while decisions regarding a permanent

General Counsel were being made.

Staff proposes extending the Agreement to terminate on February 5, 2016 and increasing the

not-to-exceed amount for interim General Counsel legal services to $350,000.

Funding is available under the O&M Budget.


Resolution No. 2015-209 authorized the execution of Amendment No. 2 to the Agreement for

Special Legal Services with GrayRobinson, P.A.; and authorized the Chief Executive Officer or his

designee to execute all other ancillary documents.

CONSENT ITEM NO. 5

Cargo Building Space Rental Agreement, Air General, Inc., Tampa International Airport,


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Commencing November 5, 2015 Air General, Inc. (AGI) desires to lease warehouse space in

Suite 1700 of the Authority’s Air Cargo Building under a Cargo Building Space Rental Agreement

(Agreement).

AGI desires to lease 12,546 square feet of warehouse space in Suite 1700 for a six-month trial

period. The Agreement commences November 5, 2015 and terminates September 30, 2018, with

one two-year renewal option upon AGI’s written request and the written consent of the Authority’s

Chief Executive Officer or designee. The Agreement requires AGI to pay total annual rent, including

Cargo Building Rent and Customized Improvements Rent, of $146,602.44, payable in monthly

installments of $12,216.88. Prior to April 1, 2016, the Authority or AGI may terminate the Agreement

upon 30 days’ written notice. On or after April 1, 2016, the Authority or AGI may terminate the

Agreement upon 180 days’ written notice.

FY2016 Rents

Suite 1500

Annual Rent

Suite 1700

Annual Rent

Rent

Increase

Cargo Building Rent $70,272.00 $114,795.90 $44,523.90

Company's Improvements Rent $11,591.04 $16,374.96 $4,783.92

O & M Rent - Phased Increase $9,446.40 $15,431.58 $5,985.18

Total, Plus Applicable Taxes: $91,309.44 $146,602.44 $55,293.00


Resolution No. 2015-197 approved and authorized the execution of the Cargo Building Space

Rental Agreement at Tampa International Airport with Air General, Inc.; and authorized the Chief

Executive Officer or his designee to execute all other ancillary documents.

CONSENT ITEM NO. 6

Operating Agreement for Ground Handlers, WGA NavStar Aviation USA, Inc., Tampa


Ground handling operators providing service at Tampa International Airport must have, at a

minimum, a ground handling operating agreement prior to commencing operations. WGA NavStar

Aviation USA, Inc. (NavStar) has requested that it be authorized to provide below wing ramp service

for Silver Airways.

This item grants to NavStar the non-exclusive right to provide ground handling services to non-

signatory air carriers at Tampa International Airport for the term of December 1, 2015 through

September 30, 2020. For the privilege of providing ground handling services to non-signatory air

carriers, NavStar will pay to the Authority five (5%) percent of NavStar’s monthly Gross Receipts,

payable in equal monthly installments. Gross Receipts include the gross revenues from all sales made

and services performed for cash, credit or otherwise, pursuant to NavStar’s ground handling

operations at the Airport. Gross Receipts exclude the retail value of fuel and oil and the related fuel

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service fee; gross revenues for all services provided to signatory air carriers and entities located off

Airport; certain catering sales; and ferrying and diverted landings. Either party may terminate the

Agreement upon 30 days' written notice.


Resolution No. 2015-198 approved and authorized execution of the Operating Agreement for

Ground Handlers at Tampa International Airport with WGA NavStar Aviation USA, Inc.; and authorized

the Chief Executive Officer or his designee to execute all other ancillary documents.

CONSENT ITEM NO. 7

Space Rental Agreement, WGA NavStar Aviation USA, Inc., Tampa International Airport,


Commencing December 1, 2015 WGA NavStar Aviation USA, Inc. (NavStar) will begin providing

below wing ramp service for Silver Airways at Tampa International Airport under an Operating

Agreement for Ground Handlers (Operating Agreement). In support of those operations, it is

necessary for NavStar to lease certain space at Tampa International Airport.

NavStar desires to lease Airside A ramp level operations space under a Space Rental Agreement

with the Authority at the square footage and FY 2015-16 rate indicated below:

Location Sq. Ft. Rate

Annual

Rent

Monthly

Rent

Airside A Ramp Space 95 $84.49 $8,026.55 $668.88

The Space Rental Agreement commences December 1, 2015 and terminates concurrently with

all other space rental agreements on September 30, 2020. The Space Rental Agreement may be

terminated, without cause, by either party upon 30 days’ written notice and is contingent upon

NavStar maintaining its Operating Agreement. The Space Rental Agreement provides for an annual

rental rate adjustment. A security payment of $2,006.64, equal to three months’ rent, is required.


Resolution No. 2015-199 approved and authorized execution of the Space Rental Agreement

at Tampa International Airport with WGA NavStar Aviation USA, Inc.; and authorized the Chief

Executive Officer or his designee to execute all other ancillary documents.

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CONSENT ITEM NO. 8

Authorization for Expenditure of Federal and State Forfeiture Funds, Tampa International

Airport.

Under provisions of the U.S. Department of Treasury Guide to Equitable Sharing for Foreign

Countries and Federal, State and Local Law Enforcement Agencies (Guide), federal forfeited funds

shared with local law enforcement agencies must be expended for law enforcement purposes. The

Florida Contraband Forfeiture Act (FCFA) authorizes law enforcement agencies to use the proceeds

collected under the FCFA for authorized law enforcement purposes as well.

Authority Standard Procedure S440.14 requires expenditures from Federal and State forfeited

funds to be made only after approval from Legal Affairs and the Authority Board. Legal Affairs has

reviewed this request and agrees with the expenditures.

Authorize the expenditure of Federal and State forfeiture funds to be used by the Tampa

International Airport Police Department in an amount not-to-exceed $149,200 for the purchase of

software, training courses, a patrol vehicle and other equipment.

This item is included in the Federal and State Forfeiture Funds Budget.

The Chief Executive Officer recommended the Board authorize the expenditure of Federal and

State forfeiture funds and authorized the Chief Executive Officer or his designee to execute all other

ancillary documents.

The Board approved by motion; no resolution was required.

CONSENT ITEM NO. 9

Purchase Order(s), Multi-Function Copiers, Printers, Facsimile Equipment, Scanners, Related

Software, Supplies and Services utilizing State of Florida Contract No. 600-000-11-1, Tampa

International and Tampa Executive Airports.

The Authority currently leases multi-function copy machines, related software, supplies and

services utilizing State of Florida Contract No. 600-000-11-1. On August 4, 2015, the State renewed

the Contract for a two-year period. The new Contract expiration date is August 3, 2017.

Authority Policy P410 authorizes the utilization of federal, state, local or multi-state

cooperative purchasing contracts to purchase goods and services without obtaining three quotes or

advertisement.

Authorize the use of the State of Florida Contract No. 600-000-11-1 for the issuance of

purchase orders to Konica Minolta Business Solutions USA, Inc. and Canon USA Inc. for the lease of

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multi-function copiers, printers, facsimile equipment, scanners, related software, supplies, and

services at Tampa International and Tampa Executive Airports for the term of November 5, 2015

through August 3, 2017 in an annual amount not to exceed $90,000.

This item is included in the O&M Budget.

The Chief Executive Officer recommended the Board award and authorized the issuance of

purchase orders to Konica Minolta Business Solutions USA, Inc. and Canon USA, Inc., and authorized

the Chief Executive Officer or his designee to execute all other ancillary documents.

The Board approved by motion; no resolution was required.

Chairman Watkins then proceeded with Policies or Rules for Consideration or Action.

The first item under this category was the Update to Policy Manual, Revisions to Policy for

Approval: Section 600, Policy P610, Compensation for Authority Employees, presented by Dominic

Macrone.

Policy P610, Compensation for Authority Employees, provides for the compensation of all

Authority employees, which includes salary, fringe benefits and other considerations.

Revise Policy P610 to remove references to Hillsborough County Civil Service or required Civil

Service processes, due to the Authority’s break from Hillsborough County Civil Service effective

October 1, 2015.

The Chief Executive Officer will fund employee compensation through the Authority’s

Operating Budget.

The Chief Executive Officer recommended the Board approve the revisions to Policy P610,

Compensation for Authority Employees.

The Board may act on this by motion; no resolution was required.

Mr. Harrod moved to approve the revisions to Policy P610, and Commissioner Crist seconded

the motion.

Chairman Watkins pointed out that on Page 2 of Policy P610, it stated the salary ranges of all

other employees exempt or non-exempt would be approved by the Board. The word approved was

stricken and the word reviewed was inserted. Dominic Macrone apologized and stated that the Board

did not have the final version of the Policy included in their books. The final version of the Policy had

the word approved included.

2015/252

The motion that was on the floor to approve the revisions to Policy P610 with the modification

of the word approved was unanimously approved by all members present. No resolution was required.

The second item under this category was the Update to Policy Manual, Revisions to Policy for

Approval: Section 100, Policy P135, Quorum, presented by Scott Knight.

Policy P135, Quorum, discusses the requirement of a quorum for official action by the Board.

Policy P135 currently states that no official action will be taken at a meeting of the Board without the

agreement of at least three (3) of the Board members present.

Staff recommends revising Policy P135 to state that no official action will be taken at a meeting

of the Board without the agreement of a majority of the Board members present. This is in line with

common law as well as Robert’s Rules of Order, Newly Revised, 11th Edition.

The Chief Executive Officer recommended the Board approve the revisions to Policy P135,

Quorum.

The Board may act on this by motion; no resolution was required.

Upon motion of Mr. Harrod, seconded by Commissioner Crist, revisions to Policy P135,

Quorum, was unanimously approved by all members present.

Chairman Watkins proceeded with Committee Reports and Mr. Lopano called upon Chris

Minner to present his Public Art Committee Report. Mayor Buckhorn arrived during the Public Art

Committee Report.

Mr. Minner reported that the Technical Evaluation Committee met on October 6, 7, 8, and 12,

2015 to review all 753 Artist applications and developed a manageable short list of qualified Artists.

A short list of 51 qualified Artists were presented to the full Public Art Committee at the October 19,

2015 Public Art Committee meeting. The Public Art Committee reviewed the Technical Evaluation

Committee’s suggestions and finalized the short list that was being presented to the Board today.

Three qualified Artists per location will be invited to present site specific proposals to the Public Art

Committee for final selection and contract award.

This concluded the Committee Reports. Chairman Watkins then moved to Unfinished

Business.

The first item under Unfinished Business was Part 2 Design-Build Contract, South Terminal

Support Area Roadway Improvements, HCAA Project No. 8115 14, Kimmins Contracting Corp., Tampa

International Airport, Resolution No. 2015-201, presented by Jeff Siddle.

As part of the Master Plan Phase 1 Program, a Consolidated Rental Car Facility (ConRAC) will

2015/253

be constructed in the South Terminal Support Area which will be connected to the Main Terminal by

an Automated People Mover (APM). This project provides for the design and construction of the

relocated and expanded roadways to support the ConRAC and APM and future commercial

development in the South Terminal Support Area.

The Board selected Kimmins Contracting Corp. as the Design-Builder for this project on May

1, 2014.

To date, the Board has approved the following:

Contract Scope Board

Approved Date Total Amount

Part 1

Design-Build

Contract

Design of Phase 1 and

Phase 2

September 4,

2014 $2,241,070.33

This Part 2 Design-Build Contract provides for the completion of the design,

construction, the Design-Builder’s General Conditions and General Requirements for the project.

This Part 2 Design-Build Contract will consist of the following work elements:

• Roadway construction

• Storm water infrastructure

• Utility relocation

• Traffic signalization

• Landscape

The Guaranteed Maximum Price (GMP) for this Part 2 Design-Build Contract will be

$20,303,614.00, bringing the total combined project Contract amount to date to $22,544,684.33.

The Part 2 Design-Build Contract will incorporate a W/MBE participation of at least

14.1% for design and 12.5% for construction.

Per Authority Policy P410, Procurement, staff may authorize use of the Owner’s Direct

Purchase Program with respect to construction materials and supplies, if appropriate.

These items are included in the FY2014 Capital Budget.


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Mayor Buckhorn moved to approve the execution of the Part 2 Design-Build Contract for

South Terminal Support Area Roadway Improvements at Tampa International Airport with Kimmins

Contracting Corp., and Mr. Harrod seconded the motion.

Before proceeding, Chairman Watkins asked Mr. Siddle to describe the Owners Direct

Purchase Program to benefit those who were not familiar with the Program to which Mr. Siddle gave

a brief explanation that met with Chairman Watkins approval.

The motion that was on the floor to execute the Part 2 Design-Build Contract for South

Terminal Support Area Roadway Improvements at Tampa International Airport with Kimmins

Contracting Corp., to enhance staff to use Owner’s Direct Purchase Program if appropriate, and to

authorize the Chief Executive Officer or his designee to execute all other ancillary documents was

unanimously approved by all members by adoption of Resolution No. 2015-201.

The second item under Unfinished Business was Amendment No. 4 to Part 1 Design-Build

Agreement, Taxiway J Bridge Reconstruction, HCAA Project No. 8110 14, Cone and Graham, Inc.,

Tampa International Airport, Resolution No. 2015-207 and Part 2 Supplemental Design-Build Contract

B, Taxiway J Bridge Reconstruction, HCAA Project No. 8110 14, Cone and Graham, Inc., Tampa

International Airport, Resolution No. 2015-211, presented by Jeff Siddle.

As part of the Master Plan Phase 1 Program, an Automated People Mover (APM) will connect

the new Consolidated Rental Car Facility with the Main Terminal. It is necessary to reconstruct the

Taxiway J Bridge to include an opening for the APM to pass underneath the Taxiway J Bridge and to

expand roadway capacity on the George J. Bean Parkway. This project provides for the design and

construction of the Taxiway J Bridge.

To date, the Board has approved the following:

Contract Scope Board Approved

Date Total Amount

Part 1

Design-Build

Agreement

All required planning, design

up to 90%, and permitting

for Taxiway J Bridge

replacement, new guard

lights and modifications to

Runway 10 threshold

March 6, 2014 $2,113,453.57

Part 2

Design-Build

Contract

The completion of the

design, construction of early

enabling work and the

Design-Builder’s General

Conditions for the entire

project

October 2, 2014 $5,796,203.00

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Part 2

Supplemental

Design-Build

Contract A

The completion of the

construction of the entire

project

February 5, 2015 $23,086,088.00

To date, the Chief Executive Officer has approved three no cost amendments to the Part 1

Design-Build Agreement. The amendments were Attachments that were either added to or removed

from the Agreement.

The existing 12” diameter sanitary sewer force main from north of Taxiway J to the lift station

on the west side of the Main Terminal is over 45 years old and comprised of materials that are

incapable of guaranteed repairs by the City of Tampa. A determination has been made that the force

main must be replaced to satisfy City of Tampa ownership, maintenance and easement requirements.

Upon completion, the City of Tampa will own and maintain the force main.

Amendment No. 4 to the Part 1 Design-Build Agreement provides for the design of the 12”

sanitary sewer force main.

The not-to-exceed amount for Amendment No. 4 will be $227,278.72, bringing the total

combined Part 1 Design-Build Agreement amount to date to $2,340,732.29.

The Part 1 Design-Build Agreement incorporates a DBE participation of at least 20.6% for

design.

The Part 2 Supplemental Design-Build Contract B provides for the construction of the 12”

sanitary sewer force main.

The Guaranteed Maximum Price (GMP) for the Part 2 Supplemental Design-Build Contract B

will be $2,200,000.00, bringing the total combined project Part 2 Design-Build Contract amount to

date to $31,082,291.00.

The Part 2 Design-Build Contract and Part 2 Supplemental Design-Build Contract A, as

amended by the Part 2 Supplemental Design-Build Contract B, will incorporate a DBE participation of

at least 20.2% for design and 9.4% for construction.

Per Authority Policy P410, Procurement, staff may authorize use of the Owner’s Direct

Purchase Program with respect to construction materials and supplies, if appropriate.

These items are included in the FY2014 Capital Budget.

Management recommended adoption of Resolution No. 2015-207 and Resolution No. 2015-

211.

2015/256

Mr. Harrod inquired why there were multiple contracts since there was one sewer line. Mr.

Siddle replied that when the Authority entered into the Master Plan program it was broken down into

components. Since the sewer line was not contemplated as one single contract at the time the Master

Plan was presented, the sewer line was added to the scope of work of the individual contractors.

Upon motion of Mr. Harrod, seconded by Commissioner Crist, the execution of Amendment

No. 4 to Part 1 Design-Build Agreement for Taxiway J Bridge Reconstruction at Tampa International

Airport with Cone and Graham, Inc. was unanimously approved by all members present, and the Chief

Executive Officer or his designee was authorized to execute all other ancillary documents by adoption


Chairman Watkins then called for a motion for approval of Resolution No. 2015-211.

Upon motion of Mr. Harrod, seconded by Mayor Buckhorn, the execution of Part 2

Supplemental Design-Build Contract B for Taxiway J Bridge Reconstruction at Tampa International

Airport with Cone and Graham, Inc. was unanimously approved by all members present, staff was

authorized to use Owner’s Direct Purchase Program if appropriate, and the Chief Executive Officer or

his designee to execute all other ancillary documents by adoption of Resolution No. 2015-211.

The third item and last item under Unfinished Business was the Contract for Continuing

General Consultant, RS&H, Inc., Tampa International, Peter O. Knight, Tampa Executive and Plant City

Airports, Resolution No. 2015-202, presented by Jeff Siddle.

On September 3, 2015, the Board approved negotiations with the number one ranked firm,

RS&H, Inc. The Contract for Consulting Services is intended to provide design services for specific

projects with a construction value of $2,000,000 or less as selected by the Authority to support the

Capital Improvement Program (CIP) and other ancillary services.

The proposed scope of work will include design professional and consultant services for CIP

and O&M projects for FY2016 through FY2020.

The term of the Contract is November 5, 2015 through November 4, 2018 with two one-year

options at the discretion of the Chief Executive Officer and is for a total amount not-to-exceed

$11,100,000.

A D/W/MBE expectancy of at least 10% of the dollar amount earned on the Contract was

prescribed. A D/W/MBE expectancy of 10% will be incorporated into this Contract.

This item is included in the Capital Budget.


2015/257

Upon motion of Mr. Harrod, seconded by Commissioner Crist, the execution of the Contract

for Continuing General Consultant at Tampa International, Peter O. Knight, Tampa Executive and Plant

City Airports with RS&H, Inc. was unanimously approved by all members present, and the Chief

Executive Officer or his designee was authorized to execute all other ancillary documents by adoption


Chairman Watkins moved on to New Business.

The first item under New Business was Ratification of Emergency Purchase, Construction

Contract, Building #432 Roof Rehabilitation – FY15, HCAA Project No. 6265 15, American Roofing &

Sheet Metal, Inc., Tampa International Airport, Resolution No. 2015-218, presented by Jeff Siddle.

Building #432 was built in 1999 with two different roof types: a built-up roof section over the

office part and a metal roof over the warehouse area. Minor repairs were performed on the built-up

roof section during a renovation in 2011. During the 2011 repairs, it was determined that the built-

up roof portion was reaching the end of its expected life and required replacement.

The roof rehabilitation will consist of approximately 6,600 square foot of built-up roofing

system removal and replacement with a new thermoplastic polyolefin (TPO) roofing system. The roof

rehabilitation will also include the installation of new roofing fasteners and foam enclosures for

approximately 20,500 square foot of corrugated metal roof. Other roof rehabilitation work includes

the installation of new roof drain gates, curb flashing and new light fixture supports.

The Authority’s Chief Executive Officer designated Jeff Siddle, Assistant Vice President of

Planning and Development, to investigate the status of the roof on Building #432 and, if deemed

necessary, make an emergency purchase to repair or replace the roof. Pursuant to Policy P410, Mr.

Siddle found that an emergency existed to replace the roof. The current tenant, Sky Chefs, has

performed repairs to the roof as leaks became evident during the heavy rains last July and August.

Sky Chefs’ management is concerned about protecting Sky Chefs’ equipment and office areas from

the leaks. As a result, the Director of Procurement proceeded with an emergency purchase and

entered into a contract with American Roofing & Sheet Metal, Inc. for the Building #432 Roof

Rehabilitation in the amount of $115,190.

On October 14, 2015 quotes were received as follows:

Company Name Quote Amount

American Roofing & Sheet Metal, Inc. $115,190.00

Ryman Commercial Roofing, Inc. $119,000.00

TarHeel Roofing, Inc. $125,423.44

Southern Roofing Company, Inc. $138,145.00

No W/MBE expectancy participation rate was prescribed.

2015/258

This item is included in the FY2015 Capital Budget.


Upon motion of Commissioner Crist, seconded by Mayor Buckhorn, the ratification of the

emergency purchase and execution of Construction Contract for Building #432 Roof Rehabilitation –

FY15 at Tampa International Airport with American Roofing & Sheet Metal, Inc., in the amount of

$115,190, was unanimously approved by all members present and the Chief Executive Officer or his

designee was authorized to execute all other ancillary documents by adoption of Resolution No. 2015-

208.

The second item under New Business was Selection of Firms and Award of Contracts, Direct

Placement Financing, Tampa International Airport, Resolution No. 2015-204, presented by Damian

Brooke.

As part of the Authority financial planning program, outstanding bonds are reviewed on an

on-going basis as they become eligible for refunding. This review includes an analysis of potential

savings by refinancing the debt at lower interest rates and also evaluates which methods of refunding

would be most beneficial to the Authority. The Authority outstanding 2005A AMT and 2005B Non-

AMT Bonds are currently eligible for refunding. Under current market conditions, there are financial

advantages to selling the new bonds required for this refunding through a direct placement with a

financial institution, meaning the entire series of bonds will be placed directly with the selected

institution. This approach has become more popular in recent years with many banks having been

aggressive purchasers of such bonds typically with principal amounts of approximately $50 million or

less with maturities of ten years or less. The Authority 2005A AMT and 2005B Non-AMT Bonds,

currently outstanding in the amount of $45,445,000 and $18,655,000 respectively, fit into these

categories.

On September 8, 2015, a Request for Proposals (RFP) was issued for Direct Placement

Financing at Tampa International Airport. The RFP invited banks to submit proposals to provide a

direct placement to refund the 2005A AMT and 2005B Non-AMT Bonds.

Three responses for the refunding of the 2005A AMT Bonds and two responses for the

refunding of the 2005B Non-AMT Bonds were received and evaluated by staff. The following firms are

listed in order of technical ranking:

AMT Bonds Non-AMT Bonds

1. Bank of America, N.A. 1. TD Bank NA

2. Wells Fargo, NA 2. Bank of America, N.A.

3. STI Institutional &

Government

2015/259

No specific expectancy for W/MBE participation was established.

The Chief Executive Officer recommended ranking the firms in the order listed above and award to the top ranked firm in each category, with staff authorized to negotiate the terms and

conditions of a contract with the highest ranked firm in each category. If staff is unable to negotiate

acceptable terms and conditions with the top ranked firm, they are authorized to negotiate with the

next highest ranked firm in that category and so on through the rankings until a contract can be

agreed to with acceptable terms and conditions.

Resolution No. 2015-204 authorized the issuance of Hillsborough County Aviation Authority

Tampa International Airport Revenue Refunding Bonds, 2015 Series B (AMT), in the aggregate

principal amount of not to exceed $48,000,000, for the purpose of refunding all of the Authority’s

2005 Bonds, Series A (AMT); authorized the issuance of Hillsborough County Aviation Authority

Tampa International Airport Revenue Refunding Bonds 2015 Series C (non-AMT), in the aggregate

principal amount of not to exceed $20,000,000, for the purpose of refunding all of the Authority’s

2005 Bonds, Series B (Non-AMT); approved the form of 2015 Supplemental Trust Agreement with

respect to one or more of such series of bonds and approved certain amendments to the Trust

Agreement as provided therein; delegated to staff the authority to award the sale of the 2015 Series

B Bonds to Bank of America, N.A. and to award the sale of the 2015 Series C Bonds to TD Bank NA, in

each case subject to successful negotiation, or to negotiate and award the sale of the respective

Bonds to the next highest ranked bidder if agreement could not be reached, and approved the

conditions of each such sale; designated the registrar, paying agent and authenticating agent for such

series of bonds; approved the form and authorized the execution and delivery of an Escrow Deposit

Agreement and designated the Bank of New York Mellon, New York, New York, as escrow agent

thereunder; provided certain findings with respect to the foregoing; provided certain other details

with respect thereto; and provided an effective date.

Upon Motion of Commissioner Crist, seconded by Mr. Harrod, Resolution No. 2015-204 was

unanimously approved by all members present.

The third item under New Business was Short Listing of Artists, Tampa International Airport

Public Art Main Terminal, Airside F and Consolidated Rental Car Facility, Tampa International

Airport, presented by Chris Minner.

The Public Art Program provides a variety of opportunities for the traveling public to

experience and engage in artistic excellence. As part of the Master Plan construction program, twelve

locations throughout the Airport’s facilities were identified to accommodate Public Art. The

solicitation process was designed to identify qualified Artists that would be approved to move on to

a formal Request for Proposals process.

On August 17, 2015, a Call for Artists was issued for Tampa International Airport Public Art

Main Terminal, Airside F and Consolidated Rental Car Facility. Seven hundred fifty three (753) Artist

applications were received.

2015/260

Between October 6 and October 12, 2015, a Technical Evaluation Committee, which consisted

of four members of the Public Art Committee, conducted a review of all Artist applications in response

to the Call for Artists and developed a recommended short list of five qualified Artists for each of the

twelve locations.

On October 19, 2015, the Technical Evaluation Committee presented its short list

recommendations to the Public Art Committee. After thorough review and discussion of the

recommendations, the Public Art Committee reduced the number of locations from twelve to ten by

eliminating locations MT TR 2 and MT TR 3, finalized the recommended short list of qualified Artists,

and assigned three Primary Artists and two Alternate Artists to each location.

The Public Art Committee recommends to the Board the following short list of qualified Artists

to be invited to participate in the Request for Proposal process and recommends awarding each

Primary Artist per location a $3,000 stipend to develop and present a proposal for a concept and

design to the Public Art Committee. The Public Art Committee will evaluate the proposals and identify

one Primary Artist for each of the ten locations which will be recommended to the Board for final

approval and contract award. The Public Art Committee also recommends the selection of two

Alternate Artists for each of the ten locations that may be invited to respond to the Request for

Proposal should a Primary Artist elect not to participate. Location: AS F 1

Primary Cesar Cornejo

Primary Carlos Garaicoa

Primary Dagoberto Rodriguez Sanchez &

Marco Antonio Castillo Valdes

Alternate 1 Karin Giusti

Alternate 2 Christopher Janney

Location: AS F 2

Primary Val Britton

Primary Daniel Canogar

Primary Alyson Shotz

Alternate 1 Juan Lopez

Alternate 2 Titia Ex

Location: AS F 3

Primary Clyde Butcher

Primary Elisabeth Condon

Primary Carlton Ward, Jr.

Alternate 1 Jake Fernandez

Alternate 2 Edgar Sanchez-Cumbas

2015/261

Location: AS F 4

Primary Sandra Cinto

Primary Esterio Segura

Primary Aaron Stephan

Alternate 1 Frederik Molenschot

Alternate 2 Norman Lee

Location: MT TR 1

Primary Alice Aycock

Primary Ned Kahn

Primary Jaume Plensa

Alternate 1 Dagoberto Rodriguez Sanchez &

Marco Antonio Castillo Valdes

Alternate 2 Alyson Shotz

Location: APM 1

Primary Volkan Alkanoglu

Primary Ralph Helmick

Primary Gordon Huether

Alternate 1 Mabel Poblet

Alternate 2 Iva Gueorguieva

Location: APM 2

Primary Michael Galbreth & Jack Massing

Primary Jason Hackenwerth

Primary Daniel Rozin

Alternate 1 Simon Donovan & Ben Olmstead

Alternate 2 Sheryl Oring

Location: APM 3

Primary Adam Frank

Primary Robert Ley

Primary Tim Prentice

Alternate 1 Norman Lee

Alternate 2 Norie Sato

2015/262

Location: CNRC 1

Primary Benjamin Ball & Gaston Nogues

Primary Norman Lee

Primary Erwin Redl

Alternate 1 Ralph Helmick

Alternate 2 Alice Aycock

Location: CNRC 2

Primary Bob Faust & Nick Cave

Primary Dixie Friend-Gay

Primary Janaina Tschape

Alternate 1 Vera Lutter

Alternate 2 Rosario Marquardt & Roberto Behar

No specific expectancy for W/MBE participation was established.

The stipend is included in the FY2016 O&M Budget.

The Chief Executive Officer recommended approval of the short listed Artists as listed above.

Upon motion of Commissioner Crist, seconded by Mr. Harrod, the Short Listing of Artists,

Tampa International Airport Public Art Main Terminal, Airside F and Consolidated Rental Car Facility,

Tampa International Airport was unanimously approved. No resolution was required.

The fourth item under New Business was Appointment of Procurement Appeals Hearing

Officer and Agreement for Services – Procurement Appeals Hearing Officer, Tampa International,

Tampa Executive, Peter O. Knight and Plant City Airports, Resolution No. 2015-208, presented by

Scott Knight.

At the October 1, 2015 Board meeting, the Board revised Policy P512, Procurement Protests,

effective February 4, 2016, to, among other things, create the Procurement Appeals Hearing Officer

position. Under the revisions to Policy P512, the Procurement Appeals Hearing Officer is to receive

and analyze the submission of evidence and testimony relating to procurement protests in an open

public hearing and make a written decision containing findings of fact and conclusions of law.

Staff recommends the appointment of Donald D. Conn, an attorney with Pennington, P.A., as

Procurement Appeals Hearing Officer pursuant to an Agreement for Services – Procurement Appeals

Hearing Officer (Agreement). The Agreement is for a term of 3 years beginning February 4, 2016 and

ending February 3, 2019. During his term as Procurement Appeals Hearing Officer, Mr. Conn may not

be an employee of the Authority or other governmental agency in Hillsborough County and is subject

to the provisions of Section 112.3145, Florida Statutes, insofar as they relate to local officers. Mr.

2015/263

Conn will be compensated for the services of Procurement Appeals Hearing Officer at the rate of $185

per hour and will be reimbursed for necessary expenses incurred relative to the performance of duties

as Procurement Appeals Hearing Officer.


Commissioner Crist inquired how the Authority derived the $185 hourly rate for the services

of the Procurement Appeals Officer because it seemed high. Commissioner Crist went on to add that

the PTC had recently re-contracted a number of Hearing Officers at a much better rate. Mr. Lopano

replied that the PTC may have received a lower rate due to the higher volume of cases they hear.

Upon motion of Mayor Buckhorn, seconded by Mr. Harrod, the appointment of Donald D.

Conn as Procurement Appeals Hearing Officer and the execution of Agreement for Services -

Procurement Appeals Hearing Officer at Tampa International, Tampa Executive, Peter O. Knight and

Plant City Airports with Donald D. Conn was unanimously approved by all members present and the

Chief Executive Officer or his designee was authorized to execute all other ancillary documents by the

adoption of Resolution No. 2015-208.

The fifth item under New Business was Contract for Special Legal Services, Kaplan, Kirsch &

Rockwell LLP, Tampa International, Peter O. Knight, Tampa Executive and Plant City Airports,

Resolution No. 2015-206, presented by Michael Kamprath.

Kaplan, Kirsch & Rockwell, LLP has provided advice and counsel in connection with the

airport’s concessions program and other airport matters for Tampa International, Peter O. Knight,

Tampa Executive and Plant City Airports.

Authority Policy P500 authorizes the utilization of non-Authority attorneys without obtaining

three quotes or advertisement based upon such factors as needed services, experience,

qualifications, geographic location, length of services, and efficiencies.

Authorize execution of a Contract for Special Legal Services with regards to Airport Law and

related legal matters with Kaplan, Kirsch & Rockwell, LLP for a three-year period beginning November

5, 2015 and continuing through November 4, 2018, with one two-year renewal option. The Contract

authorizes the Authority General Counsel or Assistant General Counsel to exercise the one two-year

renewal option. The total not to exceed amount for the three-year term of the Contract, including

the renewal option, is $250,000.

This item is included in the O&M Budget.


Upon motion of Commissioner Crist, seconded by Mr. Harrod, the execution of the Contract

for Special Legal Services at Tampa International, Peter O. Knight, Tampa Executive and Plant City

2015/264

Airports with Kaplan, Kirsch & Rockwell, LLP was unanimously approved by all members present, and

the General Counsel or Assistant General Counsel or designee was authorized to execute all other

ancillary documents by adoption of Resolution No. 2015-206.

The sixth item under New Business was Purchase Orders, Miscellaneous IT Equipment utilizing

State of Florida Alternate Contract Source No. 43211500-WSCA-15-ACS, Dell Marketing L.P., Tampa

International Airport and Tampa Executive Airports, presented by Damian Brooke.

The Authority routinely purchases miscellaneous IT equipment such as desktops,

workstations, laptops, monitors, computers, servers, printers, pre-loaded software, maintenance

parts and associated warranties to replace outdated, damaged or inoperable equipment and to

provide additional equipment as identified by Authority projects.

Authority Policy P410 authorizes the utilization of federal, state, local or multi-state

cooperative purchasing contracts to purchase goods and services without obtaining three quotes or

advertisement.

This item authorizes the issuance of purchase orders to Dell Marketing L.P. for the purchase

of miscellaneous IT equipment utilizing the State of Florida Alternate Contract Source No. 43211500-

WSCA-15-ACS for the term of November 5, 2015 through March 31, 2017, with three, one-year

renewal options at the discretion of the Chief Executive Officer, contingent upon the approval of the

similar renewal options between Dell Marketing L.P. and the State of Florida, under the State of

Florida Alternate Contract Source No. 43211500-WSCA-15-ACS. The total requested Board

authorization amount is $11,050,000.

The following two tables contain the anticipated hardware which will be purchased under

purchase orders authorized by this Board item. The first table details the $7.55 million in Dell

equipment which will be purchased to support various capital projects contained within the 2015-

2020 capital programs.

Projected Spend With Dell for Capital Projects

Proposed Project Owner Furnished

Expected Capital

Budget Year Amount

Baggage System Replacement FY2015 $1,200,000

Microsoft Exchange Email Upgrade FY2020 $500,000

EVIDS Refresh (Flight Information Monitors) FY2020 $600,000

Campus Wide Monitor Refresh FY2017 $1,000,000

Video Walls FY17 CIP FY2017 $750,000

Expected ConRAC Hardware FY2017-FY2018 $500,000

Network Operations Center and New Service Building FY2020 $1,000,000

CCTV Technology Refresh FY2017 $2,000,000

Total Dell Equipment For Capital Projects $7,550,000

2015/265

The second table contains the remaining $3.5 million in Dell equipment which supports the

Authority’s projected growth, repair and replacement requirements for the FY2016-FY2020 period.

Projected Ongoing Spend With Dell for Annual O&M

Fiscal Year

(Projected O&M

Spend) Equipment Amount

FY2016 ($600,000) 125 Desktop packages @ $1500 $187,500

(15) Laptops @ $3000 $45,000

(10) Tablets @$1500 $15,000

Server Upgrades $125,000

CCTV Support & Hardware $75,000

SAN Storage Upgrades $90,000

Monitors (15) $30,000

Non Budgeted Events $32,500


(15) Laptops @ $3000 $45,000

(10) Tablets @$1500 $15,000




Monitors (15) $30,000



(20) Laptops @ $3000 $60,000

(15) Tablets @$1500 $22,500




Monitors (15) $30,000



(20) Laptops @ $3000 $60,000

(15) Tablets @$1500 $22,500




Monitors (15) $30,000


This item is included in the FY2016 Capital and O&M Budget, and will be included in the

FY2017-FY2020 Capital and O&M Budgets.

Commissioner Crist inquired what the Authority did with the old equipment. Commissioner

Crist went on to explain that when he was at the state level, the legislative equipment was stripped

clean and made available to the school districts. Mr. Lopano said that Management would look into

it further.

2015/266

The Chief Executive Officer recommended the Board award and authorize the issuance of the

purchase orders to Dell Marketing L.P., and authorize the Chief Executive Officer or his designee to

execute all other ancillary documents.

Upon motion of Commissioner Crist, seconded by Mr. Harrod, the Board unanimously

awarded and authorized the issuance of the purchase orders to Dell Marketing L.P and authorized the

Chief Executive Officer or his designee to execute all other ancillary documents. No resolution was

required.

The seventh and last item under New Business was the General Counsel Selection, presented

by Dominic Macrone.

The Authority’s previous General Counsel retired on January 16, 2015. The Authority engaged

Major, Lindsey, and Africa (MLA) to assist with finding a replacement. Along with MLA, the Authority’s

Executive Team, HR Director, Interim General Counsel David Smith, and Chief Executive Officer (CEO)

were part of the recruitment and interview process.

Per Policy P121, the General Counsel shall be hired by the CEO subject to approval by at least

a majority of the full Board. The CEO has chosen Michael Stephens for the position and asked that

the Board approve his choice.

Funding is included in the FY2016 O&M Budget.

Commissioner Crist mentioned that he had personally met with Michael Stephens over lunch

and that Mr. Stephens would be a very good choice and a welcome addition to the Authority.

Upon motion of Commissioner Crist, seconded by Mr. Harrod, the selection of Michael

Stephens for General Counsel was unanimously approved by all members present, and the Chief

Executive Officer or his designee was authorized to execute all other ancillary documents. No

resolution was required.

This concluded New Business.

Mr. Lopano then proceeded with Staff Reports and introduced John Tiliacos to present a

report on the GA Master Plan.

Mr. Tiliacos, Vice President of Airport Operations and Customer Service, informed the

audience that Mr. Phil Jufko with Michael Baker International would be presenting an update on the

GA Master Plan. The GA Master Plan was expected to be completed at the end of the month at which

time it would be submitted to the FAA for their review and approval.

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Mr. Phil Jufko informed the Board and the audience that a business plan was developed for

all three of the GA Airports to identify best practices and opportunities for each of these airports. The

next step of the process would be to provide airport layout plans to the FAA and DOT for their review.

After the FAA and DOT review and feedback, Management would come back to the Board in March

for final approval.

Mr. Jufko then reported on the business plan for Peter O. Knight airport. There is limited space

to develop but it was identified there would be a need for hangar development on the east side of

the airport over a 20 year growth period. The business plan would be to take the current terminal

and move and build another terminal next to the existing one. This would allow for a possible two-

story facility that would have a restaurant and meeting facilities upstairs with the FBO facilities

downstairs. The existing facility would then be repurposed to support meeting and office space.

There would be no changes to the airfield during the 20 year period.

At Plant City Airport, the City and County had some existing plans to improve access to Turkey

Creek Road which were incorporated into the business plan. The business plan would look at meeting

the existing needs for storage for the smaller aircraft. Over the 20 year period they were forecasting

to upgrade to the next design group level which would result in some larger hangers on the west side

of the airport. There are some open areas that can be used for economic development activities and

non-aeronautical related activities.

Lastly at Tampa Executive Airport they looked at the possible extension of the primary runway

and it was determined it was not needed over the 20 year period but would be incorporated in to the

Master Plan at a later date. Existing plans in place at the County level and MPO level would improve

access to the airport. It was recommended that the Authority continue discussions with the MPO to

move that process forward. When demand increases, larger hangars and larger door openings that

are not currently in place will be phased in.

After the presentation concluded Commissioner Crist started a discussion on the highest and

best use of the land at Peter O. Knight. He explained that he had his staff take a look at the usefulness

of the airport and what the best rate of return on investment would be. The analysis concluded that

there were too many legal ramifications for anything else to be developed there and that the airport

had not outlived its use.

Mr. Al Illustrato, was up next to provide his monthly Master Plan update. His report included

updates on ConRAC, MTAC, the Solar Project and Concessions for work that had been done, as well

as a look ahead at work in December and January.

Mr. Harrod inquired on the bond funding and Mr. Brooke explained that Phase 1 was fully

funded. Mr. Brooke went on to explain that we would go back to the market in 2017, 2020 or 2023.

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Mr. Harrod also questioned if TSA was planning on doing a baggage upgrade. Mr. Illustrato

replied that Management is working with TSA on the design element but it is not a component of the

Master Plan and it is currently being reviewed.

Commissioner Crist began a discussion by asking Mr. Lopano a series of questions related to

the Master Plan. He wanted to ask the questions so that the public was made aware of use of terminal

space and the reason additional gates were not included in the Master Plan. Mr. Lopano responded

that a third party independent consultant was hired to analyze and evaluate the needs for the Airport

and they concluded that there was no immediate need for additional gates. In the last several years

the Airport started utilizing Common Use Gates that could be used by multiple airlines throughout

the day based on their need. Phase 2 and 3 of the Master Plan will address additional gates if needed

at that time.

Mr. Lopano emphasized that the main problem is congestion and the need for parking. The

rental car companies also need a space so that they can grow. An additional 2,500 parking spaces will

be gained by moving the rental car companies out which means a 34% increase in parking spaces.

Commissioner Crist touched on the topic of customer satisfaction and a discussion ensued

about the customer experience when travelling through Tampa International Airport. Commissioner

Crist also inquired about the long term plan of Phase 2 and 3 of the Master Plan which included

terminal expansion as well as a potentially new international terminal.

This concluded the Staff Reports section of the meeting and Chairman Watkins moved to the

Attorney-Client Closed Session and turned the meeting over to Interim General Counsel, David Smith.

Before proceeding to the Attorney-Client Closed Session, Mr. Smith informed the audience that it

would be the last board meeting he would be attending in this capacity. He took a few moments to

thank the Staff at the Authority for their hard work, knowledge and expertise.

Mr. Smith then proceeded on to the Attorney-Client Closed Session and went over some of

the preliminary instructions pertaining to the closed session in accordance with Florida Statute

Section 285.011(8).

Mr. Smith then called for a motion to proceed to a Closed Session.

Upon motion of Commissioner Crist, seconded by Mr. Harrod, the motion to proceed with the

Closed Session was unanimously approved by all members. (Closed Session began at approximately

10:58 a.m.)

The Closed Session ended at approximately, 11:21 a.m. and the Regular Board Meeting

reconvened.

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Mr. Smith recommended a motion to proceed in the litigation pursuant to the

recommendation of counsel which was provided by Mayor Buckhorn and seconded by Commissioner

Chris and was unanimously approved by all members present.

Mr. Smith requested to hold another Attorney-Client Closed Session at the December Board

Meeting to discuss pending litigation and seek the Board’s direction in terms of settlement and

strategy which was moved by Mayor Buckhorn and seconded by Mr. Harrod and unanimously

approved by all members.

With no other business to be brought before the Board, the Regular Board meeting adjourned

at approximately 11:22 a.m.

_______________________________

Robert I. Watkins, Chairman

______________________________

Victor D. Crist, Secretary

Documents

Hillsborough County Aviation Authority Regular Board Meeting Minutes... · Hillsborough County Aviation Authority Regular Board Meeting & Board of Adjustment Hearing ... Mantegna,