RE GULAR BOARD OF DIRECTORS MEETING Monday, June … Library/goHART/pdfs/board/BOD Packet 6-6-16.pdf · Florida Conference Room . HART Administrative Office . ... Wallace Bowers Mariano

R E G U L A R B O A R D O F D I R E C T O R S M E E T I N G

Monday, June 6, 2016, 9:00 AM Florida Conference Room

HART Administrative Office 1201 East 7th Avenue, Tampa FL 33605

Information not viewable is available upon request - phone: 813-384-6552, fax: 813-384-6284 or e-mail: [email protected]

AGENDA TAB

CALL TO ORDER AND PLEDGE OF ALLEGIANCE

1. APPROVAL OF MINUTES

a. Regular Board of Directors Meeting Minutes ~ May 2, 2016 .................................................. 1-1

PUBLIC INPUT ON AGENDA ITEMS (3 MINUTES PER SPEAKER)

PRESENTATIONS

Florida Senator Jeff Brandes, District 22

Comprehensive Annual Financial Report Andrew Laflin, CPA, Principal, CliftonLarsonAllen Overview: This is an overview of the comprehensive external audit of the Authority’s finances and there presentation in conformity with Generally Accepted Accounting Principles conducted by CliftonLarsonAllen LLP.

FY2017 Budget Projections Jeffrey C. Seward, Chief Financial Officer Overview: HART staff will present the first iteration of the FY2017 Proposed Annual Operating and Capital budget as well as preliminary property valuations for review and discussion.

2. ACTION ITEMS

The Governance, Administration and Operations Committee met on May 16, 2016 andrecommended approval of the following item to the full HART Board of Directors:

a. Resolution #R2016-06-20 ~ Authorize the Chief Executive Officer to Execute an EasementAgreement between HART, Pasco County, and Pasco-Pinellas Hillsborough Community Health System, Inc., for the Provision of a Park-n-ride Lot to be shared by HART and Pasco County Public Transportation under the Wiregrass Development of Regional Impact (DRI) Agreement ...................................................................................................................................... 2-1 Ruthie Reyes Burckard, Chief Operating Officer

Hillsborough Transit Authority Board of Directors Meeting Agenda June 6, 2016 Page 2

TAB REGULAR MEETING continued Overview: The purpose of this item is for HART to enter into a three-party easement agreement between HART, Pasco County, and Pasco-Pinellas Hillsborough Community Health System, Inc. for a shared park-n-ride lot at the Florida Hospital/Wesley Chapel to be built and provided by Pasco-Pinellas Hillsborough Community Health System, Inc. as per the Wiregrass Development of Regional Impact (DRI) #260 agreement.

b. Resolution #R2016-06-21 ~ Authorize the Chief Executive Officer to Award a Contract forHeavy Maintenance Bus Wash Modifications to Ossi Construction, Inc., in an Amount of $232,300; plus a 10% Contingency of $23,230 for a Total Not-To-Exceed of $255,530 ......... 2-7 Ruthie Reyes Burckard, Chief Operating Officer Overview: The purpose is to approve the construction of bus wash system modification and new bus wash bay concrete flooring.

c. Resolution #R2016-06-22 ~ Authorize the Chief Executive Officer to Award a Contract forthe 21st Avenue Storm Water System Assessment and Design to Pennoni Associates, Inc. for $213,132 plus a 10% Contingency of $21,313.20 for a Total Not-To-Exceed Amount of $234,445.20 for a Two Year Period ........................................................................................... 2-11 Jeffrey C. Seward, Chief Financial Officer Overview: The purpose of this contract is to conduct a comprehensive drainage study of the 21st Avenue Maintenance area to identify the cause of both major flooding events and more common ‘nuisance’ flooding events. This will include a review of all available storm system reports, storm system video analysis, erosion assessment and mapping of the existing drainage infrastructure.

d. Resolution #R2016-06-23 ~ Authorizing The Chief Executive Officer To Send ElectronicallyTo The Board Members of the Hillsborough Metropolitan Planning Organization a Letter of Support for the Tampa Bay Express Project Along with a Copy of this Resolution ................. 2-15 David Smith, HART General Counsel Overview: This Action Item was introduced by GAO Committee member Jaroch at the May 16, 2016 GAO Committee meeting. The GAO Committee members requested that the draft Resolution be distributed (circulated) to all members of the HART Board of Directors for their review and suggested changes to further discuss at the June 6, 2016 regular Board meeting, prior to approval.

The Finance and Audit Committee met on May 16, 2016 and recommended approval of the following item to the full HART Board of Directors:

e. Resolution #R2016-06-24 ~ Authorization to Receive and File the Fiscal Year EndingSeptember 30, 2015 Comprehensive Annual Financial Report (CAFR) ............................... 2-17 Jeffrey C. Seward, Chief Financial Officer Overview: HART contracted with CliftonLarsonAllen LLP in FY2013 to perform auditing activities and provide financial statements as required by law. Staff from CliftonLarsonAllen have worked with HART staff and have produced the attached draft document for review and acceptance.

Hillsborough Transit Authority Board of Directors Meeting

Agenda June 6, 2016

Page 3 TAB REGULAR MEETING continued

CHAIR’S AND CHIEF EXECUTIVE OFFICER’S REPORTS

a. Chair’s Report .......................................................................................................................verbal

b. Chief Executive Officer’s Report ....................................................................................... verbal

GENERAL COUNSEL’S REPORT

Seeking Attorney General’s Opinion on Hiring Lobbyist .........................................................verbal

3. HART BOARD COMMITTEE REPORTS

a. Governance, Administration and Operation Committee Meeting Minutes ~ May 16, 2016.... 3-1

b. F&A Committee Meeting Minutes ~ May 16, 2016 ................................................................. 3-7

4. REPORTS FROM HART REPRESENTATIVES

a. Tampa Historic Streetcar Inc. Board ........................................................................................4-1

b. Metropolitan Planning Organization.........................................................................................4-2

5. STATUS REPORTS

a. Financial Highlights .................................................................................................................. 5-1

b. Ridership and Productivity Report............................................................................................ 5-4

PUBLIC INPUT REGARDING GENERAL CONCERNS (3 MINUTES PER SPEAKER)

OLD BUSINESS

NEW BUSINESS

BOARD MEMBERS’ COMMENTS

6. MONTHLY INFORMATION REPORTS

a. Key Performance Indicators .....................................................................................................6-1

b. Risk Management .....................................................................................................................6-5

c. Procurement and Contracts Administration ..............................................................................6-6

d. Information Technology ...........................................................................................................6-8

e. Human Resources .....................................................................................................................6-9

f. Capital Planning and Development ........................................................................................ 6-11g. Marketing Services ................................................................................................................. 6-12h. EEO & Community Programs ................................................................................................ 6-16i. Maintenance Activities ........................................................................................................... 6-17j. Operations Activities .............................................................................................................. 6-19

7. CALENDAR OF UPCOMING ACTIONS ...............................................................................7-1

ADJOURNMENT

THE HART BOARD PACKET IS AVAILABLE ONLINE AT WWW.GOHART.ORG

Hillsborough Transit Authority Regular Board of Directors Meeting

May 2, 2016

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Board Members Present (10) Staff PresentCommissioner Kevin Beckner Justin Begley Wallace Bowers Mariano Benzo Commissioner Sandra Murman Sylvia Berrien Mickey Jacob Greg Brackin Karen Jaroch Ivanhoe Brown Richard A. McClain Joan Brown John Melendez Christina Buchanan Commissioner Lesley “Les” Miller Katharine Eagan Councilmember Eddie Vance Steve Feigenbaum Commissioner Stacy White Jim Fetzer Councilman Mike Suarez Rickey Kendall

Sandra MorrisonCommittee Members Absent (3) Lena Petit Bryan Crino Ruthie Reyes Burckard Kathleen Shanahan Marco Sandusky

Jeanie SatchelDaniel Silva

Others PresentDavid Smith, GrayRobinson Gary Cloyd, 1402 East Chilkoot Ave Ed Coven, FDOT Justin Day, The Advocacy Group Clarence Eng, Kimley-Horn James Fogarty, JRB Solutions Ming Gao, FDOT Melanie Jantschek, NOVA Elba Lopez, FDOTSarah McKinley, Hillsborough MPO Marty Peate, AELOM Mitch Perry, Florida Politics Fabricio Punia, Ashley @ Kennedy Henry Spells, 1233 Floating Fountain Circle, Apt. 102 Lucien Tender, Tylin International

Sign-in sheets are attached.

CALL TO ORDER

The meeting was called to order at 9:04 a.m. by Chair Mike Suarez.

PLEDGE OF ALLEGIANCE

Pledge of Allegiance followed.

APPROVAL OF MINUTES


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Director Miller moved and Director Melendez seconded approval of the April 4, 2016 Regular Board of Director meeting minutes. All Board members present voted aye. The motion carried unanimously. PUBLIC COMMENT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) Mr. Gary Cloyd, Connect Tampa Bay, commented that the Premium Transit Study, in his opinion, will give the Tampa Bay region within the next 18 to 24 months the information needed to move forward on any aspect of transportation. Mr. Tom Rask, commented in support of renewing the contracted with GrayRobinson, P.A. He indicated that his interaction with Mr. Smith on the issue of possibly seeking an Attorney General opinion has shown that he is a transparent, fair player. Mr. Rask further requested that the Board continue to discuss obtaining an opinion from the Attorney General’s office whether HART is authorized to lobbys. Mr. Rask added that the Attorney General opinion has no cost for HART, and the issue of lobbying has continue to come up with various agencies. He noted Director Melendez’ point about the difference between lobbying for money in Tallahassee and lobbying for Tallahassee to increase taxes so that HART can get more money. Mr. Rask requested that the HART Board take a vote on this issue. Director Beckner arrived at 9:07 a.m. EMPLOYEES OF THE QUARTER AWARDS AND RECOGNITIONS Employees of the Quarter ~ January, February, March 2016 Ms. Ruthie Reyes Burckard, Chief Operating Officer, presented the employees honored for their contributions to HART for the months of January, February, and March 2016. Stores/Customer Service Emp. Of the Qtr. October/November/December 2015 - David Orona; Teamster of the Qtr. January/February/March 2016- Joseph Delgado; Operator of the Month January 2016 - James Michael; Operator of the Month February 2016 - Dennis Giles; Operator of the Month March 2016- Latisha Jones; Maintenance Employee of the Month January 2016 - Ricardo Fernandez; Maintenance Employee of the Month February 2016 - Robert Morgan; Maintenance Employee of the Month March 2016 - Mariano Benzo. Directors Jaroch and McClain arrived at 9:11 a.m. PRESENTATIONS Overview of the Premium Transit Feasibility Study Mr. James Fogarty, JRB Solutions, provided overviews of the Premium Transit Feasibility Study conducted in conjunction with FDOT and focusing on the Tampa bay region in general and Hillsborough, Pasco and Pinellas Counties in particular. He provided an overview of the feasibility study process as well as the procurement process to conduct such a study and highlights of the scope for this study. Director Murman inquired whether the study will also look at the circulator routes.


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Mr. Fogarty answered that the study will look at how transit connects to the last mile. He stated that in some of the more urban areas, that connection might be made by walking; in other areas, especially in suburban areas, other connections, like local bus or circulator will work better. Mr. Fogarty said the scope was left somewhat open to identify the most appropriate approach for each area, due to the fact that Tampa Bay is a diverse region.. Director Murman also asked if the CSX corridor would be factored in as an option in the study. Mr. Fogarty responded that the CSX corridors will also be evaluated by a consultant, whether it would be feasible for this region. To complete the presentation, Ms. Eagan introduced Mr. Jeff Boothe with Boothe Transit Consulting (BTC). She remarked that the HART Board has already received its regular federal legislative update. Ms. Eagan stated that Mr. Boothe will give a high level overview of changes to the overall process to the FTA Alternatives Analysis, so that HART knows what stages in the process to expect, should the study recommend a corridor. Mr. Boothe spoke about FAST ACT: big picture, capital investment grants and New Starts and core capacity process. He outlined the project development process and timeline within FTA standards. Director Beckner requested a brief description of the requirements for the projects under the Small Starts and New Starts programs. Mr. Boothe responded that HART will not eligible for core capacity projects at this point, other than streetcar project. Director Beckner clarified that 50% for the New Starts project funding is set aside for local match. Mr. Boothe responded that 50% is now the new normal for being competitive in the program. Director Beckner inquired about the ideal amount you want to have set up for match for the Small Starts, noting that Mr. Boothe mentioned it is capped at $100 million. Mr. Boothe commented that typically, smaller in terms of project costs bus rapid projects are getting 60% to 80% federal share. He added that when an agency’s capital cost is close to the $100 million threshold, there is a greater level of local commitment, encouraging the agencies to match to be competitive in the program. Mr. Boothe reported that the Congress also changed the statute for Small Starts three of the six criteria are measured against the federal share, so if you drive down the federal share by increasing the state and local match, you can improve your project's competitive rating. Director Beckner requested clarification that, for a 20 year plan, there may be multiple sources of revenue to pay for operating costs. Mr. Boothe said when the FTA looks at funding history, they want the agencies identify the historical source of operating funding, what is the strength of that traditional funding source, what capacity exists in that funding source, and if there is no capacity to both maintain the current system and operate the


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new system, then the FTA wants to see where the additional operating dollars to both maintain the current system as well as operate the expanded system will come from. He added that it could be a dedicated funding source, general funds, or any number of sources, but the FTA wants to see the strength of the commitment, the history of that commitment. Mr. Boothe pointed out that the strongest commitment is dedicated funding source, sales tax or property tax, with projected revenue. Director Beckner indicated that a 20 year funding source like a sales tax would have been the strongest. He asked about the strength of a 10 year dedicated fund. Director Beckner gave an example of a project that was going to cost $1 million a year to operate, and $20 million of that dedicated funding source was put that into a dedicated trust fund to be able to pay for the operations of that project over 20 year source. He inquired if that something that would be strongly considered. Mr. Boothe said that FTA would want to see, especially since there is a history of trust funds around this region, around streetcar, if the region is going to truly create a lock box where the operating dollars are truly dedicated, that there are strict parameters around where that money could be used, and how is it going to retain its value, what protections there are in place that funding source so that it doesn't lose its value over time, what are you doing to insulate that fund or allow it to continue to grow to fund the operations of the system. He pointed out that it would not be the FTA’s preferred approach, so the region will have a lot of convincing to do to defend that approach. Director Beckner asked if the region would have a strong local match of 50% plus for that project and could demonstrate security of the funding, would FTA consider this approach. Mr. Boothe stated that the FTA would want to understand how the region is going to set that money apart and protect it against incursion as future needs arise. He pointed out that this set aside funding will be a great temptation to be more conservative in terms of what the region will need for operating dollars. Mr. Boothe stressed the fact that the FTA would want to be sure that the money will be there, and enough to operate the system. Director Jaroch said she looked up New Starts projects that have been approved, and the one in Kansas City looked very similar to the Metro Rapid. She asked if, in Mr. Boothe’s opinion, a project like that would qualify for New Starts funding. Mr. Boothe stated that the Kansas City system is a true Small Starts BRT, as it runs on dedicated right of way, has enhanced stations, has branded buses so that it is different than the rest of the bus service and has a higher level of service in the corridor. He remarked that HART working with Hillsborough County traffic engineers will allow signal priority in the corridor during peak hours so people have schedule confidence in the service. Mr. Boothe added that it would feed into the Small Starts criteria and allow MetroRapid to be considered a corridor based bus project and eligible for Small Starts. He noted that FTA has a New Starts model that would apply to the project corridor that would evaluate the trips in the corridor; so ridership is key on that side of the equation. Director Jaroch remarked that when an agency accepts a federal grant, it becomes liable for continuing the service or would have to repay back the grant money. She inquired about a useful life of such project, taking into consideration that transit signalization has a longer life. Director Jacob left at 9:59 a.m.


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Mr. Boothe reported that once an agency made a commitment, FTA expects to keep it in service for 20 years; 20 year useful life of the investment. He said capital cost for bus replacement and rehab of the system is built into the operating cost of the budget, so it is not just the payment of operators, but also building into the lock box if that is the chosen approach. Director Jaroch inquired if that condition could be built into the grant application. Mr. Boothe responded that FTA would expect to see how you would operate and maintain that system over a 20 year period. Director Jaroch inquired about FTA definition of congestion relief. Mr. Boothe said FTA is still struggling to define congestion relief. He noted that a temporary measure simply looks at ridership in the core. Mr. Boothe added that FTA made a change away from what used to be the transportation system user benefit, which was looking at travel time benefits going from travel zone to travel zone and seeing how that performed in a project core and focused on simply trips, a number of boardings on a project no matter how far they go on that corridor, moving people through that corridor. Director Jaroch asked if the old cost effectiveness criteria of $15 a trip to get a medium rating or higher changed. Mr. Boothe said it did. He commented that Congress eliminated the change for a federally driven alternatives analysis which was used as a basis in the process comparing theoretical baseline against the project to be built and determining how that project compared again that baseline project. Mr. Boothe stated that the requirement for developing a baseline was eliminated as well as the federal requirement for an alternatives analysis. He explained that localities determine what process they want to go through to identify their alternatives to select the locally preferred alternative. Mr. Boothe added that it is their decision as how to determine a project and move into project development and keeping on the federal process. Mr. Boothe commented that the cost effective rating criteria is based on doing good travel demand models. He noted that FTA is not focused on distance anymore, but rather on current trips, how many people get on and off the system in a given corridor on any given day. He added that future trips get 50% weight and current trips get 50% wright. Mr. Boothe explained that the idea is how the project will help increase ridership in the corridor, so it is important to look at corridors that have good service today. Director White inquired about the metrics on land use. Mr. Boothe said FTA focused on current conditions. He suggested using the core as a spine for future development and future investment by the private sector into the core for federal investment. Mr. Boothe said FTA is also looking at the plans and policies that have been adopted at the local level to encourage density and development to take place in the project corridor. Director White asked if, in Mr. Boothe’s opinion, Hillsborough County can solve its transportation problems if it continues the model of sprawl development.


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Mr. Boothe remarked that, in his opinion, the region would want to continue to grow, and growth brings traffic, so the issue is how to manage growth. He indicated that many communities are facing the issue of road network capacity, and seeking alternatives of how to meet future capacity. Mr. Boothe stated that, in his opinion, there is only a certain point where that capacity has to be absorbed by other investment, and it is tied to land use decisions as a community grows and where that land use development takes place to best serve the growth. He noted that historically, development takes place and transportation has to catch up to the investment because not enough consideration was given to the transportation impact of that investment before that investment was made to allow that growth to take place. Director White asked if, theoretically, Hillsborough County were to begin discussions of retooling or overhauling land use policy, would it be a good idea to bring a transportation consultant to the table. Mr. Boothe responded affirmatively. He said it is important to consider where the growth would take place and/or what decisions should be made by the county to shape that growth, to encourage transportation to be part of that. Mr. Boothe mentioned that he does scenario planning as a way of taking gross scenarios and then look where people are going to work, where are they going to live, what network is in place and what the different investment decisions can be made to serve that growth. He said then the community can begin to plot out scenarios for the level of investment needed in transportation to serve that growth. Director Beckner noted that the communities that develop very successful transportation plans and are able to grow with their population are willing to both invest in their transit systems and combine their investment with good land use decisions. He asked Mr. Boothe’s opinion of the recipe for a successful transit system in the future. Mr. Boothe responded that it is no accident that Denver and Salt Lake City were able to accommodate their growth through dedicated funding, land use and transit investment. He mentioned that Salt Lake City, which is a very conservative community, has a vision that became the foundation for the region's growth. Mr. Boothe explained that they had geographical considerations, such as two mountain ranges and a lake in the middle. He said they made a decision to make very clear transportation investment decisions recognizing that that was their future and they are going to be growing and they could only put these people in so many places because of their geographic limitations. Mr. Boothe remarked the communities around the United States that put together a plan 20 plus years ago, identifying dedicated sales tax, made long-term investment decisions. He stated that the decision Hillsborough County make today matter, they will influence the region for the next 20, 25 years. Director Miller inquired about the length of transportation commitments that were made by other communities. Mr. Boothe responded that most of the projects began 20 plus years ago and they were able to adopt a sales tax for a dedicated funding source. He indicated that they put together a financial plan and renewed that sales tax, based on success of building out the system, being able to justify the additional sales tax monies.


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Director Miller clarified that overall the cities went to the public saying that they need those dollars, to handle growth and land use and presented a plan. Mr. Boothe confirmed. Director Melendez inquired how much of the supportive infrastructure, such as sidewalks, railways, and bridges, is analyzed or evaluated in the New or Small Starts process. Mr. Boothe responded that FTA will look at the envelope of the project determining what is necessary for that project to take place, so if you need to rebuild a sidewalk or a bus platform it would be covered in the project description. He added that the street and sidewalk maintenance falls to the jurisdiction, the local government. Mr. Boothe gave an example of the City of Charlotte, where the city redid all the sidewalks and moved utilities in advance of the project. He remarked that it may reduce the cost of the project, moving the street improvements or utilities relocation out of the way of future corridor. Mr. Boothe added that for Bus Rapid Transit project, one uses enhanced bus shelters that provide protection to the users, provide next bus information and defines the corridor in terms of branding purposes so people know it's a different type of service than a daily bus service. He said certain capital investments are expected to maintain the street and that falls under the jurisdiction of the owners of the street. Mr. Boothe stated that FTA wants to see, as an example in a bus rapid transit project, who will pay for the station platforms, shelters, rebuild the sidewalk or place the platform, as well as from an engineering standpoint what needs to be done from a corridor and proposed treatment of the corridor. He noted that those are decisions made through the environmental process: what is set out in the application to achieve in terms of ridership, and travel time. Director White asked, in Mr. Boothe’s opinion, if it would be a true statement that the region has failed to take that critical first step of taking a hard look at land use policies before talking about any new taxes. Mr. Boothe stated that successful regions need to make those decisions. He remarked that it is no accident that capital investment is being made by employers in the community that can attract workforce and be competitive, with a strong transportation investment. Director Jaroch noted that FTA is not looking for cost effectiveness, but that the feasibility study include a section that analyzes cost per trip across the modes. Mr. Boothe stated that Congress changed the statute due to the fact that the cost adjustments and travel time statements are reasons for bad investments that cause transit stations to be moved from transit dependent populations most served by the transit. Director Jaroch remarked that there is relationship between ridership and cost per trip. She gave an example of Sun Rail, where they waived the cost effectiveness, their cost per trip is $38, and the ridership is well below their first year projections. Mr. Boothe said the region decides the parameters as how to evaluate the projects, it is in the region’s control and FTA will not tell them how to do that.


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Chair Suarez thanked Mr. Boothe for the information and encouraged the Board members to contact him and ask very specific questions. He indicated that Mr. Boothe is an excellent advocate for HART, but in addition he knows the landscape of the federal government. STAY-Cation Mr. Justin Begley, Senior Planner, presented a review of STAY-cation ridership to date and discussed the next steps to continue STAY-cation in the 2016/2017 school year. He said that in conjunction with Hillsborough County public schools and Hillsborough County, HART has extended its annual STAY-cation program an additional two months to run through the duration of the school year. Thus far we have seen strong ridership, and continue to see strong usage. Ms. Eagan commented that there were over 70,000 trips throughout the last four weeks, and it is time to meet with Hillsborough County School District to discuss making the program permanent. Director Beckner inquired about the costs of running the program. Ms. Eagan responded that the overall costs are unknown; however, it will be possible to look at incremental costs such as an increase in maintenance. Director Beckner stated that the STAY-cation program is important as it helps with transportation needs as well as building a transportation culture in Hillsborough county. Director Murman mentioned that there have also been discussions about USF and HCC being included and would like HART to consider how local college students can also be included. She asked that Ms. Eagan provide an update at the next meeting. Director Murman moved and Director Beckner seconded approval that the CEO will develop some solutions for a total program to include college students. All Board members present voted aye. The motion carried unanimously. Director Bowers asked about exploring a similar program that Polk county uses which would transport the children to and from school through the bus system. Ms. Eagan stated that would be something investigated in the second phase of the program. She clarified that Polk county has different constraints as Hillsborough. Ms. Eagan remarked that, while Polk county is significantly larger than Hillsborough county, there is lower rush hour traffic which allows them to map routes that accommodate both students and workers. She added that one of the aspects that will be examined over the summer is coordinating with the school district to determine where service is needed for students. ACTION ITEMS Director Murman moved and Director Bowers seconded approval of the action items 2a-2c:


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a. Resolution #R2016-05-16 ~ Authorize the Chief Executive Officer to Exercise the First One-Year Option of the Existing Contract with Barbas, Nunez, et al for Workers’ Compensation Legal Services Expiring on May 28, 2016

b. Resolution #R2016-05-17 ~ Authorize the Chief Executive Officer to Exercise the First One-Year Option of the Existing Contract with GrayRobinson, P.A. for General Counsel Legal Services Expiring on May 28, 2016 c. Resolution #R2016-05-18 ~ Authorize the Chief Executive Officer to Exercise the First One-Year Option of the Existing Contract with Allen, Norton & Blue, P.A. for Labor and Employment Legal Services Expiring on May 28, 2016 Mr. Smith introduced an additional action item to be voted on at the meeting: d. Resolution #R2016-05-19 - to Rescind Resolution #2016-01-01 in the Amount of $4,896,253 And To Authorize The Chief Executive Officer To Execute A Joint Participation Agreement (Jpa) Between The Hillsborough Transit Authority (Hart) And The Florida Department Of Transportation (Fdot) To Accept State Block Grant Funding Assistance For Fiscal Year 2016 In The Amount Of $4,590,040 Chair Suarez inquired whether a single motion would satisfy the action item. Mr. Smith confirmed that it would. Jeff Seward, Chief Financial Officer, commented that staff will begin notating preliminary amounts provided by the state with the provision that the amount may fluctuate. Director Murman moved and Director McClain seconded approval of the action item 2d - Rescind Resolution #2016-01-01 in the Amount of $4,896,253 And To Authorize The Chief Executive Officer To Execute A Joint Participation Agreement (JPA) Between The Hillsborough Transit Authority (Hart) And The Florida Department Of Transportation (FDOT) To Accept State Block Grant Funding Assistance For Fiscal Year 2016 In The Amount Of $4,590,040. Vice Chair Jaroch inquired about the impact on the budget. Mr. Seward stated that he will have to look into the impact. All Board members present voted aye. The motion carried unanimously. CHAIR’S AND CEO REPORT Chair Suarez reported that he went to Washington, D.C. to attend League of Cities and was able to use that time to also hold discussions about the regional fare box program with the Department of Transportation (DOT). He added that he feels that there is an excellent chance of receiving the funds in


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order to provide regional mobility. Chair Suarez commented that staff, and especially Cesar Hernandez, Government Relations Specialist, did a great job of presenting the program to both the DOT and the delegation. Ms. Eagan reported that the TIGER grant application was turned in with numerous letters of support from both Hillsborough and Pinellas counties as well as Federal and State delegats. She added that staff is continuing to work on the ISO 14001 Certification for Environmental Stewardship and commented that HART will be the first transit agency in Florida to receive the certification. Ms. Eagan reported that the First mile/Last mile pilot project will be implemented in September or October, and that it will be the first program in the country to combine transit and ride share technology. This allows HART to provide flexibility to its patrons. Ms. Eagan reported that on-time performance for April was one of the highest reported at 83% overall and 95% for paratransit. HART has implemented dynamic scheduling on the weekends to develop route scheduling for paratransit to include shorter trips, the operator’s name, and improve on-time performance. Ms. Eagan also reported on the progress for scheduling a workshop. She stated that it has been difficult to pin down an agenda and date, but it appears that June 16, “Dump the Pump” day, is most likely. She reminded the Board that this will be an opportunity to discuss all transportation projects that are happening both locally and regionally. Director Beckner left at 10:43 am. GENERAL COUNSEL’S REPORT David Smith, General Counsel, had nothing to report. STATUS REPORTS Chair Suarez referred the Board members to the materials in the packet. OLD BUSINESS Director Melendez referenced Mr. Rask’s comments earlier and reminded the Board that he had previously requested that the Board ask for an Attorney General opinion in regards to hiring lobbyists. He stated that he intends to revisit the material again and may ask at the next meeting that seeking the opinion be put to a vote. Director White suggested that the issue be on June’s agenda as a discussion item. NEW BUSINESS There was no new business.

PUBLIC INPUT


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Gary Cloyd, Connect Tampa Bay, commented that, in light of the results of the Go Hillsborough vote, he intends to promote the pilot ferry service project discussed at a January Board of County Commissioners meeting to allow HART the opportunity to promote the streetcar and In-Towner and provide time to determine if the CSX rail project will come into effect. He stated that he feels that the topic should become about how Tampa will improve itself. Daniel Silva, ATU president, stated that he is concerned with employee morale and would like to make the Board aware of the situation. He reported that the morale at HART is the lowest it has been, and employees are afraid to speak up because they feel that the violation and the grievance policies are being ignored. Mr. Silva asks that the Board looks more closely into the situation. Chair Suarez inquired whether Mr. Silva has spoken the ATU attorney to ensure that the issue is known to HART legal department. Mr. Silva confirmed that he had; however, the he feels that, if there are 10 grievances being reported in one day, and only one being heard, there is an issue. Chair Suarez asked whether Mr. Silva has also discussed the issues with the ATU attorney as being part of the contract. Mr. Silva answered affirmatively. Chair Suarez requested that Mr. Smith provide a report at the next Board meeting about the particular processes and grievances for the Board to examine more closely. Mr. Silva stated that there is a maintenance problem that could affect pull-ups and servicing the public as well. Chair Suarez stated that Ms. Eagan will also look into any issues in maintenance as well. Ms. Eagan stated that there has been an improvement in the miles between failures of about 50% month to month; however staff will confirm that the numbers reported match what the employees on the floor are seeing. Director Murman left at 10:49 a.m. Henry Spells inquired whether it is possible for HART to connect with water taxi services for those with a 31-day bus pass. Chair Suarez reported that water taxi services are private entities; however, it may be possible to reach out to determine whether any are willing to partner with HART. ADJOURNMENT The meeting adjourned at 10:53 a.m. ATTEST


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Councilmember Mike Suarez, Chairperson HART Board of Directors Commissioner Sandra Murman, Secretary HART Board of Directors

David L. Smith, Esquire HART Board General Counsel

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BOARD COMMITTEE TRANSMITTAL

TO: MEMBERS OF THE HART BOARD FROM: LENA PETIT, CLERK OF THE BOARD DATE: MAY 16, 2016 RE: Resolution #R2016-06-20 ~ Authorize the Chief Executive Officer to Execute

an Easement Agreement between HART, Pasco County, and Pasco-Pinellas Hillsborough Community Health System, Inc., for the Provision of a Park-n-ride Lot to be shared by HART and Pasco County Public Transportation under the Wiregrass Development of Regional Impact (DRI) Agreement

Governance, Administration and Operations Committee Meeting of May 16, 2016 Committee Members Present: Chair Melendez, Vice Chair Jacob, Directors Bowers,

Jaroch, Shanahan and Vance Committee Member Absent: Director Beckner Committee Recommendation:

The Committee reviewed this action item and voted unanimously to advance it to the full HART Board of Directors at the June 6, 2016 regular Board meeting. Attachments:

I. Resolution #R2016-06-20

II. Site and Route Maps

III. Committee Agenda Report

ATTACHMENT I

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RESOLUTION NO. #R2016-06-20

A RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO EXECUTE AN EASEMENT AGREEMENT BETWEEN HART, PASCO COUNTY, AND PASCO-PINELLAS HILLSBOROUGH COMMUNITY HEALTH SYSTEM, INC., FOR THE PROVISION OF A PARK-N-RIDE LOT TO BE SHARED BY HART AND PASCO COUNTY PUBLIC TRANSPORTATION UNDER THE WIREGRASS DEVELOPMENT OF REGIONAL IMPACT (DRI) AGREEMENT

WHEREAS, HART operates Route 51X (New Tampa Express) and proposes to operate New Tampa Flex effective November 2016; and

WHEREAS, provision of park-n-ride facilities to support transit operations in the New Tampa area is desired by HART as a convenience for its customers; and

WHEREAS, HART views effective coordination with Pasco County Public Transportation as an essential element in promoting regional public transportation; and

WHEREAS, Wiregrass Development of Regional Impact #260 includes a number of steps the developers in Pasco County are required to take in order to mitigate the impacts of traffic generated by the development;

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT:

Section 1. The Chief Executive Officer is authorized to execute an easement agreement between HART, Pasco County, and Pasco-Pinellas Hillsborough Community Health System, Inc., for the provision of a park-n-ride lot to be shared by HART and Pasco County Public Transportation (PCPT) under the Wiregrass DRI agreement

Section 2. Proper officers of HART are authorized to do all things necessary and required in order to implement the agreement.

Section 3. This resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON JUNE 6, 2016.

Councilmember Mike Suarez, Chairperson ATTEST: HART Board of Directors

Commissioner Sandra Murman, Secretary HART Board of Directors

Sylvia Berrien HART Staff Attorney

ATTACHMENT II

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Wiregrass Site Map

ATTACHMENT II

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Route Map

ATTACHMENT III Hillsborough Transit Authority

Governance, Administration, and Operations Committee Meeting May 16, 2016

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COMMITTEE ACTION ITEM

Authorize the Chief Executive Officer to Execute an Easement Agreement between HART, Pasco County, and Pasco-Pinellas Hillsborough Community Health System, Inc., for the Provision of a Park-n-ride Lot to be shared by HART and Pasco County Public Transportation under the Wiregrass Development of Regional Impact (DRI) Agreement OVERVIEW

The purpose of this item is for HART to enter into a three-party easement agreement between HART, Pasco County, and Pasco-Pinellas Hillsborough Community Health System, Inc. for a shared park-n-ride lot at the Florida Hospital/Wesley Chapel to be built and provided by Pasco-Pinellas Hillsborough Community Health System, Inc. as per the Wiregrass Development of Regional Impact (DRI) #260 agreement. RECOMMENDATION

That the Governance, Administration, and Operations Committee review the action item authorizing the Chief Executive Officer to execute an easement agreement between HART, Pasco County, and Pasco-Pinellas Hillsborough Community Health System, Inc., for the provision of a park-n-ride lot to be shared by HART and Pasco County Public Transportation (PCPT) under the Wiregrass DRI agreement; and advance this item to the full HART Board of Directors at the June 6, 2016 regular Board meeting. FINANCIAL IMPACT

Routine maintenance for the two existing park-n-ride lots is included in the operating budget and will be rolled over to the new park-n-ride facility. Routine maintenance will be shared with PCPT, providing some limited cost saving. Lease payments for two existing park-n-ride lots will cease, providing HART an annual savings of $24,000. In the long-term, any heavy maintenance required will be shared by HART and PCPT and would be eligible expenses under HART’s FDOT park-n-ride grant and/or HART’s FDOT Urban Corridor grant for 51X New Tampa Express and forthcoming New Tampa Flex service.

Operating expenses for 51X New Tampa Express and the forthcoming New Tampa Flex are paid by the FDOT Urban Corridor Grant which is renewable annually and require cross county connections. BACKGROUND

In 2004, the Wiregrass DRI #260 was executed between the State of Florida and the developer of the Wiregrass Development property. The agreement included a number of steps the developer is required to take in order to mitigate the impact of traffic generated by the development. Among the requirements is the provision of a park-n-ride facility to serve both PCPT and HART. Since the enactment of the agreement, HART planning activities for the New Tampa area have included a future park-n-ride at or near this location. The state of development activities and transit availability have reached the point that the developer and transit agencies are ready to proceed.



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The three-party agreement provide for the shared use by HART and PCPT of the park-n-ride and access to the Wiregrass Development by HART and PCPT vehicles.

The agreement provides several advantages to HART and its customers:

1. HART will be able to consolidate into a single site two presently leased locations: Tampa Korean United Methodist Church and Victorious Life Church. Each location is paid $1,000 per month by HART for their use.

2. The park-n-ride will provide a more convenient location for customers of HART 51X New Tampa Express and the forthcoming New Tampa Flex. The location will provide a shorter trip for 51X New Tampa Express and open expanded markets for New Tampa Flex.

3. The park-n-ride and permission to use Wiregrass Development streets will facilitate regional transfers between HART’s 51X New Tampa Express and New Tampa Flex with PCPT Route 54 Cross County Connector route and provide additional mobility options to residents of both counties.

4. The park-n-ride is of sufficient size that it will accommodate growth by HART and PCPT routes including additional express service by HART as delineated in the current Transit Development Plan.

5. Routine maintenance will be the shared responsibility of HART and PCPT as opposed to the current two lots that are the sole responsibility of HART.

NEXT STEPS

Present the recommendations of the Governance, Administration, and Operations Committee to the HART Board of Directors at the June 6, 2016 regular Board meeting.

Prepared by: Steve Feigenbaum, Director of Service Development

Reviewed by: Ruthie Reyes-Burckard, Chief Operating Officer

Approved by: Katharine Eagan, AICP, Chief Executive Officer

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TO: MEMBERS OF THE HART BOARD FROM: LENA PETIT, CLERK OF THE BOARD DATE: MAY 16, 2016 RE: Resolution #R2016-06-21 ~ Authorize the Chief Executive Officer to Award a

Contract for Heavy Maintenance Bus Wash Modifications to Ossi Construction, Inc., in an Amount of $232,300; plus a 10% Contingency of $23,230 for a Total Not-To-Exceed of $255,530





II. Committee Agenda Report

ATTACHMENT I

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AUTHORIZE THE CHIEF EXECUTIVE OFFICER TO AWARD A CONTRACT FOR HEAVY MAINTENANCE BUS WASH MODIFICATIONS TO OSSI CONSTRUCTION, INC., IN AN AMOUNT OF $232,300. PLUS A 10% CONTINGENCY OF $23,230 FOR A TOTAL NOT-TO-EXCEED OF $255,530

WHEREAS, Hillsborough Regional Transit (HART) has a need for bus wash repairs and modification; and

WHEREAS, HART issued an Invitation for Bid (IFB- 17909) in compliance with HART procurement policies; and

WHEREAS, prices were determined to be fair and reasonable and a contract awarded to

Ossi Construction, Inc.; and WHEREAS, funding for these services was budgeted through a mix of Federal Grants,

and HART Funds; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF

THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The Board of Directors authorizes authorize the Chief Executive Officer to

award a contract for heavy maintenance bus wash modifications to Ossi Construction, Inc., in an amount of $232,300, plus a 10% contingency of $23,230 for a total not-to-exceed of $255,530.

Section 2. Proper officers of HART are authorized to do all things necessary and

required in order to implement the purchase of the aforementioned goods and services. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE

HILLSBOROUGH TRANSIT AUTHORITY ON JUNE 6, 2016.



David L. Smith, Esquire

HART Board General Counsel



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Authorize the Chief Executive Officer to Award a Contract for Heavy Maintenance Bus Wash Modifications to Ossi Construction, Inc., in an Amount of $232,300; plus a 10% Contingency of $23,230 for a Total Not-To-Exceed of $255,530 OVERVIEW

The purpose is to approve the construction of bus wash system modification and new bus wash bay concrete flooring. RECOMMENDATION

That the Governance, Administration and Operations Committee approve staff’s recommendation to authorize the Chief Executive Officer to award a contract for heavy maintenance bus wash modifications to Ossi Construction, Inc., in an amount of $232,300, plus a 10% contingency of $23,230 for a total not-to-exceed of $255,530; and advance this item to the full HART Board of Directors at the June 6, 2016 regular Board meeting. FINANCIAL IMPACT

Funding for this service is available with federal grants and HART funds. BACKGROUND

Over the years the existing conditions in the bus wash bays, at the 21st Avenue Heavy Maintenance facility have deteriorated. This contract will correct the following deficiencies: complete removal and replacement of the failing concrete slabs in the two bus wash bays; and new pressure sensitive actuators on the brush arms and a modified entrance of the guard rail to allow easier turning radius upon entering the wash. PROCUREMENT CONSIDERATIONS

On March 4, 2016, an Invitation for Bid was issued in compliance with HART’s procurement policies. The solicitation was posted on HART’s website, the Florida Minority Supplier Development Council (FMSDC), the Conference of Minority Transportation Officials (COMTO), the Hispanic Business Initiative Fund of Florida (HBIFF) and DemandStar, with direct notices sent to vendors registered to provide these type of services. The solicitation was accessed from HART’s website by 10 firms and/or individuals. Offers were due on April 19, 2016 at 4:00 p.m. and one bid was received. The lowest, responsive bid was submitted by Ossi Construction, Inc. The Bid submitted by OSSI Construction, Inc., was responsive to the solicitation technical requirements. Prices were determined to be fair and reasonable. However, their bid failed to

Offeror Total Ossi Construction, Inc. $232,300.00



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identify any Disadvantaged Business Enterprises (DBE) participation to meet the solicited DBE participation goal of 11.6 percent. The vendor has met with HART Procurement and DBE & Compliance staff to increase the vendors’ awareness of resources available for identification of potential DBE firms for participation in this project. The vendor is confident in its ability to meet the DBE responsibility requirement before contract award. NEXT STEPS

Present the recommendation by the Governance, Administration and Operations Committee to the full HART Board of Directors at the June 6, 2016 regular Board meeting. Prepared by: Lynda Crescentini, Project Manager III

Reviewed by: Jeffery Seward, Chief Financial Officer Jeanie Satchel, Director of Capital Planning & Development


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TO: MEMBERS OF THE HART BOARD FROM: LENA PETIT, CLERK OF THE BOARD DATE: MAY 16, 2016 RE: Resolution #R2016-06-22 ~ Authorize the Chief Executive Officer to Award a

Contract for the 21st Avenue Storm Water System Assessment and Design to Pennoni Associates, Inc. for $213,132 plus a 10% Contingency of $21,313.20 for a Total Not-To-Exceed Amount of $234,445.20 for a Two Year Period






ATTACHMENT I

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AUTHORIZE THE CHIEF EXECUTIVE OFFICER TO AWARD A CONTRACT FOR THE 21ST AVENUE STORM WATER SYSTEM ASSESSMENT AND DESIGN TO PENNONI ASSOCIATES, INC. FOR $213,132 PLUS A 10% CONTINGENCY OF $21,313.20 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $234,445.20 FOR A TWO YEAR PERIOD

WHEREAS, Hillsborough Regional Transit (HART) has a need for engineering services associated with storm system analysis, investigation, and design; and WHEREAS, HART issued a Request for Proposal (RFP-17710CG) in compliance with HART procurement policies; and

WHEREAS, prices were determined to be fair and reasonable; and WHEREAS, funding for these services was budgeted through Federal Grants. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF

THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The Board of Directors authorizes the Chief Executive Officer to award a

contract for the 21st avenue storm water system assessment and design to Pennoni Associates, Inc. for $213,132 plus a 10% contingency of $21,313.20 for a total not-to-exceed amount of $234,445.20 for a two year period.

Section 2. Proper officers of HART are authorized to do all things necessary and

required in order to implement the aforementioned contract. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE

HILLSBOROUGH TRANSIT AUTHORITY ON JUNE 6, 2016.



David L. Smith, Esquire HART Board General Counsel

ATTACHMENT II Hillsborough Transit Authority


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Authorize the Chief Executive Officer to Award a Contract for the 21st Avenue Storm Water System Assessment and Design to Pennoni Associates, Inc. for $213,132 plus a 10% Contingency of $21,313.20 for a Total Not-To-Exceed Amount of $234,445.20 for a Two Year Period

OVERVIEW

The purpose of this contract is to conduct a comprehensive drainage study of the 21st Avenue Maintenance area to identify the cause of both major flooding events and more common ‘nuisance’ flooding events. This will include a review of all available storm system reports, storm system video analysis, erosion assessment and mapping of the existing drainage infrastructure. RECOMMENDATION

That the Governance, Administration and Operations Committee approve staff’s recommendation to authorize the Chief Executive Officer to award a contract for the 21st Avenue storm water system assessment and design to Pennoni Associates, Inc. for $213,132 plus a 10% contingency of $21,313.20 for a total not-to-exceed amount of $234,445.20 for a two year period; and advance this item to the full HART Board of Directors at the June 6, 2016 regular Board meeting. FINANCIAL IMPACT

Funding for this service is available with a federal grant awarded to HART. BACKGROUND

Over the years, this site has experienced chronic flooding; the intent of the project is to determine the cause of the flooding, prepare a recommendation of remedial action, and provide design services pursuant to the recommendations. PROCUREMENT CONSIDERATIONS

On January 21, 2016, RFP-17710CG was issued in compliance with HART’s procurement policies and included all federally required clauses. The solicitation was advertised in the Tampa Tribune, the Florida Sentinel and LaGaceta and was posted on HART website and DemandStar with direct notices sent to 166 vendors that could provide the services. The solicitation was accessed from HART’s website by 15 firms and/or individuals and from DemandStar by 53 firms and/or individuals. Nine proposals were received by the deadline of February 12, 2016 at 11:00 a.m. The proposals were found to be responsive to the solicitation requirements. The proposals were evaluated by an evaluation committee of three HART staff. The evaluation criteria, specified below, was used to identify the most qualified firm to perform the services:

250 Points - Qualifications of the Firm and/or Team 250 Points - Qualifications of the Staff 500 Points - Work Plan

The nine firms scored as follows:



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Pennoni Associates, Inc. 886.67 ICON Consultant Group, Inc. 870.00

Land & Water Engineering Science, Inc. 846.67 Kimley-Horn and Associates, Inc. 793.33

RS&H, Inc. 786.67 Bayside Engineering, a JMT Division 781.67

DRMP, Inc. 753.33 Hamilton Engineering and Surveying, Inc. 741.67

Award Engineering, Inc. 641.67 . The evaluation committee heard presentations from the top three ranked firms. Following presentations, the Evaluation Team recommended that HART enter into negotiations with Pennoni Associates, Inc., the number one ranked firm. Procurement staff negotiated a price that is determined to be fair and reasonable and is in line with the Independent Cost Estimate. The term of the contract is two years from date of award and includes all of HART’s standard contract provisions. NEXT STEPS

Present the recommendation by the Finance and Audit Committee to the full HART Board of Directors at the June 6, 2016 regular Board meeting. Prepared by: Lynda Crescentini, Project Manager III

Reviewed by: Jeffery Seward, Chief Financial Officer Jeanie Satchel, Director of Capital Planning & Development

Approved by: Katharine Eagan, Chief Executive Officer

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TO: MEMBERS OF THE HART BOARD FROM: LENA PETIT, CLERK OF THE BOARD DATE: MAY 16, 2016 RE: Resolution #R2016-06-23 ~ Authorizing The Chief Executive Officer To Send

Electronically To The Board Members of the Hillsborough Metropolitan Planning Organization a Letter of Support for the Tampa Bay Express Project Along with a Copy of this Resolution



The Committee reviewed this action item and voted unanimously to advance it to the full HART Board of Directors at the June 6, 2016 regular Board meeting. The GAO Committee members requested that the draft Resolution be distributed (circulated) to all members of the HART Board of Directors for their review and suggested changes to further discuss at the June 6, 2016 regular Board meeting, prior to approval. Attachment: Resolution #R2016-06-23

ATTACHMENT

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A RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO SEND ELECTRONICALLY TO THE BOARD MEMBERS OF THE HILLSBOROUGH METROPOLITAN PLANNING ORGANIZATION A LETTER OF SUPPORT FOR THE TAMPA BAY EXPRESS PROJECT ALONG WITH A COPY OF THIS RESOLUTION

WHEREAS, the Tampa Bay Express (TBX) project proposed by the Florida Department of Transportation (FDOT), will provide much needed congestion relief to the interstate highway and nearby arterial roads which would enhance performance of HART current fleet of buses and vans; and

WHEREAS, congestion relief from the Tampa Bay Express project will enhance transit travel times across the region, especially for existing transit service along the interstate over the Howard Frankland bridge, which connects Hillsborough and Pinellas counties; and

WHEREAS, TBX expands future options for Bus Rapid Transit in the corridor by providing transit buses toll-free access to managed lanes which serve as a dedicated right of way void of congestion; and

WHEREAS, HART encourages the MPO Board members to vote in June 2016 for the TBX project, the $3.5 billion FDOT planned investment in the Tampa Bay area, that would maximize transportation improvements, taking into consideration the sensitivity of the public neighborhood impact; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The HART Board of Directors unequivocally endorses the Tampa Bay Express project as a means to provide long term traffic flow improvements to the region which enhances HART’s mission to provide safe, innovative and cost-effective public transportation services that enhance quality of life in the region. Section 2. The HART Board urges the MPO to include TBX in the upcoming transportation improvement plan. Section 3. This resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON JUNE 6, 2016. Councilmember Mike Suarez, Chairperson ATTEST: HART Board of Directors Commissioner Sandra Murman, Secretary HART Board of Directors



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TO: MEMBERS OF THE HART BOARD FROM: LENA PETIT, CLERK OF THE BOARD DATE: MAY 16, 2016 RE: Resolution #R2016-06-24 ~ Authorization to Receive and File the Fiscal Year

Ending September 30, 2015 Comprehensive Annual Financial Report (CAFR) Governance, Administration and Operations Committee Meeting of May 16, 2016 Committee Members Present: Chair Melendez, Vice Chair Jacob, Directors Bowers,





ATTACHMENT I

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A RESOLUTION AUTHORIZING TO RECEIVE AND FILE THE FISCAL YEAR ENDING SEPTEMBER 30, 2015 COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR)

WHEREAS, HART contracted with CliftonLarsonAllen under Resolution #R2013-05-32 approved by the Board on May 6, 2013 to perform external audit services; and

WHEREAS, CliftonLarsonAllen performed auditing activities and provided financial statements; and

WHEREAS, the findings of the audit identified areas in which HART can improve and make modifications to current processes and procedures; and

WHEREAS, HART staff will implement the changes and modifications discussed within the report; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The HART Board of Directors receive and file the fiscal year ending September 30, 2015 Comprehensive Annual Financial Report (CAFR). Section 2. Proper officers of HART are authorized to do all things necessary and required in order to implement changes and modifications as needed. Section 3. This resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON JUNE 6, 2016. Councilmember Mike Suarez, Chairperson HART Board of Directors ATTEST: Commissioner Sandra Murman, Secretary HART Board of Directors



Comprehensive Annual Financial Report (CAFR) to be provided at a later date.

ATTACHMENT II Hillsborough Transit Authority


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Authorization to Receive and File the Fiscal Year Ending September 30, 2015 Comprehensive Annual Financial Report (CAFR) OVERVIEW

HART contracted with CliftonLarsonAllen LLP in FY2013 to perform auditing activities and provide financial statements as required by law. Staff from CliftonLarsonAllen have worked with HART staff and have produced the attached draft document for review and acceptance. RECOMMENDATION

That the Audit Committee review the action item to provide authorization to Receive and File the Fiscal Year Ending September 30, 2015 Comprehensive Annual Financial Report, and advance this document to the full HART Board of Directors at the June 6, 2016 regular Board meeting. FINANCIAL IMPACT

The Management’s Discussion and Analysis (MD&A) section in the financial report provides an overview of the financial activities for the fiscal year ending September 30, 2015. The auditor’s comments and documentation are contained within the FY2015 CAFR. BACKGROUND

State Law requires that all independent special districts publish a complete set of financial statements presented in conformity with Generally Accepted Accounting Principles (GAAP) and audited in accordance with auditing standards generally accepted in the United States by a firm of licensed Certified Public Accountants for each fiscal year. NEXT STEPS

Present recommendation by the Audit Committee to the full HART Board of Directors at the June 6, 2016 regular Board meeting.

Prepared by: Joan Brown, Director of Financial Operations

Reviewed by: Jeffrey C. Seward, Chief Financial Officer

Approved by: Katharine Eagan AICP, Chief Executive Officer

Hillsborough Transit Authority Governance, Administration, and Operations Committee Meeting

May 16, 2016

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Committee Members Present (6) Staff PresentWallace Bowers Justin Begley Mickey Jacob – Vice Chair Sylvia Berrien Karen Jaroch Christina Buchanan John Melendez - Chair Al Burns Kathleen Shanahan Dara Chenevert Councilmember Eddie Vance Linda Crescentini Katharine Eagan James Fetzer

Lena Petit Committee Members Absent (1) Dan Rodriguez Commissioner Kevin Beckner Marco Sandusky

Jeanie Satchel Jeff Seward Cynthia Zambella Others Present David Smith, GrayRobinson

Sign-in sheets are attached. CALL TO ORDER The meeting was called to order at 9:03 a.m. by Committee Chair John Melendez. PLEDGE OF ALLEGIANCE Pledge of Allegiance followed. APPROVAL OF MINUTES Committee Vice Chair Jacob moved and Committee member Vance seconded approval of the minutes from the April 18, 2016, Governance Administration, and Operations Committee meeting minutes. All Committee members present voted aye. The motion carried unanimously. PUBLIC COMMENT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) No one signed up to speak on agenda items. COMMITTEE ACTION ITEMS Authorize the Chief Executive Officer to Execute an Easement Agreement between HART, Pasco County, and Pasco-Pinellas Hillsborough Community Health System, Inc., for the Provision of a Park-n-ride Lot to be shared by HART and Pasco County Public Transportation under the Wiregrass Development of Regional Impact (DRI) Agreement


May 16, 2016

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Mr. James Fetzer, Director of Maintenance, provided an overview of the action item. He stated that lease payments for two existing park-n-ride lots will cease, providing HART an annual savings of $24,000. Committee member Vance inquired about the plans for the two park-n-rides that will be closed. Mr. Justin Begley, Sr. Planner, stated that HART currently leases the lots for $1,000 per month from their current owners. He explained that HART will be released from the payments and the lots will revert back to their normal use by their owners. Committee member Vance asked about the notification process for the patrons that use the current park-n-rides. Mr. Begley responded that the park-n-rides are each served by only a single route and there will be notices both at the sites and on board of the vehicles as well as redirectional signs to the new park-n-ride. Committee Vice Chair Jacob inquired when the new joint park-n-ride is expected to be available. Mr. Begley stated that from the time of the agreement execution, it will take six months or before the end of the calendar year. He added that HART also expects to bring online a New Tampa flex route that will also use the park-n-ride, which will allow HART to both consolidate and save money and increase service in the area. Committee Chair Melendez asked whether all three park-n-rides are located within Wiregrass. Mr. Begley reported that the current two lots are not located within Wiregrass and the buses have to deviate from the routes to get to them. He stated that it is expected that there will be higher satisfaction from the current riders as there will be a noticeable decrease in travel time. Committee Chair Melendez commented that HART has been focusing on public/private partnerships and inquired about the outreach to Wiregrass. Mr. Begley reported that HART has been working for many years with Wiregrass on the site development. Committee member Vance inquired about the timeline for the New Tampa flex. Mr. Begley answered that the New Tampa flex is expected to begin service in November. Committee member Vance asked whether there are any details about the new service. Mr. Begley stated that there is a preliminary map available, it is included as an attachment to the action item; although the actual route may detour. Committee member Jaroch moved and Committee member Vance seconded approval of the action item 2a - Authorize the Chief Executive Officer to Execute an Easement Agreement between HART,


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Pasco County, and Pasco-Pinellas Hillsborough Community Health System, Inc., for the Provision of a Park-n-ride Lot to be shared by HART and Pasco County Public Transportation under the Wiregrass Development of Regional Impact (DRI) Agreement; and advancing it to the full Board of Directors at the June 6, 2016 regular Board meeting. All GAO Committee members present voted aye. The motion carried unanimously.

Authorize the Chief Executive Officer to Award a Contract for Heavy Maintenance Bus Wash Modifications to Ossi Construction, Inc., in an Amount of $232,300; plus a 10% Contingency of $23,230 for a Total Not-To-Exceed of $255,530 Committee Vice Chair Jacob inquired whether the bus wash can service all vehicle sizes and whether there are any considerations for the reuse of water. Mr. Fetzer advised that the bus wash can service all vehicle sizes. Ms. Lynda Crescentini, Project Manager III, advised that the action item is requesting to replace the concrete slabs that deteriorated over time, while the bus wash system itself would remain unchanged. She clarified that the existing system currently uses reclaimed water. Committee member Vance moved and Committee Vice Chair Jacob seconded approval of the action item 2b - Authorize the Chief Executive Officer to Award a Contract for Heavy Maintenance Bus Wash Modifications to Ossi Construction, Inc., in an Amount of $232,300; plus a 10% Contingency of $23,230 for a Total Not-To-Exceed of $255,530; and advancing it to the full Board of Directors at the June 6, 2016 regular Board meeting. All GAO Committee members present voted aye. The motion carried unanimously. Authorize the Chief Executive Officer to Award a Contract for the 21st Avenue Storm Water System Assessment and Design to Pennoni Associates, Inc. for $213,132 plus a 10% Contingency of $21,313.20 for a Total Not-To-Exceed Amount of $234,445.20 for a Two Year Period Ms. Crescentini provided an overview of the action item. Committee member Shanahan arrived at 9:13 a.m. Committee Chair Melendez confirmed that the project has gone through the procurement process and the vote is to approve the selected consultant. Committee Vice Chair Jacob inquired about the timeline. Ms. Crescentini advised this is the initial phase of the project, and once there is a completed analysis, staff will compare cost estimates and come up with a design. Based on the needs, the project may include two phases: one for immediate needs and one for long term prevention. She added that the project itself is expected to be closed in approximately 12 months regardless of the design approach. Committee member Bowers commented that when FDOT redid the interstate, it caused some of the flooding, they worked in conjunction with HART to ensure there are long term solutions.


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Ms. Crescentini responded that HART is currently working with the engineer who is also working on the 43rd street outfall project, which is a City of Tampa project. She advised that this will be a combined effort with City and Swiftmud; and the results of the analysis will be presented to FDOT. Committee Chair Melendez inquired whether the project is part of a larger effort. Ms. Crescentini confirmed that it is. Committee member Bowers clarified that the project will be in conjunction with the local projects. Ms. Crescentini advised that the City project is a little further along at this point. She reported that, at this time, the study will focus on the improvements that can be made in the existing right-of-way and the City will be looking at off-site corrections. Ms. Crescentini advised that this will be a combined effort, but not a duplicated effort. Committee Chair Melendez confirmed that HART will obtain an engineer’s estimate on the different options. Ms. Crescentini replied affirmatively. Committee Vice Chair Jacob moved and Committee member Vance seconded approval of the action item 2c - Authorize the Chief Executive Officer to Award a Contract for the 21st Avenue Storm Water System Assessment and Design to Pennoni Associates, Inc. for $213,132 plus a 10% Contingency of $21,313.20 for a Total Not-To-Exceed Amount of $234,445.20 for a Two Year Period; and advancing it to the full Board of Directors at the June 6, 2016 regular Board meeting. All GAO Committee members present voted aye. The motion carried unanimously. NEW BUSINESS Committee member Jaroch commented that FDOT has come before the Board on several occasions about the TBX project. She stated that she has previously mentioned that she would like to bring a resolution for the HART Board’s consideration in support of the project. Committee member Jaroch reported that she has drafted a resolution to be discussed at the meeting and then brought to the full Board at the June 6 meeting. She added that the next MPO meeting will be on June 2, which is before the HART meeting. Committee member Jaroch requested that Ms. Eagan send the resolution directly to the Board for their review and comments. Committee member Jaroch is concerned that, if the project is not put on the Transportation Improvement Program, the funding for projects will be made available for another community. She added that she feels that the TBX project will provide significant congestion relief and improved travel times, both locally and regionally. Committee member Jaroch moved and Committee member Shanahan seconded approval of the action item; and advancing it to the full Board of Directors at the June 6, 2016 regular Board meeting. Committee Vice Chair Jacob indicated that there were a few concerns with the resolution. He stated that he did not agree with the second “Whereas”, as he does not think that TBX will necessarily provide congestion relief. He reported that FDOT is saying that it will; however, Miami-Dade, which has a similar system to the TBX, is still quite congested. Committee Vice Chair Jacob added that FDOT has


May 16, 2016

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not shared the final designs, specifically location of the exits, and until that information is shared, he does not feel that HART can support the project. Committee Vice Chair Jacob said he has concerns with the fourth “Whereas”. He stated that FDOT taking the funding and applying it somewhere else if the region does not capitulate can be seen as legalized extortion. His concern is that the project is “design and build” which ultimately leaves the design up to the builder. Committee Vice Chair Jacob stated that he would like to have more information about FDOT’s plans to be sure that the TBX truly does support the region and HART. Committee member Shanahan commented that, in her opinion, the region should take a stand on the funding. She suggested changing the language to focus more on the positive and less on negative and include a statement about sensitivity for public and neighborhood impact. Committee member Bowers stated that he understands there are difficulties; however, as the region continues to grow, it is important to consider the long range effect. Committee member Jaroch stated that she modeled the resolution after the Port Authority’s resolution, and there is a clause about the sensitivity of the community. She added that she has also been to Miami-Dade and ridden on the expressway and seen the benefits. Committee member Jaroch commented that if something is not done, then congestion in the area will only get worse and both the city and the county could suffer economically. Committee Chair Melendez added that there is time for FDOT to address stakeholder issues. He inquired what timeline Committee member Jaroch was envisioning for advancement to the full HART Board. Committee member Jaroch responded that she agrees with the suggested changes and would like to see the resolution on the June 6 agenda. She added that that MPO regular Board meeting is on June 2 and the vote on the Transportation Improvement Program is on June 20. Committee Chair Melendez stated that he supports advancing this Resolution to the full Board for consideration. Committee Vice Chair Jacob asked whether the resolution can be provided to the Board prior to the meeting and whether there could be a vote without holding a meeting. He inquired if it was critical that the resolution and a letter of support from the HART Board of Directors be available to present to the MPO when they have their discussion. Committee member Jaroch stated that the purpose of the resolution and the letter is to make the MPO aware of HART’s position. She stated that the discussion and resolution coming to the Board on June 6 should be sufficient. Committee member Bowers commented that the MPO vote will generate a lot of commentary and he feels that it would be more beneficial to HART’s position to provide the MPO with the letter prior to the meeting. Committee member Shanahan suggested distributing the resolution to all HART Board Directors via email for a vote.


May 16, 2016

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Mr. David Smith, General Counsel, clarified that the only option to approving the resolution prior to the June 6 meeting would be to call a special meeting. He suggested that the resolution could be distributed for suggested revisions which will also allow the Board members to get a sense of the general feeling for the situation. Committee Chair Melendez added that, even if the modified resolution is disseminated, the directors would need to have the opportunity to discuss it. Committee member Jaroch pointed out that there are issues with Sunshine laws and direct communication between Board members. Mr. Smith advised that the revisions be sent by the Board members to either himself or Ms. Eagan. Committee member Shanahan suggested circulating the revised resolution as a draft to allow Board members to give a sense of the situation. Mr. Smith explained that any member of the Board can attend the MPO meeting; however, anyone who chooses to attend would need to make sure to clarify that they are there and speaking as individuals until the HART Board takes official action. The question was called on the motion by GAO Committee members Jaroch/Shanahan. All GAO Committee members present voted aye. The motion carried unanimously. Ms. Eagan reported that last week, the BOCC voted to have a public hearing on June 9 for a transportation surtax, which is three days after the next Board meeting. She advised that county staff has contacted HART to ask about HART’s long term vision. Ms. Eagan stated that HART will adhere close to the vision plan with projects that can be done within the 15 year window. She advised that staff will continue to keep the Board apprised of the information. Ms. Eagan further discussed that, previously, the transportation workshop had been tentatively set for June 16 in conjunction with the national Dump the Pump Day; however, due to the numerous possibilities for shifts in regional transportation, HART is now looking for a date in July to conduct the State of Transit event. ADJOURNMENT The meeting adjourned at 9:43 a.m.

Hillsborough Transit Authority Finance and Audit Committee Meeting

May 16, 2016

3-7

Committee Members Present (6) Staff PresentWallace Bowers Sylvia Berrien Karen Jaroch Joan Brown C John Melendez Christina Buchanan Commissioner Murman Al Burns Kathleen Shanahan Dara Chenevert Councilmember Eddie Vance Katharine Eagan James Fetzer Committee Members Absent (1) Lena Petit Bryan Crino Jeanie Satchel Jeff Seward Other Board Members Present: (1) Cynthia Zambella Mickey Jacob Others Present David Smith, GrayRobinson Andrew Laflin, CliftonLarsonAllen

Sign-in sheets are attached. CALL TO ORDER The meeting was called to order at 9:52 a.m. by General Counsel David Smith. ELECTION OF CHAIR AND VICE CHAIR Committee member Melendez inquired whether Governance, Administration, and Operations (GAO) Committee and Finance and Audit (F&A) Committee meetings will likely be held on the same day. Ms. Katharine Eagan, Chief Executive Officer, responded that ideally, there will only be one meeting held at a time. Committee member Melendez observed that there seems to be overlap between the GAO and F&A Committees. Mr. Smith explained that F&A is primarily responsible for financial issues related to HART such as the budget and audit. Committee member Melendez remarked that one of the responsibilities of the Chair of the Audit Committee is to meet with HART internal and external auditors. Committee member Murman commented that the intention behind her recommendations while restructuring the Committees were to combine both Finance and Audit into one Committee. She added that the F&A Committee should be responsible for approving contracts, while GAO address operational aspects.


May 16, 2016

3-8

Mr. Smith stated that the finalization of the policies pertaining to the new committee structure is currently ongoing. He added that he was under the impression that GAO was intended to function as an Executive Committee. Committee member Murman clarified that, generally, Committees do not meet monthly, although the Executive Committee should as it allows the Board to opt to defer items to the Executive Committee for action. She added that she sits on numerous Boards and it appears that different Committees are approving items that are not in the purview of that Committee. Committee member Shanahan asked which Committee should approve action items prior to Board meetings. Committee member Melendez clarified that GAO Committee would review and approve operational issues and F&A Committee would review and approve contracts. Committee member Murman concurred. Ms. Eagan responded that the expenditures for the majority of action items staff brings for the Board review have been introduced as part of budget development; however, following the procurement process, the contracts need to be approved, generally monthly. Committee member Murman clarified that GAO would address operations, human resources, and service, while F&A Committee will address only those issues that specifically deal with finance and budgeting. Committee member Bowers commented that GAO Committee this morning advanced a few action items to the full Board of Directors, and inquired at what point would the change in committee duties begin. He also requested further clarification on when pre-approved and budgeted items come up throughout the course of the year, whether those items would need to be reviewed by F&A Committee. Committee member Jacob pointed out that the approved action items were previously vetted as part of the budget, and went through the procurement process. He stated that the Committee members were authorizing to move forward with an approved project. Committee member Murman remarked that GAO should support the CEO to discuss and plan upcoming Board meetings and possibly make decisions, while F&A should be approving contracts. Committee member Shanahan commented that the HART Board is a small Board to have so many Committees. She also suggested that any items that have anything to do with money should go to F&A and operational, day-to-day items directed to GAO. Committee member Melendez inquired how frequently F&A should meet. He asked whether there are any recurring monthly contract approvals. Ms. Eagan advised that there is recurring purchasing; however the contract will only need to be approved once.


May 16, 2016

3-9

Committee member Murman inquired about Ms. Eagan’s purchasing limit. Ms. Eagan answered that it is $100,000. Committee member Shanahan asked for further clarification on the plan for committee structures. She inquired whether the final decision would be to switch the meeting schedules of GAO and F&A. Committee member Shanahan moved and Committee member Murman seconded to nominate Committee member Melendez as Chair of the Finance and Audit Committee. Committee member Murman added that another aspect of F&A will be to advocate for funding opportunities. Mr. Smith observed that F&A Committee is to meet monthly and GAO Committee will have a more sporadic, as needed, meeting schedule. Committee member Jacob inquired whether he could vote as he is not a member of F&A, but was invited to attend the meeting as non-voting member. Mr. Smith advised that Committee member Jacob could not vote; however, the HART Board Chair could add him to the F&A Committee. Committee member Jaroch stated that she was part of the Ad Hoc Committee that discussed revising the HART Board Committees structure and creating the Executive Committee. He inquired whether having someone chair two Committees would affect the structure of the Executive Committee and if this could be remedied by having the Vice Chair act in the Executive Committee. Mr. Smith advised that this will need to be further researched. All F&A Committee members present voted aye. The motion carried unanimously. Committee Chair Melendez requested that Committee member Jacob join the F&A Committee. Committee Chair Melendez opened the floor for Vice Chair nominations. Committee member Murman moved and Committee member Jaroch seconded a nomination for Committee Member Shanahan as Vice Chair of the Finance and Audit Committee. All F&A Committee members present voted aye. The motion carried unanimously. PLEDGE OF ALLEGIANCE Pledge of Allegiance followed. PUBLIC COMMENT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) No one signed up to speak on agenda items. PRESENTATION


May 16, 2016

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Comprehensive Annual Financial Report Mr. Andrew Laflin, CPA, Principal, with CliftonLarsonAllen presented the preliminary results of the comprehensive external audit of the Authority’s finances and their presentation in conformity with Generally Accepted Accounting Principles. Ms. Eagan commented that this is the first time in ten years that the audit report identifies no weaknesses. As Mr. Laflin discussed health coverage, Committee member Murman observed that the cost of health coverage has been an issue for Hillsborough County, specifically the costs associated with spousal coverage and prescriptions. She inquired whether HART provides full spousal coverage. Ms. Eagan responded that there was an increase in 2015 for spousal and prescription coverage and added that those are two areas that need further exploration. She stated that the premium for employee plus spouse plan this year is more expensive than employee plus child. Ms. Eagan explained that currently, HART is still absorbing the last quarter of 2015 expenses, while the FY2016 budget spending is at 52%. Ms. Eagan stated that there are mitigation strategies in place and HART continues to focus on spousal participation in the wellness program. Committee member Murman suggested that HART contract their health insurance out. She added that the County has a consultant to specifically research trends and analyze costs. Committee member Murman stated that she would be interested to see a comparison of the costs between how HART’s benefit is currently set up and if HART were to contract out. Committee Vice Chair Shanahan clarified that HART is self-insured and the costs are being tracked very closely. She commented that the county is most likely still at 80/20 contributions and has not yet shifted to a lower employer ratio. Committee member Murman stated that it is important to continue looking at what is available as this is an area where costs can be controlled. Ms. Eagan stated that staff will research and prepare a report for a future F&A meeting with the fees and premiums. She reported that in 2010 HART became self-insured and costs are closely monitored. She added that the compensation study conducted earlier this year looked at the cost of benefits of HART employees and while HART is ahead of other comparable agencies, further research will need to be conducted. Committee member Murman added that employees with children can also get coverage through Florida KidCare as a cost effective alternative. Committee Chair Melendez inquired about the slide referring to FRS and whether the number was representative of only HART’s share. Mr. Laflin replied affirmatively. Committee member Jaroch asked whether FRS is the reason HART has reserves.


May 16, 2016

3-11

Mr. Laflin responded that it is not. Committee member Jaroch inquired whether there should be a reserve fund in the event of a worst case scenario when everyone retired at once. Mr. Laflin responded that he does not know of any other local governmental agency that has done so. Committee member Jaroch clarified that it represents the difference between what is in FRS and the liability. Committee Vice Chair Shanahan referred to Financial Statement Analysis: Net Position slide of the presentation, and asked about the net present value and whether there is a comparison to other agencies, similar to HART in size. Committee member Jaroch inquired if the 7.65% assumed rate of return is the going rate. Mr. Laflin responded that the expense is amortized based on the current market. Committee Chair Melendez stated that he feels that HART’s approach to finance gives the agency an edge. Mr. Laflin explained that the potential liability can build up over time; however, the FRS is a well-funded plan. Committee member Jaroch inquired about the projected return. Mr. Laflin answered that he would be able to provide this answer at a later date. Committee member Murman asked whether HART increases contributions to FRS when new legislation requires an increase. Ms. Eagan responded affirmatively. Committee Vice Chair Shanahan clarified that it is all determined by the actuaries. Committee member Murman asked whether federal grant funding would be applied as capital revenue. Mr. Jeff Seward, Chief Financial Officer, responded that it would be capital revenue. Committee Vice Chair Shanahan requested that Mr. Laflin further explain the net position. Mr. Laughlin explained that the net position is effected by the FRS liability. Committee Vice Chair Shanahan inquired if the $5.6 million is the portion that HART owes. Mr. Laflin stated that the $5.6 million is the liability deducted from the unrestricted assets.


May 16, 2016

3-12

Committee member Murman indicated that the $23 million in net pension liability, although it is not officially in the budget, effects the liability. COMMITTEE ACTION ITEMS Authorization to Receive and File the Fiscal Year Ending September 30, 2015 Comprehensive Annual Financial Report (CAFR) Committee member Murman moved and Committee member Bowers seconded approval of the action item 2a - Authorize the Chief Executive Officer to Receive and File the Fiscal Year Ending September 30, 2015 Comprehensive Annual Financial Report (CAFR); and advancing it to the full Board of Directors at the June 6, 2016 regular Board meeting. All F&A Committee members present voted aye. The motion carried unanimously.

ADJOURNMENT The meeting adjourned at 11:03 a.m.


June 6, 2016

4-1

REPORT FROM HART BOARD REPRESENTATIVE

Tampa Historic Streetcar, Inc. ~ May 2016 The Tampa Historic Streetcar, Inc. (THS) Board of Directors held its regular meeting on May 18, 2016. The Board approved the minutes from the April 20, 2016 regular Board meeting. The following is a recap of the key items that were discussed. Discussion Items The Board meeting focused on the following marketing items:

1. Streetcar Fest: Date/Planning

2. Extended Service for Amalie Arena Events

3. FY2016 Budget vs Actual Spending

4. Prioritized Marketing Activities from previous Marketing Committee meetings The Board voted unanimously to hold Streetcar Fest in conjunction with the Children’s Pumpkin Patch on October 22, 2016. If you wish to view the Board packet for the THS Board of Directors Meetings in their entirety, please visit http://www.tecolinestreetcar.org/board/ths_board_packet.pdf

Prepared by: Christina Buchanan, Administrative Assistant II - Executive

Approved by: Michael English, THS Board President


June 6, 2016

4-2

REPORTS FROM HART BOARD REPRESENTATIVES

Metropolitan Planning Organization – May 2016 The attachment summarizes activities of the Metropolitan Planning Organization (MPO) during their May 3, 2016 Board of Directors’ meetings. Prepared by: Jeanie Satchel, Director of Capital Planning and Development

Reviewed by: Jeffrey C. Seward, Chief Financial Officer Attachment: Summary of May 3, 2016 MPO Meeting

ATTACHMENT

4-3

HILLSBOROUGH COUNTY METROPOLITAN PLANNING ORGANIZATION

MEETING OF MAY 3, 2016 MEETING SUMMARY

CALL TO ORDER The meeting was held on the 26th Floor of the County Center in Conference Rooms A & B. Chairman Les Miller called the meeting to order at 9:02 AM and announced, due to prior obligations, several members will have to leave the meeting at 11:00; therefore, a quorum will be lost. SPECIAL RECOGNITION Ms. Beth Alden, MPO Executive Director, presented Ms. Tina Russo with a plaque for over 20 years of volunteer service to the Bicycle/Pedestrian Advisory Committee. Ms. Russo served as Chair and Vice-Chair during that time. Ms. Russo initiated safety programs in elementary schools and was a safe cycling instructor. As a Parks, Recreation, and Conservations Department employee, she has been instrumental in the construction of several trails in Hillsborough County. This year was the first year that the MPO collaborated with the USF Urban and Regional Planning Program to sponsor a fellowship with a student. Vishaka Raman, USF Student, was recognized for her work with the MPO. Ms. Raman was very grateful for the experience that she gained and the opportunity. PUBLIC COMMENT Thirty-five individuals made comments about the TBX project in the Transportation Improvement Program and FDOT Work Program. COMMITTEE REPORTS Since there was an hour and forty minutes of public comments, the Committee Reports were deferred. CONSENT AGENDA A. MPO Minutes (April 5, 2016 MPO Regular Meeting) B. MPO Annual Certification C. MPO-FDOT Interlocal Agreement D. Public Participation Measure of Effectiveness

4-4

Commissioner Murman made a motion to approve the Consent Agenda Items. The motion was seconded by Councilwoman Montelione and carried. ACTION ITEM A. MPO Unified Planning Work Program for FY 2017 & 2018 Ms. Alden announced that the presentation would not be given due to time constraints, and referred the members to the slides in their packets. Since there were no questions regarding the UPWP, Commissioner Murman made a motion to approve the MPO Unified Planning Work Program for FY 2017 & 2018. The motion was seconded by Wallace Bowers and carried. STATUS REPORTS A. Florida Avenue/Tampa-Highland Street Corridor Study Due to time constraints, the Florida Avenue/Tampa - Highland Street Corridor Study presentation was deferred. B. Tampa Bay Express Public Workshops, Round 3 Debbie Hunt, FDOT Director of Transportation Development, and Taryn Sabia, USF Florida Center for Community Design, presented a report on the Tampa Bay Express, including several new commitments to the community. The FDOT is exploring creating a civic plaza between downtown and Tampa Heights below I-275, and will not remove residences on Central Avenue, north of Martin Luther King, Jr. Boulevard for a stormwater pond. Commissioner Beckner reminded FDOT Staff that the specific areas of human impact information that he requested were not addressed in the report. The Commissioner expressed that he understands the public’s mistrust of the FDOT and stated that he will be providing communications he receives from FDOT to the public. Since Chairman Miller had to leave, Chairperson of the MPO Policy Committee, Councilwoman Lisa Montelione took over as Chair. Councilwoman Montelione referenced another item that was not provided in the presentation; a request made in a motion by Commissioner Miller that the FDOT work with Tampa to improve walk, bike, and transit on Florida Avenue and Tampa Street. Councilwoman Montelione wanted to know why several stakeholder groups were not notified of the informational meetings that were held in the community, and expressed the importance of outreach and communication.

4-5

EXECUTIVE DIRECTOR’S REPORT Ms. Alden confirmed the July board meeting recess; therefore, there will not be a meeting on July 5, 2016. OLD BUSINESS & NEW BUSINESS The June 22, 2016 MPO Public Hearing will be held in the board chambers on the second floor of the County Center. ADJOURNMENT There being no further business, the meeting adjourned at 11:40 a.m.


June 6, 2016 __________________________________________________________________________________________

5-1

STATUS REPORT ~ FINANCIAL HIGHLIGHTS

Period Ending April 30, 2016

% of Budget % of Budget

Annual YTD Budget to collected Annual YTD collected

Budget Actual Actual to date Budget Actual to date

Operating Revenues:

Total Fare (Cash) Revenues $4,659,140 $2,396,728 ($2,262,412) 51% $3,251,417 $2,713,188 83%

Total Pass Revenues 12,542,271 6,736,709 (5,805,562) 54% 13,350,345 7,296,434 55%

Advertising Income 774,942 512,745 (262,197) 66% 774,942 340,401 44%

Interest Income 43,726 46,131 2,405 106% 105,676 25,267 24%

Other Income 562,776 169,786 (392,990) 30% 639,828 349,332 55%

Ad Valorem 34,884,712 33,299,775 (1,584,937) 95% 31,843,863 30,246,882 95%

Federal Operating Grants 9,793,406 376,056 (9,417,350) 4% 10,705,988 370,215 3%

State Operating Grants 5,319,707 1,157,464 (4,162,243) 22% 5,239,851 3,305,659 63%

Local Operating Grants 650,000 415,818 (234,182) 64% 650,000 406,007 62%

Tampa Historic Streetcar, Inc. 350,939 222,282 (128,657) 63% 265,206 39,242 15%

Fund Balance ‐ Operating (1,556,140) 0 1,556,140 0% (860,539) 0 0%

Total Operating Revenues $68,025,479 $45,333,493 ($22,691,986) 67% $65,966,577 $45,092,627 68%


Annual YTD Budget to expended Annual YTD expended Budget Actual Actual to date Budget Actual to date

Operating Expenses:

Salaries and Wages $36,954,492 $22,640,783 ($14,313,709) 61% $35,227,971 $20,723,105 59%

Fringe Benefits 10,940,550 6,632,995 (4,307,555) 61% 10,661,657 7,961,552 75%

Fuel and Oil 4,950,490 2,566,169 (2,384,321) 52% 7,966,537 4,321,321 54%

Parts and Supplies 3,455,202 2,282,751 (1,172,451) 66% 3,123,918 2,167,777 69%

Operational Contract Services 2,575,918 1,586,446 (989,472) 62% 2,262,084 1,166,900 52%

Administrative Contract Services 1,357,529 468,514 (889,015) 35% 737,038 478,183 65%

Legal Services 481,715 188,664 (293,051) 39% 431,095 165,953 38%

Marketing and Printing 643,361 214,812 (428,549) 33% 506,484 199,739 39%

Insurance Costs 2,568,419 2,472,827 (95,592) 96% 2,671,418 1,808,002 68%

Utilities 866,290 499,174 (367,116) 58% 799,205 394,546 49%

Taxes and Fees 764,521 419,700 (344,821) 55% 657,821 392,280 60%

Other Expenses 2,466,992 1,665,074 (801,918) 67% 921,349 642,819 70%

Total Operating Expenses $68,025,479 $41,637,909 ($26,387,570) 61% $65,966,577 $40,422,177 61%

All Mode Major Revenues

Fiscal Year 2016

Fiscal Year 2016

All Mode Major Expenses

Fiscal Year 2015

Fiscal Year 2015


June 6, 2016 __________________________________________________________________________________________

5-2

Mode Snapshots


Annual YTD Budget to collected Annual YTD collected Budget Actual Actual to date Budget Actual to date

Operating Revenues:

Total Fare(Cash) Revenues $4,417,362 $2,226,949 ($2,190,413) 50% $3,023,245 $2,541,626 84%

Total Pass Revenues 11,716,750 6,191,161 (5,525,589) 53% 12,516,866 6,772,366 54%

Total Other Revenues 44,781,805 32,912,049 (11,869,756) 73% 43,729,261 32,253,103 74%




Operating Expenses:

Salaries $32,524,697 $19,811,384 ($12,713,313) 61% $30,975,495 $18,182,998 59%

Fringe Benefits 9,657,934 6,180,165 (3,477,769) 64% 9,388,668 7,542,616 80%

Fuel and Oil 4,514,434 2,440,614 (2,073,820) 54% 7,450,502 4,111,712 55%

Parts and Supplies 3,163,747 2,104,759 (1,058,988) 67% 2,913,490 2,056,007 71%

Total Other Expenses 11,055,105 7,183,463 (3,871,642) 65% 8,541,217 5,069,082 59%


Fiscal Year 2016

Fiscal Year 2016

Bus ‐ Revenues

Fiscal Year 2015

Bus ‐ Expenses

Fiscal Year 2015




Operating Revenues:

Total Fare(Cash) Revenues $157,585 $93,933 ($63,652) 60% $143,979 $85,208 59%

Total Pass Revenues 450,208 249,640 (200,568) 55% 458,166 239,800 52%

Total Other Revenues 4,924,640 2,693,523 (2,231,117) 55% 4,617,211 2,338,997 51%




Operating Expenses:

Salaries $3,589,606 $2,229,035 ($1,360,571) 62% $3,477,072 $2,013,037 58%

Fringe Benefits 1,050,174 356,851 (693,323) 34% 1,051,082 332,468 32%

Fuel and Oil 435,156 125,555 (309,601) 29% 515,135 209,519 41%

Parts and Supplies 148,621 104,465 (44,156) 70% 92,699 64,240 69%

Total Other Expenses 308,876 221,190 (87,686) 72% 83,368 44,741 54%


Fiscal Year 2016

Fiscal Year 2016

Paratransit ‐ Revenues

Paratransit ‐ Expenses

Fiscal Year 2015

Fiscal Year 2015


June 6, 2016 __________________________________________________________________________________________

5-3

Investment Portfolio Overview

HART utilizes the State of Florida’s local government investment pool, Florida PRIME, as its primary source of cash holdings. Considered low-risk and conservative in its investment strategy, Florida PRIME allows HART to attain a higher yield compared to that of a typical bank cash-flow concentration account.

The Florida PRIME participation and portfolio composition for April 2016 are not currently available.

Prepared by: Joan Brown, Director of Financial Operations






Operating Revenues:

Total Fare(Cash) Revenues $84,192 $75,846 ($8,346) 90% $84,193 $86,354 103%

Total Pass Revenues 375,313 295,908 (79,405) 79% 375,313 284,268 76%

Total Other Revenues 1,117,624 594,485 (523,139) 53% 1,018,343 490,905 48%

Total Operating Revenues $1,577,129 $966,239 ($610,890) 61% $1,477,849 $861,527 58%


Annual YTD Budget to expended Annual YTD expended


Operating Expenses:

Salaries $840,189 $600,364 ($239,825) 71% $775,404 $527,070 68%

Fringe Benefits 232,442 95,978 (136,464) 41% 221,907 86,469 39%

Fuel and Oil 900 0 (900) 0% 900 90 10%

Parts and Supplies 142,834 73,527 (69,307) 51% 117,729 47,530 40%

Total Other Expenses 360,764 110,559 (250,205) 31% 361,909 134,598 37%

Total Operating Expenses $1,577,129 $880,428 ($696,701) 56% $1,477,849 $795,757 54%

Fiscal Year 2016

Fiscal Year 2016

Streetcar ‐ Revenues

Streetcar ‐ Expenses

Fiscal Year 2015

Fiscal Year 2015

HART Florida PRIME Performance ‐ FY2016

Oct‐15 Nov‐15 Dec‐15 Jan‐16 Feb‐16 Mar‐16 Apr‐16

Interest Bearing Balance $7,884,271 $3,985,358 $25,489,909 $22,999,718 $19,408,415 $15,480,747 $11,890,329

Interest Earned (included above) 2,427 1,087 4,551 9,810 8,697 8,067 7,132

Total SBOA (Florida PRIME) Investments $7,884,271 $3,985,358 $25,489,909 $22,999,718 $19,408,415 $15,480,747 $11,890,329

Yield Rates 0.27% 0.27% 0.35% 0.48% 0.53% 0.57% 0.59%


June 6, 2016

5-4

STATUS REPORT

Ridership and Productivity ~ April 2016 April 2016 Ridership

April ridership continued the FY 2016 pattern of decline and was further hindered by 21 weekdays versus 22 for April 2015. April bus ridership declined 6.1% compared to April 2015 and all mode ridership is off 5.9% for FY 2016.

Mode April 2015

April 2016

Percentage Change

Total Year

FY 20151

Total Year

FY 2016 Percentage

Change Local, MetroRapid, & Express Bus2 1,255,932 1,179,232 -6.1% 8,955,910 8,445,475 -5.7%

Weekday

1,012,490

919,813 -9.2%

6,966,101

6,634,876 -4.8%

MetroRapid

49,551

49,703 0.3%

343,119

345,049 0.6%

Total Weekday Local

1,062,041

969,516 -8.7%

7,309,220

6,979,925 -4.5%

Express

23,830

21,659 -9.1%

157,683

147,883 -6.2%

Saturday

99,496

121,679 22.3%

892,772

781,768 -12.4%

Sunday

70,565

66,378 -5.9%

596,235

535,899 -10.1%

Streetcar 27,348 26,443 -3.3% 190,161 184,975 -2.7%Paratransit3 14,455 13,377 -7.5% 92,350 93,043 0.8%Taxi Voucher4 NA 2,774 NA NA 9,021 NAFlex5 8,502 7,578 -10.9% 56,774 52,301 -7.9%Total All Modes 1,306,237 1,229,404 -5.9% 9,295,195 8,784,815 -5.5%

Highlights

April 2016 fixed route ridership (local plus express) was down 6.1% compared to April 2015. Year-to-date April 2016 fixed route ridership is down 5.7% compared to April 2015.

April 2016 paratransit ridership is down 7.5% compared to April 2015. Year-to-date April 2016 paratransit is up only 0.8% compared to April 2015. In absolute numbers April 2016 ridership on HARTPlus was down 1,078 rides. The Taxi Voucher service that started

1 Fiscal Year runs October 1 through September 30. 2 Local and connector, express, and streetcar ridership are taken from HART Finance Department GFI reports. 3 HART Operations Department Trapeze reports. 4 Taxi invoice 5 HART Operations Trapeze reports


June 6, 2016

5-5

January 1, continues to appear to stem the growth of more expensive HARTPlus rides in favor of lower cost taxi provided trips.

April 2016 streetcar ridership was down 3.3% compared to April 2015. Year-to-date April 2016 streetcar is down 2.7% compared to April 2015.

April 2016 flex ridership was down 10.9% compared to April 2015. Year-to-date April 2016 flex is down 7.9% compared to April 2015.

Cost per Passenger

Cost per passenger is presented as non-audited numbers and subject to restatement. Cost per passenger can vary when presented as a single month because expenses encumbered will vary depending on items acquired and billing cycles. Year-to-date is more pertinent and will ‘smooth out’ as the year progresses.

Bus + Flex Month*

Bus + Flex FY 2016*

Paratransit Month*

Paratransit FY 2016*

FY 2015 – Oct. – April

$4.40 $4.10 $25.80 $28.85

FY 2016 – Oct. – April

$4.34 $4.44 $28.80 $29.76

% Change -1.4% 8.3% 11.6% 3.2%

*Not adjusted to revenue

Ridership and Productivity Reports

On the following ridership and productivity report (Attachment), service is broken into three groups: local routes, express routes, and flex routes. Each group is ranked ‘first to worst’ for the current fiscal year in passengers per revenue hour. Routes in red are routes that fall 60% or below the average for their group. Routes in blue are routes that are 75% or above the average for the group. Paratransit Reports

Paratransit Riders – April

April Disabled Patrons

Personal Care

Attendants Companions Children

Total Passengers

Subscriptions

Wheelchair

Trips

2015 12,156 2,080 181 38 14,455 4,379 3,585

2016 11,534 1,660 163 20 13,377 6,159 3,193

% Change -5.1% -20.2% -10.0% -47.3% -7.5% 40.2% -10.1%

Trip Cancellations – April

Type of Cancellation

April 2015

April 2016

% Change

Advanced Cancellations 960 1,173 22.2% Same Day Cancellations 871 965 10.8% No Shows 339 235 -30.7% Patron/Dispatch Error Cancellations 169 331 95.8% Other Cancellations 52 20 -61.5% Total Trip Cancellations/No Shows 2,391 2,724 14.3% Total Suspensions Per No-Show Policy 7 2 -71.5%


June 6, 2016

5-6

Trip Purpose - April

April Employment Education Medical/

Hospital/Adult Day Care

Recreation Shopping Church Other

2015 1,964 2,523 5,780 1,264 619 294 2,011

2016 1,825 2,508 5,340 1,165 416 300 1,823

% Change

-7.1% -0.6% --7.4% -7.8% -32.8% 2.0% -9.4%

HARTPlus Certifications – April

April Certified Total Certified

2015 88 3,011

2016 89 3,045

± Change 1.1% 1.1%

On-Time Performance – April*

April Month Year-to-Date

2015 90.3% 88.7%

2016 95.2% 93.7%

± % Change 5.4% 5.6%

*On-Time window reset in June 2015 from 30 – 30 to 30 – 10


Reviewed by: Ruthie Reyes Burckard, Chief Operating Officer

Approved by: Katharine Eagan, AICP, Chief Executive Officer Attachment: Ridership and Productivity Report

HA

RT

Services R

idersh

ip S

um

mary

Ap

ril 2016A

ttachm

ent

Monthly R

idership Com

parison

Year-to-D

ateA

prilA

prilF

Y 2015

FY

2016H

AR

T Service

FY

2015 F

Y 2016

% C

hangeR

idershipR

idership%

Change

Fixed Route B

us8,955,910

8,445,475-5.7%

1,255,9321,179,232

-6.1%

TE

CO

Streetcar190,161

184,975-2.7%

27,34826,443

-3.3%

AD

A P

aratransit92,350

93,0430.8%

14,45513,377

-7.5%

Taxi D

emand R

esponse (AD

A Service)*

NA

9,021N

AN

A2,774

NA

HA

RT

Flex56,774

52,301-7.9%

8,5027,578

-10.9%

All M

ode Total

9,295,1958,784,815

-5.5%1,306,237

1,229,404-5.9%

Wheelchairs on Fixed R

oute32,221

29,490-8.5%

4,9343,897

-21.0%

Bikes on B

uses141,533

141,256-0.2%

20,75220,566

-0.9%

U-P

ass Program

321,188285,459

-11.1%45,158

40,506-10.3%

FY

2015 vs. FY

2016 M

onthly Ridership C

omparison

Com

plete Fiscal Y

ear

April

April

Fixed R

oute Detail

FY

2015 F

Y 2016

FY

2015F

Y 2016

Num

ber of Weekdays

145147

2221

Num

ber of Saturdays34

334

5N

umber of Sundays

3333

44

No Service or E

mergency C

losure Days

00

00

Total Service D

ays212

213

3030

% C

hange%

Change

Weekday R

idership6,966,101

6,634,876

-4.8%

1,012,490

919,813

-9.2%W

eekday MetroR

apid Ridership

343,119

345,049

0.6%49,551

49,703

0.3%

Total W

eekday Local R

idership7,309,220

6,979,925

-4.5%

1,062,041

969,516

-8.7%W

eekday Express R

idership157,683

147,883

-6.2%

23,830

21,659

-9.1%Saturday R

idership892,772

781,768

-12.4%

99,496

121,679

22.3%

Sunday Ridership

596,235

535,899

-10.1%70,565

66,378

-5.9%

% C

hange%

Change

Weekday A

verage Ridership

48,042

45,135

-6.1%46,022

43,801

-4.8%

Weekday M

etroRapid R

idership2,366

2,347

-0.8%

2,252

2,367

5.1%W

eekday Average E

xpress Ridership

1,087

1,006

-7.5%1,083

1,031

-4.8%

Com

bined Weekday A

verage Ridership

51,496

48,488

-5.8%49,358

47,199

-4.4%

Saturday Average R

idership26,258

23,690

-9.8%

24,874

24,336

-2.2%Sunday A

verage Ridership

18,068

16,239

-10.1%17,641

16,595

-5.9%

Calculations are subject to m

onthly adjustment/restatem

ent*T

axi Voucher begun January 1, 2016. January 2016 estim

ated pending invoice

Ridership, F

Y 2015 vs F

Y 2016

Source: H

AR

T R

idership Reports and T

rapeze Scheduled S

ervice Revenue H

our Report

5-7

Attachment

HART Services Ridership SummaryApril 2016

Attachment

FY 15 April Weekday Average

FY 16 April Weekday Average % Change

FY 16 April Saturday Average*

FY 16 April Sunday

Average*Y-T-D

Ridership

Y-T-D Bus Vehicle Trips

Y-T-D Riders per Bus Trip

Local Routes*1 Florida Avenue 3,924 3,643 -7.2% 2,141 1,611 672,147 19,699 34.12 Nebraska Avenue 2,283 2,277 -0.3% 2,501 1,871 482,353 15,741 30.64 Palma Ceia/MacDIll AFB 450 394 -12.4% 69,735 4,317 16.25 40th Street 1,799 1,515 -15.8% 728 714 280,815 12,455 22.56 56th Street 4,296 4,158 -3.2% 2,459 1,982 772,572 19,630 39.47 West Tampa/Citrus Park 1,879 1,632 -13.1% 637 488 289,929 11,459 25.38 Progress Village/Brandon 1,706 1,559 -8.6% 743 674 282,469 11,860 23.89 15th Street 2,574 2,553 -0.8% 1,030 634 433,416 11,557 37.5

10 Cypress Street 274 267 -2.4% 38,844 4,170 9.312 22nd Street 2,699 2,798 3.7% 1,927 1,575 512,167 18,358 27.914 Armenia Avenue 584 512 -12.3% 303 90,303 6,829 13.215 Columbus Drive 1,281 1,451 13.3% 691 496 251,798 10,097 24.916 Waters Avenue 949 892 -6.1% 413 150,764 7,208 20.918 30th Street 1,648 1,619 -1.8% 639 504 267,515 10,933 24.519 Port Tampa 1,592 1,369 -14.0% 623 565 245,425 12,638 19.430 Town 'N Country/Airport 2,219 2,206 -0.6% 1,521 973 409,787 16,453 24.931 South Hillsborough County 254 249 -2.1% 37,711 3,570 10.632 Dr. Martin Luther King Jr. Boulevard 1,780 1,614 -9.3% 731 666 292,168 12,766 22.933 Fletcher Avenue 963 914 -5.1% 504 316 164,963 13,076 12.634 Hillsborough Avenue 2,898 2,946 1.7% 1,844 768 528,862 13,865 38.136 Dale Mabry/Himes 2,013 1,841 -8.5% 920 697 325,451 11,615 28.037 Brandon/Netpark 1,329 1,278 -3.8% 513 522 241,704 11,398 21.239 Busch Boulevard 2,916 2,747 -5.8% 1,741 970 506,374 13,600 37.241 Sligh Avenue 534 423 -20.8% 67,146 4,466 15.045 UATC/Rome Avenue/Westshore Plaza 1,757 1,566 -10.9% 865 567 288,157 11,851 24.346 Downtown Tampa/Brandon via Causeway Blvd. 568 562 -1.2% 310 90,912 4,928 18.457 UATC/Temple Terrace/Netp@rk 746 722 -3.3% 553 137,244 6,293 21.896 In-Town Trolley - Purple Line 108 95 -12.2% 16,162 3,269 4.9

400 Nebraska-Fletcher MetroRapid 2,252 2,367 5.1% 345,049 16,785 20.6Group Total 48,275 46,167 -4.4% 24,336 16,595 8,291,942 320,886 25.8

FLEX Routes570 Brandon Flex 69 61 -12.2% 25 9,514 2,322 4.1571 South County Flex 30 27 -10.8% 8,207 4,116 2.0572 Northdale Flex 175 154 -12.0% 65 24,283 5,496 4.4573 Town 'N Country Flex 38 40 5.4% 6,396 2,058 3.1574 South Tampa Flex 74 57 -22.5% 3,901 3,381 1.2

Group Total 386 339 -12.2% 90 52,301 17,373 3.0

Express and Limited Express Routes* 20X Lutz Express 75 84 12.3% 10,098 584 17.3

21LX UATC/Downtown via 56th St. 44 47 6.1% 6,934 583 11.922X Dover/Brandon Express 56 54 -3.8% 7,451 584 12.824X Fishhawk/Riverview/MacDill AFB Express 256 228 -11.1% 33,870 1,738 19.5

25LX South Brandon/Mac Dill AFB Express 194 183 -5.7% 26,437 1,593 16.627LX South Brandon Express 81 84 3.9% 12,167 730 16.728X East County Express 41 36 -12.8% 5,609 292 19.2

47LX Southshore Limited Express 89 67 -25.2% 10,399 584 17.851X New Tampa Express 53 47 -12.0% 6,525 584 11.2

53LX South County/Brandon via 301 Limited Express 81 99 22.5% 12,983 2,985 4.361LX NW County Limited Express** 44 33 -25.0% 5,537 584 9.5200X Clearwater Express - R 68 71 4.4% 9,873 1,460 6.8

Group Total 1,082 1,032 -4.7% 147,883 12,301 12.0R = Reverse Commute

*Current routes only

Streetcar800 TECO Streetcar 758 682 -10.0% 1,796 788 158,532 13,220 12.0

Calculations are subject to monthly adjustment/restatement

Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report

5-8

HA

RT

Serv

ices Rid

ership

Su

mm

aryA

pril 2016

Attach

men

t

FY

2015F

Y 2016

% C

han

ge

Ap

r. 2015A

pr. 2016

% C

han

ge

Bus V

ehicle Hours

384,934

396,103

2.90%56,387

56,322

-0.11%

Bus R

evenue Hours

363,626

372,368

2.40%53,273

53,139

-0.25%

Bus V

ehicle Miles

5,043,331

5,244,753

3.99%740,221

750,214

1.35%

Bus R

evenue Miles

4,524,097

4,712,973

4.17%663,005

674,425

1.72%

Flex V

ehicle Hours

12,081

12,534

3.75%1,812

1,831

1.05%

Flex R

evenue Hours

10,485

10,929

4.23%1,581

1,585

0.25%

Flex V

ehicle Miles

173,121

189,294

9.34%26,269

28,640

9.03%

Flex R

evenue Miles

137,020

145,279

6.03%20,929

21,890

4.59%

Paratransit V

ehicle Hours

63,312

65,907

4.10%9,444

9,487

0.46%

Paratransit R

evenue Hours

54,392

56,790

4.41%8,322

8,209

-1.36%

Paratransit V

ehicle Miles

931,764

966,376

3.71%140,836

138,809

-1.44%

Paratransit R

evenue Miles

810,460

846,531

4.45%123,919

122,225

-1.37%

Taxi P

rogram H

ours*N

A3,094

N

AN

A994

N

AT

axi Program

Miles*

NA

37,131

NA

NA

11,928

NA

Streetcar V

ehicle Hours

7,294

7,291

-0.04%1,071

1,043

-2.61%

Streetcar R

evenue Hours

7,262

7,249

-0.18%1,068

1,037

-2.90%

Streetcar V

ehicle Miles

39,042

39,018

-0.06%5,733

5,578

-2.70%

Streetcar R

evenue Miles

39,029

39,005

-0.06%5,731

96,315

1580.60%

HA

RT

System

Vehicle H

ours467,621

484,929

3.70%

68,714

69,677

1.40%H

AR

T S

ystem R

evenue Hours

435,765

450,430

3.37%64,244

64,964

1.12%

HA

RT

System

Vehicle M

iles6,187,258

6,476,572

4.68%

913,059

935,169

2.42%H

AR

T S

ystem R

evenue Miles

5,510,606

5,780,919

4.91%813,584

926,783

13.91%

*Vehicle and R

evenue hours/mile

s for Taxi V

oucher are equalC

alculations are subject to monthly adjustm

ent/restatement

Ho

urs an

d M

iles by M

od

e

5-9

HA

RT

Services R

idersh

ip S

um

mary

Ap

ril 2016 A

ttachm

ent

Route p

roductivity, P

assengers per R

evenue Hour &

Mile (Y

TD

)

Mon

thly

Year-to-D

ateF

Y 2015

FY

2016F

Y 2015

FY

2016

Ap

rilP

assengers per

Passengers p

erP

assengers per

Passengers p

er

Local R

outes

FY

2015F

Y 2016

% C

hangeF

Y 2015

FY

2016%

Change

Revenue H

ourR

evenue Hour

Revenue M

ileR

evenue Mile

34 - Hillsb

orough

Aven

ue

73,455

74,158

1.0%523,988

528,862

0.9%

32.1332.19

2.6352.647

2 - Neb

raska Aven

ue

68,631

67,801

-1.2%509,134

482,353

-5.3%

33.6031.66

3.3013.069

1 - Florid

a Aven

ue

102,180

93,659

-8.3%722,168

672,147

-6.9%

33.1430.92

3.2102.816

9 - 15th S

treet62,405

61,305

-1.8%

454,758

433,416

-4.7%32.74

30.842.999

2.8066 -56th

Street

113,068

107,548

-4.9%813,885

772,572

-5.1%

32.4630.75

2.6852.485

16 - Waters A

venu

e22,574

20,789

-7.9%

160,353

150,764

-6.0%31.53

29.352.835

2.53712 - 22n

d S

treet73,104

74,701

2.2%

554,434

512,167

-7.6%33.29

28.423.108

2.64639 - B

usch

Bou

levard74,559

70,275

-5.7%

536,895

506,374

-5.7%28.08

26.292.181

1.9867 - W

est Tam

pa/C

itrus P

ark47,111

39,403

-16.4%

336,800

289,929

-13.9%29.28

24.772.591

2.15057 - U

AT

C/T

emp

le Terrace/N

etp@

rk18,467

17,920

-3.0%

134,991

137,244

1.7%24.84

24.501.351

1.31532 - D

r. Martin

Lu

ther K

ing Jr. B

oulevard

45,174

40,205

-11.0%330,365

292,168

-11.6%

27.4423.57

2.0951.828

5 - 40th S

treet45,416

38,305

-15.7%

330,499

280,815

-15.0%25.08

22.222.278

1.90837 - W

est Bran

don

/Netp

@rk

33,044

31,486

-4.7%231,073

241,704

4.6%

22.8221.78

1.6041.527

15 - Colu

mb

us D

rive33,964

35,912

5.7%

246,463

251,798

2.2%25.21

21.191.781

1.55018 - 30th

Street

41,262

39,219

-5.0%285,101

267,515

-6.2%

21.5019.74

1.8811.744

36 - Dale M

abry H

wy./H

imes A

venu

e51,318

46,046

-10.3%

365,418

325,451

-10.9%22.13

19.511.986

1.756400 - N

ebraska-F

letcher M

etroRap

id49,551

49,703

0.3%

343,119

345,049

0.6%18.97

19.461.557

1.52145 - U

AT

C/R

ome A

venu

e/Westsh

ore Plaza

44,825

39,472

-11.9%318,950

288,157

-9.7%

20.4018.77

1.8881.677

33 - Fletch

er Aven

ue

24,376

22,975

-5.7%168,953

164,963

-2.4%

17.4117.83

1.5751.548

30 - Tow

n 'N

Cou

ntry/A

irport

61,817

57,831

-6.4%433,475

409,787

-5.5%

18.2517.11

1.3751.295

8 -Progress V

ilage/Bran

don

44,305

39,146

-11.6%308,762

282,469

-8.5%

18.4816.71

1.3621.227

19 - Port T

amp

a39,249

34,118

-13.1%

260,227

245,425

-5.7%17.42

16.161.540

1.43014 - A

rmen

ia Aven

ue

14,102

12,262

-13.0%99,123

90,303

-8.9%

17.8116.01

1.6731.265

41 - Sligh

Aven

ue

11,750

8,880

-24.4%74,366

67,146

-9.7%

17.3715.29

1.3241.185

10 - Cyp

ress Street

6,026

5,612

-6.9%47,532

38,844

-18.3%

21.6214.71

1.9241.531

4 - Palm

a Ceia/M

acDill A

FB

9,892

8,274

-16.4%71,015

69,735

-1.8%

16.3213.92

1.3301.258

46 - Dow

ntow

n T

amp

a/Bran

don

via Cau

seway

12,505

13,346

6.7%81,910

90,912

11.0%

13.4612.94

1.0150.971

96 - Dow

ntow

n T

rolley - Pu

rple L

ine

2,380

1,995

-16.2%14,827

16,162

9.0%

9.6610.19

1.3391.410

31 - Sou

th H

illsborou

gh C

oun

ty5,592

5,227

-6.5%

35,869

37,711

5.1%8.64

8.600.409

0.403999 - P

ub

lic Service

3,774

NA

NA

NA

NA

System

Total

1,232,1021,157,573

-6.0%8,798,227

8,291,942-5.8%

2523.07

2.071.883

Blu

e = R

outes p

erformin

g 75% or h

igher ab

ove the local system

average75%

of Local S

ystem

Average

17.30

Red

= R

outes p

erformin

g 60% or low

er than

the local system

average60%

of Local S

ystem

Average

13.84

April

Year to D

ateFY

2015FY

2016FY

2015FY

2016FY

2015FY

2016%

Change

FY 2015

FY 2016

% C

hangeP

ass./Rev H

r.P

ass/Rev H

r.P

ass./Rev M

i.P

ass/Rev M

i.T

EC

O S

treetcar27,348

26,443-3.3%

190,161184,975

-2.7%26.18

25.524.87

4.74C


ent/restatement

Rid

ership

, FY

2015 vs. FY

2016 R

idersh

ip, F

Y 2015 vs. F

Y 2016

Source: H

AR

T R


rapeze Scheduled S

ervice Revenue H

our Report

5-10

HA

RT

Services R

idersh

ip S

um

mary

Ap

ril 2016A

ttachm

ent

Route p

roductivity, P

assengers per R

evenue Hour &

Mile (Y

TD

)

Mon

thly

Year-to-D

ateF

Y 2015

FY

2016F

Y 2015

FY

2016

Ap

rilP

assengers per

Passengers p

erP

assengers per

Passengers p

er

FL

EX

Rou

tesF

Y 2015

FY

2016%

Change

FY

2015F

Y 2016

% C

hangeR

evenue Hour

Revenue H

ourR

evenue Mile

Revenue M

ile

North

dale F

LE

X3,854

3,568

-7.4%

27,108

24,283

-10.4%10.21

9.390.883

0.762

Bran

don

FL

EX

1,528

1,402

-8.2%9,640

9,514

-1.3%

4.924.18

0.3950.335

Sou

th T

amp

a FL

EX

1,619

1,202

-25.8%10,370

8,207

-20.9%

5.404.17

0.4800.369

Tow

n N

' Cou

ntry F

LE

X835

832

-0.4%

5,582

6,396

14.6%2.85

3.210.206

0.228

Sou

th C

oun

ty FL

EX

666

574

-13.8%4,074

3,901

-4.2%

2.051.85

0.1230.112

System

Total

8,5027,578

-10.9%56,774

52,301-7.9%

5.414.8

0.4140.36

Blu

e = R

outes p

erformin

g 75% or h

igher ab

ove the F

LE

X system

average75%

of Local S

ystem

Average

3.60

Red

= R

outes p

erformin

g 60% or low

er than

the F

LE

X system

average60%

of Local S

ystem

Average

2.88

Calculations are subject to m

onthly adjustment/restatem

ent

Rid

ership

, FY

2015 vs. FY

2016 R

idersh

ip, F

Y 2015 vs. F

Y 2016

Source: H

AR

T R


rapeze Scheduled S

ervice Revenue H

our Report

5-11

HA

RT

Services R

idersh

ip S

um

mary

Ap

ril 2016A

ttachm

ent

Route productivity, P

assengers per Revenue H

our & M

ile (YT

D)

Mon

thly

Year-to-D

ateF

Y 2015

FY

2016F

Y 2015

FY

2016

Ap

rilP

assengers perP

assengers perP

assengers perP

assengers per

Express R

outesF

Y 2015

FY

2016%

Change

FY

2015F

Y 2016

% C

hangeR

evenue Hour

Revenue H

ourR

evenue Mile

Revenue M

ile

28X - E

ast County E

xpress903

751

-16.8%

6,445

5,609

-13.0%26.46

23.170.839

0.72720X

- Lutz E

xpress1,660

1,769

6.6%

10,502

10,098

-3.8%21.53

20.531.040

0.99524X

- FishH

awk/R

iverview/M

acDill A

FB

Express

5,629

4,779

-15.1%37,489

33,870

-9.7%

16.6416.96

0.6230.582

22X - D

over/Brandon E

xpress1,237

1,131

-8.6%

8,319

7,451

-10.4%15.63

14.270.784

0.69625L

X - South B

randon/MacD

ill AF

B L

imited E

xpress4,268

3,841

-10.0%

28,968

26,437

-8.7%13.88

13.760.590

0.56147L

X - Southshore L

imited E

xpress1,966

1,398

-28.9%

12,104

10,399

-14.1%16.28

13.540.575

0.47927X

- Fishhaw

k/South Brandon E

xpress1,773

1,767

-0.3%

12,021

12,167

1.2%13.12

13.370.542

0.54521L

X U

AT

C/D

owntow

n via 56th St.**978

980

0.2%

4,203

6,934

65.0%10.98

13.140.695

0.78651X

- New

Tam

pa Express

1,174

979

-16.6%7,866

6,525

-17.0%

11.369.35

0.4220.324

200X - C

learwater E

xpress - R*

1,492

1,482

-0.7%10,758

9,873

-8.2%

9.979.14

0.3840.350

61LX

- NW

Hillsborough L

imited E

xpress961

699

-27.3%

6,807

5,537

-18.7%11.34

8.850.516

0.41753L

X - South C

ounty/Brandon via 301 L

imited E

xpress - R*

1,789

2,083

16.4%12,201

12,983

6.4%

7.124.37

0.3790.235

System T

otal23,830

21,659-9.1%

157,683147,883

-6.2%13.44

11.590.625

0.487

Blue =

Routes perform

ing 75% or higher above the express system

average75%

of Local S

ystem

Average

8.69

Red =

Routes perform

ing 60% or low

er than the express system average

60% of L

ocal System

A

verage6.95

*R =

Reverse C

omm

ute Route

**21LX

renamed from

6LT

D and m

oved to express 12/7/14C


ent/restatement

Ridership, F

Y 2015 vs. F

Y 2016

Ridership, F

Y 2015 vs. F

Y 2016

Source: H

AR

T R


rapeze Scheduled S

ervice Revenue H

our Report

5-12

0.00

5.00

10.00

15.00

20.00

25.00

30.00

35.0034 - Hillsborough Avenue

2 - Nebraska Avenue1 - Florida Avenue

9 - 15th Street6 -56th Street

16 - Waters Avenue12 - 22nd Street

39 - Busch Boulevard7 - West Tampa/Citrus Park

57 - UATC/Temple Terrace/Netp@rk32 - Dr. Martin Luther King Jr. Boulevard

28X - East County Express5 - 40th Street

37 - West Brandon/Netp@rk15 - Columbus Drive

20X - Lutz Express18 - 30th Street

36 - Dale Mabry Hwy./Himes AvenueMetroRapid

45 - UATC/Rome Avenue/Westshore Plaza33 - Fletcher Avenue

30 - Town 'N Country/Airport24X - FishHawk/Riverview/MacDill Express

8 -Progress Vilage/Brandon19 - Port Tampa

14 - Armenia Avenue41 - Sligh Avenue

10 - Cypress Street22X - Dover/Brandon Express

4 - Palma Ceia/MacDill AFB25LX - South Brandon/MacDill AFB Express

47LX - Southshore Limited Express27LX - Fishhawk/South Brandon Express

21LX UATC/Downtown via 56th St.46 - Downtown Tampa/Brandon

96 - Downtown Trolley - Purple LineNorthdale FLEX

51X - New Tampa Express200X - Clearwater Express

61LX - NW Hillsborough Limited Express31 - South Hillsborough County

53LX - South County/Brandon Limited…Brandon FLEX

South Tampa FLEXTown N' Country FLEX

South County FLEX

Passengers per Revenue HourPassengers per Revenue Hour per Route

FY 2016 (10/1/2014 -4/30/2016)

LocalFlex

Express

5-13


June 6, 2016

6-1

MONTHLY INFORMATION REPORT

Organizational Key Performance Indicators (KPIs) ~ April 2016

SUMMARY

This memorandum provides a report on the attainment level of the adopted organizational KPIs covering Fiscal Year 2016.

DISCUSSION

At the September 14, 2015, regular Board meeting, the HART Board adopted Resolution #R2015-09-29, approval of HART Key Performance Indicators (KPIs) for the Hillsborough Transit Authority for FY2016. The established KPIs are directly measurable and the organization’s level of attainment is updated and reported to the Board on a monthly basis (see table below).

ORGANIZATIONAL KEY PERFORMANCE INDICATORS EVALUATION PERIOD FY2016 (OCTOBER 2015 – SEPTEMBER 2016)

(TENTATIVE RESULTS)*

KPI CRITERIA TARGET

FY2016 (7 MONTH)

PERFORMANCE10/15 – 4/16

Ridership Productivity

Bus Passengers per Revenue Hour

Greater than or equal to 23.8 22.68

Efficiency Gross Cost per Revenue Mile Less than or equal to

$6.95 7.10

Safety Collisions per 100,000

Revenue Miles Less than or equal to

.55 0.605 Quality of

Service Complaints per 100,000

Passengers Less than or equal to

13.0 10.44 Quality of

Service Mean Distance Between

Vehicle Failures Greater than or equal

to 6,950 7,691 On-Time

Performance 1 Minute Early to 5 Minutes

Late at Scheduled Timepoints Greater than 77% 80.1%

Finance Growth of Fund Balance and

Fiscal Sustainability

Greater than or equal to 0.5% of previous year’s ending fund

balance To be reported at

year’s end *All calculations subject to restatement

Bold Italics = KPI target not met in reporting period

CONCLUSION

The effective date for measurement of the proposed KPIs is FY2016, October 1, 2015 through September 30, 2016.


June 6, 2016

6-2

Quality of Service (complaints), Quality of Service (mean distance between failures), and On-Time Performance are the KPI measures being met for the first seven months of fiscal year 2016. The KPIs for Ridership Productivity, Efficiency, and Safety are not being met in the seven months of FY2016. Charts of the F 2016 annual KPIs are presented as an Attachment.



Approved by: Katharine Eagan, AICP, Chief Executive Officer Attachment: KPIs Charts

ATTACHMENT

Key Performance Indicators – FY 2016

6-3

23.8

22.68

18

19

20

21

22

23

24

25

26

27

28

1

Pas

sen

ger

s p

er R

even

ue

Ho

ur

HART KPI: Ridership ProductivityFY 2016 - October 2015 - April 2016

Measure: Passengers Per Revenue HourGreater Than or Equal to 23.8

KPI Year To Date

$6.95 $7.10

$3.00

$4.00

$5.00

$6.00

$7.00

$8.00

$9.00

1

Co

st p

er R

even

ue

Mile

HART KPI: EfficiencyFY 2016 - October 2015 - April 2016

Measure: Cost per Revenue MileLess Than or Equal to $6.95

KPI Year To Date

0.550.605

0.00

0.20

0.40

0.60

0.80

1.00

1.20

1

Co

llis

ion

s p

er 1

00,0

00 R

even

ue

Mil

es

HART KPI: SafetyFY 2016 - October 2015 - April 2016

Measure: Collisions Per 100,000 Revenue MilesLess Than or Equal to 0.55

KPl Year-to-Date

ATTACHMENT

Key Performance Indicators – FY 2016

6-4

13

10.44

5

6

7

8

9

10

11

12

13

14

1

Co

mp

lain

ts p

er 1

00,0

00 P

asse

ng

ers

HART KPI: Quality of Service FY 2016 - October 2015 - April 2016

Measure: Complaints per 100,000 Passengers Less Than or Equal to 13

KPI Year to Date

6,950

7,691

5,000

5,500

6,000

6,500

7,000

7,500

8,000

1

Me

an

Dis

tan

ce

(M

ile

s)

Be

twe

en

Fa

ilure

s

HART KPI: Quality of Service FY 2016 - October 2015 - April 2016

Measure: Mean Distance Between FailuresGreater Than or Equal to 6,950 Miles

KPI Year to Date

77.0%

80.1%

72.0%

73.0%

74.0%

75.0%

76.0%

77.0%

78.0%

79.0%

80.0%

81.0%

1

HART KPI: On-Time PerformanceFY 2016 - October 2015 - April 2016

Measure: On-Time PerformanceGreater Than or Equal to 77%

KPI Year to Date


June 6, 2016

6-5


Risk Management Activities ~ April 2016 The purpose of this report is to inform the HART Board of Directors of significant developments related to Risk Management for April 2016. Claims and settlements at the $5,000 reporting threshold and above are categorized as significant; claims and settlements below the $5,000 reporting threshold are categorized as insignificant. LIABILITY Bodily Injury and Property Damage

Month of April Claims Opened Claims Closed

Significant 8 7

Insignificant 12 8

Combined Total Expected Costs

$166,500.00

$310,474.85

Current open claims caseload is 219

WORKERS’ COMPENSATION

Month of April Claims Opened Claims Closed

Significant 1 4

Insignificant 7 6

Combined Total Expected Costs

$27,500 $156,642.81

Current open claims caseload is 58 Prepared by: Rickey Kendall, Director of Risk & Safety




June 6, 2016 _______________________________________________________________________________

6-6


Procurement & Contracts Administration ~ April 2016

A. Full & Open Acquisitions

Description Procurement Method Issued

Cisco Switches for YBOR Server Room RFQ 04/08/2016

Streetcar Roof Mounted HVAC Units RFP 04/14/2016

Benefits Broker Services RFP 04/14/2016

Abandoned Cell Phone Donation Services RFP 04/15/2016

Diesel Fuel Consortium IFB 04/25/2016

B. Contracts Awarded

Awarded to Description Amount

TAW Power Systems Streetcar Traction Motor Rebuilds $663,600

Transportation Control Systems, Inc.

Streetcar GPS Opticom System $42,900

Transdev Services, Inc. First & Last Mile $150,000

Don Reid Ford, Inc. Compact 4-Door Administrative Vehicle $46,317

Direct Media USA Transit Advertising $0

(revenue generating)

Total $902,817

C. Sole Source Procurements

Awarded to Description Amount

Reliable Transmission Services Remanufactured Allison Transmission Emergency Procurement

$3,410

United Data Technologies Streetcar and Facilities Wireless Phase II

$207,892

D. Open Contracts

There are 123 open contracts that are currently under administration, including construction Task Orders.

E. Processed Purchase Orders Under $25,000 = $486,372

156 Standard Purchase Orders totaling $279,431

99 Inventory Purchase Orders totaling $206,941


June 6, 2016 _______________________________________________________________________________

6-7

F. Unauthorized Procurements

There were four unauthorized procurements in the month of April by the Streetcar Department as follows:

Awarded to Description Amount The Creative Bloch LLC Interior Wood Panels

Replacement $1,859.67

The Creative Bloch LLC Panels Graphic Pin Striping $2,048.75

The Creative Bloch LLC Station Signs $570.00

Greentech Termite & Pest Control

Pest Control $150.00

Total $4,628.42

As there are several new members to the Agency, procurement will be conducting procurement training in the month of June.

Prepared by: Al Burns, Director, Procurement & Contracts Administration




June 6, 2016

6-8


Information Technology – April 2016

Enterprise Critical Network Infrastructure Upgrade Project

The HART Board of Directors approved to purchase the Core Hardware and Professional Services in July of 2015. The core IT team completed detail tasks with Presidio to get a final cost for the professional services for the below project phases. Phase 1 - Distribution core layer & UCS infrastructure Completed Phase 2 - VoIP configuration – In Progress Phase 3 - IVR Configuration – In Progress Up-coming events for each Phases of this Project: Phase 1 - Distribution core layer & UCS infrastructure Completed

Phase 2 - VoIP configuration Discovery Meetings - Completed Planning Meeting - Completed Preparation meetings - Completed Deployment plan. - Completed Follow up / clean up - In-Progress

Phase 3 - IVR Configuration Discovery Meetings - Completed Planning Meeting - In - Progress Preparation meetings - In - Progress Deployment plan. - Not Started Follow up / clean up - Not Started Wireless / Wi-Fi Bus Project deployment has started on February 15 and has been completed on schedule and on budget. CCTV Project: The Risk Management team is currently working on the required PMO documentation for project approval and prioritization by the leadership team. ORBCAD / AVL Upgrade Project: After a successful upgrade on February 8th, the IT team working closely with Xerox on decommissioning the old ORBCAD environment. In-Progress Microsoft Great Plains Upgrade Project: The IT team will be upgrade the agency’s Microsoft Great Plains finical application.

Prepared by: Gabriel Quiñones, Director of Information Technology

Reviewed by: Jeff Seward, Chief Financial Officer



June 6, 2016

6-9


Human Resources – April 2016

Employment Activity

Type of Activity April 1, 2016 – April 30, 2016

Bargaining Non-Bargaining Total

New Hires 13 2 15

Transfer 0 0 0

Reinstatement 0 0 0

Voluntary Resignations 6 2 8

Retirement 3 0 3

Deceased 0 0 0

Terminations 3 0 3

Promotion 4 0 4 As of April, 2016 there were 831 active (non-temporary) employees.

NOTE: The reporting now reflects a full calendar month.

Turnover Report

Division # of Separations* % Per Division

Executive 0 0%

Business Enterprise & Safety 1 2.9%

Finance 1 1.7%

Operations 12 1.7%

Turnover Total 14 1.7%

*Includes: Voluntary Resignations, Retirement, Terminations and Death

Prepared by: Shelley Randall, Interim Director of Human Resources & Org. Development



Attachment: Employment Activity Chart

ATTACHMENT

6-10

Employment Activity Chart


June 6, 2016

6-11


Capital Planning and Development ~ April 2016

County and Municipal Land Use Activities

HART staff reviewed 8 City of Tampa and 17 Hillsborough County proposed projects during April. Improved pedestrian access was recommended for all projects.

The Grand Central Project by Altman Development Corportation is including transit improvements in their development agreement with the city to meet the requirements of City of Tampa Code, Section 27-140 (Intensity Bonus Provisions). The 314-unit multi-family development is bordered north by Grand Central Avenue, west by Magnolia Avenue, east by Cedar Avenue, and south by Cleveland Street.

MPO Technical (TAC) and Citizen (CAC) Advisory Committees

The following is a summary of items, impacting HART, presented at the Metropolitan Planning Organization (MPO) meetings of Technical Advisory Committee (TAC) and Citizens Advisory Commitee that were held in April 2016.

Unified Planning Work Program (UPWP)

The draft FY 2017 & 2018 Unified Work Program (UPWP) was presented. The document outlines all major tasks in detail and documents federal and state funded planning activities. HART planning activities are included in the UPWP. Planning projects must be documented in the UPWP in order to receive federal funds for planning projects. The committees recommended the UPWP to the MPO for approval.

Florida Ave/Tampa St- Highland Study

An update of the Florida Avenue/ Tampa Street – Highland study was presented. Alternatives included transit-only lane with off-peak parking, changing existing 3 lane one-way streets to 2 lane two-way streets and bus bays. Comments included exploration of the streetcar extension into the corridors and implementing the transit-only lane without the off-peak parking.

Transit Q & A – Presentation the MPO CAC

Sarah McKinley, MPO staff, presented how transit fits into the region’s future plans, the Imagine 2040 growth scenarios, and how premium transit can advance only with a local financial commitment.

Prepared by: Jeanie Satchel, Director of Capital Planning and Development




June 6, 2016

6-12


Marketing Services Activities ~ April, 2016

Marketing/Advertising

HART was a sponsor for Earth Day Activities (advertising) on FOX13 and FOX13.com.This included television advertising (:10, :15 & :30s) and three different sizes of web banner advertising. The television and banner advertising ran from April 17 – May 1. The television commercials included FOX13 weather station personalities, Paul Dellegato and Dave Osterberg. The television schedule slightly over delivered.

Expected Expected Delivered over/underA18-49 A18-49 A18-49

Spots 88x 103x 15x

Ratings 48.0 67.0 19.0 Digital Impressions 55,000 55,025 25

Example of one of three web banners.

WiFi was deployed on HART buses on April 4. In conjunction with community outreachesat the transit and transfer centers, activities also included: Interior Bus Card advertising of which HART staff was able to get UDT (United Data Technologies) to pay for production costs; annunciator advertising on the buses via Commuter-Advertising; flyers on the buses, with instructions on how to access the WIFI connection and on the email signature block (+33,000 first generation emails per month. Giveaways during the community outreaches included free ear buds and a smartphone wallet with instructions on how to access HART WIFI.

Below please find examples of the bus interior cards, instructions inserted into the smartphone wallet giveaway, and flyers on buses

.


June 6, 2016

6-13

Ridership Development advertising for the Routes 5 & 12.HART Marketing Staff was provided with two routes losing ridership that has potential to increase based upon past performance. HART placed digital geo-fencing advertisement within the targeted locations around each Route. This campaign started on April 11 and will conclude on August 31 running three weeks of every month. The Geo-fence advertising will target between ¼ miles around route locations and up to 5-10 locations on each route.

HARTFlex campaign.Digital targeted display ads ran on April 18- 30. In addition, mobile geo-fencing targeted animated display ads ran between 3-5 miles around the HARTFlex locations. The brand sponsored content article ran May 1 –6. Please see below the www.abcactionnews.com high impact Wallpaper ad.

STAY-cation advertising continues through June 10 on billboards throughout HillsboroughCounty (via Hillsborough County); on flyers throughout the school system; on HART buses; in various newspapers, including The Tampa Tribune, LaGaceta, and The Florida Sentinel Bulletin; websites, including goHART.org and TBO.com and social media.

La Gaceta ran a special West Tampa Section on April 16. HART placed a RidershipDevelopment advertisement focusing on the West Tampa Transfer Center.

HART supported the grand opening of the Perry Harvey Sr. Park on April 2. Due to inclementweather, the grand opening was moved to April 3. HART advertised this event and thepromotion via community relations and in the Florida Sentinel Bulletin.


June 6, 2016

6-14

Transit Advertising Revenue

Direct Media (bus advertising): HART received a monthly payment of $38,583. Fifth, andlast year of contract guarantee is $463,000 (May 2015 – April 2016), which is an increase of $23,000 over the prior year. In addition to receiving the monthly payment, HART received $159,527.37 in additional revenue.

RFP-17598 for Transit Advertising was awarded to Direct Media USA in the April 4 HART Board of Directors meeting. The contract is for three years with two one year options. The new contract begins in May of 2016. Signal Outdoor (Shelter Advertising) monthly summary: HART received revenue of$10,300 for April (which was the tenth month of the annual contract year). There are 415 shelters built; 830 panels in inventory; 807 or 97% panels sold.

Shelter advertising sales remain strong in FY16. Shelter panel sold out rates have ranged from 85% sold to currently 98% sold.

Month Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 # of Shelter Panels 830 Panels Sold 807 % Panels Sold 97% Monthly Revenue $10,375

Revenue to Date $72,375

Commuter Advertising (premier provider of GPS based short form audio and text scrolladvertising on transit vehicles): In April, the third month of the fourth annual contract term, (January – December 2016), a total of $1,275 in revenue was achieved. Year-to-date revenue is $8,505. Annual guaranteed payment to HART is $20,000.

Peer Social Media Snapshot (April)

Organization Facebook Likes

Change (%)

Twitter Followers

Change (%)

YouTube Videos

YouTube Views

Change Views (%)

HART 5222 +0.4% 3834 +1.8% 120 56328 +1.1%

PSTA 9008 +0.4% 2163 +1.5% 130 48150 +3.0%

JTA 2610 +1.9% 1989 +0.9% 164 49821 +1.0%

LYNX 3599 +1.6% 3314 +3.9% 126 73464 +5.1%

TBARTA 1249 +0.6% 4073 +0.8% 9 4054 +0.0%

SCAT 740 +3.2% N/A N/A N/A N/A N/A

Month Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16# of Shelter Panels 828 828 824 824 824 828Panels Sold 810 751 804 698 697 815% Panels Sold 98% 91% 98% 85% 85% 98%Monthly Revenue 10,350$ 10,350$ 10,300$ 10,300$ 10,300$ 10,350$


June 6, 2016

6-15

*JTA: Jacksonville Transit Authority; LYNX: Central Florida Regional Transportation Authority;PSTA: Pinellas Suncoast Transit Authority; TBARTA: Tampa Bay Area Regional Transit; SCAT: Sarasota County Area Transit.

Monthly goHART.org Metrics

Highlights of monthly analytics show people are coming into the website on the maps and schedule pages as well as referred to the website by Indeed.com.

Total Hits: 181,599. This is approximately a 3% decrease vs. last month (March). Average Time Spent on Website (minutes): 02:33. This is :09 less than last month. Top referral sites are: Indeed.com; HART employment and tampaairport.com and. The

Tampa Airport consistently ranks part of the top 5. Top Viewing Device is mobile (73%), which is the same as the past several months.

Prepared by: Steve Rosenstock, Sr. Manager of Marketing Services

Reviewed by: Lena Petit, Director of Executive Office and Board Support


Total Avg. Time

Date HitsSpent on

Website# of Page Views % Total Top Sites # Referrals % Total Device Hits % Total

1‐Apr 181,599 02:33 mins 1. gohart.org/Pages/maps‐schedules.aspx 89,131 49% 1. Indeed.com 2,392 30% Mobile 68,059 73%

2. gohart.org/ 40,930 23% 2. ) agency.governmentjobs.com 596 8% Desktop 20,701 22%

3. gohart.org/Pages/services‐bus.aspx 4,376 2% 3. tampaairport.com 515 7% Tablet 4,233 5%

4. gohart.org/Pages/maps‐trip‐planner.aspx 3,602 2% 4. tampa.onebusaway.org 446 6%

5. gohart.org/Pages/about‐hart‐employment.aspx 3,569 2% 5. gohart.iapplicants.com 330 4%

0% 6. rank‐checker.online 251 3%

Totals 181,599 02:33 mins 181,599 100% 7,867 100% 92,993 100%

Source: Google Analytics

HARTwww.goHART.org

Individual Pages Referral Sites Viewing Device


June 6, 2016

6-16


EEO & Community Programs ~ April 2016

Summary of Community Engagement Activities

Survey Link: http://www.surveygizmo.com/s3/2421063/HART-Community-Relations-Survey

Prepared by: Marco Sandusky, Sr. Manager of EEO and Community Programs


Meetings36%

Outreach45%

Networking14%

Sponsorship5%

April 2016 Activities, by typeApril 2016 Snapshot:

44 activities

4481 total activity participants(approximate)

26 new contacts (for furtherengagement/collaboration)

19 new registered vendors(9 small businesses; 2 DBEs)

7 satisfaction surveys received


June 6, 2016

6-17


Maintenance Activities ~ April 2016

Fleet Maintenance Fixed Route

Total Miles Preventative Maintenance

Completed Demand Work Orders

Completed

777,997 126 891

Paratransit



Completed

147,696 28 83

Flex Service



Completed

28,191 6 20

Streetcar Maintenance Streetcar

Total Miles/Trips Preventative Maintenance


Completed

Miles- 5,697

Trips- 2,110 13 15

Facility Maintenance

Preventative Maintenance Tasks Completed – 67 Demand Work Orders Completed – 169

Scheduled Projects

Landscaping upgrades for Netpark and West Tampa Transit Centers. Annual fire alarm inspection for the HART Administrative and Streetcar facilities. Quarterly fire sprinkler inspections for the 21st Avenue Operations facility, including the

Heavy and Preventative Maintenance buildings.

Completed Projects

TAW completed the quarterly inspections for the emergency backup generator for the 21st

Avenue Operations facility, which included the Preventative Maintenance building. Guardian Fueling Technologies completed the annual operability tests for EPC registered

storage tanks.


June 6, 2016

6-18

United Fire completed the semi-annual inspection for the fire suppression system at the21st Avenue Operations facility.

BCI Communications completed the annual fire alarm inspection for the HeavyMaintenance and Preventative Maintenance buildings at the 21st Avenue Operationsfacility.

Passenger Amenities

Preventative Maintenance Tasks Completed – 31 Demand Work Orders Completed – 57

Scheduled Projects

Convert MetroRapid shelter lighting to 12V photo cells for more reliable operation. Battery replacement for solar panels that power shelter lighting. Removal of two Key West style shelters located at the corner of Hillsborough Avenue and

Lincoln Street and at Sligh Avenue and 10th Street.

Completed Projects

Bus shelter solar light program: replaced the batteries for the lighting systems for Route 5.Replaced bulbs for the Route 12 Key West shelter serial number 9514.

Bus stop maintenance: 12 bus stops were repaired due to downed or damaged stops withfive bus stops adjusted for Route 15. One new bus stop installed for Route 19 at Westshoreand Bradley per customer service complaint. Repaired 13 loose or missing ID tags.

Shelter maintenance: painted three Key West style shelters for Route 31 serial numbers7752, 9493 and 8061. Installed 10 perforated panels for Slimline shelters and repaired twoperforated panels for the MetroRapid shelters.

Preventative maintenance shelter washing: 22 shelters and nine MetroRapid shelters werepressure washed and cleaned.

Benches/trash receptacles removed/installed: installed four new trash receptacles perpatron requests. Repaired three trash receptacles and replaced two trash receptacles thatwere burned due to a vehicle accident. Installed two new benches and one bench wasreplaced at DACCO. We installed three new Simme Seats for Route 31 in South County.

Removed and repaired a broken bike rack at University Area Transit Center.

Prepared by: James Fetzer, Director of Maintenance Richard Bauman, Sr. Manager of Streetcar Operations




June 6, 2016

6-19


Operations Activities ~ April 2016

Operations

HART Bus Operations, as part of fostering thriving internal environment, presents personaldevelopment opportunities for all Operators. The registered operators attended a classsponsored by CUTR “Managing for Performance-Safety, Customer Service, Conflict andWork Ethic: A Guide for Transit Operator Trainers.” This class equipped the attendeeswith tools to discuss during interview for internal vacancies.

HART Bus Triennial update and close out was provided to FDOT. HART Bus Operationsremains on task for completion subject to providing supporting documentation to theauditors. FDOT previous areas of concern have been addressed in the areas of retrainingoperators, safe driving, and ADA compliance. FDOT will be provided with supportingdocumentation.

HARTPlus/Flex

HARTPlus and HARTFlex Operators attended Operators Assault Awareness class inaddition to their refresher class for overall SOP awareness and reinstruction.

Van Operators graduated on April 9, which filled all open runs on the board.

Customer Service/ Paratransit/ Training

On April 2, HART participated in the 2016 Florida Roadeo event in Fort Meyers. The hostfor the event was LeeTran. Several staff members were there to support the event as judgesand on-course experts. HART employees represented us in the maintenance and drivingcompetition. Winners of the event were sent to the APTA International Bus Roadeo andConference to be held in Charlotte, NC on May 22, 2016.

Operations staff continued contract negotiations with ATU Local #1593 on April 19 and20. Both parties continue to walk through contractual articles. Additional meetings arescheduled for June. The initial meetings were very productive and very positive on bothsides.

Staff attended the MPO’s April 21 TDCB meeting during which they approved annualprograms and proposed rates for Sunshine Line.

During the month of April the Training Department coordinated and delivered mandatoryand refresher training to bargaining employees in the Operations Department.

Training Type: Date Van Operator Refresher Training April 4 Van Operator class # 1, graduated April 8 Bus Operator class #3 – ongoing March 21 start date Bus Operator class #4 - Started April 18 Assault Awareness Training April 21 Dispatcher/Supervisor Refresher Training April 26 Return to Work/Re-train Date April 11, 19 and 22


June 6, 2016

6-20

Service Development Highlights

Staff began the process of submitting the ‘Premium Transit Study’ scope to Procurement.The goal is to award a contract in July or August with a Notice to Proceed no earlier than Oct. 1.

A kick-off meeting of the School Transportation Working Group was held with staff inattendance; staff will attend regular monthly meetings of this group.

Staff met with and provided data to stakeholders involved with the ‘innovation district’presently defined as an area in and near the USF area. Service Development will meet regularly with the Innovation District stakeholder group.

With FDOT granting a delay of the ‘major’ TDP Update until FY 2017, staff beganreviewing and updating of the FY 2017 – FY 2026 transit development plan, and began the task of writing a scope for the FY 2018 – FY 2027 major update.

OneBusAway usage report is as follows:

Oct. Nov. Dec. Jan. Feb. Mar. Apr. Max. Hits / Day

440,740 420,460 575,930 627,330 867,110 802,160 817,232

Max. Hits / Minute

436 426 584 649 923 760 762

Total Text 14,234 14,008 8,246 10,684 10,233 10,503 10,980IVR (Phone) Minutes

589 503 807 657 822 587 602

Prepared by: Keith Sanders, Director of Transportation Gregory Brackin, Director of Ops Support-ADA Officer Steve Feigenbaum, Director of Service Development



CALENDAR O

F UPCO

MIN

G ACTIO

NS

REQU

EST ID REQ

UEST

Assigned Date Expected Date

Extended Date

1 Coordination w

ith Sunshine Line April 6, 2015

June 1, 2015 ongoing

2 Joint HART/PSTA Executive Com

mittees m

eeting Per prior agreem

ent 3

Staff to create an aggressive education plan for the legislative delegation for next year

February – May 2015

Starting July 2015 O

ngoing

4 W

iFi on Buses April 2016

Complete

ISO 14001 EM

S Certification M

ay 2016 Com

plete 5

Review and accept Annual FY2016 Audit report (CAFR)

June 6, 2016

Airport Circulator Service June 2016

HART Presents the State of Transit July 26, 2016

Overview

of HART Health Benefits Costs/Compare w

ith Peer Agencies

May 16

July 2016

Approve Millage Rate

July 2016

6 Setting HART 2016 Top State and Legislative Priorities

August 2016

7 Team

sters Local 79 Ratification of Labor Contract Per contract

September 2016

Under

Negotiation

8 ATU

Local 1593 Ratification of Labor Contract Per contract

September 2015

Under

Negotiations

9 Regional Farecard Project

Fall 2016

10 First m

ile/Last mile

Implem

entation in fall of 2016

7-1

Documents

RE GULAR BOARD OF DIRECTORS MEETING Monday, June … Library/goHART/pdfs/board/BOD Packet 6-6-16.pdf · Florida Conference Room . HART Administrative Office . ... Wallace Bowers Mariano