Quinceaños · familiar with the Catholic mass, all music is required to be sa-cred and must have prior meeting and approval with the Di-rector of Liturgy and Music. Music in the

St. Hyacinth Catholic Church Quinceanos Guidelines 9/29/2016 4:41 PM 1

Quinceaños

St. Hyacinth Catholic Church

2921 Center St.

Deer Park TX 77536

281-479-4298

Fr. Reginald Samuels, Pastor

Pamella Pitman, Director of Liturgy & Music

Teresa Reynolds, Quinceaños Coordinator


Quinceaños

Table of Contents

Application p. 4

Archdiocesan Application for Special Events Coverage p. 18

Ceremony Planning p. 6

Checklist p. 19

Music Selections p. 9

Order of Ceremony p. 13

Requirements p. 3

Reserving Guyot Hall p. 14

Scheduling Information p. 5

St. Hyacinth Catholic Church

2921 Center St.

Deer Park TX 77536

281-479-4298 x21


Requirements

Currently enrolled in Faith Formation

Attended classes for at least 2 consecutive years

Complete an application with the Office of Liturgy and

Music

Write an essay (must be at least 4 paragraphs—no less

than 200 and no more than 500 words) A description of

her faith journey and how having this is a celebration of

her faith.

Schedule the church and /or hall with appropriate

deposit(s)

Schedule an appointment with Fr. Reginald, who is in

charge of formation for Quinceanos.

Schedule an appointment with Teresa Reynolds, the

Coordinator for Quinceanos.

Schedule an appointment with Pamella Pitman, the

Director of Liturgy and Music.


Quinceaños Application

Today’s Date: __________________________________

Name: _______________________________Age: _____

DOB: _________________________________________

Parents: ______________________________________

Home phone: ____________Other phone: _____________ Member of St. Hyacinth Church (yes) (no)

Has attended Faith Formation for _____ years

Is preparing for Confirmation (yes) (no)

Received First Reconciliation and First Communion (yes) (no)

The following should be submitted to the Office of Liturgy and music

before a date is set for the Quinceaños:

One page paper on “Why I want to have a Quinceaños, how it will

reflect my faith and bring me closer to my faith.” (min of 200 words,

no more than 400) DATE RECEIVED:_______________________

Private Quinceaños Donation of $700.

Check(s) made out to St. Hyacinth Church with “Quinceaños” written

on the memo line.

DATE RECEIVED: ______________________________

Quinceaños Requested Date (must be a Saturday):

First Choice_____________________________________

Second Choice___________________________________

Quinceaños Requested Time (circle one): 10:00am 1:00pm

Please attach Baptismal Certificate and Letter from Director of Faith

Formation for enrollment for the last two years.

Sacraments Approved_______________ Date: _________

Liturgy & Music Approved____________ Date: _________

By signing this application, I understand that I have A non-refundable Fee of $350

that is required to schedule a date on the parish calendar. If preparation is not com-

plete and the Quinceañera is cancelled you forfeit the $350.00 fee. There will be an

addition charge of $50 to change the Quinceañera date.

Signature: __________________________________________________________


Scheduling Information

1. To Schedule a date for the Quinceaños through the Office

of Liturgy and Music by returning the paper work and the

deposit of $350. Call 281-479-4298 x21. Date should be

scheduled 4-6 months in advance. The balance of money (the

remaining $350) is due in to the Office no later than 30 days

prior to the event.

2. Quinceaños are scheduled on Saturdays at 10am or 1pm.

3. Rehearsals will be held on the Friday before the scheduled

date at 6 or 7 pm in the church.

1. It is highly encouraged for the young lady to received the

sacrament of Reconciliation during the weeks before the

scheduled date.

1. Confession will not be available directly before the service.

1.

Annual Blocked Calendar Dates

The Church is not available annually on these Holiday

weekends:

Palm Sunday & Easter Weekends

Memorial Day Weekend

July 4th Weekend

Labor Day Weekend

Thanksgiving Weekends

Christmas & New Year’s Weekends


Ceremony Planning

The ceremony should be celebrated in the spirit of prayer,

solemnity, simplicity and festivity. With the proper

preparation, this event can be a most meaningful faith

experience for the young lady, her family and her parish

community. The main focus of the ceremony is for the young

lady to renew her commitment to live a life of chastity and

service to God and neighbor.

The ceremony should not resemble a wedding or be confused with a wedding in any way.

Liturgy:

St. Hyacinth allows the celebration of the Quinceaños to be

within the context of the Catholic mass if the family desires,

depending on the availability of our Priest. If Fr. Reginald is

not available, then the presider will be a Deacon with the

understanding that the ceremony will be a Liturgy of the

Word.

Eucharist:

Eucharist is only given in the context of a mass. All

participants in the ceremony need to understand that only

practicing Catholics in good standing with the Church are

allowed to receive.


Ceremony Planning Continued

Readings:

With the ceremony there are three readings and a psalm.

The first reading comes from the Old Testament, the second

from the New Testament and then the Gospel reading. It is

suggested that one of the following readings be used for the

ceremony. The girl should reach each one before making a

decision.

Old Testament Readings:

Deuteronomy 6:1-2, 4-6

1 Samuel 3:1-10, 19

Isaiah 43:1-7

Jeremiah 1:4-8

Psalm:

“I wait for you, O Lord” 25:1-7

“The Lord is My light and my salvation; whom do I

fear?”27:1-5

“I will bless the Lord at all times” 34:2-6

“I thank you, Lord, with all my heart.” 138:1-6

New Testament Readings:

Romans 5:15-18

1 Corinthians 13:1-13

Ephesians 4:1-6

Gospel:

Matthew 5:13-16

Mark 8:34-38

Luke 1:46-55

John 8:12-19


Ceremony Planning Continued

Music:

To ensure that the music meets the requirements suitable

for a mass or liturgy of the word, our director of music or

their designated representative, is required to be hired for

all ceremonies. The cost is included in the overall fee. Out-

side groups can be hired for the ceremony but they must be

familiar with the Catholic mass, all music is required to be sa-

cred and must have prior meeting and approval with the Di-

rector of Liturgy and Music. Music in the ceremony is also

required to be chosen as to allow participation from those

gathered. Our music director is versed in English, Spanish

and Bi-lingual songs.

The following songs are suggestions but not limited to:

English:

Joyful, Joyful We Adore Thee (Ode to Joy) ~ Beethoven

Gather Us In ~ Marty Haugen

Hail Mary: Gentle Woman ~ Carey Landry

This Is the Day ~ Bobby Fisher

Spanish:

Demos Gracias al Señor ~ Cesáreo Gabaráin

Bi-lingual:

Ven al Banquete/ Come to the Feast ~ Bob Hurd

Vayan al Mundo/ Go Out to the World ~ Jaime Cortez


Psalm Ps. 138: I thank you, Lord, with all my heart

Ps. 25: I wait for you , O Lord

Ps. 34: I will bless the Lord at all times

G41 - Ps. 27: The Lord Is My Light and My Salvation

G75 - Ps. 103: The Lord Is Kind and Merciful

G930 - Ps. 34: Taste and See

G81/82 - This Is the Day

G39 - To You, O Lord

Flowers to Mary Ave Maria

G889 - Hail Mary, Gentle Woman

Holy Is His Name

Entrance, Preparation of the Gifts, Closing G850 - All Are Welcome

G683 - Be Not Afraid

G766 - City of God

G889 - Hail Mary: Gentle Woman

G777 - Here I Am, Lord

G614 - Joyful, Joyful

G691 - On Eagles Wings

G651 - Open My Eyes Lord

G790 - The Summons

G807 – We Are Called

Continued on the next page

In keeping with the liturgical concerns of a Quinceanera mass, the following is the

approved selections for liturgies here at St. Hyacinth Catholic Church, Deer Park,

Texas.

Music Selections


Communion G683 - Be Not Afraid

G940 - Gift of Finest Wheat

G777 - Here I Am, Lord

G944 - In Remembrance of You

G781 - Lord, When You Came/ Pescador des Hombres

G691 - On Eagles’ Wings

G932 - One Bread, One Body

G930 - Ps. 34: Taste and See


1. Processions

A. Both parents should accompany the young lady, if

possible.

B. Parents will be seated in the front pew.

C. Participants should walk naturally.

2. Gifts

A. Only religious gifts given during the ceremony.

B. A chastity ring, religious necklace, Bible and

rosary may be given.

C. No other type of ring or non religious gifts may be

given during the ceremony.

D. Other gifts may be part of the procession and

placed on a table near the altar to be blessed

during the ceremony and presented at the

reception.

3. Photography

A. Photographer should use discretion and respect

during the ceremony. There is NO flash

photography allowed during the liturgy.

B. Ceremony may be videoed from a stationary

position.

C. Photographer may not pass the first pew and may

not be a distraction to the Liturgy.


4. Decorations

A. No arches or confetti.

B. One kneeler will be placed in front of the altar.

5. Music and Readings

A. Contact Pamella Pitman, Director of Liturgy &

Music, 281-479-4298 x21;

[email protected]

B. Liturgical music only—no secular, popular

recordings may be used during the ceremony.

C. Readers should be well rehearsed and familiar with

Catholic ritual. Readers should expect to practice

during the rehearsal.


Order of Ceremony

1. Procession (Music)

2. Greeting and Opening Prayer

3. Liturgy of the Word

4. Homily

5. Presentation and Blessing of the Gifts

6. Quinceanos Prayer

7. Liturgy of the Eucharist—if Mass

8. Communion (Music) - if Mass

9. Presentation of bouquet to Mary (Music)

10. Closing prayer and Recessional (Music)


Reserving Guyot Hall

For Registered Parishioners:

Complete the Rental Agreement Form

$150 Refundable damage deposit due at the time of

booking.

$400 Rental and cleaning fee due 1 month prior to the

event.

$25 Archdiocesan liability insurance due 1 month prior

to the event.

For Non-Parishioners:

Complete the Rental Agreement Form

$150 Refundable damage deposit due at the time of

booking.

$650 Rental and cleaning fee due 1 month prior to the

event.

$25 Archdiocesan liability insurance due 1 month prior

to the event.

Please note that St. Hyacinth parish is not providing stated

or inferred catering or decorating service. As part of the

contract the parish custodial staff will set up tables and

chairs the Friday before the event. If you feel that you will

need seating for more than 150 people, you will need to make

arrangements for additional accommodations.


ST. HYACINTH CATHOLIC CHURCH

Guyot Hall Rental Agreement - Rental Terms and Conditions

2921 Center St., Deer Park TX 77536

Phone: (281) 479-4298 Fax (281) 478-6123

Rental Date: __________________

Hours: ______________________

Lessee: _____________________________________________________________________________

Address: ____________________________________________________________________________

Home Phone: ____________________________________ Alternate Phone #:

Function Type: __________________________________ Number of People Expected:

Licensed Peace Officer(s) mandatory if serving alcohol

Peace Officer Name, Department and Badge No:

__________________________

Deposit: $150.00 ___________ Date Paid: Deposit is required to secure date

(Payment by check, money order or cash)

Donation for Use: ___________ Date Paid: Check: Cash: Money Order:

$400 – Registered Parishioner

$650 – Non-Parishioner

Total Amount Due: __________ Date Paid: Check: Cash: Money Order:

AGREEMENT IS SUBJECT TO THE GUYOT HALL TERMS AND CONDITIONS TENANT HEREBY ACKNOWLEDGES RECEIPT OF A COMPLETED COPY OF THIS AGREEMENT AND AGREES

TO ALL OF THE TERMS CONTAINED HEREIN, WITH THE UNDERSTANDING THAT ANY BREECH OF THIS AGREEMENT FORFEITS TENANTS’S DEPOSIT.

NO SMOKING IS PERMITTED INSIDE BUILDING

ST HYACINTH CHURCH, a parish of the Roman Catholic Archdiocese of Galveston-Houston (herein

called “Lessor”) hereby leases to (herein called “Lessee) the use of Guyot Hall parish facility located at

2921 Center St., Deer Park, Texas (herein called the Leased facilities”) for the use and term specified above.

Two (2) copies of this agreement and its attachments will be given to the lessee and a copy will be retained

by St Hyacinth. PLEASE GIVE 1 COPY TO YOUR CATERER.

I, _______________________________________ acknowledge that I have read this Agreement, in it’s

entirely and that I understand it and accept ALL of its terms.

SIGNATURE: _________________________________________

DATE: _______________________________________________


ST. HYACINTH CATHOLIC CHURCH

2921 Center St., Deer Park TX 77536

Guyot Hall Rental Terms and Conditions

The donation amount (listed on page 1) allows the Lessee the use of the hall for a period of four hours. In

addition, you will be allowed a reasonable period of time for set-up. A $150 Security Deposit is

required to secure the date.

Rental donation must be paid in full fourteen (14) banking days prior to the date of use of Guyot Hall.

The Security Deposit: The refund of the security deposit will be issued 10 business days after your function

providing that all of the guidelines have been adhered to and/or subject to any damages or

miscellaneous expenses incurred during the rental period. If damages occur that are more than the

security deposit, applicant agrees to either perform the repairs to the Rental Committee’s satisfaction

or pay for the extra damages.

In case of cancellation, St. Hyacinth must be notified in writing not less than thirty (30) days prior to the

event date or you will forfeit your deposit.

Lessee is allowed the use of the following area only: Entry Area, Main Hall area, Guyot Hall

restrooms and the kitchen limited to the work table, sinks, walk-in cooler for temporary food

storage, black cook stove, and food warmer. No other equipment or utensils may be use. You may

not use any other areas of Guyot Hall or church rooms.

These restrictions apply to your caterer as well as for yourself.

Curfew is 11 pm. End the function in enough time to give yourself, caterer, musician, etc., time to clean the

area, and leave the building by 11 pm.

Alcohol: The use of alcohol is discouraged, however if you choose to serve alcoholic beverages it must not be

abused and is limited to the Guyot Hall proper. The dispensing of any alcoholic beverages must be in

accordance with all Federal, State and Local laws. Intoxicating drinks cannot be served to anyone

under the age of 21 years of age. Alcoholic beverages in an open container are not allowed to be taken

out of Guyot Hall. An adult only must be in charge of serving the drinks at all times. A licensed peace

officer is mandatory: Licensed peace officers for every 150 people or portion thereof. The peace

officers must not be a member of the event. The names, badge number and police department must be

submitted to St. Hyacinth Parish Office fourteen (14) days prior to the date of use of Guyot Hall.

Non-adherence to this policy may result in the early termination of your function.

Music (Live or Recorded) is permitted subject to reasonable sound levels.


Right to Access: A FACILITY ATTENDANT may be assigned to supervise at the discretion of St. Hyacinth.

The attendant shall have complete authority and control of the facility during the rental and shall have

the complete access at any and all times during the event. The attendant is there to protect the best

interest of St. Hyacinth and has the right to terminate a function at any time if misconduct is indicated.

THE FACILITY ATTENDANT IS NOT A “BOUNCER” AND IS INSTRUCTED TO NOTIFY

THE POLICE IF PROBLEMS ARISE. THE FACILITY ATTENDANT DOES NOT

ALLEVIATE THE LESSEE’S RESPONSIBILITY TO MAINTAIN CONTROL OF THEIR

GUESTS AND INVITEES AT ALL TIMES.

NO SMOKING OR USE OF TABOCCO PRODUCTS ARE PERMITTED ANYWHERE IN THE

BUILDING.

A janitorial fee is included in the donation to cover general cleaning, sweeping and mopping. The Lessee is

responsible for the following cleaning:

All food must be removed from the cooler and kitchen area immediately after the function.

All work areas in the kitchen and surface must be wiped and left clean.

All food and beverages are to be thrown in the trash cans that have been provided and deposited in the

dumpster located on the parking lot at “P” Street.

The user of the hall is responsible for the set-up of tables and chairs and replacement of them after the

function.

St. Hyacinth is not responsible for injuries, lost or stolen articles or damages resulting from activities

during hall rental.

Possession of Premises: If after signing this Agreement, LESSEE fails to take possession of the premises,

LESSEE will be responsible for paying the total amount of the rental Agreement and complying with

all other terms of this Agreement.

I acknowledge that I have read all, in it’s entirely and that I understand it and accept ALL of its terms and

conditions.

______________________________ ________________________

Signature of Lessee Date

______________________________

Print Name

______________________________ ________________________

Approved by Date


Quinceaños Checklist

□ Initial Meeting with Director of Liturgy & Music to

receive packet & book

□ Submit Application, Baptismal Certificate, Letter from

Director of Faith Formation & Deposit

□ Date Set—at least 6 months in advance

□ Guyot Hall reservation at least 6 months in advance if

applicable

□ Essay written

□ Meeting with the Fr. Reginald

□ Choose readings and music

□ Meeting with the Quinceanos coordinator

□ Meeting with the Director of Liturgy & Music

□ Final payment made 30 days prior to the ceremony

Documents

Quinceaños · familiar with the Catholic mass, all music is required to be sa-cred and must have prior meeting and approval with the Di-rector of Liturgy and Music. Music in the