PUNJAB VOCATIONAL TRAINING COUNCILeproc.punjab.gov.pk/BiddingDocuments/61346_Tender Documents Civil... · purchase order from Vocational Training Institute Daultala within 30 days

VOCATIONAL TRAINING INSTITUTE, Daultala Government of the Punjab

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Alfalah building Mohra sarandaz Post office Mohri (sukko ) Tehsil gujar khan dist. R.W.P

E-mail [email protected] Ph no : 051-3599086

Ref no VTI Daultala/10/911

VOCATIONAL TRAINING INSTITUTE Daultala

TENDER DOCUMENTS

Civil Surveyor Tools and Equipment’s

(Technical Bid)

Price Rs. 1000/-


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TERMS & CONDITIONS 1. General:

1.1 Any offer not received as per terms & conditions of the tender enquiry is liable to be ignored and also no offer shall be considered if:

received without earnest money It is received after the time and date fixed for its receipt Not signed & stamped by authorized person on each page of tender

documents

The offer is ambiguous The offer is received by fax or e-mail The offer is from a black listed firm Offer received with shorter validity than required The offer is for store not conforming to specifications indicated in the

tender enquiry.

Offered rate is received other than original tender documents Any conditional offer Not meeting technical evaluation criteria as mentioned at Clause: 13 of

tender documents 1.2 Offer rates (in Pak Rupees) will remain valid for a period of 120 days from

the date of opening the tender. No change in price will be made in case of Pak rupees variation against US$ or any other currency.

1.3 The cover envelope should indicate particulars of tender, and date of opening. The envelope must be properly sealed.

1.4 The purchaser reserves the right to issue order in full / partial quantity or as per requirement.

1.5 The Bid Security shall be forfeited if:

a. The acceptance of tender is not received within ten days of issuance of order

b. The offer is withdrawn, amended or revised. c. The contractor fails to execute the contract strictly in accordance with

terms and conditions.

1.6 The bidder should indicate their National Income Tax No. / Sales Tax No. and circle of Income Tax Department.

1.7 The contractor will be responsible for the free replacement of stores if the same is found to be substandard and or at variance with the specifications given in the supply order within one week. Store offered of specifications superior to the one specified in the tender enquiry may be accepted subject to approval of competent authority.

1.8 Items should be brand new and in original manufacturers packing.

1.9 One year free service and supply of spare parts must be guaranteed by the bidder.

1.10 Offered rates will be on basis of free delivery to VTI and shall include all taxes.

1.11 Quantity of any item can be increased or decreased by the purchaser.


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1.12 Whole tender can be cancelled by the Competent Authority of the institute without assigning any reason before acceptance of the bid as per PPRA Rule 2014, Clause 35.

1.13 Purchase order will be issued by the Vocational Training Institute, Daultala after signing the agreement with bidder.

2. Delivery Period: Delivery period will be within 15days from the date of issuance of purchase order. 3. Extension of Delivery period: In special circumstances, request for extension of delivery period may be

considered by approving authority on the written request of the firm before the target date of supply.

4. Cancellation / Penalty of Delay: 4.1 If the acceptance of the tender issued during the validity period of the tender

is not acceptable by the bidder, the bid security will be forfeited and the stores can be purchased at his risk and cost.

4.2 In case the offer is withdrawn, amended or revised during the validity period of the tender, the bid security shall be forfeited.

4.3 In case bidder fails to execute the contract in accordance with the terms & conditions laid down in the contract, the bank guarantee/performance guarantee will be en-cashed and the store will be purchased at supplier’s own risk and cost.

4.4 In case of delayed supply / non supply/partial supply, the purchaser may cancel the supply order or impose appropriate penalty. The penalty may be up to @2% per week.

5. Payment to the Contractors: 5.1 Payment will be made through crossed cheque to the supplier against invoice

after 100% completion of delivery, satisfactory performance against the each purchase order from Vocational Training Institute Daultala within 30 days after issuance of satisfactory report by the VTI.

5.2 Payment against partial supply will not be made.

6. Bid Security: 6.1 Fixed Bid Security of Rs. 19,865/- will have to be deposited along with

tender. It should be in the form of Bank Draft / Call Deposit in the favor VTI Daultala.

6.2 Bid Security of successful bidder shall be refunded on successful completion of supply or submission of required performance bond. Whereas bid security of unsuccessful bidders will be refunded on the approval of tender by Competent Authority, requested on letter head within 05 days.

7. Delivery / Inspection of store The Material will be inspected by the VTI through an authorized personnel and will

reject the material / tender /supplier, if not found according to the given specification. The delivery of the material will be made in the premises of VTI Daultala.

8. Deduction of Taxes: Any taxes (if applicable GST, Income Taxes or any other tax) will be deducted

before making payment as per Government instructions/ notifications. 9. Payment of sales & other taxes, duties, levies: Purchase shall be made from the firms registered with income /sales tax. Sales and

other such taxes, import duty, surcharge and other will be liability of the supplier. Vender will get the shipment cleared from customs at his risk and cost, Certificate /


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letter for exemption of GST and WHT can be provided by the supplier to Vocational Training Institute (VTI) if required as per government instructions.

10. Performance Bond: 01 Year performance bond / bank guarantee to the satisfaction of VTI Daultala

equivalent to 05% of the total contract value will have to be furnished at the time of delivery of equipment against purchase order. Guarantee will be returned after successful completion of the warranty period.

11. Termination of Contract:

1. The procuring agency may reject all bids or proposals at any time prior to the acceptance of a bid or proposal.

2. The procuring agency shall upon request communicate to any bidder, the grounds for its rejection of all bids or proposals, but shall not be required to justify those grounds.

3. The procuring agency shall incur no liability, solely by virtue of involving sub-rule (1) towards the bidders.

4. The bidders shall be promptly informed about the rejection of the bids, if any.

12. Dispute Resolution: In case of any dispute before or after the execution of contract, matter will be resolved as per PPRA Rules’ Clause 67 & 68. The dispute arising after the contract shall be resolved in the following manner/mechanics 12.1 The arbitrator will be Mr. Tahir Akram Sr. Area Manager, PVTC Lahore. 12.2 The contractor shall provide his grievances in writing within 15 days after the dispute 12.3 The arbitrator shall decide the matter after hearing both parties within 30

days after receiving the written complaints from the contractors. 12.4 The decision of the arbitrator shall be final and binding for both the parties.

13. Information about firms (Company Profile): The firms shall supply information along with tender about the following: a. List of customers b. Company profile mentioning at least one year. c. Copy of NTN and GST certificate.

14. Technical Evaluation a. Company should be supplier of same products from the last one year. b. Annual turnover of Company for the last three years. c. Response / rectification time for complaints handling will be 36 hours. After

36 hrs. VTI will arrange to rectify the problem at risk and cost of Bidder. 15. Bid / Tender opening procedure

a. The bid shall comprise a single package containing two separate envelopes. Each envelope shall contain separately the financial proposal and the technical proposal;

b. The envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL PROPOSAL” in bold and legible letters;

c. Initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened;


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d. The envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody of the procuring agency without being opened;

e. The technical proposal shall be evaluated in a manner prescribed in advance as mentioned in the tender documents, without reference to the price and any proposal may be rejected which does not conform to the specified requirements / specifications;

f. During the technical evaluation no amendments in the technical proposal shall be permitted;

g. The financial proposals of bids meeting the technical specifications after technical evaluation shall be opened publicly at a time date and venue announced and communicated to the bidders in advance. The financial bids of unsuccessful bidders will be returned unopened after technical evaluation

16. Product Sample: All bidders are required to bring their product sample along with documents/ brochure / any information booklet to prove the quality of specifications.

17. Date of Submission / opening: Receipt of tenders : 25.11.2016 till 11: 00 AM

Opening of tenders : 25.11.2016 at 11: 30 AM at

Vocational Training Institute Daultala Alfalah Building Morah Sar andaz PO Sukkho (Mohree) Tehsil Gujar khan Dist. Rawalpindi.

Ph: 051-3599086

Name of Item Specification Qty Specifications

Wheel Measuring Digital Meter, Hand Handel, Adjustable height

2

Metric Chain 20m Stainless steel, 2


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Engineering Chain Stainless steel, 2

Renview Chain Stainless steel, 2

Prismatic Campas with tripod

W.C.B (0-360 , 360-0)

2


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Auto level China Not less KOLIDA, Max 200 meter correction reading,

2

Soulding rod 10 Feet Height, Sould metal ,

4

Electronic Distance Meter

Based on laser light, Chargeable battery, minimum use of glass, plastic /metal preferred

2

Abney Level Not less KOLIDA, Max 300 meter correction reading,

2


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GPS hand land made in USA

Connected with 11 satellites, reading northing,easting & zeinth measurement

1

Leveling Tripod local made

Aluminum based, height minimum 5.5feet, Light weight

1

Total Station (with all accessories)

Not less then Sokia/Kolida , Laser light, Telescope transit , none transit, Double LCD, 2000 meter minimum correct reading, Set temprature, pressure, Unit, Direction

1

Electronic Digital Theodlite (with all accessories)

Dual LCD, transit and none transit ,

1


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Auto Set Level 20x Not less KOLIDA, Max 300 meter correction reading,

1

Measuring tape 100 ft, fibre material 5

Measuring tape 30 meter Fibre / metel 5

Protector plastic , size 3/4 ft 5


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Measuring Tape 16" Taiwan

Elastic proof from Temperature & pressure

5

Measuring Tape 30m Metallic

Elastic proof from Temprature & pressure

2

Pantographs 40m Plastic , mix size 2

Optical Square Minimum Size, Angle 0-90 digree measurment,

2


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Invar tape 100 ft / 30 meter 2

Gunter Chain Stainless steel, 2

Leveling Staff

Length 14ft , Aluminum, reading Feet + Inch + Meter + CM

1

Ranging rod Iron based, 5 feet , 2 color , sole 2.5 to 3 inch, hard metal

5


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Name & Postal Address of Firm:

Signature

Name

Desg.

Tele No. __________________ Cell #

NTN Stamp

GST No.________________________________ E-mail __________________________


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VOCATIONAL TRAINING INSTITUE

Daultala

TENDER DOCUMENTS

Tools and Equipment’s civil surveyor

(Financial Bid)

__________________________ Name, Signature & Stamp of bidder


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Name of Item Specification Qty Prices Including

all Taxes

Wheel Measuring Digital Meter, Hand Handel, Adjustable height

2



Engineering Chain Stainless steel, 2


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Renview Chain Stainless steel, 2

Prismatic Campas with tripod

W.C.B (0-360 , 360-0)

2

Auto level China Not less KOLIDA, Max 200 meter correction reading,

2

Soulding rod 10 Feet Height, Sould metal ,

4


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Electronic Distance Meter

Based on laser light, Chargeable battery, minimum use of glass, plastic /metal preferred

2

Abney Level Not less KOLIDA, Max 300 meter correction reading,

2

GPS hand land made in USA

Connected with 11 satellites, reading northing,easting & zenith measurement

1

Leveling Tripod local made

Aluminum based, height minimum 5.5feet, Light weight

1


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Total Station (with all accessories)

Not less than Sokia / Kolida , Laser light, Telescope transit , none transit, Double LCD, 2000 meter minimum correct reading, Set temperature, pressure, Unit, Direction

1

Electronic Digital Theodolite (with all accessories)

Dual LCD, transit and none transit ,

1

Auto Set Level 20x Not less KOLIDA, Max 300 meter correction reading,

1

Measuring tape 100 ft, fiber material 5


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Measuring tape 30 meter Fibre / metel 5

Protector plastic , size 3/4 ft 5

Measuring Tape 16" Taiwan


5

Measuring Tape 30m Metallic


2


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Pantographs 40m Plastic , mix size 2

Optical Square Minimum Size, Angle 0-90 Degree measurement,

2

Invar tape 100 ft / 30 meter 2

Gunter Chain Stainless steel, 2


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Leveling Staff

Length 14ft , Aluminum, reading Feet + Inch + Meter + CM

1

Ranging rod Iron based, 5 feet , 2 color , sole 2.5 to 3 inch, hard metal

5

BIO-DATA OF THE PARTICIPATING FIRM

the firm -

___________________________________________________________________

______________________________

________________________________________

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-qualification (attached Certificate)

______________________

___________________________________________________________________

___________________________________________________________________

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Call Deposit No. & Date

__________________________________________________________________

___________________________________________________________________


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___________________________________________________ ________________

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/Email ___________________________________________

SIGNATURE ______________________

STAMP __________________________

AFFIDAVIT


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1 We, ______________________________________________________________ do hereby declare on solemn affirmation that: -

2. We have not been black listed from any Government Department/Agency. 3. We have not been involved in litigation with any client during the last 3 years. 4. We acknowledge that we have read, understood and accepted the tender

document.

5.We understand that the purchaser shall have the right, at his exclusive discretion, to require, in writing, further information or clarification of the tender, from any or all the tenderer(s).

6. We understand that the purchaser shall have the right, at his exclusive discretion, to increase/decrease the quantity of any or all item(s), accept/ reject

any or all tender(s), cancel/annual the tendering process at any time prior to award of contract, without assigning any reason or any obligation to inform the tenderer of the grounds for the purchaser’s action, and without thereby incurring any liability to the tenderer and the decision of the purchaser shall be final.

Date: ____________________ TENDERER

Signature: _______________________________________________

CNIC #: _______________________________________________

Name: _______________________________________________

Designation: _______________________________________________

Phone & Address: _______________________________________________

WITNESSES WITNESSES

Signature: ___________________ Signature: ____________________

CNIC #: ___________________ CNIC #: ____________________

Name: __________________ Name: ____________________

Phone: ___________________ Phone: ____________________

Designation: ___________________ Designation: ____________________

Address: ___________________ Address: ____________________

Note: This Affidavit form should be on the letter head of the tenderer.