mTEGRATEDSAFEGUARDS DATASHEET APPRAISAL STAGE

Report No~: Date prepared/updated: 07/22/2013

I. Basic Information

1. Basic Project Data Country: Africa I Project ID: P1 30576

I Additional Project ID (if any) :

Project Name: CAADP MDTF: ECOW AS Secretariat Child Trust FLmd Task Team Leader: Christian Berger Estimated Appraisal Date: 06/01/2013 l Estimated AFCRI Approval: 8/15/2013 Managing Unit: AFT A 1 I Lending Instrument: Small Grant Sector: Agricultural extension and research (20%); Crops (20%); .Aruma! production (20%); Forestry {20%); General agriculture, fishing and forestry sector (20%) Theme: Rural markets (20%); Climate change (20%); Environmental policies and institutions (20%); Rural policies and institutions (20%); Analysis of economic growth (20%) IBRD Amount (US$m.): 0.00 IDA Amount (US$m.): 0.00 GEF Amount (US$m.): 0.00 PCF Amount (US$m.): 0.00 Other fmancing amounts by source:

Borrower 0.00 CAADP Multi Donor Trust Fund 4.90 Financing Gag 0.00

4.90 Environmental Category: c Is this a transferred project I Yes [X] No[] Simplified Processing I Simple [X] Repeater [] Is this project processed under OP 8.00 (Rapid Response to Crises Yes []

I No [X]

and Emergencies)

2. Project Objectives: In line with the development objective (PDO) of the CAADP MDTF, the proposed PDO for the ECOWAS CTF is an improved enabling environment for African agricultural programs and policies. An improved enabling environment is defined as systems, structures and institutions that are inclusive; evidence based; scaled up and more effective in leveraging technical, financial and political support; and more robust in identifying and delivering on regional integration priorities.

3. Project Description:

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A. Project Components

ased on the adoption ofthe ECOWAP/CAADP and in line with the objectives ofthe RAIP, the COW AS SOP has identified 6 key functions (briefly outlined under Component 1 below) to be

carried out by DARD. DARD's fulfillment of these functions will benefit greatly from operational and capacity-building-support provided by this CTF. The CTF is for a period of three

ears and will be implemented through the following two components: (1) support for DARD ey program activities and (2) institutional capacity building support to DARD.

C omponent 1: Support for DARD Program Activities (US$ 3.0 million). The six key ~mctions identified in the ECOW AS SOP as critical to the improvement of the ECOW AS' ~griculture and Rural Development sector are as follows: • Key Function 1: Coordination of ECOWAS CAADP processes. DARD's activities in

coordination of ECOW AP/CAADP will focus on the refinement and implementation of the RAIP, coordination with other ECOWAS Departments, with regional and CAADP institutions signatories to the CAADP Compact and with other regional and national stakeholders.

• Key Function 2: Support to Delivery of Technical Assistance Services. DARD will support analytical work and will also respond toMS' technical assistance needs or requests, through the mobilization of relevant expertise.

• Key Function 3: Facilitating Monitoring and Evaluation of Regional Strategic Objectives and Targets. Tbe Commission will support the establishment of national and regional M&E systems as well as activities which will build upon the capacities and roles of various other stakeholders, in particular, Strategic Analysis and Knowledge Support System (SAKSS) nodes, regional SAKSS nodes (ReSAKSS) and the Regional Agricultural Information System (ECOAGRIS).

• Key Function 4: Knowledge Management, Information and Communication. The Commission will manage and expand its knowledge management, information and communication activities within the agriculture and rural development sector. Key Function 5: Coordination and management of existing regional projects and programs. The Commission currently plays a role in regional project implementation. Prut of this is direct implementation of regional projects, which is to be progressively transferred to the RAAF.

• Key Function 6: Governance and Management of ECOWAPICAADP. The Commission plays an overall supervisory role in ECOW AP/CAADP implementation (including the supervision of newly created govemance bodies, once they are operationalized) and exercises a management function for specific ECOW AP/CAADP policy instruments.

ECOW AS' own resources cover the current annual budget of DARD up to roughly US$1.5 /21illion. The Commission considers key functions number 1, 5 and 6 as "core sovereign ;tUnctions" which should not require external funding to be fulfilled. However, the Commission lwelcomes external support for program activities to fulfill other key functions. To that end, while

ot limiting support to the above areas - the CTF will focus on supporting DARD program activities within key functions 2, 3 and 4.

upporl to key function 2: Delivery of Technical Assistance Services (US$0.5 million). the CTF

will provide funding for a pool of consultants to mobilize relevant expertise and respond to MS request for technical assistance, as well as regional priorities. For example, DARD will suppo analysis at regional and/or national level on public expenditure reviews (PER) and emergin issues such as climate change, support to agricultural inputs and to the adoption of improve technologies.

Support to key function 3: Facilitating Monitoring and Evaluation of Regional Strategi Objectives and Targets (US$1.5 million). Key activities supported by the CTF will include: (i setting up the ECOW AP/CAADP regiona~ M&E Unit; (ii) providing support to count institutions and systems responsible for M&E in the agriculture sector, including equipment an training to build M&E capacity an1ong country teams; (iii) organizing joint regional consultativ meetings to develop regional sector performance indicators; and (v) the production of analysi for documentation and dissemination of results.

Support to key function 4: Knowledge Management, Information and Communication (US$1.0) DARD will use CTF resources for (i) the production and dissemination of publications, brief: media progran1s and annual reports on agriculture and food secmity in the region; (ii) th · development of ECOAGRlS; and (iii) the improvement of the DARD website, which wil include the addition of a regularly updated web portal dedicated to ECOW AP/CAADP (t provide public access to information and data about the advancement of the CAADP process i the region, operational implementation of the RAIP and the NAIPs, etc) and the creation o discussion fora.

Component 2: Institutional Capacity Building Support to the ECOWAS Commission (US · 1.9 millionj. Effective ECOWAP/CAADP implementation at regional level and in supp01t t member States (MS), as well as the proper management of this CTF to foster quick disburseme and respect adequate fiduciary procedures will require capacity enhancement at DARD. Th CTF will support additional human resources at the Commission, supplement operational cost for professional staff at DARD and fund training activities.

Human Resources (US$1.3 million). With a view to ensuring sustainability and develo institutional capacity, and taking into account the experience of CTFs executed thro~gh othe RECs, the proposal to place additional staff at ECOWAS Commission has been thorough! considered, taking into account (i) existing logistical capacity for accommodating new staff DARD; (ii) the outcome of fiduciary capacity assessments of the ECOW AS Department fo Administration & Finance; (iii) current and planned staff additions based on the SOP and th Secretariat-approved envisaged organogt·am for DARD; and (iv) current and planned donorl supported additions to DARD and RAAF staff. As a result, human resources support will b limited to eight new staff only:

• CTF management. Four of these positions are directly related to CTF management an capacity transfer. This includes two officers at the Department for Administration an Finance (a senior financial management specialist and a senior procurement specialist) an two temporary staff at DARD (a CTF Project Manager at and an Assistant)1

•

1 ECOW AS follows the UN staff category system: the Financial Management specialist and Procurement specialist are both at P4 level); the CTF Project Manager is at P5 and the Assistant at P3 .

• DARD technical strengthenin2. Four technical positions2 for capacity-building at DARD will be supported by the CTF. This includes an M&E!database management expert and three Program Officers (one for the General Agriculture sub-sector, one for the Fisheries/Aquaculture sub-sector, and one for Value Chains developmene). Such technical staff is critical for DARD to fulfill its key functions. Longer-term recruitment will be considered during the life of the CTF according to availability of DARD budget allocations in the future, as well as possible other additional donor support.

raining Plan (US$0.6 million). CTF resources will support a large training plan, to encompass oth technical and operational areas. Subject areas such as policy analysis and strategic planning, esults-based management, human resource management, technical training and updates, as well straining in fiduciary issues (financial management and procurement) will be part of this plan, s needed .

. Project Location and salient physical characteristics relevant to the safeguard analysis:

he CTF will fund non-physical activities as described in section 3 above, in ECOWAS eadquarters (HQ) in Abuja, Nigeria and in Member States

5. Environmental and Social Safeguards Specialists on the Team: lA

6. Safeguard Policies Triggered (please explain why)

~nvironmental Assessment (OP/BP 4.01) ~atural Habitats (OPIBP 4.04) forests (OP/BP 4.36) Pest Management (OP 4.09) Physical Cultural Resources (OP/BP 4.11) ndigenous Peoples (OP/BP 4.10) nvoluntary Resettlement (OP/BP 4.12) ~afety of Dams (OP/BP 4.37) Pro.iects on International Waterways (OP/BP 7.50) Projects in Disputed Areas (OP/BP 7.60)

I. Key Safeguard Policy Issues and Their Management

~- Summary of Key Safeguard Issues

Yes No X X X X X X X X X X

l . Describe any safeguard issues and impacts associated with the proposed project. Identify and describe any potentia/large scale, significallt amllor irreversible impacts:

e activities funded by the CTF will be limited to the mandate and functional responsibilities of e recipient, ECOW AS, in supporting CAADP processes. Within the CAADP framework, ECs generally facilitate:

The M&Eidatabase management expert is at P5 level and the three Program Officers are at P4 A Livestock Program Officer is currently available at DARD through another donor

• Stocktaking, analysis, and design of a regional program and policies for the agriculture sector

• Coordination and implementation of the CAADP agenda in Member States, ensuring that structures for management ofl·egional and CAADP processes are in place at the country level;

• Technical backstopping of stocktaking and analytical work related to national agricultural activities, and policies so as to inform national investment options;

• Capacity building of in-cOLmtry teams to manage and implement the regional and CAADP agendas;

• Assisting countries to identify DPs and mobilize resources for effective implementation of their agricultural programs and projects;

• Communication, experience sharing, and peer review of CAADP implementation; • Monitoring and evaluation (M&E) of regional agricultural initiatives and CAADP

implementation.

Therefore, this CTF cannot and will not fund any civil work whatsoever either at ECOWAS HQ or in Member States. There will therefore be no adverse environmental impacts associated with the CTF.

Notwithstanding, as part of the support ECOWAS wishes to provide in line with its mandate, th CTF may support consultant services to evaluate the environmental and social project management systems of member countries as part of the broader set of services being provided which are detailed in the operational plan. Evaluating these systems will help Member States identify actions to be taken by them to strengthen their respective systems.

2. Describe any potential indirect and/or long term impacts due to anticipated future activities in the project area:

NIA

3. Describe any project alternatives (if relevant) considered to help avoid or minimize adverse impacts:

NIA

4. Describe measures taken by the borrower to address safeguard policy issues. Provide an assessment of borrower capacity to plan and implement the measures described:

The recipient has almost no experience in using and applying Bank safeguard policies. However this is not a concern as the CTF will not directly or indirectly finance any civil works, their engineering design (either detailed or schematic) or their feasibility study. However the task team will continue to work with the recipient throughout implementation to ensure that the processes the GTF supports include evaluating Member States environmental and social management systems,

p. Identify the key stakeholders and describe the m echanisms for consultation and disclosure im safeguard policies, with a11 emphasis on potentially affected people:

NIA

B. Disclosure Requirements Date

Environmental Assessment/ Audit/Management Plan/Other: Was the document disclosed prior to appraisal? X Date of receipt by the Bank X Date of "in-coLmtry" disclosure X Date of submission to InfoShop X For category A projects, date of distributing the Executive Summary of the EA to the Executive Directors

!Resettlement Action Plan/Framework/Policy Process: Was the document disclosed prior to appraisal? X Date of receipt by the Bank X Date of "in-country" disclosure X Date of submission to Info Shop X

ndigenous Peoples Plan/Planning Framework: Was the document disclosed prior to appraisal? X Date of receipt by the Bank X Date of "in-country" disclosure X Date of submission to InfoShop X

Pest Management Plan: Was the document disclosed prior to appraisal? X Date of receipt by the Bank X Date of "in-country" disclosure X Date of submission to Info Shop X

rtc If the project triggers the Pest Management and/or Physical Cultural Resources policies, he respective issues are to be addressed and disclosed as part of the Environmental

f\ssessment/Audit/or EMP. fin-country disclosure of any of the above documents is not expected, please explain why: NIA. No safeguards documents are needed.

C. Compliance Monitoring Indicators at t!te Corporate Level (to be filled m wizen the ISDS IS

f "alized by the project decision meeting)

OP/BP 4.01 - Environment Assessment Does the project require a stand-alone EA (including Yes [ ] No [ ] N/A [X] SMP) report? f yes, then did the Regional Environment Unit or Sector NIA Manager (SM) review and approve the EA report? A.re the cost and the accountabilities for the EMP N/A ncorporated in the credit/loan?

OP/BP 4.04 -Natural Habitats Would the project result in any significant conversion or Yes [ ] No [ ] N/A [X] degradation of critical natural habitats? If the project would result in significant conversion or NIA degradation of other (non-critical) natural habitats, does the project include mitigation measures acceptable to the Bank? OP 4.09 - Pest Management Does the EA adequately address the pest management Yes [ ] No [ ] N/A [X] issues? Is a separate PMP required? Yes [ ] Nor l N/A [X] If yes, has the PMP been reviewed and approved by a N/A safeguards specialist or Sector Manager? Are PMP requirements included in project design? If yes, does the project team include a Pest Management Specialist? OPIBP 4.11 - Physical Cultural Resources Does the EA include adequate measures related to Yes [ ] No [] NIA [X] cultw-al property? Does the credit/loan incorporate mechanisms to mitigate N/A the potential adverse impacts on physical cultural resources? OPIBP 4.10 - Indigenous Peoples Has a separate Indigenous Peoples Plan/Planning Yes [ ] No [] N/A [X] Framework (as appropriate) been prepared in consultation with affected Indigenous Peoples? If yes, then did the Regional unit responsible for N/A safeguards or Sector Manager review the plan? If the whole project is designed to benefit IP, !las the N/A design been reviewed and approved by the Regional Social Development Unit? OPIBP 4.12- Involuntary Resettlement Has a resettlement plan/abbreviated plan/policy Yes [ ] No [] N/A [X] framework/process framework (as appropriate) been prepared? If yes, then did the Regional unit responsible for N/A safeguards or Sector Manager review and approve the plan/policy framework/process framework? OP/BP 4.36- Forests Has the sector-wide analysis of policy and institutional Yes [ ] No [ ] N/A [X] issues and constraints been carried out? Does the project design include satisfactory measures to N/A overcome these constraints? Does the project finance commercial harvesting, and if N/A so, does it include provisions for certification system? OP/BP 4.37 - Safety of Dams Have dam safety plans been prepared? Yes [ ] No [ ] N/A [X]

Mave the TORs as well as composition for the N/A ~dependent Panel of Experts (POE) been reviewed and ~pproved by the Bank? H.as an Emergency Preparedness Plan (EPP) been· NIA prepared and arrangements been made for public ~wareness and training? OPIBP 7.50 -Projects on International Watenvays Have the other riparians been notified of the project? Yes [ ] No [ ] N/A [X] f the project falls under one of the exceptions to the NIA r10tification requirement, has this been cleared with the ~..egal Department, and the memo to the RVP prepared md sent? What are the reasons for the exception? Please explain: NIA ~as the RVP approved such an exception? N/A

OPIBP 7.60- Projects in Disputed Areas Has the memo conveying all pertinent information on the Yes [ ] No [ ] NIA [X] nternational aspects of the project, including the :>rocedures to be followed, and the recommendations for ~ealing with the issue, been prepared poes the PAD/MOP include the standard disclaimer N/A ·eferred to in the OP? lrhe World Bank Policy on Disclosure of Information flave relevant safeguard policies docun1ents been sent to Yes [ ] No [ ] NIA [X] ~e World Bank's Infoshop? ~ave relevant documents been disclosed in-country in a NIA public place in a form and language that are understandable and accessible to project-affected groups and local NGOs? ~II Safeguard Policies lave satisfactory calendar, budget and clear institutional Yes [ ] No [] NIA [X] esponsibilities been prepared for the implementation of measures related to safeguard policies? Have costs related to safeguard policy measures been N/A mcluded in the project cost? Does the Monitoring and Evaluation system of the NIA project include the monitoring of safeguard impacts and measures related to safeguard policies? lave satisfactory implementation arrangements been N/A ~greed with the borrower and the same been adequately eflected in the project legal documents?

D. Approvals

S if!Jted and submitted by: Name ~. Date Task Team Leader: Christian Berger ( /\.~ O:} /1.-o I ~'~ Environmental Specialist: ./ ' Social Development Specialist Additional Environmental and/or Social Development Specialist(s):

A pproved by: ~H-~k' oq I 6-o I .J.o I ~ Regional Safeguards Coordinator: Ms. A~xandra C. Bezeredi I

Comments: .......... ........ - D ')I s(..>l cc-J.J Sector Manager: Mr. Maf'flelr\Tan Nieuwkoop (

Comments: