PTT Exploration and Production Public Company Limitedshv.pttep.com/Files/Upload/Downloads/81/PTTEP_SHV__Usermanual.pdfPTTEP employee and contractor who want to go to the PTTEP site

PTT Exploration and Production Public Company Limited

SHV User Manual

Revision No. 3.0

10 September 2019

User Manual

Safety & Health Verification

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PTTEP_SHV__Usermanual-v3.0.docx

Document Control Version

Version Start Date Changes description Reviewed by Approved by

1.0 09-03-2015 Create document Issara Satawiriya 2.0 23-03-2017 Update document Aphinya Tangtariyanon 3.0 10-09-2019 Update document Peetisook Sanawach

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Table of Contents

1. Objective........................................................................................................................................................... 4

2. Scope of Application ........................................................................................................................................ 4

3. Job Role(s) Involvement ................................................................................................................................... 4

4. Key Glossary / Technical Term Definition ........................................................................................................ 5

5. Integration of the system to other related systems .......................................................................................... 6

6. Overview Process ............................................................................................................................................. 7

7. Function of SHV separate by role .................................................................................................................... 8

7.1 Passenger ........................................................................................................................................... 8

7.1.1 Register new passenger ..................................................................................................................... 8

7.1.2 New Request ..................................................................................................................................... 14

7.1.3 Update rejected course .................................................................................................................... 19

7.1.4 Update new or expired course ......................................................................................................... 21

7.1.5 Cancel Request ................................................................................................................................. 23

7.2 Requester Group ............................................................................................................................... 25

7.2.1 Request for self ................................................................................................................................. 25

7.2.2 Request for other passenger under their company ......................................................................... 25

7.2.3 Update rejected course for passenger ............................................................................................ 29

7.2.4 Update new or expired course for passenger ................................................................................. 29

7.2.5 Cancel Request ................................................................................................................................. 29

7.2.6 Report Course Expired...................................................................................................................... 29

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1. Objective

Objective of this document is to explain the detail of Safety & Health Verification (SHV) system. This system mainly records the passenger who want to go to the PTTEP site. Also, it can manage work flow to approve or reject passenger who doesn’t have the appropriate qualification.

2. Scope of Application

Safety & Health Verification (SHV) system is the system for requesting and recording the passenger information of PTTEP employee and contractor who want to go to the PTTEP site such as offshore site. This system covers the transportation both by air and water.

3. Job Role(s) Involvement

Roles in SHV

• “End User” is user who can request travelling for his / her self.

• “Requester” is user who can request travelling for other people under their company.

• “Approver” is user who can approve, reject, Temp banned and Blacklist the request

- Safety Team

- Marine Team

- Medical Team

- Logistic admin

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4. Key Glossary / Technical Term Definition

The following table is the definition or technical vocabulary used in this document

Item Description

Passenger User who can request travelling for his / her self. Requester User who can request travelling for other people in the same company. Safety Team User who can approve, reject, temporary banned and blacklist the safety training course document

from passenger request, including edit the period of valid time for the safety training document. Medical Team User who can approve, reject, temporary banned and blacklist the medical document course from

passenger request, including edit the period of valid time for the medical document. Marine Team User who can approve, reject, temporary banned and blacklist the marine document course from

passenger request, including edit the period of valid time for the marine document. Logistic admin User who in the last person that will approve, reject, temporary banned and blacklist the request

before sending the data to iLogistics system.

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5. Integration of the system to other related systems

System Environment

SHV system is Web Application. The User can be use Web browser (Support Internet explorer version 10 or higher and Chrome browser) to open SHV Web Application.

Figure 1 System Environment

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6. Overview Process

Verified Request

Requester

Medical Team

Marine TeamSafety Team

Passenger

Logistics Admin

Submit Request

Verified COS Verified MCU Verified CV, COC

iLogistics System

Send Passenger

Information

to iLogsitics

Send Verified Result

to Passenger

Figure 2 Overview Process

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7. Function of SHV separate by role

7.1 Passenger 7.1.1 Register new passenger

• Enter URL https://shv.pttep.com

• Click on (1) “Register” or (2) Register a new passenger

Figure 3 Register function

https://shv.pttep.com/

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• User fill the information (3)

- Country of ID Card / Passport

- Company (Your Company)

- Passport Number or Identification No.

- Click Next Button

Note: If you or passenger is Thai nationality, only Identification No. is required. Otherwise passport is required.

and If your company doesn’t have in the company list, please contact Admin for adding new to your company.

Figure 4 Login Information in Register menu

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• User fill in Login information (4)

- Username for Login

- Email

- Password

- Issue date

- Expiry Date

- Attach file scan of identification card or Passport

Note: If you or passenger is Thai nationality, only Identification No. is required. Otherwise passport is required.

Figure 5 Card Information in Register menu

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• User fill in General information (5)

- First name / Middle name / Last name

- Date of birth (DD-MM-YYYY)

- Sex: Male / Female

- Weight / Height / Blood Group

- Address / City / State / Country / ZIP Code

- Mobile Number.

Figure 6 General information in Register menu

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• User fill Company Information (6)

- Department

- Division

- Section

- Position

- Line Supervisor Name

- Company Telephone number

- Line Supervisor Telephone number

Figure 7 Company Information in Register menu

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• User fill Emergency Contact (7)

- Emergency Contact Person

- Telephone number

- Address / City / State / Country / ZIP Code

- Relationship

- Emergency Email

- fill character for Captcha then click “Validate” button

please click “Register” button. the system will send the verify link via email for activate account. After successfully

activated account, user can logon to create request and/or update profile to offshore as requisitions flow.

Figure 8 Emergency information in Register menu

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7.1.2 New Request

• Log on, Insert Username (1), Passwords (2) the click “Submit”

Figure 9 Login Page

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• Click Request Passenger (3)

• Select the following items

- Select Country

- Select Location

- Select Transport Type Then Click “Next” button for go to next step

Figure 10 Request Passenger Function

Figure 11 Request passenger part 1

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• Fill in all require working information.

• Fill in information of waive

- Tick “Waive Safety” (Helicopter / Marine) and attach waive safety document.

- Tick “Waive Medical” and attach waive medical document

Note: This section is only for passenger who not have Safety and/or Medical document

Figure 12 Working information in Request Passenger menu

Figure 13 Waive information in Request Passenger menu

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• Fill in information of safety training and upload attachment file

- This part will be show, if transport type is “Rotary wing” or “Fixed wing”

- This part will be disappeared, if waive safety is selected.

• Fill in information of Curriculum Vitae (CV) / Certificate of Competency (COC) - This part will be show, if work location is “Vessel”

Figure 14 Safety Training information in Request Passenger menu

Figure 15 CV/COC information in Request Passenger menu

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• Fill in information of medical check-up and upload attachment file

- This part will be disappeared, if waive medical is selected.

After fill in all information, please tick “I accept the terms of the License Agreement” to ensure that all information is correct and click submit button. Now your request will in the process of verification and also the system will send email to approver.

Figure 16 Medical information in Request Passenger menu

Figure 17 License Agreement in Request Passenger menu

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7.1.3 Update rejected course

• Click on Home (1)

• Choose the request (2) to update

• Tick the check box (3)

Figure 18 Passenger Verification Request Status

Figure 19 Edit Course information

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• Fill in the form for update rejected course then click submit button. Note: Please read in the comment for explain why approver was rejected and what should you do next.

Figure 20 Update reject course information

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7.1.4 Update new or expired course

• Click Request Passenger (1)

Figure 21 Request Passenger Function

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• Select the following items

- Select Country (2)

- Select Location (3)

- Select Transport Type (4) then press (5) “Next” button for go to next step

• Tick the check box to add the new course

Figure 22 Request Passenger part 1

Figure 23 Add new course in Request Passenger menu

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• Fill in the course information and upload file

• Tick the box and click submit

7.1.5 Cancel Request

You can cancel request when,

• The request not yet verify by any team.

• The request that was rejected by safety, medical or/and marine team

Figure 24 Add new course information in Request Passenger menu


Figure 26 Request that can be cancel

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• Click on “Search” in the left side of the screen (1)

• Choose the request that you would like to cancel then click on the request number (2).

• Click the “Cancel Request” button to cancel the request.

Figure 27 Select Request for Cancel

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7.2 Requester Group 7.2.1 Request for self

This step is the same as passenger role.

7.2.2 Request for other passenger under their company

• Fill in Username (1), Password (2) for the requestor then click “Submit”

Figure 28 Login Page

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• Click Request Passenger Menu

• Choose the passenger that you would like to request

• Choose the country, location, transport type and then click “Next”

• Fill in all require working information.

Figure 29 Request Passenger in your company

Figure 30 Working information in Request Passenger menu

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• Fill in information of waive

- Tick “Waive Safety” (Helicopter / Marine) and attach waive safety document.

- Tick “Waive Medical” and attach waive medical document

Note: This section is only for passenger who not have safety or/and medical document

• Fill in information of safety training

- This part will be show, if Transport type is “Rotary wing” or “Fixed wing”

- This part will be disappeared, if waive safety is selected.

• Fill in information of Curriculum Vitae (CV) / Certificate of Competency (COC)

- This part will be show, if work location is “Vessel”

Figure 31 Waive information in Request Passenger menu

Figure 32 Safety Training information in Request Passenger menu

Figure 33 CV/COC information in Request Passenger menu

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• Fill in information of Medical Check-up

- This part will be disappeared, if waive medical is selected.

After fill in information, please tick “I accept the term of the License Agreement” to ensure that all information is correct and click Submit button. Now your request will in the process of verification and also the system will send email to approver.

Figure 34 Medical Information in Request Passenger menu


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7.2.3 Update rejected course for passenger


7.2.4 Update new or expired course for passenger


7.2.5 Cancel Request


7.2.6 Report Course Expired

• This report will help you prepare to update expire course for your passengers.

• After login success click on Menu Report and Click on “Passenger Course Expired Date Report” (1)

Figure 36 Passenger Course Expired Date Report

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• Select your course for report (2)

• Click Valid date to (3)

• After selected date Click “Export” Button (4) Note: The application will automatic download excel file after click export button

Figure 37 Condition for generate report

Documents

PTT Exploration and Production Public Company Limitedshv.pttep.com/Files/Upload/Downloads/81/PTTEP_SHV__Usermanual.pdfPTTEP employee and contractor who want to go to the PTTEP site