PROVINCIAL MANAGER: NORTHERN CAPE

PRESENTED BY

Mr AP MVULA

STATE OF THE PROVINCE: NORTHERN CAPE

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Table of Content1. Geographical outlay and NC Senior Management Team

2. Overview of Provincial Performance in relation to APP 2012/2013

3. Footprint

- Operational & new Offices

- Refurbished offices

- Mobile Offices

- Health facilities

4. Capacity information

- NC Structural Reporting Framework

- Capacity levels

- Employment equity

- People & Performance Management

- Training & capacity building

HR Projects - Filling of priority vacancies

- Youth Development Programmes

- Mandela Week Projects

5. Progress eradication of Corruption & vetting

6. Resources & Budget

8. Operations – Civic & Immigration Services

9. Achievements

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Vision

A safe, secure South Africa where all of its people are proud of, and value, their identity and citizenship.

Mission

The efficient determination and safeguarding of the identity and status of citizens and the regulation of immigration to ensure security, promote development and fulfill our international obligations.

ValuesThe DHA is committed to be:People-centred and caring

PatrioticProfessional and having integrity

Corruption free and ethicalEfficient and innovative

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Strategic priorities – Provinces

Strategic Outcome: Provincial Priority

Goal 1: Secured South African citizenship and identity

- Ensure that birth registration is the only entry point for SA Citizens to the National

Population Register,- Issue identity documents to citizens 16 and above,- To secure systems and processes to combat fraud and corruption

Goal 2: Immigration managed effectively and securely in the national interest including economic, social and cultural development.

- To implement effective asylum seeker and refugee management strategies and

systems,- To regulate the sojourn of foreigners,- To facilitate the movement of regular travels across the borders

Goal 3: A service that is efficient, accessible and corruption free.

- To implement service delivery standards to improve Provincial efficiency,- To ensure effective, efficient and accessible service delivery to clients.

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Provincial Overview

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Northern Cape

Statistics South Africa census of 2011 estimate the population of the province to be 1,145 881. The

unemployment rate in the province is 27,4% whereas that of national is 29,8%.The literacy rate is

estimated at 23%. The surface area of the province is 372 889km², 30,5% of the country’s total land

mass.

Sutherland is host to the southern hemisphere’s astronomical observatory, which is multi-nationally

sponsored. Carnarvon is one of two sites to host the Square Kilometre Array (SKA), a giant next

generation radio telescope being developed by scientists from 17 countries. The above mentioned

developments will surely impact on the processing and management of enabling documents for scientist

with specialized skills recruited from abroad, as well tourist that will be attracted to these sites.

About 53,8%, of the population speak Afrikaans, and other languages are, Setswana,

Xhosa and English, with the minority language being Khoisan.

The major employment industries are agriculture, mining sector, tourism and government.

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Overview of Provincial Performance in relation to APP 2012/2013

• Achievement in relation to 2012/2013 Provincial business plan:•Province achieved 24 out of the 39 targets – 62%

•Registration of births within 30 days•Fraudulent births investigated within 30 days•Connection of online health facilities•Launch of the provincial stakeholder forum•LRB applications pre-processed within 70 days• High impact outreaches•ID first issue applications registered on track and trace within 1 day•ID first issue received from head office track and traced within 1 day•ID re-issue applications registered on track and trace within 1 day•ID re-issue received from head office track and traced within 1 day•Passport applications captured within 1 day, Live capture•Live passports received back from head office registered on track and trace 1 day •Manual passport received back from head office registered on track and trace 1 day •Permanent residence applications referred to head office 1 day•Permanent residence permits scanned at front offices 1 day•Temporary residence applications referred to head office 1 day•Temporary permits scanned at front offices 1 day•Employers successfully charged•Undocumented foreigners deported directly within 30 days•Undocumented foreigners transferred to Lindela within 30 days•Compliance with Performance regulatory framework•Number of clearances submitted to SSA•All revenue recorded are banked on a daily basis•Time spend in queues: Permitting

• 7 Targets were partially achieved - 18%. • 8 Targets were not achieved – 20%

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Provincial Manager

Mr. Abednego Mvula

Director Finance and Support

Mr. O Choche

District Manager Operations

Frances Baard

Mr. R Abrams

Act District Manager Operations

Pixley ka Seme

Mr. R Abrams

District Manager Operations

Z F Mcgawu

Ms.M Mogamisi

Act District Manager Operations

Namakwa

Ms.M Mogamisi

Act District Manager Operations

JT Gaetsewe

Ms.M Mogamisi

1 Large Office

2 Medium Offices

3 Small Offices

6 Health Facilities

2 Medium Offices

3 Small Offices

Health Facilities

1 Large Office

1 Medium Office

1 Small Office

Health Facilities

5 Ports Of Entry

2 Medium Offices

Health Facilities

4 Ports of Entry

1 Large Office

Health Facilities

2 Ports Of Entry

Senior Provincial Management Structure

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Northern Cape Footprint:

District Current Footprint Office Hospital Port of Entry

Envisage expansion 2013/2014

Frances Baard 1 x Large Office Kimberley

2 x Medium OfficesPampierstad, Jan Kempdorp

2 x Small OfficesBarkly West, Galeshewe

2 x Thusong CentresTlhokomelo, Roodepan

6 x Hospitals

Kimberley, Galeshewe, Warrenton, ZK Matthews, Connie Vorster, Pampierstad

Pixley ka Seme 2 x Medium Offices De Aar, Prieska

Hopetown and Victoria West Small Offices: pending accommodation

2 x Small OfficesCarnarvon and Douglas

1 x Thusong Centre Colesberg

6 x Hospitals

Central Karoo, Manne Dipico, Fritz Visser, BJ Kempen, Hester Malan, Richmond Helpmekaar Hospital

(Griekwastad) in quarter 3John Taolo Gaetsewe 1 Large Office Kuruman

4 x Hospitals Tshwaragano, Kuruman, Olifantshoek, Kagiso

2 x Ports of EntryMiddelputs, McCarthysrust

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Northern Cape Footprint cont….

District Current Footprint Office Hospital Port of Entry

Envisage expansion 2013/2014

ZF Mcgawu 1 x Large Office Upington1 x Medium Office Postmasburg

1 x Small Office Groblershoop

5 x Hospitals

Gordonia, Keimoes, Kakamas, Kenhardt, Postmasburg Rietfontein Hospital in

quarter 2

5 x Ports of Entry

Upington Airport, Nakop, Gemsbok, Rietfontein, Twee Rivieren

Namakwa 2 x Medium offices Springbok, Calvinia

Sutherland - Negotiations with SAPO for office space finalized, awaiting final approval

5 x Hospitals

Abram Esua, S van Niekerk, Port Nolloth, Pofadder , Joe Slovo

4 x Ports of Entry

Alexander Bay, Sendelingsdrift, Vioolsdrift, Onseepkans

TOTAL

3 x Large offices7 x Medium Offices5 x Small Offices3 x Thusong centers

26 x Online Hospitals11 x Ports of Entry

3 x Offices to be opened2 x Hospitals to be opened

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Ports of EntryPorts of Entry

Large OfficesLarge Offices

Medium officesMedium offices

Small officesSmall offices

BP Alexander bayBP Alexander bay BP VioolsdriftBP Vioolsdrift

BP SendelingsdriftBP Sendelingsdrift BP NakopBP Nakop

BP OnseepkansBP Onseepkans

BP Upington AirportBP Upington Airport

UpingtonUpington

BP Twee RivierenBP Twee RivierenBP RietfonteinBP Rietfontein

BP GemsbokBP GemsbokBP McCarthysrustBP McCarthysrust

BP MiddelputsBP Middelputs

KurumanKuruman

SpringbokSpringbok

CalviniaCalvinia

CarnarvonCarnarvon

PrieskaPrieska

DouglasDouglas

Barkly WestBarkly West

GalesheweGaleshewe

KimberleyKimberleyTlhokomeloTlhokomelo

De AarDe Aar

ColesbergColesberg

GroblershoopGroblershoop

PampierstadPampierstad

Jan KempdorpJan KempdorpPostmasburgPostmasburg

ThusongThusong

RoodepanRoodepan

Outlay of footprint within province

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District Municipality Office Lease start Lease end

Frances Baard Kimberley 01/02/2012 31/01/2014

Frances Baard Jan Kempdorp 01/01/2012 31/12/2013

Frances Baard Galeshewe State building State building

Frances Baard Tlhokomelo State building State building

Frances Baard Roodepan State building State building

Frances Baard PM Office 1/07/2010 30/06/2012

Frances Baard Pampierstad State building State building

Frances Baard Barkly West State building State building

John Taolo Gaetsewe Kuruman 1/09/2011 31/08/2013

John Taolo Gaetsewe Hospital Kuruman State building State building

Lease periods of offices

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District Municipality Office Lease start Lease end

ZF Mcgawu Upington 01/11/2009 31/10/2016

ZF Mcgawu Postmasburg 01/06/2012 30/05/2014

ZF Mcgawu Groblershoop 01/06/2013 30/06/2016

Namakwa Calvinia 01/03/2008 28/002/2015

Namakwa Springbok 01/04/ 2011 31/03/2013

Pixley Ka Seme Prieska 01/04/2011 28/02/2014

Pixley Ka Seme Douglas 1/03/2012 28/02/2014

Pixley Ka Seme Carnarvon 01/08/2012

Pixley Ka Seme De Aar 01/01/2011 31/12/2012

Lease periods of offices cont….

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Provincial smart ID card readiness

Office Number of booths Roll out date

Kimberley 2 July 2013

Kuruman 2 July 2013

Upington 2 July 2013

De Aar 2 March 2014

Springbok 2 March 2014

Total 10

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Office New Reg.no Driveable Yes/NoFunctional Yes/No Capacity

Kimberley CCG 476 NC Yes No 1 Driver, 1 Clerk

Upington CGG 462 NC No No 1 Driver, 2 Clerks

Springbok CGG 482 NC No No 1 Driver, 1 Clerk

Calvinia CGG 485 NC Yes No 1 Driver, 1 Clerk

Pampierstad CGG 471 NC Yes No 1 Driver, 2 Clerks

Kuruman CGG 542 NC Yes No 1 Driver, 1 Clerk

Kuruman CGG 541 NC Yes No 1 Driver, 1 Clerk

De Aar CGG 552 NC Yes Yes 1 Driver, 2 Clerks

Kimberley CGG 557 NC Yes No 1 Driver, 1 Clerk

Postmasburg CGG 556 NC Yes Yes 1 Driver

In Head Office VGN 167 GPManaged by head office

Managed by head office

Prieska CGG 483 NC Yes No 1 Driver, 1 Clerk

9 2 11 Drivers – 13 Clerks

Mobile offices

Venues visited in quarter 1April 251May 258June 228

Total 778

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Health Facilities

District Municipality Hospital

Proximity to closest office (single trip)

Rural or urban

Dedicated personnel

Actual live births Q1

Quarter statistics

Frances Baard Kimberley 2km Urban In process 1053 458

Galeshewe Day 4km Urban Roaming 462 46

ZK Matthews 34km Rural Roaming 133 8

Pampierstad CHC 400m Rural Roaming 164 97

Warrenton 25km Rural Roaming 85 66

Connie Vorster 15km Rural Roaming 104 81

Pixley ka Seme Central Karoo 3km Urban Roaming 288 166

Manne Dipico 5km Rural Roaming 81 28

Fritz Visser 70km Rural Roaming 31 9

BJ Kempen 170km Rural Roaming 53 30

Hester Malan 2km Rural Roaming 119 15

Richmond 170km Rural Roaming 56 32

JT Gaetsewe Kuruman 5km Urban 1 Level 5 387 328

Tshwaragano 25km Rural Roaming 578 359

Kagiso 10km Rural Roaming 29 10

Olifantshoek 90km Rural Roaming 41 10

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District Municipality Hospital

Proximity to closest office (single trip)

Rural or urban

Dedicated personnel

Actual live birth Q1

Quarter statistics

ZF Mcgawu Gordonia 6km Urban 1 Level 5 534 285

Kenhardt 115km Rural Roaming 24 21

Kakamas 95km Rural Roaming 111 91

Keimoes 43km Rural Roaming 96 51

Postmasburg 2km Rural Roaming 204 26

Namakwa Abram Esau 2km Rural Roaming 74 58

S van Niekerk 2km Rural Roaming 215 136

Port Nolloth 130km Rural Roaming 17 16

Pofadder 162km Rural Roaming 65 21

Joe Slovo 114km Rural Roaming 21 24

Total5 Urban21 Rural

2 Dedicated appointed officials 5125 2472

Health Facilities cont….

The province managed to register 48% of live births at the online facilities

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Capacity Information

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NC Structural Reporting Format

Report Type

Prepared by whom Purpose Frequency Submitted to :

EXCO Action Log Co-ordinator

- Review and discuss Finance & Support matters, such as leases, expenditure, infrastructure

- Review and discuss findings- Office Visits and M&E Monthly PM

Provincial Decision Register Co-ordinator

- Capture decisions and actions to be executed by DMOs, office heads and forums- Follow up on actions decided on Monthly PM

Monthly Report Civics Co-ordinator

- Report operational achievements, challenges and key decisions required to DDG CS Monthly DDG CS

Monthly report Immigration DMOs

- Operational issues on inspectorate and ports of entry Monthly DDG IMS

Weekly report DMOs- Operational issues on civics, immigration, security issues

Weekly: Mondays PM

Office inspection/ implementation tool

DMOs - Compliance checks,- Monitor the implementation of Directives - Continuously updated as the need arise

Monthly Provincial EXCO

M&E Report M&E Co-ordinator

- Findings after analysis of M&E Tools Monthly Provincial EXCO

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Office/ Port of Entry Level Filled Funded vacancies

Upington Airport 6 1

Alexander Bay 3

6 4 1

8 1

Gemsbok 3 2

6 1

8 1

McCarthysrust 6 2

8 1

Middelputs 6 1

8 1

Nakop 3 2 1

6 9 1

8 3

Capacity Levels current structure

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Office/ Port of Entry Level Filled Funded vacancies

Onseepkans 3 1

6 1 1

Rietfontein 3 1

6 2

8 1

Sendelingsdrift 6 1

8 1

Twee Rivieren 6 1

8 1

Vioolsdrift 3 1

6 9 1

8 3

10 1District Manager Operation: Frances Baard 10 1

13 1District Manager Operation: Namakwa 10 1District Mananger Operation: Pixley ka Seme 13 1

Capacity Levels current structure

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Office/ Port of Entry Level Filled Funded vacanciesDistrict Manager Operation: ZF Mcgavu 13 1

Kimberley 3 1 1

5 2 1

6 23 1

7 12 1

8 2 2

10 1

12 1

Kuruman 3 2

5 3

6 17 1

7 7

8 2

12 1

Calvinia 6 3 1

7 2 1

10 1

Capacity Levels current structure

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Office/ Port of Entry Level Filled Funded vacancies

Upington 3 1

5 4

6 21

7 8 1

8 2

10 1

11 1

De Aar 3 1

6 11 2

7 4

10 1

Jan Kempdorp 6 5

8 1

Pampierstad 3 2

5 1

6 9

7 1

8 2

10 1

Capacity Levels current structure

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Office/ Port of Entry Level Filled Funded vacancies

Postmasburg 5 1

6 3

7 5

8 1

9 1

Prieska 5 1

6 7 1

7 2

10 1

Springbok 3 1

5 1

6 18

7 2

8 3

10 1

Barkly West 6 2

7 1

Carnarvon 6 2

7 1

Capacity Levels current structure

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Office/ Port of Entry Level Filled Funded vacanciesProvincial Manager's Office 3 1

6 3

7 2

8 5

9 3 1

10 2

11 1 1

13 1

14 1

Douglas 6 1 1

7 1

Colesberg 6 3

7 1

Galeshewe 6 2

Tlhokomelo 6 1 1

Total 293 27

Capacity Levels current structure

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District Municipality Approved establishment Filled Funded vacanciesPercentage capacitated

Civic Affairs 357 175 17 93%

Immigration Inspectorate 102 37 2 95%

Immigration Ports of Entry 158 47 3 94%

Support Services 100 34 5 87%

Total 717 293 27 92%

Capacity Level: Summary

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Capacity information: Staff turn over

Termination reasons

Salary Levels

Total

16-13 12-9 8-5 4-1

Resignations 0 0 2 02

Retirements 0 0 0 00

Medical Retirements/ill health 0 0 0 0

 0

Deceased 0 0 0 00

Dismissals 0 0 0 00

Transfer to other state institutions or the Services 0 0 2 0 2

Operational Requirements 0 0 0 00

Poor Work Performance 0 0 0 00

Transfer outside the Public Service 0 0 0 0

 0

Other 0 0 0 00

GRAND TOTAL 0 0 4 0 4