PROVINCIAL CHAMPIONSHIPS HOSTING GUIDE · • Provide related Championship trophies, medals, pins, apparel to inal ists Distribute to all attending teams: Competitor’s Guide and

PROVINCIAL

CHAMPIONSHIPS

HOSTING GUIDE

Updated November 2019


Curling Alberta

Provincial

Championships

Hosting Guide

Page ii

TABLE OF CONTENTS

RESPONSIBILITIES ........................................................................................4

Curling Alberta .........................................................................................4

Host Committee .......................................................................................5

HOST COMMITTEE STRUCTURE .................................................................7

Host Comittee Chairperson ......................................................................7

Sponsorship .............................................................................................8

Finance .....................................................................................................9

Facility ......................................................................................................9

Accommodation .....................................................................................10

Banquet (or approved social function) .................................................... 11

Marketing and Media .............................................................................. 11

Programs and Printing............................................................................12

Merchandise and Tickets .......................................................................12

Ceremonies ............................................................................................13

Transportation ........................................................................................13

Hospitality ...............................................................................................14

Decorations ............................................................................................14

OfficiatingandPlayerPool ....................................................................15

PROVINCIAL CHAMPIONSHIPS .................................................................16

Men’s ......................................................................................................16

Women’s .................................................................................................18

Juniors ....................................................................................................21

Mixed ......................................................................................................22

Mixed Doubles ........................................................................................23

Seniors ...................................................................................................24

Masters (Men’s and Women’s) ...............................................................25

U18 (Boys and Girls) .............................................................................26

Club Championships .............................................................................27

U15 (Combined Boys and Girls) ............................................................28

Wheelchair .............................................................................................29

U21 Mixed Doubles ...............................................................................30

Appendix A – Final Report .....................................................................31

Appendix B - Social Media Strategy/Guidelines for Host Committees ..32

Appendix C – Timeline/Checklist ...........................................................34

CURLING ALBERTA THANKS OUR PARTNERS .......................................36


Curling Alberta

Provincial

Championships

Hosting Guide

Page 1

CURLING ALBERTA

1st Floor, Percy Page Centre

11759 Groat Road, Edmonton, AB T5M 3K6

www.curlingalberta.ca | (780) 454-2814

EXECUTIVE DIRECTOR

Jill Richard

[email protected]

(780) 903-9554

CHAMPIONSHIP COORDINATOR

Michael Laderoute

[email protected]

(780) 932-1126

OFFICIALS COORDINATOR

Brenda Rogers

[email protected]

(403) 860-0364

COMPETITIONS COORDINATOR, SOUTH

Britney Andersen

[email protected]

COMPETITIONS COORDINATOR, NORTH

Vicki Baird

[email protected]

INTRODUCTION

CURLING ALBERTA PROVINCIAL CHAMPIONSHIPS

Provincial Curling Championships are the responsibility of Curling Alberta. Curling Alberta

works with a local Host Committee to assist in the organization and presentation of the

event. Ongoing communication should occur between the Host Committee and the

Curling Alberta office.

An agreement (Letter of Understanding - LOU) will be signed between the provincial Host

Committee and Curling Alberta, acknowledging hosting and financial obligations.

This manual identifies the major organizational aspects and related decisions required to

successfully stage the event. The Chairperson should receive a copy of the entire manual;

each sub-committee should receive a copy of their respective section.

GOALS & OBJECTIVES OF PROVINCIAL CHAMPIONSHIPS:

Curling Alberta and the host committee commit to the following objectives:

• To stage a premium event that provides the best facilities and conditions in which the

curlers may compete on an equal basis to the best of their abilities

• To make the volunteer experience as enjoyable as possible

• To ensure the event is organized in an efficient and cost-effective manner

• To promote the sport of curling


Curling Alberta

Provincial

Championships

Hosting Guide

Page 2

The Provincial Championships governed by Curling Alberta are:

• Alberta Scotties Tournament of Hearts (Women’s Championship)

• Alberta Boston Pizza Cup, presented by Best Western (Men’s Championship)

• Curling Alberta Mixed Provincial Championship

• Curling Alberta Mixed Doubles Provincial Championship

• Curling Alberta Junior Provincial Championships (Men and Women)

• Curling Alberta Senior Provincial Championships (Men and Women)

• Curling Alberta Masters Provincial Championships (Men and Women)

• Curling Alberta Optimist U18 Provincial Championships (Boys and Girls)

• Curling Alberta Wheelchair Provincial Championship

• Curling Alberta Curling Club Championships (Men and Women)

• Curling Alberta Curlers Corner U15 Provincial Championships (Boys and Girls)

• Curling Alberta U21 Mixed Double Provincial Championship

AUTHORITY

Curling Alberta has the authority to make decisions related to its competitions and Excel

Points, as it considers necessary, to handle any situation not covered by the rules or its

policies.

Curling Alberta is the policy decision forum for Provincial Championships. All matters

that are of concern to a Host Committee should initially be directed to the Curling Alberta

Championship Coordinator or Executive Director.

A subcommittee of Curling Alberta’s Competitions Committee, known as the

“Competitions Tribunal” is delegated the authority to make pre-event policy

interpretations. This subcommittee is comprised of three members, appointed by Curling

Alberta’s Board of Directors.

During a Provincial Championship policy interpretations are the responsibility of the

event’s Chief Umpire.

SPONSORS AND PARTNERS

The sponsors of curling contribute substantially to the sport. There are currently many

different sponsors at the national, provincial, regional, local and team levels. In addition,

federal, provincial and local governments provide funds and funding opportunities to

Curling Canada, Curling Alberta and many curling facilities and associations.

Curling Alberta’s sponsorship agreements are continually evolving to meet both the needs

of the sport and those of the sponsors. The Host Committee is asked to recognize the

importance of the support curling receives from these partners. Without the contributions

of our corporate and government sponsors, the quality of our Provincial Championships

would be greatly diminished.

Below is a list of our current provincial sponsors:

• Alberta Sport Connection

• Best Western Hotels (Presenting Sponsor of Men’s event; exclusivity, and official hotel

brand of all Curling Alberta events; 1st right of refusal as host hotel when available)


Curling Alberta

Provincial

Championships

Hosting Guide

Page 3

• Boston Pizza (Title Sponsor of Men’s Provincial Championship; exclusivity)

• Curler’s Corner (Title Sponsor of U15 Championship)

• Jet Ice

• Kruger Products (Title Sponsor of Women’s Provincial Championship; exclusivity)

• Optimist Clubs of Alberta (Title Sponsor of U18 Provincial Qualifiers and

Championships)

• Sportsnet (Men’s and Women’s Provincial Championship; media exclusivity)

• Original 16

• belairdirect

• Curling Canada

• Above and Beyond Promotions

• Best Western Hotel and Resort

If you have any questions about sponsorship exclusivity, please contact Jill Richard at

(780) 903-9554.


Curling Alberta

Provincial

Championships

Hosting Guide

Page 4

RESPONSIBILITIES

CURLING ALBERTA

OVERALL:

• Sanction and set the dates for all Provincial Championships

• Appoint a Championship Coordinator for each event

• Adhere to all responsibilities outlined in the Letter of Understanding (LOU)

• Determine the event format, special rules (as per Competitor’s Guide related

Appendix), roster, draw, schedule of events practice schedule (Curling Alberta to work

in consultation with Host Committee)

• Appoint/approve Head Ice Technician in conjunction with Host Committee

• Set officiating to be utilized at each event (eg. timed events, number of officials

required)

• Appoint the Chief Umpire and Deputy Umpire, if required for the event - assigned by

the Curling Alberta Officials Coordinator

o The Chief Umpire will handle all on-ice issues during the event

o Curling Alberta is responsible for the Chief Umpire honorarium

o Curling Alberta is responsible for the Deputy Umpire (if required) per diem,

accommodation and mileage (as per policy)

• If there is a local Best Western property, arrange room block

• Schedule Umpire training courses in consultation with Host Committee

• Sole contact for all provincial title and presenting sponsors and related fulfillment

obligations

• Provide related Championship trophies, medals, pins, apparel to finalists

• Distribute to all attending teams: Competitor’s Guide and Appendix, crests, draw, and

welcome letter (letter provided by Host Committee)

• Ensure that all Team Alberta forms and photographs are forwarded to Curling Canada

following the event and handle all Team Alberta requirements

PROVIDE TO HOST COMMITTEE:

1. Provide Hosting Guide, Competitor’s Guide and all related documents

2. Continued support and resources during the planning stages

3. Onsite and/or 24/7 on-call representation from Curling Alberta during the event

4. Curling Alberta and provincial event sponsor banners and signage, and sponsor

fulfillment guidelines

5. Arrange umpires’ clinic, if required

6. Provide time clocks, digital measuring devices, umpire apparel and other required

officiating equipment

7. Provide draw boards and standings boards

8. Provide one set of team name boards

9. Provide all in ice decals required

10. Ensure setup of online scoring


Curling Alberta

Provincial

Championships

Hosting Guide

Page 5

HOST COMMITTEE

1. Appoint a Host Committee Chairperson and Directors; share contact list with Curling

Alberta’s Championship Coordinator.

2. Adhere to all responsibilities outlined in the Letter of Understanding (LOU).

3. Provide all event facilities, including practice ice.

4. Overall financial responsibility to organize and run the event, in conjunction with

Curling Alberta Championship Coordinator.

5. Costs associated with the installation of ice including Head Ice Technician, crew,

equipment, foam, Jet Ice equipment, rocks and handles, and required ice technician

accommodations and meal expenses, when applicable.

6. Responsible for payment and coordination of event curtains and carpet requirements,

when applicable.

7. Meet the needs of the TV broadcaster, in consultation with Curling Alberta. (Men`s

and Women`s Only)

8. Obtain any permits and insurance deemed necessary or required by local authorities,

i.e. Special Event Insurance, permit(s) for scaffolding, engineering regarding weight of

T.V. cameras (Men`s and Women`s Only) and lighting may be required.

9. Host Committee must comply with all local municipal by-laws.

10. Arrange the rental or borrowing of 1 - 2 trucks to pick up and return time clocks and

other required provincial equipment from either the North or South Curling Alberta

office, in coordination with Curling Alberta Championship Coordinator.

11. Host Committee is responsible for the Chief Umpire per diem ($60/day),

accommodations and mileage, as per policy. Ask Curling Alberta for current policy.

12. Schedule other umpires in coordination with Curling Alberta:

• 1 volunteer per draw to update Curling Alberta’s website with scoring and draw

boards following each draw.

• 1 timer per sheet (level 1).

• 1 on-ice observer per sheet (or 2 per sheet in an arena setting) (level 1).

• 1 timing supervisor per draw (level 2).

• 2 - 4 game umpires per draw, depending on number of sheets in use (level 2).

• Two statisticians per televised game (Men’s and Women’s semi/final games).

13. Arrange for Level 1 and/or 2 training opportunity with Curling Alberta. Provide

meeting/classroom space for the course(s) at no cost.

14. When there is no local Best Western, arrange room block for teams, officials and

dignitaries.

15. Ensure use of Curling Alberta title/presenting sponsor products throughout venue

(retail sales booths must be approved by Curling Alberta).

16. Ensure that local sponsorship is not in conflict with provincial sponsorships

• Provide a list of all potential local sponsors to Curling Alberta prior to

solicitation.

• Send draft copy of local sponsorship (sales) package to Curling Alberta prior

to solicitation.

• Use Official Title of Event verbatim for all print, on-line and verbal

communication. Contact Curling Alberta for your events Official Title.

17. Collaborate with Curling Alberta to ensure proficient sponsor fulfillment.

18. Send all promotional items, website and/or ticket proofs to Curling Alberta for

approval prior to posting/printing.

19. Ensure that all on and off ice signage is approved by Curling Alberta.


Curling Alberta

Provincial

Championships

Hosting Guide

Page 6

20. In Mixed competition, a spare pool will be provided at the Provincial Championship.

The substitute or replacement player must be the same gender as the missing player

and play either position appropriate for his/her gender. A minimum of two players per

gender must be available per draw and schedule practice time to allow teams to view

players in spare pool. Player pool to be approved by Curling Alberta Championship

Coordinator a minimum of fourteen (14) days prior to the event.

21. For Men’s and Women’s categories: establish a website and Facebook Page

and update leading up to and during the event. Prior to going live, Curling Alberta

approval is required.

22. Book a photographer to take team photographs around the time of pre-event

practice; winning team(s) photo will be required immediately following the event.

23. Provide 4 banquet tickets to Curling Alberta and 2 banquet tickets to the following

year’s Host Committee. Allow admittance to Curling Alberta staff and Board Directors

with Curling Alberta passes. The Host Committee may also be required to provide

passes to Provincial and National sponsors as per Provincial and Curling Canada

agreements. Confirm with the Curling Alberta office. Establish setup and take down

schedules in communication with Head Ice Technician, Display Company, and Curling

Alberta Championship Coordinator.

24. Event passes for a spouse or guest of the competitors can be distributed at the

discretion of the Host Committee.

25. Provide First-Aid services, and security on-site for entire event (i.e. St. John

Ambulance or equivalent).

26. For Men’s and Women’s categories: Provide to Curling Alberta Championship

Coordinator a banquet or approved social function program, to include all attending

teams and dignitaries.

Note: Liquor is strictly prohibited during Junior, U18, U15, and U21 Mixed Doubles

banquet/social events. Players and coaches attending the Juniors, U18, U15, and U21

Mixed Doubles, WILL NOT be allowed to consume alcoholic beverages or use any

non-presciption or banned drugs from the time they leave home for travel and until

they arrive back at home. Violation will result in immediate suspension of the players

or coaches involved for the remainder of the event.

27. Recruit volunteers and provide adequate volunteer recognition.

28. Host Committee will be responsible for storage and shipment of all signage to next

event location (all provincial sponsor banners, signage and bumpers to the following

year’s site – all shipping will be done collect to the following year’s host site).

Contact Curling Alberta’s Championship Coordinator for instructions on the

shipment of the Curling Alberta properties to the next event location.

29. Prepare a final report with recommendations to Curling Alberta within 30 days of

completion of event. Send your final report and invoice together. Report must be

received by Curling Alberta before a payment will be issued.


Curling Alberta

Provincial

Championships

Hosting Guide

Page 7

HOST COMMITTEE STRUCTURE

A Host Committee should be established to organize the delivery of the event. All

meeting minutes should be sent to the Curling Alberta Championship Coordinator.

It is suggested that each committee member be assigned to a specific area. The following

is only a suggestion of division of responsibilities for each Director. Each Host Committee

Chairperson will be responsible to determine the roles and responsibilities of each

Director.

HOST COMMITTEE CHAIRPERSON

1. Determine committee configuration required to organize the Championship, and

select Committee Directors to fulfill the following requirements: Supply the Curling

Alberta Championship Coordinator with the name, position, phone number and email

of each committee member.

a. Sponsorship

b. Finance

c. Facility

d. Accommodation

e. Banquet

f. Publicity & Press

g. Tickets & Merchandise

h. Ceremonies (Opening & Closing)

i. Transportation, if applicable

j. Hospitality

k. Decorations

l. Officiating

m. Programs & Printing

n. Security

o. Spare Pool (Mixed Championship only)

2. Sign LOU with Curling Alberta.

3. Be in direct communication with Curling Alberta Championship Coordinator. Establish

timelines and responsibilities.

4. Be in direct communication with the Chief Umpire appointed by Curling Alberta.

5. If the Championship has a Title or Presenting Sponsor, work with Curling Alberta to

ensure title and/or presenting sponsors fulfillment is carried out. The Host Committee

will not contact provincial and/or national sponsors without written permission by

Curling Alberta.

6. Prepare a welcome letter and send to Curling Alberta for distribution at least 10

days before the first Provincial Qualifier leading to your event. Include: Schedule of

Events, accommodation information, banquet ticket details, and practice schedule.

Final contents must be approved by Curling Alberta.

7. Attend banquet.

8. Media inquiries.

9. Promotional presentations.

10. Ensure visible identification for all volunteers (ribbons, accreditation, and/or clothing).

Host Committee members should have special identification from other volunteers

(i.e. different jackets or accreditation). Include Curling Alberta embroidered crest on

all volunteer apparel; contact Curling Alberta for approved logo.


Curling Alberta

Provincial

Championships

Hosting Guide

Page 8

11. Provide accreditation for players, volunteers, dignitaries, media and other stakeholder

groups as necessary.

12. For use of the Final Report, keep electronic files of decisions, statistics, feedback

and samples to forward on to Curling Alberta. Ensure all Committee Directors do

the same. These e-files will be used to pass information on to future Hosts. Submit

final report and e-files to Curling Alberta within 30 days of the event. A memory stick

containing all files and report can be mailed to Curling Alberta office or a shared

folder link emailed to the Championship Coordinator.

Curling Alberta

Percy Page Centre

1st floor, 11759 Groat Road

Edmonton, AB

T5M 3K6

North Office: Michael Laderoute South Office: Britney Andersen

[email protected] [email protected]

SPONSORSHIP

1. Recognize that all title and presenting sponsorships belong to Curling Alberta.

Do not contact existing Provincial or National sponsor without approval by Curling

Alberta Executive Director or the Championship Coordinator (including local branches

or locations).

2. Ensure that the Sponsorship Package is designed with the official title of the event

and if there is any Title or Presenting Sponsors, that the most up to date, high

definition, logo is used. Submit to Curling Alberta office for approval prior to sharing

the Sponsorship Package.

3. Do not approach any potential sponsors who may be in conflict with the Curling

Alberta event sponsors (title, presenting, and accommodations). Contact

Curling Alberta office for a complete list of Event Sponsors and who to avoid ensuring

exclusivity contractual obligations. Submit potential sponsors to Curling Alberta

office for approval prior to solicitation.

4. Work collaboratively with Curling Alberta, Host Committee Chairperson and Director

of Finance.

5. When there is a Title or Presenting Sponsor, ensure sheets of ice where

Championship is being played are logo-free unless supplied by Curling Alberta.

Curling Alberta will provide an ice logo layout for placement of in-ice sponsor

logos.

6. Work with all Committee Directors to establish a budget. Determine how much money

is required to be raised through sponsorships.

7. Consider your approach in raising money. Some suggestions from Curling Alberta:

a) Sell advertising with different levels of sponsorship available

b) Sell sponsorship based on specific events or services, i.e. banquet, bleachers,

piper, program, printing, signage, or anything that must be paid for. This could be

with monitory or in-kind donations, in full or for a discount.

c) Consider packaging multiple events if Host Club or Committee has been awarded

more than one event

d) Hold a silent auction at the event


Curling Alberta

Provincial

Championships

Hosting Guide

Page 9

e) 50/50 Draws

f) Contact the Curling Alberta office for templates, suggestions or guidelines. Start

early. Twelve months ahead is not too soon to ask for a donation.

8. Send a letter to a person, not a department and follow every letter up with a phone

call. Personal contact is recommended. Be sure to use the official title of the event

and applicable logos on print material.

9. Use all possible contacts. Do not ask the same company twice, especially if they have

already said yes. Keep a tracking document and notify the Host Committee and Chair

of every letter or request sent.

10. Deliver what you promise. Co-ordinate with Director of Event Program if sponsors

gain recognition in the program.

11. Make sure all sponsors are thanked. Even the smallest donation requires a thank-you.

NOTE: The area of sponsorship in the sport of curling has changed considerably

over the past number of years. Curling Alberta is bound by national and provincial

sponsorship agreements that have become critical to the financial viability of national and

provincial championships. These agreements vary by event and make co-ordination

between local sponsorship committees and Curling Alberta a must. The Director of

Sponsorship should contact the Curling Alberta Executive Director prior to engaging in

any sponsor acquisition.

Jill Richard, Executive Director (780) 903-9554.

FINANCE

1. Ensure a process is in place to record and account for hosted event funds and ensure

it is separated from regular club accounting.

2. Receive all funds (including those from committee member’s i.e. volunteer fee to

cover clothing costs).

3. Write receipts for all donations.

4. Receive all invoices and approve for payment.

5. Prepare a financial report, including budget figures and actuals, and submit to the

Host Committee Chairperson within 30 days of completion of event for final event

reporting to Curling Alberta.

6. Ensure those funds provided by Curling Alberta Host Committee and sponsors are

used where agreed.

7. Work collaboratively with Director of Sponsorship and Host Committee Chairperson.

FACILITY

1. Arrange for curtains and carpet requirements. Host Committee responsible for

costs. Contact Curling Alberta Championship Coordinator for event display company

contacts.

2. Attend site visit with TV broadcaster for equipment and layout needs required during

Event (Men’s and Women’s Championships only).

3. Establish setup and take down schedules in coordination with Head Ice Technician,

TV broadcaster (via Curling Alberta), and other set-up companies.

4. Obtain any permits and insurance deemed necessary or required by local authorities,

i.e. Special Event Insurance. Permit(s) for scaffolding, engineering regarding weight of


Curling Alberta

Provincial

Championships

Hosting Guide

Page 10

television cameras (Men`s and Women`s Only) and lighting may be required. Ensure

Host Committee complies with all local municipal By-laws.

5. Arrange for lockers and changing room for curlers and coaches (male and female).

6. Reserve chairs for coaches, timers, and statisticians (if used, confirm with Curling

Alberta Championship Coordinator).

7. Make sure chairs are available on the ice area for on-ice umpires.

8. Work with Head Ice Technician and Chief Umpire as to cleaning and pebbling of ice

for practices, games and fifth end breaks.

9. Work with other committees as to requirements for opening and closing ceremonies,

banquets, and decorations.

10. Arrange for extra bleachers, if required. Contact Curling Alberta Championship

Coordinator for event bleacher company contacts.

11. Provide signage area for Team Sponsors. In the off-ice area, the teams will be allowed

a maximum space of 1 meter by 2.6 meters (3’ x 8’) to display their Sponsor Banners.

12. Arrange for media area and seating with ice visibility (men’s and women’s events

require a minimum of 6 seats; all other events 4 seats). Power must be accessible

from this area. Wi-Fi and internet connectivity is required.

13. When there is a Title or Presenting Sponsor, ensure sheets of ice where

Championship is being played are logo-free unless supplied by Curling Alberta.

Contact Curling Alberta office prior to putting in your ice to confirm in-ice logo

requirements.

14. Discuss and arrange required changes to on-ice signage and scoreboards, consult

with Curling Alberta Championship Coordinator.

15. Establish liaison for television production, if applicable. (Men’s and Women’s events

only)

NOTE: Alcohol is prohibited at Junior and U18 banquets/social functions.

ACCOMMODATION

1. Coordinate room block required for curlers, umpires & media (Women’s & Men’s – 50

rooms; Sportsnet (Women’s and Men’s) – 50; Mixed Doubles – 50 rooms; Mixed – 30

rooms; Juniors – 60 rooms; Seniors – 40 rooms; Masters – 30 rooms; U18 & U15 - 40

rooms; Club Championship – 40 rooms; Wheelchair – n/a). Additional rooms will be

required for supporters.

2. Curling Alberta will provide accommodation-booking assistance when a Best

Western hotel is available. Best Western has a first right of refusal as Host

Hotel; Curling Alberta will block rooms when host hotel is a Best Western

property. Host Committee, is responsible for blocking rooms when there is no Best

Western property.

3. Answer all accommodation inquiries from coaches and competitors and handle all

complaints.

4. Supply welcome signs at host hotels.

5. Ensure Chairperson receives accommodation booking details for use in the

competitor welcome letter.

6. The Host Committee may decide to have ‘welcome gifts’ (e.g. fruit basket, toiletries,

wine, etc.) placed in the hotel rooms for the competitors.


Curling Alberta

Provincial

Championships

Hosting Guide

Page 11

BANQUET (OR APPROVED SOCIAL FUNCTION BY CHAMPIONSHIP COORDINATOR,

CURLING ALBERTA)

1. Book banquet room for each social event as required.

2. Arrange times for social events around draw times (must be approved by Curling

Alberta Championship Coordinator).

3. Arrange for caterers and plan meals.

4. Arrange for printing of tickets and banquet program through program and printing

committee. (Tickets and program must be approved by Curling Alberta

Championship Coordinator).

5. Plan program – introduction, non-denominational grace, speakers (banquet/social

function program must be approved by Curling Alberta).

6. Send written invitations to all speakers, and head table guests. All Curling Alberta

staff, Board and Sponsor invitations should be sent to Curling Alberta office for

distribution, at least 8 weeks in advance of the event.

7. Supply banquet tickets for curlers, coaches, Chief Umpire, and special guests.

8. Have extra tickets available for purchase if possible. Include ticket information in the

welcome letter for competitors.

9. Arrange for place cards and determine those who sit at the head table (usually

dignitaries and those who are speaking at event).

10. Arrange for P.A. system.

11. Ensure that Curling Alberta is consulted with the banquet program and Schedule of

Events.

12. Thank you cards should be forwarded to dignitaries, guest speakers, etc.

NOTE: Liquor is not permitted during the Junior, U15, U18 and U21 Mixed Doubles

banquet/social event.

MARKETING AND MEDIA

1. Host Committee is responsible for arranging a working media area with a view of the

ice and to provide W-Fi connectivity. NOTE: at Men’s and Women’s Championships, a

media scrum area is recommended so media know where they can interview athletes.

2. Share results to media. Ensure that Curling Alberta approves all media releases and

media/social media plan.

3. Men’s & Women’s event: receive biographies of competitors from Curling Alberta and

have available for media reference.

4. Provide press with copies of scoring sheets, plus any other information pertaining to

the event as it progresses.

5. Provide media passes to games, and at least one social event.

6. Create promotional pieces and post/share. Ensure all communication pieces display

the official title and required logos (Curling Alberta, Title and Presenting Sponsors). All

pieces must be approved by Curling Alberta.

7. Distribute results to Curling Alberta.

8. Establish a media liaison to act as contact for all out of town press.

9. Arrange for photographs of all teams (Hiring a professional or a photographer from a

local newspaper is recommended). Time of photographs: recommend just after first

pre-event practice.

10. Send out thank-you notes to dignitaries, sponsors, media, etc.


Curling Alberta

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Championships

Hosting Guide

Page 12

11. Team Photographs:

a. Sent in jpeg format and of good quality, lighting, and high resolution (minimum 300

dpi and 3 x 5 image size)

b. Teams must be in team apparel, standing in the following order (L to R): Skip,

Third, Second, Lead, Coach (standing shoulder to shoulder; Coach must be in

photo for Juniors, U15, U21 Mixed Doubles and U18; no hats preferred).

c. Taken off-ice with a blank (neutral) background – NO advertising.

d. NO Medals, crests or awards in hand.

e. Gold medal team photos are required to be sent to Curling Alberta Championship

Coordinator immediately following the final game.

PROGRAMS AND PRINTING

1. Determine program content and format – advertising, sponsors, messages, draw grid

and standings grid. Ask Curling Alberta Championships Coordinator for templates

and samples.

2. Seek sponsorship and/or contract for printing of programs, tickets, signage, etc.

3. Set price for sale of programs.

4. Attain and include Provincial Qualifying team photos for the program (except

Mixed Doubles and open events with no Provincial Qualifier). Be in direct contact

with Curling Alberta office to ensure delivery of these photos following Provincial

Qualifiers.

5. Include draw in program.

6. Must allow space for team sponsor recognition. This is usually done under the team’s

names below the photos in the program.

7. As per the LOU, when there is a Title/Presenting Sponsor, reserve inside and outside

of the back cover of program, along with one-two additional pages for Curling Alberta

sponsor ads.

8. Have front cover approved by Curling Alberta. Ensure use of official title of the event

and include Curling Alberta logo and approved event logo(s) via Curling Alberta.

9. Must leave room for greetings from: Title/Presenting Sponsor, Curling Alberta

President, Host Committee Chairperson, Host Club President and local government

officials.

10. Curling Alberta to review draft of program and approve prior to printing.

MERCHANDISE AND TICKETS

1. Have admission tickets ready for sale, different colors for each day or each draw.

Event pass punch cards are acceptable. Recommend taking ticket and provide stamp

on hand to reduce re-entry problems.

2. Decide on prices – per game – per day – per event (subject to approval by Curling

Alberta).

3. Sell programs.

4. Any merchandise and souvenirs (shirts, hats, etc.) subject to Curling Alberta approval.

5. Provide Curling Alberta with Merchandise Program booth space (6’ x 10’ area, 2 x 6’

tables and 2 chairs), if required.

6. Prepare a time schedule for personnel to sell tickets, programs and/or merchandise.

7. For statistics and future event coordination, track daily attendance, regardless of

whether tickets are used for entry.


Curling Alberta

Provincial

Championships

Hosting Guide

Page 13

CEREMONIES

OPENING

Opening ceremonies will consist of (send program to Championship Coordinator 5 days

prior to the Opening Ceremonies):

1. Teams and dignitaries being piped onto the ice

2. Welcome from the Master of Ceremonies and singing of O’ Canada.

3. Introduction of Dignitaries

4. Introduction of the Host Committee Chairperson(s).

5. Delivery of the Ceremonial 1st stone.

6. Title Sponsor may be given opportunity to speak; this must be coordinated with

Curling Alberta.

CLOSING

1. Closing ceremonies occur immediately after final draw. Ceremonies usually held in

lounge area of venue or may be held on ice depending on crowd in attendance.

2. Arrange for table to display awards; use black table cloth to drape the table. Consider

displaying all medals, trophy and awards for the final games. When TV coverage is

present, dress up the table with flowers as they will utilize the display in their

camera shots.

3. Coordinate with the Curling Alberta Championship Coordinator regarding presentation

of the awards and Curling Alberta Sponsor participation.

4. Closing remarks from Host Committee representative and winning skips, if desired.

5. Ensure all paper work and Team pictures are completed and forwarded to Curling

Alberta Championship Coordinator within 24 hours of the final game.

TRANSPORTATION

1. Arrange for reserved parking in front of curling rink for teams and umpires.

Providing transportation is not mandatory, however if transportation is not being provided,

having reserved parking for teams, sponsors and Curling Alberta delegates should

be arranged.

If providing transportation, drivers responsible for transporting teams, sponsors and

Curling Alberta delegates should all have class IV driver’s license, if possible.

NOTE: It may be difficult to secure a vehicle sponsor, volunteer drivers, volunteer

drivers with Class IV, and/or insurance. Some teams may opt out of using provided

transportation. (If you need guidance with Transportation, contact the Curling Alberta

Championship Coordinator for assistance.)


Curling Alberta

Provincial

Championships

Hosting Guide

Page 14

HOSPITALITY

1. Prepare a welcoming package for participating teams including:

a. Schedule of Events (schedule approved by Curling Alberta)

b. Team photo schedule

c. Practice ice schedule – local teams practice first (schedule approved by Curling

Alberta)

d. Event/souvenir program (Program approved by Curling Alberta)

e. Hospitality room number and hours open, if applicable

f. Emergency phone numbers (doctor, dentist, hospital, etc.)**

g. Cell number of Chief Umpire**

2. Put together grab bags – items collected from local merchants, Host Club pins, town

pins, maps, programs, accreditation (name tags), banquet tickets, etc.

3. Set hours for hospitality room, supply snacks, and arrange for a hostess. The Host

Committee pays to stock room (no alcohol to be available in U18 or Junior hospitality

room).

4. As the alternative to a hospitality room, snacks and coffee could be provided at the

Venue if desired.

5. Work with Host Chairperson to ensure that an information package (welcome letter

and schedules) are forwarded to Curling Alberta.

6. Ensure bar and kitchen facilities will be adequately staffed and stocked.

**Past Committees have found it helpful to print these contact numbers on the back

of player accreditation cards. (i.e. if an illness or injury occurs away from the venue

the team can contact the Chief Umpire to request a spare).

DECORATIONS

1. Provide decorations appropriate for the Championship. Work closely with the Director

of Banquets and Ceremonies to ensure needs are met. When TV coverage is present,

use of floral arrangements both around the ice surface and on the display (medal/

trophy) table is suggested. Ensure a black table cloth is used to dress the display

table.

2. Use sponsor banners, logos, etc. (provided by sponsor) for display. Coordinate Title

and Presenting Sponsor signage and displays with Curling Alberta Championship

Coordinator. Always ensure that the Title/Presenting Sponsors have the most visual

recognition. In consultation with Curling Alberta Championship Coordinator, ensure all

non-event sponsor signage is draped off, removed or covered if required.

3. Use Curling Alberta banner(s).

4. Co-ordinate décor and set up with Director of Facilities.

5. Have color schemes of decorations approved by Curling Alberta Championship

Coordinator.


Curling Alberta

Provincial

Championships

Hosting Guide

Page 15

OFFICIATING AND PLAYER POOL

1. Schedule umpires:

• 1 volunteer per draw to update Curling Alberta’s website with scoring and draw

boards following each draw

• 1 timer per sheet (level 1)

• 1 on-ice observer per sheet (or 2 per sheet in an arena setting) (level 1)

• 1 timing supervisor per draw (level 2)

• 2 - 4 game umpires per draw, depending on the number of sheets in use (level 2)

• 1 statistician per televised game (men’s and women’s semi/final games only)

2. Ensure accommodations for Chief Umpire and Deputy Umpire (if required) are

included in the host hotel room block. Host Committee is responsible for:

• Chief Umpire per diem ($60 per day), accommodations and mileage, as per policy

(if residence is greater than 50 kms away from host venue; review policy for details,

contact the Championship Coordinator for policy).

o Curling Alberta is responsible for the Chief Umpire honorarium and Deputy Umpire

expenses, if required.

3. Provide designated seating for umpires and coaches. Layout will vary by Host

Committee and approved by Curling Alberta.

4. Coordinate the posting and updating of draw board and standings board at venue.

5. Display team name boards for each draw on scoreboards.

6. Schedule and book space for Umpire meeting with Coaches 1.5 hrs prior to the 1st

draw; conducted by Chief Umpire.

7. Provide to officials for each game: line score sheets, clipboards, pencils, paper, time

clocks, strategy boards, team roster, etc. (as necessary).

8. Sufficiently appreciate all volunteer Umpires.


Curling Alberta

Provincial

Championships

Hosting Guide

Page 16

PROVINCIAL CHAMPIONSHIPS

MEN’S

Official Title: 2021 Alberta Boston Pizza Cup, presented by Best Western (to be used

verbatim, on-line, print and verbal communication)

Event Logo will be provided by Curling Alberta Championship Coordinator.

Competition format is a twelve - team championship, with two pools of six teams playing

a full round - robin within each pool. The top two teams in each pool will qualify for a four -

team page playoff.

Visit the Curling Alberta website (www.curlingalberta.ca) or contact the office to attain a

copy of the current Competitor’s Guide and related championship Appendix for further

competition related details, format, and rules.

Schedule of Events (to be used as a guide, Curling Alberta to approve final

Schedule of Events)

PROPOSED MEN’S PROVINCIAL CHAMPIONSHIPS –

SCHEDULE OF EVENTS

Curling Alberta will provide/approve schedule. Team Photos during or immediately before

or after practices.

Tuesday:

12:30 pm First Teams Practice, 15 mins/sheet

2:00 pm Second Teams Practice, 15 mins/sheet

3:30 pm Third Teams Practice, 15 mins/sheet

6:00 pm Banquet

Wednesday:

11:00 am Draw 1

4:30 pm Opening Ceremonies

6:30 pm Draw 2

Thursday:

9:00 am Draw 3

2:00 pm Draw 4

6:30 pm Draw 5

Friday:

9:00 am Draw 6

2:00 pm Draw 7

6:30 pm Draw 8


Curling Alberta

Provincial

Championships

Hosting Guide

Page 17

Saturday:

If two tie-breakers are required:

10:00 am Draw 9 Tiebreaker #1 – * 8 end game

2:00 pm Draw 10 Tiebreaker #2 – * 8 end game

6:30 pm Draw 11 Page Playoffs – 3 vs 4 and 1 vs 2

If one tie-breaker is required:

1:30 pm Draw 10 Tiebreaker – 10 end game


If no tie-breaker is required:

2:00 pm Draw 10 Page Playoffs – 3 vs 4


Sunday:

10:30 am Draw 12 Semi-final (times TBA - dependent on TV schedule)

4:30 pm Draw 13 Championship Final (times TBA - dependent on TV schedule)

Sponsor Fulfillment information will be provided by Curling Alberta to the Host Committee

Chair.

CURLING ALBERTA PROVIDES TO HOST COMMITTEE:

1. Curling Alberta banner

2. Draw boards, standings board

3. Officiating equipment

4. Two sets of Team name boards (Opening Ceremonies, score boards)

5. Two Trophies (BP Cup & Bo Davdiuk) for display and presentation

6. Host Community banner

CURLING ALBERTA PROVIDES TO PROVINCIAL PARTICIPANTS:

1. Competitors Guide and Appendix

2. Provincial paper work

3. Host Committee welcome letter

4. Bo Davidiuk keeper trophy to award winner

5. Best Western Room Block, when applicable

CURLING ALBERTA PROVIDES TO PROVINCIAL CHAMPION:

1. Team Alberta apparel (via Curling Canada) to each team member (x 4):

• 1 Team Alberta jacket

• 2 Team Alberta shirts

• 1 Alberta keeper crest

• 1 National keeper heart crest

2. Medals for winners (Gold) and finalists (Silver)

3. “Kits” from Curling Canada – with instructions, information and forms to be signed for

National Championship

4. Provincial banner to be displayed in home Club, presented at year end Curling Alberta

awards celebration


Curling Alberta

Provincial

Championships

Hosting Guide

Page 18

WOMEN’S

Official Title: 2021 Alberta Scotties Tournament of Hearts (to be used verbatim, on-

line, print and verbal communication)

Event Logo will be provided by Curling Alberta.

Competition format is an eight-team full round-round robin championship, with a four-

team page playoff.




Schedule of Events (to be used as a guide and subject to change)

PROPOSED WOMEN’S PROVINCIAL CHAMPIONSHIPS

– SCHEDULE OF EVENTS

Curling Alberta will provide/approve schedule. Team Photos during or immediately before

or after practices.

Tuesday:

1:00 pm First Teams Practice, 15 mins/sheet

3:00 pm Second Teams Practice, 15 mins/sheet

6:00 pm Banquet

Wednesday:

11:00 am Draw 1

4:30 pm Opening Ceremonies

6:30 pm Draw 2

Thursday:

1:00 pm Draw 3

6:30 pm Draw 4

Friday:

1:00 pm Draw 5

6:30 pm Draw 6

Saturday:

8:30 am Draw 7

If two tie-breakers are required:




If one tie-breaker is required:

1:30 pm Draw 9 Tiebreaker – 10 end game


If no tie-breaker is required:




Curling Alberta

Provincial

Championships

Hosting Guide

Page 19

Sunday:

10:30 am Draw 11 Semi-final (times TBA - dependent on TV schedule)

4:30 pm Draw 12 Championship Final (times TBA - dependent on TV schedule)

CURLING ALBERTA SPONSORSHIP FULFILLMENT:

• Kruger

o Title Partner Women’s Provincial Championship

o IN-ICE Logos (paid for and provided by Kruger, as requested)

o 8 button logos (2 STOH Logos per each playing sheet)

o 32 house logos (8 per playing sheet) – positions of logos would be at the 1,5,7

and 11 o’clock positions around the house (positions will be confirmed by

championship coordinator)

o SCOTT Provincial Championship trophy to be presented by a member of SCOTT

o Generic welcome banner, if requested (paid for and arranged for by SCOTT)

o Rights to a booth at Women’s Championship

• Best Western

o Curling Alberta will provide BWI with Program ad space at Curling Alberta events

and shall give BWI able prior notice to prepare ads

NOTE: Use of all Curling Alberta provincial sponsor logos must be sent to Curling

Alberta office for approval, this includes all print and online use of logo.

KRUGER PROVIDES TO THE EVENT (via Curling Alberta):

1. Material for display purposes

2. Clothing package for winning teams (includes jackets and shirts)

3. Winners receive gold chains and pendants in shape of the four hearts (presented at

Nationals)

4. Runners-up receive crystal jewelry container (Presented at Provincial Championship)

5. Four red heart crests to be worn on provincial jackets

6. Trophy

7. Provincial banner to be displayed in home club – Kruger provides


Curling Alberta

Provincial

Championships

Hosting Guide

Page 20


1. Curling Alberta Banner


3. Officiating equipment, as detailed in Hosting Guide

4. 2 sets of Team name boards (Opening Ceremonies, scoreboards)

5. Trophy for display and presentation to winning team

6. Host Community Banner

CURLING ALBERTA PROVIDES TO PROVINCIAL

PARTICIPANTS:

1. Curling Alberta Competitors Guide and Appendix




1. Team Alberta apparel (via Curling Canada) to each team member (x 4):







National Championship.

4. Provincial banner to be displayed in home Club (via Curling Canada) presented at year

end Curling Alberta awards celebration


Curling Alberta

Provincial

Championships

Hosting Guide

Page 21

JUNIORS

Official Title: 2021 Curling Alberta Junior Provincial Championships (to be used


Competition format is an eight-team round robin with “Top 3” playoffs.



competition related details, format, and rules. Junior Men’s and Women’s Provincials will

be scheduled at the same time and place at the discretion of Curling Alberta and the Host

Committee.




3. 1 set of Team name boards (Opening Ceremonies, scoreboards)




PARTICIPANTS:




CURLING ALBERTA PROVIDES TO PROVINCIAL CHAMPION

TEAM:

1. Team Alberta apparel to each team member (x 4 players, 1 coach):









awards celebration


Curling Alberta

Provincial

Championships

Hosting Guide

Page 22

MIXED

Official Title: 2021 Curling Alberta Mixed Provincial Championship (to be used









3. 1 set of Team name boards (Opening Ceremonies, score boards)




PARTICIPANTS:





1. Team Alberta apparel to each team member (x 4):









awards celebration


Curling Alberta

Provincial

Championships

Hosting Guide

Page 23

MIXED DOUBLES

Official Title: 2021 Curling Alberta Mixed Doubles Provincial Championship (to be

used verbatim, on-line, print and verbal communication)

Competition format is a 24 team round robin event with 4 pools of 6 teams. The top 2 in

each pool will advance to a single elimination 3-team playoff to determine a provincial

champion.











PARTICIPANTS:





1. Team Alberta apparel to each team member (x 2 players, 1 coach if applicable):









awards celebration


Curling Alberta

Provincial

Championships

Hosting Guide

Page 24

SENIORS

Official Title: 2021 Curling Alberta Senior Provincial Championships (to be used





competition related details, format, and rules. Senior Men’s and Women’s Provincials will


Committee.



2. Draw Boards, standings board

3. 1 set of Team Name Boards (Opening Ceremonies, score boards)




PARTICIPANTS:














awards celebration


Curling Alberta

Provincial

Championships

Hosting Guide

Page 25

MASTERS (MEN’S AND WOMEN’S)

Official Title: Curling Alberta Master Championships (to be used verbatim, on-line, print

and verbal communication)

Competition format is an eight-team full round robin with “Top 3” playoffs.



competition related details, format, and rules. Senior Men’s and Women’s Provincials will


Committee.








PARTICIPANTS:














awards celebration


Curling Alberta

Provincial

Championships

Hosting Guide

Page 26

UNDER 18

Official Title: 2021 Curling Alberta Optimist U18 Provincial Championships (to be


Competition format is an eight-team full round robin with “Top 3” playoffs.



competition related details, format, and rules. U18 Boy’s and Girl’s Provincials will be

scheduled at the same time and place at the discretion of Curling Alberta and the Host

Committee.


2. Optimists banner

3. Draw boards and standings board





PARTICIPANTS:














awards celebration

Contact Curling Alberta for sponsor fulfillment obligations.


Curling Alberta

Provincial

Championships

Hosting Guide

Page 27

CLUB CHAMPIONSHIPS

Official Title: 2021 Curling Alberta Curling Club Championships (to be used verbatim,

on-line, print and verbal communication)

Competition format will be a twelve-team full round robin with two pools of six within each

pool. The top two teams in each pool will qualify for a four-team page playoff.



competition related details, format, and rules. Club Championship (Men’s and Women’s)

Provincials will be scheduled at the same time and place at the discretion of Curling

Alberta and the Host Committee.




3. 1 set of Team name boards (Opening Ceremonies, score boards)




PARTICIPANTS:














awards celebration


Curling Alberta

Provincial

Championships

Hosting Guide

Page 28

UNDER 15 (COMBINED BOYS AND GIRLS)

Official Title: 2021 Curling Alberta Curlers Corner U15 Provincial Championships (to

be used verbatim, on-line, print and verbal communication)





2. Optimists banner

3. Draw boards and standings board





PARTICIPANTS:














awards celebration


Curling Alberta

Provincial

Championships

Hosting Guide

Page 29

WHEELCHAIR

Official Title: 2021 Curling Alberta Wheelchair Provincial Championship (to be used


Competition format is a full round robin with playoffs.






2. Draw boards

3. Standings board





PARTICIPANTS:














awards celebration


Curling Alberta

Provincial

Championships

Hosting Guide

Page 30

U21 MIXED DOUBLES

Official Title: 2021 Curling Alberta Mixed Doubles Provincial Championship (to be


Competition format for the Provincial Championship will be a 24-team round robin format

with a maximum of 4 pools of 6 teams each. Following round robin a total of 8 teams (i.e.,

the first place and second place teams in each pool, assuming 4 pools) will qualify for

single elimination playoff to determine a Provincial champion. If the Provincial entries are

less than 24 teams, the draw and pool format may be adjusted accordingly by Curling

Alberta.This event shall be completed in no more than three days, and with rare exception

(tie-breakers), no team should play more than three games in one day.






2. Draw boards

3. Standings board





PARTICIPANTS:














awards celebration


Curling Alberta

Provincial

Championships

Hosting Guide

Page 31

APPENDIX A

FINAL REPORT

Use the following template to complete the Host Committee Final Report. This report is

due 30 days after the event is complete, upon which a Host Committee reimbursement

payment will be issued, as per the LOU or understanding with Curling Alberta. An

electronic folder can be shared via Google Drive or mailing in a USB Flash Drive

containing your final report and all final e-copies and samples of promotional items:

program, tickets, posters, media posts/news, etc.

Thank you for taking the time to share with not only Curling Alberta but future hosts on

what your Committee experienced, what decisions you made and the recommendations

you would suggest. Samples and feedback will only help simplify and strengthen the

success of our future Championships for volunteers, competitor’s and fans. Contact the

Competitions Coordinator if you have any questions.

HOST COMMITTEE DIRECTOR LIST:

1. Chairperson (include section on volunteer coordination and stats)

2. Umpire Committee (Curling Alberta will collect the Chief Umpire Report)

3. Sponsorship (include an Appendix of Sponsorship Package)

4. Finance (include an Appendix of budget, including actuals)

5. Facilities (include an Appendix of layout)

6. Accommodations

7. Banquet/Social Function

8. Marketing & Media (include any samples and copies of posts/articles)

9. Programs & Printing (include e-files of final versions and mail Curling Alberta 4 copies

of each sample)

10. Merchandise & Ticket Sales

11. Ceremonies

12. Transportation

13. Hospitality

14. Decorations

Each Host Committee Director should take the time to provide the Chairperson with a

complete report from their area of responsibility, providing a summary of:

• Stats and figures

• Decisions and activities

• Highlighted successes and failures

• Key recommendations for future hosts and Curling Alberta


Curling Alberta

Provincial

Championships

Hosting Guide

Page 32

APPENDIX B

SOCIAL MEDIA STRATEGY/GUIDELINES FOR HOST COMMITTEES

Overall Objective: To create awareness of a particular event throughout the community

and to have a consistent voice.

To have a consistent voice on social media it is best to have 1 dedicated individual

responsible for the social media account(s). The host needs to determine which type of

social media voice they would like to utilize: Examples; paternal/maternal, whimsical,

witty, casual, educational, inspirational. These are not all exhaustible examples of

voices that can be utilized. Whichever voice the host intends to use, it does need to

be consistent. Curling Alberta utilizes both Facebook and Twitter as their social media

platforms and if the Host Committee wishes to utilize more than these two platforms,

they are free to do so, knowing that Curling Alberta only utilizes Facebook and Twitter

and does not have a social media presence on other platforms. In all posts relevant to

the Hosts’ event, it would be prudent to “tag” Curling Alberta in these posts. This will

increase the reach and engagement of the post as Curling Alberta may have certain

followers on their social media accounts that the Host may not have. Curling Alberta

would recommend utilizing the clubs social media platforms to promote a Provincial

championship rather than starting a social media account from scratch.

Benefits:

• The club already has followers and the posts of a provincial championship will only

increase followers/likes, which increase the reach and engagement over time.

o As an example, if the club already has 1,000 followers, these followers do not need

to be gained by a new social media account.

• New followers will also be more aware of next year’s Provincials if the club signs a

multiyear agreement to host several Provincials.

• The new followers that have been gained will be kept up to date on the clubs

activities, thereby potentially increasing club membership in the long run.

Stipulation:

• Use the correct title of the event for every post associated with the event and tag

Curling Alberta in posts associated with the respective Provincials.

Benefit:

• This will increase brand awareness for a particular Provincials year to year and the

re-share by Curling Alberta will drive more traffic to the original post and potentially

increase engagements and followings for the particular event.

Curling Alberta recommends mentioning and tagging particular event sponsors if a post is

relevant to a particular sponsor.

For example: We wish to give a shout out to @BostonPizzaNA (Boston Pizza Northern

Alberta) for generously providing our hard working volunteers with their post event meal at

the 2018 Alberta Boston Pizza Cup, presented by @BestWestern (Best Western Hotels &

Resorts) and add a picture of the volunteers eating Boston Pizza.


Curling Alberta

Provincial

Championships

Hosting Guide

Page 33

Facebook:

• @CurlingAlberta

• @BostonPizza

• @BestWestern

• @krugerproductslp

• @optimistintl

Twitter:

• @Curling_Alberta

• @BostonPizzaNA

• @Kruger_Products

• @OptimistOrg


Curling Alberta

Provincial

Championships

Hosting Guide

Page 34

APPENDIX C

TIMELINE/CHECKLIST

Before the Event

• Sign a contract with Curling Alberta

• Establish host committee and assign roles and if possible, shadow the prior year’s

committee

• Create event budget

• Develop sponsorship package and later obtain and produce sponsor signage

• Recruit Head Ice Technician if not appointed by Curling Alberta. Host Committee

responsible for all costs association with Head Ice Technician including fees, lodging,

meals, paint supplies, foam dividers, rocks and handles

• Arrange for curtains and carpet requirements. Host Committee responsible for costs.

• Recruit volunteers

• Create a welcome letter for teams outlining the facility and contacts for the event

– submit to Curling Alberta Office by December 1. Welcome letter should include

(but not limited to) welcome address from Host Committee Chairman, Schedule of

Events, Practice Ice Schedule (Supplied by Curling Alberta), Special Events, Banquet

Information, Lodging Information, Transportation information and contact list for Host

Committee Departments

• Arrange for a photographer for team photos and individual head shots. Team Photos to

be taken during practice ice time

• Source any necessary equipment not provided by Curling Alberta. Eg. Competition Dial

Measurer and Biter Measurer

• Invite dignitaries to event/ceremonies (Curling Alberta will contact provincial sponsors on

your behalf)

• Develop a ticketing plan and print tickets

• Television site visit

• Coordinate Banquet

• Liaise with Curling Alberta Competitions Coordinator to:

o Receive names of Chief Umpire, Head Ice Tech if appointed by Curling Alberta

o Receive and organize in-ice logos and event banners

o Create schedule of events

o Receive team rosters and contact info

• Contact teams regarding transportation requirements and book hotel rooms

• Organize Spare Pool

• Liaise with Curling Alberta Championship Coordinator to schedule officiating course if

needed

• Liaise with Curling Alberta Championship Coordinator to:

o Establish specifications of a printed event program and receive team photos and bios

for program

• In consultation with Curling Alberta Championship Coordinator and Kruger, create event

logo

• Create an event website

• Establish setup and take down schedules in communication with Head Ice Technician,

Display Company, and Curling Alberta Championship Coordinator


Curling Alberta

Provincial

Championships

Hosting Guide

Page 35

1 Month before the Event

• Confirm volunteer schedule

• Confirm setup and take down schedules

• Materials supplied by Curling Alberta arrive at Host Venue. Materials include in ice

decals, time clocks, sponsorship signage and banners

• Scotties product and winners package arrives at club (trophy may come with the

defending champion)

• Liaise with Championship Coordinator for online website scoring password

After the Event

• Send photos of Provincial Champions Team to Curling Alberta Championship

Coordinator & any other professional photos taken for future use

• Volunteer appreciation event

• Submit the event report and financial statement within 30 days of the event to Curling

Alberta Championship Coordinator

• Forward all equipment and signage to next event location (all Provincial equipment,

sponsor banners, signage and bumpers to the following year’s site, as directed by the

Curling Alberta office – all shipping will be done collect to the following year’s host

site)


Curling Alberta

Provincial

Championships

Hosting Guide

Page 36

CURLING ALBERTA THANKS OUR PARTNERS

Documents

PROVINCIAL CHAMPIONSHIPS HOSTING GUIDE · • Provide related Championship trophies, medals, pins, apparel to inal ists Distribute to all attending teams: Competitor’s Guide and