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Why Retrospectives fail and what you can do
about it
Jay Packlick
Forging a path to Paradise
Jay Packlick
9/18/14& Forging&A&Path&To&Paradise&
Workshop Vision
Forging&A&Path&To&Paradise&9/18/14&
For anyone who wants more of what they desire being part of a high performing team , ‘Forging a path to paradise’ is a hands-on workshop that provides participants with experience using simple tools to: • Stop doing retrospectives that produce few if
any results. • Reveal opportunities to make life better that
teams often miss. • Shift from being reactive to being proactive. • Increase the motivation and energy on teams
to take the action needed to achieve their goals.
9/18/14& Forging&A&Path&To&Paradise&
Doing
Improving
9/18/14& Forging&A&Path&To&Paradise&
save more money eat healthier
reduce stress
get an MBA
lose weight quit smoking
get more sleep travel
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Why?
“If we define risk as “the likelihood of an irreversible negative outcome,” inaction is the greatest risk of all.” - Timothy Ferris, 4 hour work week
Failure to act
9/18/14& Forging&A&Path&To&Paradise&
* …that don’t help teams achieve their goals
I hate retrospectives*
9/18/14& Forging&A&Path&To&Paradise&(From%boloji.com)&
Focus
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Retrospectives Lack Focus
?!?!
Time & Effort
Outc
omes
Retrospective: reflect on past history to find opportunities to improve
9/18/14& Forging&A&Path&To&Paradise&
“If you’re driving around randomly at five miles per hour are you really getting anywhere?”
Retrospectives
Toyota Improvement Kata 1. In consideration of a
vision or direction... 2. Grasp the current
condition. 3. Establish the next target
condition. 4. Iteratively take action to
achieve the target condition
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Prospective
You’ve Already Done This!
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Get a degree
Deliver a new product
Graduate from
high school
Find a good job
Prospectives
?!?!
Clear Goals
Time & Effort
Outc
omes
Prospective: decide the next action that moves you closer to the goal
9/18/14& Forging&A&Path&To&Paradise&
Retrospectives
“Begin with the end in mind!”
Forging&A&Path&To&Paradise&9/18/14&
Stephen Covey, ‘Seven habits of highly effective people’&
Imagine… Paradise Island…
How do you feel? What does it look like? What are you doing?
9/18/14& Forging&A&Path&To&Paradise&
What’s on Your Paradise
Island?
Feel? Feel?
Feel?
Condition? Condition?
Goal?
1. What does it feel like being on your island?”
2. What conditions would have to be true to feel that way?
3. What goals might you shoot for to create those conditions?
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My Vacation Island
Relaxed!
Stress
free!
Warm and Breezy!
Near a Beach!!
1. Feelings?
2. Conditions?
3. Goals?
---------------------------- �
---------------- �
------------ �
Entertained
9/18/14& Forging&A&Path&To&Paradise&
What’s On Your Team Island?
Safe!
Trust
No Personal Attacks!
1. Feelings?
2. Conditions & Goals
---------------------------- �
------------------�
Comfortable With conflict
9/18/14& Forging&A&Path&To&Paradise&
Create Your Own Team Island
%
1. “What does it feel like being on our island?”
2. What are the conditions and goals we need to feel that way?
Ask yourself…..%
9/18/14& Forging&A&Path&To&Paradise&
9/18/14& Forging&A&Path&To&Paradise&
How far are we from the
island?
Constellation
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How do we get to the island?!
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Three Buckets
1 2 3 Things we can do
something about
Things we can
influence
Things that impact us but
have no control over
Concerns Influence Control
9/18/14& Forging&A&Path&To&Paradise&
People who focus on buckets 1 and 2…
1 Things we can do something
about
Control
• Lower levels of stress • Higher job / personal satisfaction • Get along better with teammates • Perform better • 80% more successful
9/18/14& Forging&A&Path&To&Paradise&
9/18/14&
Destination: Your Island
2. Steps your TEAM can take to get closer to the island
1. Steps YOU personally can take to get closer to the island
You are here (So far)
3. Steps your team can INFLUENCE to get closer to the island
9/18/14& Forging&A&Path&To&Paradise&
feel proud of my
appearance
20 pounds lighter
Stop eating Junk food
Vision / Result&
Goal / Target
Condition&Action&
Feel healthier
Don’t feel winded
climbing stairs
Use stairs Instead of elevator
Know the difference
Examples…
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Have lunch with Product owner TC
Read 7 habits AP
1. Actions I can personally take to get to the island
Schedule Lunch & learns
2. Actions WE as a team can
take to get to the island
Post Burndown
in team area
Team Happy Hour
3. Actions we can influence others to take to get to the
island Get a
Team room
Order the path to Paradise
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Action
Action
Action
Ask: “What’s the ONE Thing we can do such that by doing it everything else will be easier or unnecessary?” – Gary Keller, ‘The One Thing’
Action
"The hunter who chases two rabbits catches neither.” - proverb
FOCUS!!!!! Pick ONE action.... That’s IT
9/18/14& Forging&A&Path&To&Paradise&
The effect can be geometric
9/18/14& Forging&A&Path&To&Paradise&
Make the island visible!
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Techniques To Create Focus • Speedboat • Remember The Future • Product Box • Cover Story http://www.innovationgames.com
9/18/14& Forging&A&Path&To&Paradise&
Stir things up!!!
Retr-o-Mat: plans-for-retrospectives.com 9/18/14& Forging&A&Path&To&Paradise&
1. Set the Stage 2. Gather Data 3. Generate Insights 4. Decide what to do 5. Close the Retro
Some favorite recipes • http://www.plans-for-retrospectives.com/?
id=82-19-8-48-34 • http://www.plans-for-retrospectives.com/?
id=2-51-26-63-53 • http://www.plans-for-retrospectives.com/?
id=3-4-37-11-60
9/18/14& Forging&A&Path&To&Paradise&
Prospectives….&
9/18/14& Forging&A&Path&To&Paradise&
• Focus on a Vision / Goal • Proactive vs. Reactive • Empowers the team • Action Oriented
Stop floating with the tide and start swimming for the
island!