Annual Celebration 2Proposal from Moon Palace Cancun

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Proposal DetailsRFP Name Annual Celebration 2RFP Code K3NP9K63HY8

Event Name Annual Celebration 2Proposal Sent Date Thu, 09-Sep-2021 4:43 PM Proposal Status Submitted Proposal

Supplier Name Moon Palace Cancun Supplier Type ResortChain Palace Resorts Metro Area Cancun / Yucatan

PeninsulaBrand Palace Resorts Commission? No

. .Proposal Introduction Moon Palace Cancun, Palace Resorts’ signature property, offers planners luxury, choice,

and convenience on a monumental scale. Just 10 minutes away from Cancun International Airport, the all-inclusive playground boasts conference facilities among the largest, most flexible and most technologically sophisticated in Mexico. With over $100 million in enhancements, Moon Palace is redefining all-inclusive with newly renovated facilities and a host of new amenities.

The largest events take place in the new Moon Palace Arena, which boasts 140,000 square feet of multi-functional meeting space. Guests also have the option of hosting meetings and events in the various meeting spaces available on the property that can accommodate groups of 10-10,000.

At Palace Resorts and Le Blanc Spa Resort, we have trade marked "AWE-Inclusive" as what we include really is awesome. Wifi- always included and it works, phone calls from your room to US and Canada are free, no set up for events, bathrobes and slippers of course- but what about the Chi Hair Dryer and Flat Iron, 24 hour room service.....Liquor cabinet, welcome bottle of wine.... The Palace Life really is grand!

Ready. Sell. Stay. program- this is an amazing program to earn free travel- you can make use of this as you please personally or share it how you wish. (restrictions apply, see attached Ready. Sell. Stay. Groups Flyer)

All of our resorts continue to earn recognition and awards in the marketplace and these are some of our recent awards! (see attached, Palace Resorts' Awards Presentation)

Date Type Event Dates Check-In Date Availability Rates (USD)Preferred Thu, 21-Jul-2022 to Tue, 26-Jul-

2022Thu, 21-Jul-2022

1st Option - Not Holding Space

529.00 - 961.00

Additional Information Rates and concessions are valid for 30 days from the date of this proposal. At this time, we are not holding space. Please contact Director of Sales if you would like to secure dates based on either an upcoming site inspection or request for contract. (Rooms subject to availability)

Annual Celebration 2Proposal from Moon Palace Cancun

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Key Contact InformationContact Name Judy-Lee O'Meally Email Address jomealy@palaceresorts.co

mOrganization Palace Resorts & Le Blanc Spa

ResortsPhone +18769742200

Title Director of SalesWebsite https://meetings.palaceresorts.com

/enMobile 8765507936

Additional Information Thank you for including Palace Resorts in your search for the right venue for this event. While this response is written with our most up to date information, there is more to share on what makes our resorts AWE-Inclusive. Please feel free to reach out with any questions!

Annual Celebration 2Proposal from Moon Palace Cancun

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Sleeping Room AvailabilitiesSleeping Room Needs

Met?Yes

Additional Information Rates Include:• King sized bed or 2 double beds. [Bed types are not guaranteed, but subject to availability.]• Double Whirlpool Tub. Private bath w/ shower only. Balcony. Welcome bottle of wine. Coffee Maker. Liquor Dispenser. Mini Bar contains sodas, bottled water, juices & domestic beer. CHI Bath Amenities. Bathrobes & Slippers. Digital safe (laptop size). Individually-controlled A/C. Direct Dial telephone. Smart TV with Youtube, TvTuner and Weather Channel. Ipod-dock. Professional Hair Dryer and Straightener, Iron & ironing board. 24-Hour room service & Turndown service. Non-smoking room.• All meals and drinks at the Hotel including alcoholic beverages. [No refund for unused food and beverage.]• All Hotel taxes and gratuities• Wireless Internet• Most on property sports and activities. (See Appendix for details)• Unlimited long distance telephone calls to the Continental USA, Canada and Mexico (please see Telephone Charges herein for details)

. .Preferred (Thu, 21-Jul-2022 to Tue, 26-Jul-2022)

Availability 1st Option - Not Holding Space Check-in Date Thu, 21-Jul-2022Do all guest room rates

include breakfast?Yes

Do all guest room rates include tax?

Yes

Applicable Taxes VAT 0.01%, State 0.01%, Occupancy 0.01%, County 0.01%, City 0.01%

Total USD 1,670,580.00

Day

Any (Run of House)Qty Rate (USD)

Single (1 Bed)Qty

Rate (USD)

Double (2 Beds)Qty

Rate (USD)

SuiteQty

Rate (USD)

StaffQty

Rate (USD)

Thu, 21-Jul-2022

80 529.00 400 529.00 20 961.00 10 529.00

Annual Celebration 2Proposal from Moon Palace Cancun

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Included In Package:Sleeping Rooms, Break - AM, Break - PM, Breakfast - Buffet, Breakfast -Continental, Breakfast - Plated, Dinner - Buffet, Dinner - Plated, Gallon Coffee, Lunch - Buffet, Lunch - Plated, Reception - Beverage, Reception - Food, Breakout - Large, Breakout - Medium, Breakout - Small, Breakout - Total, Exhibit Space,General Session, Meeting Rooms - Total, Office, Setup, Storage, Teardown, Conference Concierge, Conference Planning Manager, Business Center, Fitness Center, Housekeeping, Internet - Guest Room, Internet - Meeting Room, ParkingFee - Self, Parking Fee - Valet, Resort Fee

Group RatesRun of House (ROH)Single $ 529.00 USD per room, per night.Double $ 264.50 USD per , person night.Extra person $168.00 per person

Superior Deluxe Ocean View Single $ 577.00 USD per room, per night.Double $ 288.50 USD per person, per night.Extra person $ 168.00 USD per night.

HoneymoonSingle $ 683.00 USD per room, per night.Double $ 341.50 USD per person, per night.Extra person N/A.

Governor SuiteSingle $ 961.00 USD per room, per night.Double $ 480.50 USD per person, per night.Extra person $ 168.00 per person per night.

Presidential Suite (One Bedroom)Single $ 1808.00 USD per nightDouble $ 904.00 per person per nightExtra person N/A

Presidential Suite (Two Bedroom)1 - 4 pax $2,686.00 USD per nightExtra person $168.00 USD per person per night

Fri, 22-Jul-2022 80 529.00 400 529.00 20 961.00 10 529.00

Annual Celebration 2Proposal from Moon Palace Cancun

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Included In Package:Sleeping Rooms, Break - AM, Break - PM, Breakfast - Buffet, Breakfast -Continental, Breakfast - Plated, Dinner - Buffet, Dinner - Plated, Gallon Coffee, Lunch - Buffet, Lunch - Plated, Reception - Beverage, Reception - Food, Breakout - Large, Breakout - Medium, Breakout - Small, Breakout - Total, Exhibit Space,General Session, Meeting Rooms - Total, Office, Setup, Storage, Teardown, Conference Concierge, Conference Planning Manager, Business Center, Fitness Center, Housekeeping, Internet - Guest Room, Internet - Meeting Room, ParkingFee - Self, Parking Fee - Valet, Resort Fee

Group RatesRun of House (ROH)Single $ 529.00 USD per room, per night.Double $ 264.50 USD per , person night.Extra person $168.00 per person

Superior Deluxe Ocean View Single $ 577.00 USD per room, per night.Double $ 288.50 USD per person, per night.Extra person $ 168.00 USD per night.

HoneymoonSingle $ 683.00 USD per room, per night.Double $ 341.50 USD per person, per night.Extra person N/A.

Governor SuiteSingle $ 961.00 USD per room, per night.Double $ 480.50 USD per person, per night.Extra person $ 168.00 per person per night.

Presidential Suite (One Bedroom)Single $ 1808.00 USD per nightDouble $ 904.00 per person per nightExtra person N/A

Presidential Suite (Two Bedroom)1 - 4 pax $2,686.00 USD per nightExtra person $168.00 USD per person per night

Sat, 23-Jul-2022 80 529.00 400 529.00 20 961.00 10 529.00

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Included In Package:Sleeping Rooms, Break - AM, Break - PM, Breakfast - Buffet, Breakfast -Continental, Breakfast - Plated, Dinner - Buffet, Dinner - Plated, Gallon Coffee, Lunch - Buffet, Lunch - Plated, Reception - Beverage, Reception - Food, Breakout - Large, Breakout - Medium, Breakout - Small, Breakout - Total, Exhibit Space,General Session, Meeting Rooms - Total, Office, Setup, Storage, Teardown, Conference Concierge, Conference Planning Manager, Business Center, Fitness Center, Housekeeping, Internet - Guest Room, Internet - Meeting Room, ParkingFee - Self, Parking Fee - Valet, Resort Fee

Group RatesRun of House (ROH)Single $ 529.00 USD per room, per night.Double $ 264.50 USD per , person night.Extra person $168.00 per person

Superior Deluxe Ocean View Single $ 577.00 USD per room, per night.Double $ 288.50 USD per person, per night.Extra person $ 168.00 USD per night.

HoneymoonSingle $ 683.00 USD per room, per night.Double $ 341.50 USD per person, per night.Extra person N/A.

Governor SuiteSingle $ 961.00 USD per room, per night.Double $ 480.50 USD per person, per night.Extra person $ 168.00 per person per night.

Presidential Suite (One Bedroom)Single $ 1808.00 USD per nightDouble $ 904.00 per person per nightExtra person N/A

Presidential Suite (Two Bedroom)1 - 4 pax $2,686.00 USD per nightExtra person $168.00 USD per person per night

Sun, 24-Jul-2022

80 529.00 400 529.00 20 961.00 10 529.00

Annual Celebration 2Proposal from Moon Palace Cancun

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Included In Package:Sleeping Rooms, Break - AM, Break - PM, Breakfast - Buffet, Breakfast -Continental, Breakfast - Plated, Dinner - Buffet, Dinner - Plated, Gallon Coffee, Lunch - Buffet, Lunch - Plated, Reception - Beverage, Reception - Food, Breakout - Large, Breakout - Medium, Breakout - Small, Breakout - Total, Exhibit Space,General Session, Meeting Rooms - Total, Office, Setup, Storage, Teardown, Conference Concierge, Conference Planning Manager, Business Center, Fitness Center, Housekeeping, Internet - Guest Room, Internet - Meeting Room, ParkingFee - Self, Parking Fee - Valet, Resort Fee

Group RatesRun of House (ROH)Single $ 529.00 USD per room, per night.Double $ 264.50 USD per , person night.Extra person $168.00 per person

Superior Deluxe Ocean View Single $ 577.00 USD per room, per night.Double $ 288.50 USD per person, per night.Extra person $ 168.00 USD per night.

HoneymoonSingle $ 683.00 USD per room, per night.Double $ 341.50 USD per person, per night.Extra person N/A.

Governor SuiteSingle $ 961.00 USD per room, per night.Double $ 480.50 USD per person, per night.Extra person $ 168.00 per person per night.

Presidential Suite (One Bedroom)Single $ 1808.00 USD per nightDouble $ 904.00 per person per nightExtra person N/A

Presidential Suite (Two Bedroom)1 - 4 pax $2,686.00 USD per nightExtra person $168.00 USD per person per night

Mon, 25-Jul-2022

80 529.00 400 529.00 20 961.00 10 529.00

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Included In Package:Sleeping Rooms, Break - AM, Break - PM, Breakfast - Buffet, Breakfast -Continental, Breakfast - Plated, Dinner - Buffet, Dinner - Plated, Gallon Coffee, Lunch - Buffet, Lunch - Plated, Reception - Beverage, Reception - Food, Breakout - Large, Breakout - Medium, Breakout - Small, Breakout - Total, Exhibit Space,General Session, Meeting Rooms - Total, Office, Setup, Storage, Teardown, Conference Concierge, Conference Planning Manager, Business Center, Fitness Center, Housekeeping, Internet - Guest Room, Internet - Meeting Room, ParkingFee - Self, Parking Fee - Valet, Resort Fee

Group RatesRun of House (ROH)Single $ 529.00 USD per room, per night.Double $ 264.50 USD per , person night.Extra person $168.00 per person

Superior Deluxe Ocean View Single $ 577.00 USD per room, per night.Double $ 288.50 USD per person, per night.Extra person $ 168.00 USD per night.

HoneymoonSingle $ 683.00 USD per room, per night.Double $ 341.50 USD per person, per night.Extra person N/A.

Governor SuiteSingle $ 961.00 USD per room, per night.Double $ 480.50 USD per person, per night.Extra person $ 168.00 per person per night.

Presidential Suite (One Bedroom)Single $ 1808.00 USD per nightDouble $ 904.00 per person per nightExtra person N/A

Presidential Suite (Two Bedroom)1 - 4 pax $2,686.00 USD per nightExtra person $168.00 USD per person per night

Tue, 26-Jul-2022

80 529.00 400 529.00 20 961.00 10 529.00

Annual Celebration 2Proposal from Moon Palace Cancun

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Included In Package:Sleeping Rooms, Break - AM, Break - PM, Breakfast - Buffet, Breakfast -Continental, Breakfast - Plated, Dinner - Buffet, Dinner - Plated, Gallon Coffee, Lunch - Buffet, Lunch - Plated, Reception - Beverage, Reception - Food, Breakout - Large, Breakout - Medium, Breakout - Small, Breakout - Total, Exhibit Space,General Session, Meeting Rooms - Total, Office, Setup, Storage, Teardown, Conference Concierge, Conference Planning Manager, Business Center, Fitness Center, Housekeeping, Internet - Guest Room, Internet - Meeting Room, ParkingFee - Self, Parking Fee - Valet, Resort Fee

Group RatesRun of House (ROH)Single $ 529.00 USD per room, per night.Double $ 264.50 USD per , person night.Extra person $168.00 per person

Superior Deluxe Ocean View Single $ 577.00 USD per room, per night.Double $ 288.50 USD per person, per night.Extra person $ 168.00 USD per night.

HoneymoonSingle $ 683.00 USD per room, per night.Double $ 341.50 USD per person, per night.Extra person N/A.

Governor SuiteSingle $ 961.00 USD per room, per night.Double $ 480.50 USD per person, per night.Extra person $ 168.00 per person per night.

Presidential Suite (One Bedroom)Single $ 1808.00 USD per nightDouble $ 904.00 per person per nightExtra person N/A

Presidential Suite (Two Bedroom)1 - 4 pax $2,686.00 USD per nightExtra person $168.00 USD per person per night

Additional FeesCity 0.010% on Guest Rooms County 0.010% on Guest Rooms

Occupancy 0.010% on Guest Rooms State 0.010% on Guest Rooms

VAT 0.010% on Guest Rooms

Additional Information The above rates include all taxes and are ALL-INCLUSIVE, per room, per night, commissionable at 10%, Please note that the commission is calculated on the balance after deducting 3% hospitality tax and $5.00 USD per person, per day, for gratuities from the above rates. Discounted staff rooms are not commissionable. Rates are in US dollars and are applicable consecutive days prior to and after Group dates unless these dates fall in a different season when the applicable seasonal rate will apply. Pre and post stays are subject to availability at the time of request and must be pre-paid at the time of booking.

Annual Celebration 2Proposal from Moon Palace Cancun

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A very confidential rate is being offered due to the circumstances you have described. Should these rates or concessions be shared with anyone or if this program is out to bid the offer will be withdrawn.

All meals and drinks at the Hotel including alcoholic beverages

All Hotel taxes and gratuities

Most on property sports and activities (except golf and motorized water sports)

Wireless internet access throughout the resort

Unlimited dining and access to all Palace Resorts except The Grand at Moon Palace and Le Blanc Spa Resort. Sun Palace and Isla Mujeres Palace are adults-only Resorts. Transportation is not included.

Annual Celebration 2Proposal from Moon Palace Cancun

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Meeting Room AvailabilitiesAdditional Information Private Group functions are available without surcharge in meeting rooms and outdoor

venues when using inclusive Hotel menus (See exceptions under Additional Costs). Space will be assigned according to the group size and will be subject to availability at the time of booking.

Moon Palace Cancun is recognized as one of the top all-inclusive meeting resorts in the Mexican Caribbean. With over 140,000 square feet of function space this majestic resort can accommodate groups of 10-10,000. This signature property of Palace Resorts has undergone a multimillion-dollar renovation, with enhanced ballrooms and upgraded meetings facilities.

The largest events take place in the brand new Moon Palace Arena, which boasts over 140,000 square feet of multi-functional space complete with smart technology, stunning outdoor terraces, exhibition areas and room for 10,000 attendees. The new arena is just the crowning jewel at a resort that boasts the most extensive meeting facilities in Cancun. Additional options include the 55,850-square-foot Universal Ballroom Lower Level, which seats up to 5,000 people. Upstairs, another 36,000 square feet includes the Universal Ballroom Upper Level and the Galactic Ballroom’s 26,800 square feet, comes complete with a permanent stage and adjoining meeting room.

Moon Palace Cancun is a resort that is designed for big thinkers and big ideas. Our venues are built for stellar meetings, unforgettable exhibitions, and one-of-a-kind events.

. .Start Date Thu, 21-Jul-2022A/V Needs Palace Resorts has a tremendous working relationship with worldwide experts in AV. AV is

not included in our pricing, however, our inhouse experts Palace Productions will be happy to work on meeting your budget needs.

Contact: Armando ManjarrezEmail: amanjarrez@palaceresorts.com

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Estimated CostsTotal F&B Minimum USD $1.00

Applicable Tax 0.01%Service Charge 0.01%

ItemCost Type Amount Quantity Tax(%) Tax/Service Note

Average F&B Costs - Break - AM

Included in Package

Average F&B Costs - Break - Drinks Only

Included in Package

Average F&B Costs - Break - PM

Included in Package

Average F&B Costs - Break - Snacks and Drinks

Included in Package

Average F&B Costs - Breakfast - Buffet

Included in Package

Average F&B Costs - Breakfast - Continental

Included in Package

Average F&B Costs - Breakfast - Plated

Included in Package

Plated menus are included indoors.

Average F&B Costs - Dinner - Buffet

Included in Package

Average F&B Costs - Dinner - Plated

Included in Package

Plated menus are included indoors.

Average F&B Costs - Gallon Coffee

Included in Package

Average F&B Costs - Lunch - Boxed

Included in Package

Average F&B Costs - Lunch - Buffet

Included in Package

Average F&B Costs - Lunch - Plated

Included in Package

Plated menus are included indoors.

Average F&B Costs - Reception - Beverage

Included in Package

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Average F&B Costs - Reception - Beverage

Included in Package

Average F&B Costs - Reception - Food

Included in Package

Average F&B Costs - Reception - Food

Included in Package

Average F&B Costs - Reception - Heavy Hors D'oeuvres

Included in Package

Average F&B Costs - Reception - Light Appetizers

Included in Package

Miscellaneous Costs - Bellman Delivery

Per Item Room delivery 4.00usd per item per room

Miscellaneous Costs - Facility Fee

Included in Package

Miscellaneous Costs - Housekeeping

Included in Package

Miscellaneous Costs - Internet - Guest Room

Included in Package

Miscellaneous Costs - Internet - Meeting Room

Included in Package

Miscellaneous Costs - Parking Fee - Self

Included in Package

Miscellaneous Costs - Parking Fee - Valet

Included in Package

Miscellaneous Costs - Resort Fee

N/A Rates are all inclusive

Miscellaneous Costs - Room Drop

Included in Package

Room delivery 4.00usd per item per room

Move-in/Move-out - Air conditioning/heating

Included in Package

Move-in/Move-out - Labor

Included in Package

Rental Costs - Breakout - Large

Included in Package

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Rental Costs - Breakout - Medium

Included in Package

Rental Costs - Breakout - Small

Included in Package

Rental Costs - Breakout - Total

Included in Package

Rental Costs - Exhibit Space

Included in Package

Rental Costs - General Session

Included in Package

Rental Costs - Meeting Rooms - Total

Included in Package

Rental Costs - Office

Included in Package

Rental Costs - Setup

Included in Package

Rental Costs - Teardown

Included in Package

Transportation Costs - Airport Transportation

N/A EDGE Destination & Eventskmoreno@palaceresorts.com Cel. 998 235 9291 Oficina 998 1932010 ext. 2242

Transportation Costs - Local Transportation

N/A

Additional Information Private Group functions are available without surcharge in meeting rooms and outdoor venues when using inclusive Hotel menus (see exceptions under Additional Costs). Please note our team of creative chefs and conference services managers will be happy to tweak any of our menus to suit your personal preferences. Since we have no surcharges for events don't limit yourself. Have your group gather as often as you like!

An added bonus to booking with Moon Palace Cancun is that all of your taxes and gratuities are included in your bill, even for group functions.

Why limit yourself or your group? Mix, mingle, meet- with no surcharge for events, make your experience count!

Additional Costs:

Surcharges will apply for private functions in suites.

Annual Celebration 2Proposal from Moon Palace Cancun

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Rental fee for Board of Directors Room at Moon Palace CancunBeach Olympics Music and décor, including centerpieces and flower arrangements.Audiovisual equipmentSpa treatments and services GolfMotorized water sportsToursTransfersRoom delivery $4.00USD per room per delivery

Golf

Moon Palace Cancun Golf Club features a 27 hole Jack Nicklaus Signature golf course. Its dynamic layout requires golfers to navigate through native vegetation as well as numerous wetlands and strategically placed bunkers. Each of the three nine-hole courses offers a distinctive environment that challenges professionals and amateurs as well.

AWE-Spa

For those looking for a pampering experience, the new ultra-modern spa offers a combination of ancient spa therapies while admiring the blue waters of the Caribbean Sea from your treatment room.

Additional Files

File Name Type Size Upload DateMap of Moon Palace.pdf Portable Document Format

(.pdf)5.74 MB

Thu, 09-Sep-2021

Moon Palace Sales Kit.pdf Portable Document Format (.pdf)

2.36 MB

Thu, 09-Sep-2021

CRM Proposal_-_Annual_Celebration_2_from_Demor (Ju.pdf

Portable Document Format (.pdf)

38 KB Thu, 09-Sep-2021

Fact Sheet Sunrise.pdf Portable Document Format (.pdf)

489 KB Thu, 09-Sep-2021

Ready Sell Stay.pdf Portable Document Format (.pdf)

1.56 MB

Thu, 09-Sep-2021

Purely Palace.pdf Portable Document Format (.pdf)

1.46 MB

Thu, 09-Sep-2021