Project Research Updatehttps://www.gvsu.edu/s/0Y3

Michigan Statewide DP Readiness Survey

• Geared towards libraries, archives, museums, galleries, research centers/foundations and other collecting institutions

• Potential pool of over 1000 institutions

• RepoData (https://github.com/tanseyem/RepoData) ~600 institutions listed

• Historical Society of Michigan lists over 750 societies

• Distributed on each of the membership lists for MCLS, MiALA, MAA & MMA – fwd-ed on to the HSM

• Over 40 Questions

• Institutional Demographics

• Digital Collections Scope

• Technologies, Standards and Practices

• Attitudes Toward Collaboration

• Over 150 responses

Institutional Demographics

• Over 70 Public Libraries• Over 30 Academic Libraries• Nearly 30 Museums (Art, History,

Science, etc.)• Nearly 20 University Archives• Over one dozen Historical Societies

and Research Centers• Nearly a dozen Rare & Special

Collections Libraries• Three Galleries

Digital Collections Scope• Public Libraries are holding the

most data of < 500 GB

• Academic Libraries, University Archives, Special Collections Libraries, and Government Archives are holding the most data at > 1 TB

• Museums are holding on average somewhere between 500GB – 1 TB

• Significant number of institutions still need to inventory their digital holdings

Digital Collections Scope

0

10

20

30

40

50

60

70

80

Storage Media Types

CD DVDZIP Floppy

ThumbExternal HD

SSD TapeNAS

CloudOther

Digital Collections Scope

Digital Collections Scope

Digital Collections Scope

Technologies

• Content Management Systems

More than half of all respondents did not provide responses to this question!

Technologies

Standards & Practices

• Digital Preservation Policies• Only 14 out of 155 potential respondents indicated that they had policies• No specific examples were provided• Quick scan of Yes respondent websites

• In some cases Digital Preservation considered part of general collection development policies—maybe loosely associated with e-resource management

• Loosely implied that digital derivatives or digitized versions of analog sources fall under broad umbrella of “collections” and inherit general care best practices

• Policies can be a marker for dedicated programmatic support and an indicator of the use of mature standards-driven approaches

• They can also conversely be written once…and then left to collect cobwebs!

Standards & Practices• Most frequent preservation actions:

ü Virus Checks ü Geographically distributed copies on

different storage media ü File fixity checks, file format checks, and

file format migrations

• Common preservation metadata elementsü Identifiers ü Image dimensionsü File sizesü Bit Depth/Resolution

• Common preservation metadata standardsü Dublin Coreü EADü PREMIS

Standards & Practices

• Areas of Vulnerability• Nearly 40 institutions said that they do not perform backups on their digital

collections• Almost half of those respondents are public libraries• The three most vulnerable regions are:

• Detroit Metro• Southwest Michigan• West Michigan

• Getting digital collections out from under the threat of single-points-of-failure has been a primary concern for this project• Peer-to-peer support for digital collections backup is no less fraught

but proven to be more transparent than commercial services

Attitudes Toward Collaboration

• Level of Satisfaction with Current Solutions• Mostly or Very Unsatisfied (51 total respondents) – rank ordered

• Public Library• Academic Library• University Archives & Rare and Special Collections Libraries• History Museums

• 34 out of these 51 institutions said they would be very interested in collaborating to explore new solutions – rank ordered

• Public Library• Academic Library• University Archives & Rare and Special Collections Libraries• History Museums

Attitudes Toward Collaboration

• Most respondents reported that they had never entered into legal agreements for any services on behalf of their digital content before, and that they had not explored or made use of consortial services to better manage their digital content• Rank Order of Needed Services (136 out of 155 responses)

1. Digitization & Training2. Access Solutions & Content/Asset Management Solutions3. Onsite Digital Preservation Solutions4. Offsite Backup Services5. Software Support/Development & Consulting6. Offsite Digital Preservation Solutions7. Onsite Backup Services

Site Visit Focus Groups

• Texas Digital Libraryq Network of shared institutional repositories

(DSpace)q Content focus on preserving and supporting

scholarly research productsq Benefits from access to high-performance

computing and data center resources at University of Texas, Austin

q Capacity to serve as a major node in national networks like DPN

q Content-agnostic digital preservation solution with access to both institutionally-hosted as well as low-cost cloud storage options (DuraCloud)

https://www.tdl.org/

Site Visit Focus Groups

• Texas Digital Libraryq Weathered ups and downs of membership

turn-over—a stable central staff administration has been key to some of this success

q Membership governance model includes representation from all tiers at the same time that it empowers the heaviest supporters

q Expanding model that is now open to out-of-state members

q Committee structures that focus on developing policies, standards and practices

q Major annual conference to strengthen and educate the community

https://www.tdl.org/

Site Visit Focus Groups

Two virtual focus groups that kick-off

March 11th!

https://coppul.ca/

https://ocul.on.ca/

Site Visit Focus Groups

• Further Upcoming – Digital Virginias• Regional collaborative content hub for DPLA• Principal Collaborator – Bradley Daigle, UVA Library Lead for DPLA• Digital Virginias is piloting a new digital preservation repository hub with

membership support for small cultural heritage institutions• Proposed site visit this Spring

https://digitalvirginias.org/

Site Visit Focus Groups

• Further Upcoming – Wisconsin Library Services (WiLS)

• Service Hub for Recollection Wisconsin (DPLA)

• Principal Collaborator – Emily Pfotenhauer, Community Liaison & Service

Specialist

• Partnering with the iSchool at UW-Madison and UW-Milwaukee’s School of

Information Studies to provide library school students with practical

experience in digital stewardship and increase the capacity of small libraries

and cultural heritage organizations to curate their digital collections.

• Proposed site visit this Spring

https://recollectionwisconsin.org/