Project monitoringfor the periodof 2014 - 2015

What does the monitoring mean?

Monitoring • a long term process • on going in order to ensure activities are

taking place according to standard• In our case according to the application form• to find out weaknesses and gaps within the

project. • Involves the team that is implementing the

project (all of you)

What does the monitoring mean?

Why is monitoring important?To know how the project is evolving

Project documents: timetable, budget, list of activities, field data..

ASSESSMENT

IMPLEMENTATION AND

MONITORING

REVIEWAND

EVALUATION

DESIGN

MONITORING

THE PROJECT CYCLETHE PROJECT CYCLE

MONITORING is:A continuous processTo provide information to day-to-day

decision making (adjustments)It is carried out by the project teamFor the project team (to adapt and

improve the impacts) and the NA (to follow the progress)

The monitoring system should provide information for evaluations.

MONITORING

• continuous, systematic and critical review of operations

• in order to measure their evolution and • adjust them according to circumstances and

project’s objectives.

Different steps of the Monitoring process

Observe Compare

Have an opinion Make recommendations

Take actions

Purpose of monitoring

to document progress and results of project

to provide the necessary information to all coordinators for timely decision taking and

corrective action (if necessary)

to promote accountability* to all stakeholders of a project (to National Agency, tax office etc.)

Taking corrective action

Collecting data Analysis

Taking decisions

Processing data

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The projectThe project

Different steps of project’s monitoring..

It involves collecting and analysing data/information – see bellow…

What is in the project application form written?

What must be observed?PHASE 1 – COLLECTING DATA

Have we established a Management Commitee? (as we promised in an applicaton form)Indicators on which we must focus: We should prepare (for next meeting or earlier) a pattern to determine what has been done and what still remains.

1) Activity plan - terms of the organizing project meetings

and learning/training students activity meeting (changing against the plan should be mentioned in the monitoring report)

2) Outputs- Project websites - it is good that each

country should have its own websites for our project where every stakeholder will present their activities and results and inform about the project.

Activity planobservance of the plan

2014/9 Poland Czech Rep. Romania Spain Grecee Turkey

Erasmus corners in each participant

school,contracting, subcontracting, Skype chatting or emailing with partners,

preparing project website- project Activity A1

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Liability from an application form All fullfield

Proposal form for an observance of the monitoring plan

Liability from an application form All fullfield

2014/10 Poland Czech Rep. Romania Spain Grecee Turkey

First meeting in Turkey

arrangements concerning running the project,detailed description and sharing tasks

The First kick-of meeting was replaced to Poland – it was changed from what project application form included. I think it is not a major problem. Full participation.

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All other meetings should be checked if you agree with the project application form. Spanish meeting, Training activities in the Czech Republic….

Project website should include such section:

• About Partners • Project Meetings• Project Activities • Joint Results for communication and

dissemination of the project activities

We committed these in the project !!

3) Dissemination:Dissemination will be the responsibility of each partner on local basis but also on national and international level.Project results will be disseminated to:-school staff locally and regionally and nationally-school governors-parents-local and national press-the local community-school Inspectors-European partner schools

Can you manage to meet these requirements?How? Check it with your progress report you sent to your NA.

Can you manage to meet these requirements?How?

Check it with your progress report you sent to your NA.

How? • report writing• press releases• website reports• staff and parental meetings• ICT presentations• wall displays in school and in the local

community• reports to governors

In these cases we have to use quantitive indicators! It is necessary to back up all your activities!!- numbers of YouTube viewers- numbers of created presentations/slideshows- numbers of meetings – important to create

record/note about that!- website visitors – remember to put the counter

on your website- face to face interviews conducted with target

group

4) Intelectual outputsa) Two training materials for teachers (handbooks): "Introduction to e –Learning“ DONEContent of the handbook: • What is e-Learning? • What does e-Learning represent? • Benefits of e-Learning.

„Use of Moodle platform in e -Learning" Basics : • Creating and configuring Moodle course• Managing Moodle courses.• Adding content as resources to Moodle course • Creating and managing online activities, such as

assignments, quizzes, lessons, wikis, and choices, among many other activities.

• Assessing and grade learners’ performance • Communicating with learners using forums,

chats, emails, and instant messaging. • Reusing and sharing the content.

Current status (what has been done)1.- Contract a webhosting and domain service for the project.

We are using the hosting services provided by the Polish Educational Authorities.But, there are serious problems with this service, so it is very likely that we should migrate our system to an external hosting service.

2.- Install moodle:- Create the sub domains and /or directions for Moodle and its data OK- Get and unpack Moodle and upload it to the server OK- Create the data directory OK- Create the Moodle database OK- Set up the cron job OK- Activate the installation routine and specify settings for our Moodle site. OK

3.- Create course categories OK4.- Create course subcategories OK5.- Create courses OK6.- Create groups (classes) within courses OK7.- Assign roles OK8.- Create / Upload users OK9.- Users create learning content OK10.- Backup courses. OK (it was impossible to make a full backup due to hosting service)

1. Moodle architecture ???? (it is written in application form) 2. Moodle software requirements. PHP and MySQL 3. Downloading and installing Moodle. OK 4. Configuring Moodle for first time use. OK 5. Moodle administration tasks, such as adding users, creating courses, setting permissions. OK 6. Advanced Moodle features, such as single-sign-on and auto-enrollment. OK 7. Securing Moodle. OK 8. Moodle backup and course archive. OK (it was impossible to make a full backup due to hosting service) 9. Upgrading Moodle. Content of the handbook . Not yet

Anyway, I would like to thank Enrique for sending this completed materials and all of everybody who worked on Moodle platform.

b) Materials for tests and exams (in Poland : supplementary learning materials for the Matura ( school leaving ) exam- Polish, English, German, Mathematics and Chemistry) on the platform Moodle, (in Spain and Poland : supplementary learning materials for the final vocational project in Computer Science and foreign languages on the platform Moodle.

How many?

c) Didactic/learning materials for: How many?

a) poor students to revise material taught during lessons b) gifted secondary school students to develop their knowledge and skillsc) learners of general upper secondary or other schools for adults

How many?

d) Didactic materials to place on the platform which reflect the best European practices for the use by both teachers and students (didactic and learning materials )for the use of the disabled students in our schools and those who cannot attend regular classes at schools.

e) Creating an Open Source library of teaching and learning materials and methods.

How many?

Online course for local people (Basic course)• Task 1- Design an online technical English

course on Moodle and make it available for students.

• Task 2- Create basic grammar reviev resources students will learn basic forms of English grammar including simple and progressive verb tenses, parts of speech, and prepositions. Students will practice these structures through communicative and functional activities.

All partners

• Task 3- Create oral communication resources: through listening comprehension and oral performances, students will practice their technical communication skills.

• Task 4- Create reading skills resources: emphasis will be on vocabulary, comprehension and expression_ of technical language.

• Task 5 - Create writing skills resources: emphasis will be on the development of sentence structure and sentence variety in technical subjects.

All partners

Impact:

What is the expected impact on the participants, participating, target groups and other relevant stakeholders?

The students, teachers are the main target groups of our project. The expected impacts are as follows:

• improving basic ICT skills of the students• sharing innovative technologies across the schools in

Europe.• creating dynamic lesson plans for the development of

digital literacy• discourage early school leaving• improvement in the professional skills of the

teachers• introduction of innovative e-learning tools and

methods in the schools• relating stakeholders to the project and enlarge the

impact to a wider community

• developing key competences for lifelong learning• improving the efficiency of the education in schools• establishing links with different schools across

Europe

How to measure this impact?The following tools will be used for measurement:- surveys- questionnaires- data base- news on the media- the popularity of the project in social media- monthly discussions- tools for monitoring- reports by the participants

5) Budget:Each partner is responsible for its own budget and it is under control by its NA.

Each budget consists of several items - ou can move up to 20% between items, but be carefull the item Project management and Implementation may not be used to increase.

1) Project management and implementation2) Transnational Project Meetings3) Intellectual Outputs4) Learning/Teaching/Training activities5) Exceptional costsSome partners don´t have no. 5

I think that this indicator is easiest to control, but it would be easier if Mobility tools works.

6) Sustainability of the project is required!!!!Every partner is responsible for it!

PHASE 2 – Processing data and analysis

This part is the most important. You'll find what are the weaknesses and what are the shortcomings by using the indicators.This analysis should be done before every international meeting (we are a little behind).After this phase follows the third phase.

PHASE 3 – taking decision and corrective action

Based analyse take measures to eliminate the identified deficiencies

The task: Let's discuss over how and who will work on specific parts.

The EndThank you for your

attention.