Project Monitoring Group Manual : Project Proponent (Private)

MINISTRY OF COMMERCE AND INDUSTRY

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S.NO. TOPIC PAGE NO.

I. Introduction 3

II. PMG Stakeholder’s Definition 5

III. Stakeholders Group Flow 6

IV. Project Proponent Roles & Functions 7

V. Life cycle of Project 8

VI. Issue Stages 9

VII. PMG Mechanism 10

VIII. Landing Page 12-15

IX. Registration Process 16-17

X. Login 18-19

XI. Dashboard (Features & Functionalities) 20-21

XII. How to create a Project with Issue(s) ? 22-30

XIII. How to edit Project ? 31

XIV. How to add Issue(s) to existing Project ? 32

XV. Features of Project and Issue Tab 33-38

X. How to update status/comment ? 39-41

XI. Contact us 42

Introduction

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Cabinet Secretariat

Prime Minister’s OfficePrime Minister’s Office took the administrative control

of PMG from September 2015

Project Monitoring Group (PMG) was set up as a special

cell in Cabinet Secretariat, Government of India in 2013

Invest India Since February 2019, PMG has been merged with Invest

India, DPIIT, Ministry of Commerce and Industry

About Project Monitoring Group (PMG)The Project Monitoring Group (https://pmg.dipp.gov.in/) Invest India (DPIIT) is aninstitutional mechanism for expediting issue resolution and fast-tracking ofapprovals/clearances for projects with an anticipated investment of Rs. 500 cr.and above

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Different Stakeholders Involved and their Roles

Stakeholder’s Definition

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• Implementing Agency/Organisation which have issues while executing the ProjectProject Proponent (PP)

• Central Ministry which verify and validate all Project detailsSponsoring Ministry (SM)

• Recipient Ministry: Central Ministry with which issue is pending

• Recipient State: State Govt. with which issue is pending

Recipient Ministry/State (RM/RS)

• PMG Invest India Team which monitors all National Projects and helps to resolve their issues

Project Monitoring Group (PMG)

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STAKEHOLDERS GROUP

Project Proponent (PP)

Private Agency

Government Agency e.g. Central Railways, NHAI RO

Public Sector Undertakings (PSU)

Sponsoring Ministry (SM) All Central Ministries

Recipient Ministry/State

(RM/RS)

Recipient Ministry (RM) All Central

Ministries

Recipient Ministry Department

Recipient State (RS) All States and UTs

Recipient State District

Recipient State Department

Project Monitoring Group (PMG)

PMG Invest India Team

This manual discuss

Roles & Functions of

Project Proponent –

Private Agency

Project Proponent Roles & Functions

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User can create multiple Projects andrelated issues on PMG portal for gettingtheir issues resolved through PMGmechanism

User may regularly update the lateststatus corresponding their issuespertaining to Central Ministry or StateGovernment

Functions: Project Proponent

Life Cycle of Project

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Sponsoring MinistryVerify Project/Issue

Recipient Ministry/StateTake necessary actions to

resolve the issues of Project

Issue Addressal MeetingChief Secretary with all

Stakeholders

D/o Financial ServiceOnce all issues are resolved and project is commissioned

it is sent to DoFS

Project ProponentCreate Project with Issue(s)

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Issue Stages

Issue(s) pending with relevant Sponsoring Ministry or PMG for verification

Issue(s) pending with Recipient Ministry/ State for resolution

Issue(s) is marked as resolved when PP & RM/RS confirms that all necessary action has been taken and issue is resolved

Issue(s) is marked as rejected by RM/RS/PMG when it is outside the ambit of PMG/sub judice

Issue(s) is marked as on hold by PMG if action can't be taken at this point of time

Pending with SM/PMG Pending with RM/RS

Resolved

Rejected

On-Hold

PMG Mechanism

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URL for PMGPortalhttps://pmg.dipp.gov.in

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Landing Page

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Landing Page• “Register” for new user

• Click on the “Login” button to

enter the Login page

Key characteristics: Landing

Page• How it works: Work flow of

PMG

• Features: Dashboard, Track

Issue Status, Follow-up,

Feedback & Notifications

• Projects: Sector wise and

State wise distribution of PMG

Monitored Projects/Issues

• FAQs: Frequently Asked

Questions

• PMG Team: Details about PMG team members

• PMG Mechanism: Requisite Conditions to

Upload a Project and Stages of issue resolution

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Landing PageEmail details of PMG

team, in case of any

assistance required

Data tile

PMG monitored total

project with their issues

and total investment cost

General Points to Note:

Detailed information

about project will

remain with

Stakeholders

(Ministry/State/PMG) only

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Landing Page

Latest update about

PMG work and

all major

Projects/Achievements

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Registration

Registration Process

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• User ID is a unique sequence of characters (e.g. vpapollo,

PPAmit)

• Mobile number of user (verified by OTP)

• Email id of user (verified by OTP)

• Password is 8 or more characters with one upper case letter, one

lower case letter, one number and one symbol (e.g. Test@123)

• Your Name is full name of user

• Designation of the Project Proponent

• Organisation name of the company

• Address official address of the company

Registration Window Verification Window Directed to the main dashboard after logging in successfully

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Login

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Login Window Directed to Main Dashboard

General Points to Note:• Private Project Proponent can be on boarded directly through

“Registration”

• User can log-in through user name/mobile/email id

• User can login via OTP in case of Forget password

Login page

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Dash Board: Basic Features

Project/Issues buttons helps to

open Projects/Issues tabThis notifies about the

activities,

for e.g. if new

Project/Issue(s) created,

a notification pops up

General Points to Note:• User can also click

on bell icon to see all

notification

• User is notified via Email & SMS

also

List of actions to be

taken by user

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Dash Board: Basic Features

Options available at PP button

• User may refer his/her profile

• User can change the password

• User can logout from the portal

Issue board gives an over view about the

number of issue at particular stage. For detailed

information about an issue refer “Issue Tab”

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Project and Issue Creation

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How to create Project ?Login Project Tab Create Project Fill up all mandatory fields Add issue(s) Submit for verification

Step 1: Click on “CREATE PROJECT” button

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How to create Project ?Page 1 Page 2

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How to create Project ?Step 2: Fill all the mandatory fields (Project details) Project Details

• Project Awarded by: Select Private Industrial

Projects

• Sponsoring Ministry: Select the Ministry with

which this Project belongs to (e.g. Ministry of

Housing/Petroleum etc.)

• Project Name: Complete name of the Project

• Brief Project Description: All relevant details of

the project

• CIN: Fill Company Identification Number (a unique

21 digit alpha-numeric number given to all Private

Limited Company by Ministry of Corporate Affairs)

General Points to Note:• User need to Validate the CIN

number after filling up the same

• Duplicated Projects can’t be created

on Portal

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How to create Project ?Step 2: Fill all the mandatory fields (Project details)

Project Details• Project Sector & Sub sector : Select the

sector (e.g. Roads &

Highways/Railways/Defence/Agriculture)

and sub sector of the project

• Project Cost (in crores): Anticipated

investment of the Project (500 crore and

above)

• Location: Fill location of the project. Add

multiple locations in case of linear Project

(if required)

• Implementation Mode: Fill Private

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How to create Project?Step 2: Fill all the mandatory fields (Implementation details)

Implementation Details• Project Classification: Select Brown Field/Green Field

• Implementation Started:

i) Select “YES”, If work on Project has started

ii) Select “NO”, If work on Project is yet to start

iii) Select “COMPLETED”, if the project is completed

• Anticipated Employment Generation : Direct and Indirect

employment

General Points to Note:• The projects on the unused lands where there

is no need to remodel or demolish an existing

structure are called Green Field Projects

• The projects which are modified or

upgraded are called Brownfield projects

Add DocumentAttach all documents related to the

Project which may help to get project

verified by Sponsoring Ministry

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How to add Issue(s) while Project Creation?Step 3: Add Issue(s) Add Issue(s)

• Select center/state depending upon the issue pertains

to

• Select relevant State/Ministry out from the list

• Select appropriate Issue category & Sub Category

out from exhaustive list (there are 9 Issue category

with 98 Issue sub category)

• Select District/Department to identify where the issue

is struck

User can add multiple issues

at once

Add documents

(images/word/PDF) if

required

Give Title for the issue (e.g. Land

acquition for 20 acres is pending)

Brief detail about the issue

and where exactly the work is

struck

Click SUBMIT FOR

VERIFICATION after filling up all

the required information

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Confirmation of submitted Project

Step 4: Confirm “Yes” Project is successfully created if all data is filled correctly

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Submitted Project added to Project Tab

Unique ID is allotted to the Project

after its creation, it helps the user

in searching of required Project

Status of Project is “Under

Verification” as it is pending for

verification by relevant

“Sponsoring Ministry”

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How to edit Project Details

Select the Project ID whose

details needs to be edited then

click on “Edit Project Details”

Edit Project Details – Page 1 Edit Project Details – Page 2

After making necessary

changes click on “Update”

General Points to Note:Only Projects whose status

is “Under Verification” can be edited

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How to add Issue(s) to a existing Project ?

Click on +Add more

Issue button

Fill all the relevant data to

create issue and the click on

“Submit for verification”

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Basic Features of Project Tab

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Features in Project Tab

Other filter: Various

filters available for

desired data

• Download excel files

containing the data based

on applied filters

• User can Create Project

through this button

User can search the

Project by Project

ID/Project description

• Sort: Arrangement of projects based

on Project cost (highest to lowest or

vis-à-vis) and Project created date

(latest to oldest or vis-à-vis)

• Created Date filter: User can choose

custom date range (from project

creation date) to filter the required

data

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Features of Project Tile

Issue (s) closed: 3/4, 3 issues are

closed out of total 4 issues

Project Proponent name

and Project creation date

Detailed information about

Project Proponent pops up

by clicking on name

• Open implies that project is still under consideration of PMG for issue

resolution (either one or more issues are in process for issue resolution)

• Stage of a Project could be Under construction/Partially

commissioned/Commissioned. This is to be updated by Project Proponent

Click on “Read more” to elaborate

• By clicking on Project ID (e.g. 1970), one can

be directed to project detailed page. This is

unique id created for all projects

• NHAI (example) is the implementing agency

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Basic Features of Issue Tab

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Issue Tab

Click on the “Issue” tab to view the list of

all the issues

Click on issue id (e.g.5760) to view

complete issue details

• Sort: Arrangement of issues based on

Project cost (highest to lowest or vis-à-

vis) and issue created date (latest to

oldest or vis-à-vis)

User can search the issue based on

issue id/issue description

Other filter: Various

filters available for

desired data

• Created Date filter: User can

choose custom date range (from

issue creation date) to filter the

required data

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Detailed Issue Page

Upcoming meeting notification

• Comments: All comments by

stakeholders with name and time

stamp

• Updates: Audit trail of issues i.e. all

action taken with time stamp“User” can

Update

status/Comments

with/without

attachment

Issue Ageing Report tells for how many

days issue was pending at different

stages (total 20 days) i.e.

• Pending with Sponsoring Ministry for

6 days

• Pending with Recipient State for 10

days

• Pending with PMG for 0 days

“User” can see all the

decisions and minutes of the

meeting

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How to Update Status/Comment ?

Select issue id then Action

button to add comment

with/without attachment

Login Issue Tab Select issue id Actions Update Status/Comment Post comment

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Example – To Update Status/Comment

Comment updated by Project Proponent

Comment update (Project Proponent window)

Project Proponent can

see the comment

updated by him/her in

Issue Progress Timeline

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Comment update (Recipient Ministry/State window)

Comment updated by

Project Proponent is

visible to Recipient

State/Ministry to respond

Example – RM/RS

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Contact

Vishal Kumar, PMG Lead, Invest India 9971200821 vishal.kumar@investindia.org.in

Arihant Kumar, Product Lead, PMG9711277811 arihant.kumar@investindia.org.in

Project Monitoring Group, Invest IndiaDepartment for Promotion of Industry and Internal TradeMinistry of Commerce and Industry