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Project Management– MilliKab
Aïda Amrabt, Carole Decorps, Mark Kepeneghian, Lorianne Rollet
INTRODUCTION
Purpose of the project : Work together in order to realize a feasibility study
Implementation of a service Taxi on the campus of Millikin University Millikab
Feasibility study : analysis of the ability to complete a project successfully, taking into account legal, economic, technological, scheduling and other factors.
INTRODUCTION
A feasibility study allows project managers to investigate the possible negative and positive outcomes of a project before investing too much time and money.
We made detailed researches to understand the market To see if Millikab could survive in this economic
environment How Millikab would be able to complete its objectives Which structures of firm ? What resources will be used ?
STEPS
Step 1: Defining the Project Scope
Step 2: Priority Matrix
Step 3: Work Breakdown Structure
Step 4: Organizational Breakdown Structure
Step 5: RAM, Resources, Allocation, Matrix
PLAN
1. Project Definition
2. Priority Matrix
3. Work Breakdown Structure
4. Organizational Breakdown Structure
5. Resources and allocation Matrix
6. Resource Sheet
7. Resource Usage Sheet
8. Reports
1. Project Definition
Some students in Millikin may encounter problems to move out the campus.
Decatur : service transportations not really safe and well developed
Service lacking and which don’t meet the current needs
Implementing a safe, convenient and inexpensive taxi service called “Millikab“ that would be available during the regular school term and that will be supposed to start on August
1. Project Definition
Our consulting team will make the feasibility study to know whether or not MilliKab Company can be profitable and feasible.
Milestones: Plan and coordinate our actions Feasibility study, achieve it and give the report
1. Project Definition
Milestones
Planning time: we first have to plan and coordinate our actions. This means that we have to plan meeting so that we can set deadline in order to be on time and to schedule our actions. Moreover, we will have a meeting each week with Dennis Schwieger in order to get advices.
Acquisition of loan: Before beginning the feasibility study we need more money because we do not have enough resources to accomplish the survey. Therefore, we will meet several banks to obtain information about eventual loan rate. Then, we will decide the bank that will give us the smallest loan rate so that we will not have big debt to pay off.
1. Project Definition
Beginning of the feasibility study: this is the most important deliverable because it will tell our client if it is possible or not to implement a taxi service on Millikin campus. So we have to start as soon as possible.
Project’s presentation to our client: this is the last step of our project. We will have finished the report. So we will meet our client so that they can have all the answers concerning their taxi service and we will give them a report, which sum up the detailed information.
1. Project Definition
The feasibility study will start on the 12th of March 2012
As we are a team of 4 members who will work full time for 2 months, we will be each paid $20/hour. The cost of our feasibility study will be around $13,120.
Deliverables Feasibility study Budget Plan Information Plan Planning Process Study concerning the equipment
2. Priority Matrix
COST :• Most important constrain and criterion to take into account• The lower the costs are, the more profitable the company
will be • Need to optimize costs to maximize the level of customer
satisfaction • Our first objective is delivering a reasonable price
2. Priority Matrix
TIME Secondary essential criteria because the feasibility study
must be finished in Jude so the service will be available in August
We can adjust and enhance the end of the feasibility study in case of issues or if the project is finished earlier
PERFORMANCE Main objective: determine if Millikab service is feasible or
not The performance will depend on how we analyze the
potential of the idea
3. Work Breakdown Structure MilliKab 1.0
Scheduling and Supervision 1.1
Planning 1.1.1
Budget 1.1.2
Coordination 1.1.3
Feasibility study 1.2
Market analysis 1.2.1
Competition 1.2.2
Organizational structure 1.2.3
Financial plan 1.2.4
Profitability analysis 1.2.5
Equipment study 1.2.6
3. Work Breakdown Structure
In project management, a work package is a subset of a project that can be assigned to a specific party for
execution. We can notice in our project several work packages. The work we have to do to implement our
service is divided in two major parts:
Scheduling and supervision (1.1) Feasibility study (1.2)
3. Work Breakdown Structure
First, we need to schedule and supervise all the activities We will plan the event We will elaborate our budget We will elaborate the coordination
Then comes the Feasibility Study Analyze of the Market The competition Elaboration of Financial plan, profitability analysis Equipment study
3. Work Breakdown Structure
Example of WBS : Planning
Description : When you are a consulting company, planning is one of the most important part of your company. Indeed, you have to give your report in time. Lorianne will also be in charge of managing the different members of the team by scheduling meetings and organize timetables.
Activities: Distribute the different tasks Scheduling meetings Planning due dates Coordination of all the services
4. Organizational Breakdown Structure
MilliKab Company
Mark Kepeneghian
Budget
Financial Plan
Profitability Analysis
Carole Decorps
Profitability Analysis
Coordination
Market Analysis
Aïda Amrabt
Market Analysis
Organizational Structure
Planning
Lorianne Rollet
Planning
Competition
Equipment study
4. Organizational Breakdown Structure
Mark Kepeneghian will be in charge of the Finance part of the project.
Carole Decorps will be in charge of the supervision, and coordination.
Aïda Amrabt will work especially on the Business Plan.
Lorianne Rollet will work on the equipment
5. Resource Allocation Matrix
Feasibility Study
Scheduling and Supervision
6. Resource Sheet
Resource Name Type Material
Label Initials Group Max. Units Std. Rate Ovt. Rate Cost/Use Accrue At Base Calendar
Aida Amrabt Work A 100% 20.00 €/hr 0.00 €/hr 0.00 € Prorated Standard
Mark Kepeneghian
Work M 100% 20.00 €/hr 0.00 €/hr 0.00 € Prorated Standard
Lorianne Rollet Work L 100% 20.00 €/hr 0.00 €/hr 0.00 € Prorated Standard
Carole Decorps Work C 100% 20.00 €/hr 0.00 €/hr 0.00 € Prorated Standard
7. Resource Usage SheetAida Amrabt 112 hrs
Distribute the different tasks 16 hrs
Scheduling meeting 8 hrs
Planning due dates 8 hrs
Coordination of all the services 8 hrs
Define relative strengths and weakness 8 hrs
Define legal advantages and disadvantages 8 hrs
Define advantage and drawbacks of departmentalization options 8 hrs
Reporting relationships 8 hrs
Reporting and authority relationships 8 hrs
Define optimum ratios of supervisors 8 hrs
Define suitable level of autonomy 8 hrs
Structures that will produce greatest worker satisfaction 8 hrs
Structure that still produce optimum operational efficiency 8 hrs
7. Resource Usage SheetMark Kepeneghian 200 hrs
Consider the cost 8 hrs
value the financial costs 8 hrs
study the feasibility 16 hrs
estimate earnings 8 hrs
choose how to finance the project 16 hrs
See if we need a loan 8 hrs
Analysis of the costs 40 hrs
Choice of the investors 24 hrs
Creation of a budget 16 hrs
Analysis of all the studies 40 hrs
Determination of the profitability of the project 16 hrs
7. Resource Usage Sheet
Lorianne Rollet 88 hrs
Distribute the different tasks 16 hrs
Scheduling meeting 8 hrs
Planning due dates 8 hrs
Coordination of all the services 8 hrs
Study of competitions 16 hrs
Getting market data's 8 hrs
Research industry> Selection of cars 8 hrs
Information concerning licenses 8 hrs
Information concerning Insurances 8 hrs
7. Resource Usage SheetCarole Decorps 176 hrs
Creation of communication tool 16 hrs
Distribution of weeks schedules 16 hrs
Coordination between the different members 16 hrs
Scheduling of meeting with banks 8 hrs
Study of local market 24 hrs
Study of the target market 24 hrs
Surveys from population 8 hrs
Survey from Millikin Students 8 hrs
Analysis of all the studies 40 hrs
Determination of the profitability of the project 16 hrs
8. Reports
Before resource leveling and Base lining
The critical path of the project 4,5,6,7,9,10,11,12,13,14,16,17,18,19,22,23,24,25,27,28,30,31,32,33,34,35,36,37,38,40,41,42,44,45,47,48, 49.
Sensitivity of the network Sensitivity of the network = minimum slack/ highest slack =
40/216 = 0.18 There is just one critical path and several tasks with slack (28
tasks out of 37 tasks have slack) then the project schedule is quite sensitive.
8. Reports - After Base lining
The project estimated cost is $11,520.00.
The activity which is estimated to cost the most is the analysis of all the studies with $1600.00.
The resource that has the greatest cost is Mark KEPENEGHIAN.
Our project duration is only one month so we don’t have an high and an low month.
8. Reports – After Base lining
Cost Performance Index CPI = EV/AC= 6,298.97/6,397.90= 0.9845 For every dollar that we spent we received $0.9845 of work
Scheduling Performance Index SPI= EV/PV = 6,298.97/ 11,680.00 = 0.5393
Project percent complete index PCIC = AC/EAC =6397.90/12,079.03 = 0,52967 We have spent 52,967% of our budget. PCIB = EV/ BAC= 6298.97/12,190.00 = 0,5167 The project is complete at 51,67%
8. Reports – After Base lining
Revised Estimated Cost to Complete EAC: $12,079.03 The new new estimated total actual costs is $12,079.03
Cost Variance at Completion VAC = 110.97 Dollars.
New Estimated Date to complete The new estimated date to complete is April 5th 2012
CONCLUSION
This project is about an opportunity noticed : Safe and cheap service of taxi in Millikin University :
Service lacking
Idea of a solution : implement this service by August Our team charged of the Feasibility Study
This project taught us how to follow a project from the beginning to the end , how to use Microsoft Project and how to be the more efficient possible