OFFICIAL:SENSITIVE

Project Initiation Document

September 2020

OFFICIAL:SENSITIVE

01/09/20

OFFICIAL:SENSITIVE

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Project Initiation Budget: £88,942.55

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02-Oct-19£241,000£243,405

% Score Minimum Most Likely Maximum

001 GovernancePlymouth City Councilunsuccesful in bid for necessaryfunding

Schemes unable to be broughtforward

10 2 1 5 2 10 20 9 £12,500 £25,000 £50,000 £2,500Plymouth City

Council

Ensure quality bid submissionwith all necessaryrequirements met.

PCC / WSP 28/11/2019

002 InterfacesStatutory Undertakers plant(including CCTV) inaccurratediversion lead ins and durations

Possible increase in programmeduration leading to additionalcosts

25 3 2 2 6 6 36 1 £50,000 £100,000 £150,000 £25,000 Designer

C2 enquiries in compliancewith the New Roads andStreetworks Act to beundertaken, with C3/C4enquiries commissioned uponreview of the C2 findings.Consider alternative designs ifdiversions are unacceptable.

WSP 01/10/2021

003 Governance Objections at consultation stageObjectors concerns lead toabortive design work and requiresignificant redesign.

50 4 1 2 4 8 32 6 £12,500 £50,000 £75,000 £25,000Plymouth City

Council

Engage stakeholders early inthe design process to allowconcerns to be considered.

PCC / WSP 01/04/2021

004 GovernanceTRO for Courtenay StreetSubject to ConsulationObjections

Objection concerns from localbusinesses preventing elementsof the scheme moving forwardor requiring redesign oradditional consultation

50 4 1 2 4 8 32 6 £5,000 £25,000 £50,000 £12,500Plymouth City

Council

Engage stakeholders early inthe TRO process to allowconcerns to be considered.

PCC / WSP 01/04/2021

005 Design

Design solutions need todemonstrate value for money andneed to be delivered withinfunding constraints

Risk to external funding, oncompletion of final businesscase detailed design. May leadto delay whilst alternativefunding stream is identified

15 2 1 3 2 6 12 11 £20,000 £30,000 £50,000 £4,500 DesignerEnsure designs and costingsare robust.

WSP 01/10/2021

006 DesignConcept designs do not providethe required benefits

Risk to external funding, duringdevelopment of final businesscase detailed design. May leadto delay whilst alternativefunding stream is identified

10 2 2 3 4 6 24 8 £15,000 £25,000 £50,000 £2,500 Designer

Undertake necessarypedestrian/cycle counts andtest designs. Amend designsbased on modelling outcometo target interventions

WSP 01/01/2021

007 DesignOutline Business Case CostingsInaccurate

Final Business Case Designsunable to be fully funded byexternal funding

15 2 3 1 6 2 12 11 £50,000 £150,000 £300,000 £22,500Plymouth City

CouncilAllow for cost increases withinbid submission.

PCC / WSP 01/10/2021

008 DesignResults of Road Safety Auditsresulting in additional unforeseenworks

Additional works beyond scopeallowed for in the schemebudget

40 3 2 2 6 6 36 1 £10,000 £20,000 £50,000 £8,000 Designer

Designs to be undertaken bycompetant designers. Regulardesign meetings to be held toaddres issues during desingprocess.

WSP 01/10/2021

009 InterfacesExisting drainage apparatuslocation and condition clashesrequires network renewal

Abortive design work /construction programme delay

40 3 2 2 6 6 36 1 £25,000 £125,000 £200,000 £50,000 Designer

Undertake a CCTV drainageSurvey of the site to determinethe exact location andcondition of the drainage onsite.

WSP 01/10/2021

010 Construction

Traffic Management requiredproves to be more extensive thanaccounted for in cost estimateallowance

Additional cost to scheme 25 3 2 2 6 6 36 1 £25,000 £50,000 £100,000 £12,500Plymouth City

Council

Early engagement with Streetworks co-ordinator to fullyunderstand constraints andensure sufficient informationcontained within the tenderpackage. Considerdevelopment of early TM plan.

PCC 01/04/2022

011 Construction

UXO identified - Enemy & BritishMilitary derived. Adjacent tomilitary use, local foundgrenades, WWII bombing

Programme delay, additionalcosts

2 1 1 1 1 1 1 14 £25,000 £50,000 £75,000 £1,000 DesignerUXO risk assessment andsurvey to be carried out.

WSP 01/04/2022

Mean Stochastic Risk Allowance:

Cost ImpactRisk Value

Risk Owner/Manager

Mitigation Measures Action OwnerTarget

CompletionDate

Risk Description Current Qualitative Scoring Current Quantitative Evaluation Action, Mitigation & Notes

Risk IDNo

Risk Category Risk Description Risk ConsequenceLikelihood

Cost RiskScore

ScheduleRisk Score

CombinedRisk Score

Risk Rank

Current Risk Allowance:

Project:

Displayed: Quantified Risk Assessment and Risk Management StrategyRisk Review Date:

Plymouth TCF - 121 - Royal Parade Bus Infrastructure and Management

012 Construction

Utility Information - sufficiencyand accuracy of data (unforeseenservices found duringconstruction)

Additional redesign time andcost and potential impact upondelivery of identified preferredoption.

40 3 2 2 6 6 36 1 £50,000 £150,000 £250,000 £60,000 DesignerEarly engagement Utilities andGPR survey in Precon.

WSP 01/04/2022

013 Construction

Traffic issues post constructiondue to additional loading onnetwork as a consequence ofRoyal Parade becoming a busonly route

Negative PR leading to remedialmeasures having to beimplemented

10 2 2 2 4 4 16 10 £50,000 £100,000 £150,000 £10,000 Designer

Traffic modelling required at anearly stage of the design toestablish if any adverse effectsare present and if so suitablemitigation is in place

WSP 01/10/2021

014 ConstructionLack of accuracy in topographicalsurvey

Inaccurate costings and reworkon site

20 3 1 1 3 3 9 13 £5,000 £25,000 £50,000 £5,000 DesignerCompetent survey contractorto be appointed and checksundertaken on outputs

WSP 01/01/2021

015

016

017

£241,000Current Risk Allowance

(Total):

KeyChristmas BreakTCF Milestones

121 Royal parade improvement Key TaskTRANSFORMING CITIES FUND Sub Task

Risk AllowanceFloat

Unique ID Task NameDuration

(working days)Duration

(working weeks)Comments

Key Milestones

1.0 Preliminary Design 135 272.0 Consultation 80 163.0 Detailed Design 160 324.0 Procurement 50 105.0 Construction - Advanced Works 40 86.0 Construction - Main Works 160 32

Total 625 1257.0 Risk Allowance (20%) 125 258.0 Float 185 37

01.0 Preliminary Design 135 27

Undertake Topographic Survey (Including TM, Commission and Post Processing) 50 10Outline design 20 4RSA1 and Designers Response Report 25 5Utilities Estimates (C3s) 40 8

2.0 Consultation 80 16Public Consultation 80 16Consultation with Bus Operators 80 16 Multiple bus

3.0 Detailed Design 160 32

Production of design drawings (kerbs, traffic signals, lighting, footways,signage, railings, road markings, drainage) 40 8

Drainage included in design

Detailed Utility Estimates (C4) and Review 30 6

RSA 2 - Designers Response Report and Drawing Changes 30 6TRO Consultation 40 8Prepare Specification 20 4

4.0 Procurement 50 10Pricing against BoQ 30 6Issue of contract 20 4

5.0 Construction - Advanced Works 40 8Mobilisation and contract lead in (CDM, Construction Phase Plan) 20 4Road Space Booking, Liaison with Street Works, TM Plan with Lane Closures 40 8

6.0

Construction - Main Works 160 32

Allowance for overlapping of construction works

Site Clearance 30 6Drainage 35 7Utilities 35 7Kerbing and Footways 30 6Paving 20 4Road Markings and Signs 10 2Street Furniture / Bus Infrastructure 10 2Fencing 10 2RSA 3 and post construction tasks 25 5

7.0 Risk Allowance (20%) 125 258.0 Float 185 37