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Project Initiation Document
September 2020
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01/09/20
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Project Initiation Budget: £88,942.55
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02-Oct-19£241,000£243,405
% Score Minimum Most Likely Maximum
001 GovernancePlymouth City Councilunsuccesful in bid for necessaryfunding
Schemes unable to be broughtforward
10 2 1 5 2 10 20 9 £12,500 £25,000 £50,000 £2,500Plymouth City
Council
Ensure quality bid submissionwith all necessaryrequirements met.
PCC / WSP 28/11/2019
002 InterfacesStatutory Undertakers plant(including CCTV) inaccurratediversion lead ins and durations
Possible increase in programmeduration leading to additionalcosts
25 3 2 2 6 6 36 1 £50,000 £100,000 £150,000 £25,000 Designer
C2 enquiries in compliancewith the New Roads andStreetworks Act to beundertaken, with C3/C4enquiries commissioned uponreview of the C2 findings.Consider alternative designs ifdiversions are unacceptable.
WSP 01/10/2021
003 Governance Objections at consultation stageObjectors concerns lead toabortive design work and requiresignificant redesign.
50 4 1 2 4 8 32 6 £12,500 £50,000 £75,000 £25,000Plymouth City
Council
Engage stakeholders early inthe design process to allowconcerns to be considered.
PCC / WSP 01/04/2021
004 GovernanceTRO for Courtenay StreetSubject to ConsulationObjections
Objection concerns from localbusinesses preventing elementsof the scheme moving forwardor requiring redesign oradditional consultation
50 4 1 2 4 8 32 6 £5,000 £25,000 £50,000 £12,500Plymouth City
Council
Engage stakeholders early inthe TRO process to allowconcerns to be considered.
PCC / WSP 01/04/2021
005 Design
Design solutions need todemonstrate value for money andneed to be delivered withinfunding constraints
Risk to external funding, oncompletion of final businesscase detailed design. May leadto delay whilst alternativefunding stream is identified
15 2 1 3 2 6 12 11 £20,000 £30,000 £50,000 £4,500 DesignerEnsure designs and costingsare robust.
WSP 01/10/2021
006 DesignConcept designs do not providethe required benefits
Risk to external funding, duringdevelopment of final businesscase detailed design. May leadto delay whilst alternativefunding stream is identified
10 2 2 3 4 6 24 8 £15,000 £25,000 £50,000 £2,500 Designer
Undertake necessarypedestrian/cycle counts andtest designs. Amend designsbased on modelling outcometo target interventions
WSP 01/01/2021
007 DesignOutline Business Case CostingsInaccurate
Final Business Case Designsunable to be fully funded byexternal funding
15 2 3 1 6 2 12 11 £50,000 £150,000 £300,000 £22,500Plymouth City
CouncilAllow for cost increases withinbid submission.
PCC / WSP 01/10/2021
008 DesignResults of Road Safety Auditsresulting in additional unforeseenworks
Additional works beyond scopeallowed for in the schemebudget
40 3 2 2 6 6 36 1 £10,000 £20,000 £50,000 £8,000 Designer
Designs to be undertaken bycompetant designers. Regulardesign meetings to be held toaddres issues during desingprocess.
WSP 01/10/2021
009 InterfacesExisting drainage apparatuslocation and condition clashesrequires network renewal
Abortive design work /construction programme delay
40 3 2 2 6 6 36 1 £25,000 £125,000 £200,000 £50,000 Designer
Undertake a CCTV drainageSurvey of the site to determinethe exact location andcondition of the drainage onsite.
WSP 01/10/2021
010 Construction
Traffic Management requiredproves to be more extensive thanaccounted for in cost estimateallowance
Additional cost to scheme 25 3 2 2 6 6 36 1 £25,000 £50,000 £100,000 £12,500Plymouth City
Council
Early engagement with Streetworks co-ordinator to fullyunderstand constraints andensure sufficient informationcontained within the tenderpackage. Considerdevelopment of early TM plan.
PCC 01/04/2022
011 Construction
UXO identified - Enemy & BritishMilitary derived. Adjacent tomilitary use, local foundgrenades, WWII bombing
Programme delay, additionalcosts
2 1 1 1 1 1 1 14 £25,000 £50,000 £75,000 £1,000 DesignerUXO risk assessment andsurvey to be carried out.
WSP 01/04/2022
Mean Stochastic Risk Allowance:
Cost ImpactRisk Value
Risk Owner/Manager
Mitigation Measures Action OwnerTarget
CompletionDate
Risk Description Current Qualitative Scoring Current Quantitative Evaluation Action, Mitigation & Notes
Risk IDNo
Risk Category Risk Description Risk ConsequenceLikelihood
Cost RiskScore
ScheduleRisk Score
CombinedRisk Score
Risk Rank
Current Risk Allowance:
Project:
Displayed: Quantified Risk Assessment and Risk Management StrategyRisk Review Date:
Plymouth TCF - 121 - Royal Parade Bus Infrastructure and Management
012 Construction
Utility Information - sufficiencyand accuracy of data (unforeseenservices found duringconstruction)
Additional redesign time andcost and potential impact upondelivery of identified preferredoption.
40 3 2 2 6 6 36 1 £50,000 £150,000 £250,000 £60,000 DesignerEarly engagement Utilities andGPR survey in Precon.
WSP 01/04/2022
013 Construction
Traffic issues post constructiondue to additional loading onnetwork as a consequence ofRoyal Parade becoming a busonly route
Negative PR leading to remedialmeasures having to beimplemented
10 2 2 2 4 4 16 10 £50,000 £100,000 £150,000 £10,000 Designer
Traffic modelling required at anearly stage of the design toestablish if any adverse effectsare present and if so suitablemitigation is in place
WSP 01/10/2021
014 ConstructionLack of accuracy in topographicalsurvey
Inaccurate costings and reworkon site
20 3 1 1 3 3 9 13 £5,000 £25,000 £50,000 £5,000 DesignerCompetent survey contractorto be appointed and checksundertaken on outputs
WSP 01/01/2021
015
016
017
£241,000Current Risk Allowance
(Total):
KeyChristmas BreakTCF Milestones
121 Royal parade improvement Key TaskTRANSFORMING CITIES FUND Sub Task
Risk AllowanceFloat
Unique ID Task NameDuration
(working days)Duration
(working weeks)Comments
Key Milestones
1.0 Preliminary Design 135 272.0 Consultation 80 163.0 Detailed Design 160 324.0 Procurement 50 105.0 Construction - Advanced Works 40 86.0 Construction - Main Works 160 32
Total 625 1257.0 Risk Allowance (20%) 125 258.0 Float 185 37
01.0 Preliminary Design 135 27
Undertake Topographic Survey (Including TM, Commission and Post Processing) 50 10Outline design 20 4RSA1 and Designers Response Report 25 5Utilities Estimates (C3s) 40 8
2.0 Consultation 80 16Public Consultation 80 16Consultation with Bus Operators 80 16 Multiple bus
3.0 Detailed Design 160 32
Production of design drawings (kerbs, traffic signals, lighting, footways,signage, railings, road markings, drainage) 40 8
Drainage included in design
Detailed Utility Estimates (C4) and Review 30 6
RSA 2 - Designers Response Report and Drawing Changes 30 6TRO Consultation 40 8Prepare Specification 20 4
4.0 Procurement 50 10Pricing against BoQ 30 6Issue of contract 20 4
5.0 Construction - Advanced Works 40 8Mobilisation and contract lead in (CDM, Construction Phase Plan) 20 4Road Space Booking, Liaison with Street Works, TM Plan with Lane Closures 40 8
6.0
Construction - Main Works 160 32
Allowance for overlapping of construction works
Site Clearance 30 6Drainage 35 7Utilities 35 7Kerbing and Footways 30 6Paving 20 4Road Markings and Signs 10 2Street Furniture / Bus Infrastructure 10 2Fencing 10 2RSA 3 and post construction tasks 25 5
7.0 Risk Allowance (20%) 125 258.0 Float 185 37