ProgressBook Beta ParentAccess User Guide...ProgressBook Beta ParentAccess User Guide. Software Answers, Inc. 6770 Snowville Rd., Suite 200 Brecksville, Ohio 44141. © 2013 Software

ProgressBook Beta ParentAccess User Guide

© 2013 Software Answers, Inc. All Rights Reserved. All other company and product names included in this material may be Trademarks, Registered Trademarks or Service Marks of the companies with which they are associated. Software Answers, Inc. reserves the right at any time and without notice to change these materials or any of the functions, features or specifications of any of the software described herein.

ProgressBook Beta ParentAccess User Guide(This document is current for ProgressBook v13.6.0 or later.)

Software Answers, Inc. www.progressbook.com6770 Snowville Rd., Suite 200 www.software-answers.comBrecksville, Ohio 44141

Change Log

The following Change Log explains by Product Version, Heading, Page and Reason where changes in the ProgressBook Beta ParentAccess User Guide have been made.

ProductVersion Heading Page Reason

13.6.0 “Welcome to Beta ParentAccess” 1 Added Course Request and updated screen shots.

13.6.0 “Select a District and Create an Account for a Parent” 2 Added note about cancel button on district selection

screen and updated screen shots.

13.6.0 “Select a District and Create an Account for a Student” 6 Added note about cancel button on district selection

screen and updated screen shots.

13.6.0 “Log In to Beta ParentAccess” 9 Added notes about children without student IDs and updated screen shots.

13.6.0 “Reset a Password” 12 Updated screen shots.

13.6.0 “Access a User Name” 14 Updated screen shots.

13.6.0 “Access a Locked Account” 15 Updated screen shots.

13.6.0 “Navigate Beta ParentAccess” 17 Added Course Request and updated screen shots.

13.6.0 “Use Online Help” 20 Added information about using online help.

13.6.0 “Parents Viewing Another Child” 21 Updated screen shot.

13.6.0 “Sign Out of Beta ParentAccess” 22 Updated screen shot.

13.6.0 “Student Information” 25 Added information about course requests. Added YTD Grade information to Grades and updated screen shot.

13.6.0 “Home” 26 Updated screen shots.

13.6.0 “Attendance” 30 Updated screen shot.

13.6.0 “Daily Attendance” 32 Updated screen shot.

13.6.0 “Period Attendance” 32 Updated screen shot to show reporting period and reporting period dates.

13.6.0 “Grades” 33 Added information about YTD Grade and updated screen shot.

13.6.0 “Assignments” 33 Updated screen shots.

13.6.0 “Grade Scale Overview” 37 Updated screen shot.

13.6.0 “Homework” 38 Updated screen shot.

13.6.0 “Schedule” 39 Updated screen shot.

13.6.0 “Report Card” 40 Added information about print preview and updated screen shot.

13.6.0 “Submit Course Requests” 41 Added information about requesting courses.

13.6.0 “School Information” 45 Updated screen shot.

13.6.0 “News” 46 Updated screen shot to show read more... button. Added note about missing form.

13.6.0 “Calendar” 48 Updated screen shots.

ProgressBook Beta ParentAccess User Guide i

Change Log

13.6.0 “Class Information” 50 Updated screen shots.

13.6.0 “Family Information” 53 Updated screen shots.

13.6.0 “Subscribe to Alerts” 54 Updated screen shots.

13.6.0 “Manage Students” 57 Updated screen shot.

13.6.0 “Add a Child to Your Account” 57 Updated screen shot.

13.6.0 “Create a Student Account for Your Child” 58 Updated screen shot.

13.6.0 “Reset a Password for Your Child” 59 Updated screen shot.

13.5 “Assignments” 33 Added information about the grading scale icon and updated screen shots.

13.5 “Grade Scale Overview” 37 Added information about the grading scale overview.

13.5 “News” 46 Added information about forms and updated screen shots.

13.4 “Welcome to Beta ParentAccess” 1 Updated School Information and Family Information sections and updated screen shots.

13.4 “Select a District and Create an Account for a Student” 6 Added note that a student can only have one account.

13.4 “Reset a Password” 12 Updated screen shot to show new password assistance email.

13.4 “Navigate Beta ParentAccess” 17

Added information for School and Family Information. Updated note for when students appear at the bottom of the screen. Added information about the student’s name and student’s ID displaying on screens. Updated screen shots.

13.4 “Parents Viewing Another Child” 21Updated information on which screens students’ icons appear. Added note about clicking the active student’s icon. Updated screen shot.

13.4 “Sign Out of Beta ParentAccess” 22 Updated screen shot.

13.4 “Student Information” 25

Added information about the reporting period tabs for the Assignments screen. Added information about the Homework screen. Added information about printing the report card. Updated screen shot.

13.4 “Home” 26 Updated screen shots.

13.4 “Attendance” 30 Updated default view and screen shot.

13.4 “Daily Attendance” 32 Updated default view and screen shot.

13.4 “Period Attendance” 32 Updated screen shot.

13.4 “Grades” 36 Updated screen shot.

13.4 “Assignments” 33 Added note about active reporting period and printing assignments screen. Updated screen shots.

13.4 “Homework” 38 Updated information about the Homework screen and updated screen shot.

13.4 “Schedule” 39 Updated screen shot.

13.4 “Report Card” 40 Added Print icon information and updated screen shot.


ii ProgressBook Beta ParentAccess User Guide

Change Log

13.4 “School Information” 45 Added information about News and Calendar and updated screen shot.

13.4 “News” 46 Added information about News.

13.4 “Calendar” 48 Added information about Calendar.

13.4 “Family Information” 53 Added information about resetting a student’s password and updated screen shots.

13.4 “Subscribe to Alerts” 54 Updated field names, links and screen shot.

13.4 “Update Profile” 56 Updated note about Manage Students button and updated screen shot.

13.4 “Manage Students” 57 Added information about resetting students’ passwords and updated screen shot.

13.4 “Add a Child to Your Account” 57 Updated field names, links and screen shot.

13.4 “Create a Student Account for Your Child” 58 Updated field names, links and screen shot.

13.4 “Reset a Password for Your Child” 59 Added information about resetting a student’s

password.

13.3.1 Entire Guide N/AUpdated screen shots to show School Information and added Family Information options in the navigational area.

13.3.1 “Welcome to Beta ParentAccess” 1 Added information for School Information and Family Information and updated screen shot.

13.3.1 “Select a District and Create an Account for a Parent” 2 Updated screen shot to show Start button and wording

for Re-enter Password.

13.3.1 “Select a District and Create an Account for a Student” 6 Updated screen shot to show Start button and wording

for Re-enter Password.

13.3.1 “Reset a Password” 12 Updated wording for Re-enter Password.

13.3.1 “Navigate Beta ParentAccess” 17 Updated information about navigating in Beta ParentAccess.

13.3.1 “Student Information” 25 Updated information about the Attendance screen.

13.3.1 “Home” 26 Updated information about the Attendance screen.

13.3.1 “Attendance” 30 Updated information for period attendance.

13.3.1 “Daily Attendance” 32 Added section for daily attendance.

13.3.1 “Period Attendance” 32 Added section for period attendance.

13.3.1 “School Information” 45 Added section for School Information.

13.3.1 “Family Information” 53 Added information about alerts and profile.

13.3.1 “Subscribe to Alerts” 54 Added information about alerts.

13.3.1 “Update Profile” 56 Added information about updating profile.

13.1.3 “Welcome to Beta ParentAccess” 1 Updated screen shots to show details and View all “Name of Screen” links and added text about the links.

13.1.3 “Select a District and Create an Account for a Parent” 2

Updated figures to show account creation confirmation message and added text about the account creation confirmation message.


ProgressBook Beta ParentAccess User Guide iii

Change Log

13.1.3 “Select a District and Create an Account for a Student” 6

Updated figure to show account creation confirmation message and added text about the account creation confirmation message.

13.1.3 “Student Information” 25 Updated text with Daily Comments appearing.

13.1.3 “Home” 26

Updated screen shots to show details and View all “Name of Screen” links and added text about the links. Added information and updated screen shot to show Daily Comments.

13.1.3 “Assignments” 33Updated screen shot to show missing assignments display as 0%. Added information about Daily Comments.

13.1.3 “Homework” 38 Updated screen shot to show teacher’s email address.

13.1 Entire Guide N/A Made writing more generic, so guide can be used by parents and students.

13.1 “Welcome to Beta ParentAccess” 1 Added information for students.

13.1 “Select a District and Create an Account for a Parent” 2 Updated information for registering an account.

13.1 “Select a District and Create an Account for a Student” 6 Added topic for student’s registering an account.

13.1 “Log In to Beta ParentAccess” 9

Added cross reference to Select a District and Create an Account for Students and a note about the first input field available for entry. Added notes and screen shots about disabled accounts.

13.1 “Reset a Password” 12Updated screen shot to show cancel button, and added a note if nothing is entered in a required field. Added a note about teachers resetting students’ passwords.

13.1 “Access a User Name” 14 Updated screen shot to show cancel button, and added a note if nothing is entered in a required field.

13.1 “Access a Locked Account” 15 Updated screen shot to show cancel button.

13.1 “Student Information” 25 Changed days to school days, and added note that averages, letter grades and comments may not appear.

13.1 “Home” 26 Changed days to school days.

13.1 “Attendance” 30 Added note about not being able to read from the student information system.

13.1 “Grades” 36 Added note if the student has no classes.

13.1 “Assignments” 33 Added note if the student has no classes.

13.1 “Homework” 38 Changed days to school days, and updated screen shot to show dates by Day of Week, Month and Day.

13.1 “Schedule” 39 Added note about viewing the schedule on a weekend.

13.1 “Report Card” 40 Added note about not being able to read from the student information system.

13.0 N/A N/A New guide.


iv ProgressBook Beta ParentAccess User Guide

Table of Contents

Change Log i

Welcome to Beta ParentAccess 1

Select a District and Create an Account for a Parent.................................................. 2Select a District and Create an Account for a Student................................................ 6Log In to Beta ParentAccess ...................................................................................... 9Reset a Password..................................................................................................... 12Access a User Name ................................................................................................ 14Access a Locked Account ......................................................................................... 15Navigate Beta ParentAccess .................................................................................... 17

Use Online Help.................................................................................................. 20Parents Viewing Another Child............................................................................ 21Sign Out of Beta ParentAccess .......................................................................... 22

Student Information 25

Home ........................................................................................................................ 26Attendance................................................................................................................ 30

Daily Attendance ................................................................................................. 32Period Attendance............................................................................................... 32

Grades ...................................................................................................................... 33Assignments ............................................................................................................. 33

Grade Scale Overview ........................................................................................ 37Homework................................................................................................................. 38Schedule ................................................................................................................... 39Report Card .............................................................................................................. 40Submit Course Requests .......................................................................................... 41

School Information 45

News......................................................................................................................... 46Calendar ................................................................................................................... 48Class Information ...................................................................................................... 50

Family Information 53

Subscribe to Alerts .................................................................................................... 54Update Profile ........................................................................................................... 56

ProgressBook Beta ParentAccess User Guide v

Change Password..................................................................................................... 56Manage Students...................................................................................................... 57

Add a Child to Your Account ............................................................................... 57Create a Student Account for Your Child ............................................................ 58Reset a Password for Your Child ........................................................................ 59

vi ProgressBook Beta ParentAccess User Guide

Welcome to Beta ParentAccess

For parents, Beta ParentAccess enables you to view select GradeBook information. On the Beta ParentAccess Home screen, you can quickly view a summary of your child’s Grades, Homework, Assignments, and Daily Attendance with links to more detailed information. On the left side of the screen, a navigational panel displays with links to Student Information, School Information, and Family Information. The Student Information section provides links to Attendance, Grades, Assignments, Homework, Schedule, Report Card, and Course Request screens. The information displays in read-only format. Teachers have access to view the same information, so they can see exactly what you see for each student. The School Information section provides links to News, Calendar, and Class Information. The Family Information section allows you to create alerts for missing assignments and low assignment marks, update your profile information, change your password, manage students including registering students, creating student accounts, and resetting students’ passwords.

For students, Beta ParentAccess enables you to view select GradeBook information. On the Beta ParentAccess Home screen, you can quickly view a summary of your Grades, Homework, Assignments, and Daily Attendance with links to more detailed information. On the left side of the screen, a navigational panel displays with links to Student Information, School Information, and Family Information. The Student Information section provides links to Attendance, Grades, Assignments, Homework, Schedule, Report Card, and Course Request screens. The information displays in read-only format. Teachers have access to view the same information, so they can see exactly what you see. The School Information section provides links to News,

Beta ParentAccess Home Page for Parents

Student Information Links

Family Information Links

School Information Links

ProgressBook Beta ParentAccess User Guide 1


Calendar, and Class Information. The Family Information section allows you to create alerts for missing assignments and low assignment marks, update your profile information, and change your password.

Select a District and Create an Account for a ParentIn order to create a parent user account, you must first select the school district your child attends.

1. On the ProgressBook screen, select your child’s school district.

Note: Once you have selected your child’s school district, the system remembers the last school district you accessed, so you do not have to select a district each time.

The Beta ParentAccess login screen displays.

Note: If you selected the wrong district, click Not your district? to return to the ProgressBook screen.

Note: If you accidently clicked Not your district?, you can return to the login screen by clicking Cancel.

Beta ParentAccess Home Page for Students

Student Information Links

Family Information Links

School Information Links

2 ProgressBook Beta ParentAccess User Guide


2. On the login screen, click Create an account.

Note: If you accidently clicked Create an account, you can return to the login screen by clicking Cancel.

3. Under Select the type of account you would like to create, in the Parent area, click Start.

Change School Districts



4. On the Registration screen Profile tab, under Parent Information, enter the following:

• First Name (required)• Middle Name (optional)• Last Name (required)• Email (required)• Re-enter Email (required).

5. Click Continue.

6. On the Registration screen Account tab, under Account Information, enter the following:

• User name - Only letters and numbers and 6 to 50 characters• Password - Must contain 1 letter, 1 number, 8 to 50 characters, case sensitive and

cannot match the user name• Re-enter Password - Must match password.

7. Click Continue.

8. On the Registration screen Student tab, under Student Information, enter the following:

• Registration Key - Registration key provided by your child’s school district, not case sensitive

• First Name • Last Name• Birthdate.

Create a Parent Account



9. If you have more than one child attending the school district, click Enter another registration key, and perform step 8 again. If you do not have another registration key for a child, proceed to step 10.

Note: To remove a child from the registration, click Remove from registration.

10. When you are finished registering students, click Register.

Note: You can also add children to your account after it is created. See “Add a Child to Your Account.”

The account creation confirmation message displays, and you can now log in to Beta ParentAccess.

Enter Account Information for a Parent



Select a District and Create an Account for a StudentIn order to create a student user account, you must first select the school district you attend.

1. On the ProgressBook screen, select your school district.

Note: Once you have selected your school district, the system remembers the last school district you accessed, so you do not have to select a district each time.

The Beta ParentAccess login screen displays.

Note: If you selected the wrong district, click Not your district? to return to the ProgressBook screen.

Note: If you accidently clicked Not your district?, you can return to the login screen by clicking Cancel.

Enter Another Registration Key and Register an Account



2. On the login screen, click Create an account.

Note: If you accidently clicked Create an account, you can return to the login screen by clicking Cancel at the bottom of the screen.

3. Under Select the type of account you would like to create, in the Student area, click Start.

Change School Districts



4. On the Registration screen Profile tab, under Student Information, enter the following:

• First Name (required)• Last Name (required)• Date of Birth (required)• Email (optional)• Re-enter Email (optional)

Note: You do not have to enter an email address; however, if you forget your user name or password, you will not be able to retrieve your user name or reset your forgotten password. You will have to contact your school for your user name, and contact your teacher or parent to reset your password.

5. Click Continue.

6. On the Registration screen Account tab, under Account Information, enter the following:

• User name - Only letters and numbers and 6 to 50 characters• Password - Must contain 1 letter, 1 number, 8 to 50 characters, case sensitive and

cannot match the user name• Re-enter Password - Must match password• Registration Key - Provided by your school district, not case sensitive

Create a Student Account



7. Click Register.

Note: If you try to create a student account and you already have an account, the following message displays: “Registration was unsuccessful. Please correct the errors and try again. This student already has an account.”

The account creation confirmation message displays, and you can now log in to Beta ParentAccess.

Log In to Beta ParentAccessIn order to log in to Beta ParentAccess, you must first create your Beta ParentAccess account. See “Select a District and Create an Account for a Parent” or “Select a District and Create an Account for a Student.”

Note: You can bookmark the login screen in your browser’s Favorites for ease of access.

Note: On the login screen, the first input field that is available for entry is distinguishable by a light blue highlight around the field, and the cursor appears in the field for easy entry.

1. On the login screen in the User name field, enter your user name.

Note: If you cannot remember your user name, click Can’t access your account?. See “Access a User Name.”

2. In the Password field, enter your password.

Enter Account Information for a Student



Note: If you cannot remember your password, click Can’t access your account?. See “Reset a Password.”

Note: You can select the check box next to Remember me, and the system automatically populates your user name the next time you access Beta ParentAccess.

3. Click Sign on.

Note: If your child does not a have student ID and you only have one child registered in Beta ParentAccess, you cannot log in to Beta ParentAccess.

Note: If your child does not have a student ID and you have more than one child registered in Beta ParentAccess, you cannot view the student’s Beta ParentAccess information. The following message displays, “This student does not have a Student ID. Contact your school to resolve this issue.”

Login Screen

Message for No Student ID

Remember me Check Box



Note: If the school district disables your account and you try to log in, a message appears on the Login screen stating your account is disabled.

Note: If the school district locks a student’s account and the student tries to log in, the student receives a message stating that his/her account is locked.

Note: If the school district locks a student’s account and a parent logs in, the student’s icon is disabled, and a hover tip displays stating the account is locked.

Disabled Account Message

Locked Student’s Account Message



Note: If your account is locked due to entering the wrong user name or password too many times, click Can’t access your account?. See “Access a Locked Account.”

Reset a PasswordIf you forgot your password, the system can send you instructions to your registered email account on how to reset your password.

Note: If a student forgets his/her password and did not register an email account when creating his/her account, the student should contact his/her teacher or parent(s), and the teacher or parent(s) can reset the student’s password.

1. On the login screen, click Can’t access your account?.

2. On the ProgressBook screen, select the I forgot my password option.

3. In the Please enter user name field, enter your user name.

4. Click Continue.

Hover Tip for a Locked Student’s Account



The message “An email has been sent with instructions on how to reset your password.” displays.

5. Go to your email account, open the email, and click the link to reset your password.

Note: The reset password link is only valid for 10 minutes. If you click the link after it has expired, the system sends you to a screen with a Reset Password link, which requires you to perform step 2 through step 8.

6. On the Password Reset screen, in the New Password field, enter your new password.

7. In the Re-enter New Password field, enter your new password again.

Note: Passwords must contain 1 letter, 1 number and 8 to 50 characters. They are case sensitive and cannot match the user name.

8. Click Reset Password.

The login screen appears, and an email is sent to your account stating your password has been changed.

Forgot a Password Procedure



Access a User Name If you forgot your user name, you can have the system send it to your registered email account.

Note: If a student forgets his/her user name and did not register an email account when creating his/her account, the student should contact his/her school.


2. On the ProgressBook screen, select the I forgot my user name option.

3. In the Please enter email field, enter your registered email account.

4. Click Continue.

Reset a Password Procedure



The message “An email has been sent containing your username.” displays.

5. Go to your email account, open the email, and view your user name.

Access a Locked AccountIf you are unsuccessful after 10 attempts to log in to your account, the system automatically locks your account for 10 minutes.

Note: Locking your account after too many attempts is for security reasons.

Access a User Name Procedure



You can access the same information about locked accounts by performing the following:


2. On the screen, select the My account has been locked option.

A message displays stating that your account is locked temporarily and will be available soon.

Message on Login Screen for Locked Accounts



Navigate Beta ParentAccessThe Home screen for Beta ParentAccess provides a summary of a student’s progress, which is divided into Grades, Homework, Assignments and Daily Attendance sections.

Note: To view detailed information for any of these sections, click details in the upper-right corner of each section or View all “name of section” at the bottom-left corner of each section.

On the left side of the screen, there is a navigational area, which is divided into Student Information, School Information, and Family Information sections. This navigational area remains visible as you navigate through Beta ParentAccess, and the link to the screen you are viewing displays with a dark blue background to easily distinguish it from the other links.

The Student Information section provides links to detailed information on a student’s progress for Attendance, Grades, Assignments, Homework, Schedule, Report Card, and Course Request. The School Information section provides links to News (for the district and schools in the district), Calendar (for the district’s and schools’ events, classes’s homework, and student’s daily attendance), and Class Information (for the selected student’s classes). For parents, the Family Information section provides links to Alerts (for missing assignments and low assignment marks), Profile [for updating your account information (except user name) and viewing children added to your account], Change Password (for changing your password), and

Locked Account Information



Manage Students (for resetting your children’s passwords, creating student accounts for your children, or registering other children to your account). For students, the Family Information section provides links to Alerts (for missing assignments and low assignment marks), Profile [for updating your account information (except user name)], and Change Password (for changing your password).

For parents, at the bottom of the screen, the children associated with your account that you either added while registering (See “Select a District and Create an Account for a Parent.” ) or added (See “Add a Child to Your Account.” ) later to your account appear.

Note: On screens that are student specific, the child you are viewing displays popped up with a green highlight, and the child/children that you are not viewing displays/display partially hidden.

For students, at the bottom of the screen, an icon with your name appears.

Note: On screens that are not student specific, an icon does not appear at the bottom of the screens.

For parents, at the top of the screen to the right of your user name, there is a downward arrow. When you click the arrow, you have the ability to view/update your profile, change your password, manage students added to your account, or sign out.



For students, at the top of the screen to the right of your user name, there is a downward arrow. When you click the arrow, you have the ability to view/update your profile, change your password, or sign out.

Navigate Beta ParentAccess for Parents

Navigational Area

Current Screen with Dark Blue Background Online Help Link

Child Being Viewed

Options Available from Clicking Downward Arrow



On student specific screens, underneath the banner, on the right-side of the screen, the student’s name and Student ID display.

Use Online Help1. At the top of any Beta ParentAccess screen, in the upper-right corner, click Help.

2. On the Help screen, perform either of the following:

• Perform a search, and in the Search Results area, click a link.• Under the FAQs section, click an item.

The online help opens to the selected topic.

Note: If you search for a keyword or topic in the Search field and no results are returned, insert an asterisk (*) after the keyword or topic, such as grades*.

Navigate Beta ParentAccess for Students

Student Name and Student ID on Beta ParentAccess Screens

Navigational Area

Current Screen with Dark Blue Background Online Help Link

Student’s Name

Options Available from Clicking Downward Arrow



Parents Viewing Another ChildParents can easily select another child from any student-specific screen to view his/her progress. At the bottom of a screen in the child selector area, click on the child’s name. The screen updates to display that child’s information.

Note: The selected child displays as popped up with a green background.

Note: The system remains on the same screen when you select a different child.

Using Online Help



Sign Out of Beta ParentAccessIt is recommended that you sign out of your Beta ParentAccess account when you are finished viewing information.

1. At the top of any screen, click the downward arrow to the right of your user name.

2. Click Sign Out.The system returns to the login screen, and you are signed out of Beta ParentAccess.

Switching Between Children

Selected Child Highlighted in Green and Popped Up



Sign Out of Beta ParentAccess



This page intentionally left blank.


Student Information

The Student Information section allows you to view a student’s information. The screens available for viewing are as follows:

• Home – Provides a summary of a student’s progress including Today’s Comments appearing at the top of the screen, if the teacher posted a comment, sections for Grades for the current reporting period, Homework due today or within the next 2 school days, Assignments recorded in the past 2 school days and Daily Attendance totals for the year. See “Home.”

• Attendance – Provides detailed information about a student’s daily and period attendance with the ability to view daily attendance and period attendance details. The information displayed is live from the student’s school district’s student information system. See “Attendance.”

• Grades – Provides detailed information about a student’s grades for a reporting period including Course, Grade, YTD Grade (if enabled), and As Of date. The courses are links, so you can easily navigate to a student’s assignments for that course. See “Grades.”

• Assignments – Provides detailed information about a student’s assignments for a course and lists Daily Comments at the bottom of the screen for the reporting period. For standards-based (elementary) courses, the default view is by assessment, but you can also view by assignment type and assessment summary. For traditional (high school) courses, the default view is by assignment type, but you can also view by date. At the top of the screen, you can select a student’s other courses. On the right-hand side of the screen, you can select different reporting periods. See “Assignments.”

• Homework – Provides detailed information, such as date, course name, and homework description. You can also email the teacher from the Homework screen. The default view is by due date, but you can change it to by class. You can also quickly view homework for Today, This Week (from Sunday to Sunday), and Next Week by clicking the links. If the teacher has added attachments and/or links to the homework, the Expand icon displays. When you click the Expand icon, additional information for the homework appears. To hide the additional information, click the Collapse icon. See “Homework.”

• Schedule – Provides detailed information about a student’s schedule. The default view is for the current day, but you can change the date. If you view the schedule on a weekend and school is not scheduled, then you will see the schedule for the following Monday. You can also email the teacher from the Schedule screen. See “Schedule.”

• Report Card – Provides detailed information about a student’s report card. It displays the student’s grade level, school year and marks for reporting periods. You can change the report card if your school uses more than one report card, such as an interim. You can also print the report card. See “Report Card.”

• Course Request – Provides the ability to request courses for the upcoming school year. If the Course Request screen is unavailable, your district may have a specific time frame for requesting courses. You can also print the courses you requested from your browser. See “Submit Course Requests.”

Note: Averages, letter grades and/or comments may not appear if a teacher chooses not to show these for a class.


Student Information

HomeThe Home screen provides a quick summary of a student’s progress including Daily Comments appearing at the top of the screen, if the teacher posted a comment, sections for Grades for the current reporting period, Homework due today or within the next 2 school days, Assignments recorded in the past 2 school days, and Daily Attendance totals for the year.

Student Information Section


Student Information

In the Grades section, you can easily view a student’s current grades. You can click on a course’s name to view the student’s reporting period marks for that course on the Assignments screen, and you can also click details or View all grades to view the Grades screen. On the Home screen, courses are sorted by As Of date, and courses do not display unless grades have been entered. See “Grades.”

Home Screen


Student Information

In the Homework section, you can easily view a student’s homework for today and the next 2 school days. A count of the number of items due displays next to the Course name. You can also click details or View all homework to view the Homework screen. See “Homework.”

Home Screen Grades Section


Student Information

In the Assignments section, you can easily view a student’s assignments that were recorded within the past 2 school days. The assignments are grouped by course. Courses are displayed alphabetically, and assignments are arranged by date. You can also click details or View all assignments to view the Assignments screen. See “Assignments.”

Home Screen Homework Section

A count displays with the number of homework assignments due.


Student Information

In the Daily Attendance section, you can easily view a student’s daily attendance for the year. You can also click details or View all attendance to view the Attendance screen displaying Daily Attendance for the year and Period Attendance for the day. See “Attendance.”

AttendanceThe Attendance screen provides information about a student’s daily and period attendance with links to View daily attendance detail or View period attendance detail. When you click View

Home Screen Assignments Section

Home Screen Daily Attendance Section


Student Information

daily attendance detail, the Daily Attendance screen current reporting period tab displays. You can also view by date. When you click View period attendance detail, the Period Attendance screen current reporting period tab displays.

Note: If daily attendance or period attendance is disabled, then it does not appear on the Attendance screen.

Note: The information displayed is live from the student’s school district’s student information system. If the system cannot read from the student information system, a message displays stating attendance is currently unavailable.

Attendance Screen

Click to view by date.


Student Information

Daily AttendanceThe Daily Attendance screen displays the Date, Absence Type, Reason, if a reason was entered, Attendance Comments, if a comment was entered, and Arrival and Dismissal Times, if they exist. The default view is by reporting period. You can also view attendance by date for the entire school year. You can click View Period Attendance to view the Period Attendance screen.

Period AttendanceThe Period Attendance screen displays the Absence Date and Absence Type. The default view is the current reporting period. You can click View Daily Attendance to view the Daily Attendance screen.

Daily Attendance Screen

Period Attendance Screen

Click another reporting period to see daily attendance for that reporting period.

Click another reporting period to see period attendance for that reporting period.


Student Information

GradesThe Grades screen provides detailed information about a student’s grades for a reporting period including Course, Grade, YTD Grade, and As Of date with the courses sorted alphabetically. The courses are links, so you can easily navigate to the student’s assignments for that course. See “Assignments.” You can also change reporting periods if you want to see the student’s grades from a previous reporting period.

Note: If a student has no classes in GradeBook, the message “No Reporting Period found for this student.” displays on the screen.

AssignmentsThe Assignments screen provides detailed information about a student’s assignments and displays the student’s average for a course. At the top of the screen, you can select the student’s other courses, which display with numbers beside the course name indicating the number of assignments that are assigned to the course. On the right-hand side of the screen, you can select different reporting periods. A grading scale icon also displays on the right side of the screen to the

Grades Screen

Click on another reporting period to see grades for that reporting period.


Student Information

left of the Reporting Periods. When you click the icon, the Grade Scale Overview displays. When you are done viewing, click the X in the upper-right corner of the Grade Scale Overview. See “Grade Scale Overview.”

Note: Next to the active reporting period(s) (now) displays.

The following symbols may appear on the Assignments screen:

• M (blue background) – The assignment is missing.• L (orange background) – The assignment is late.• E (green background) – The assignment was excluded from the student’s grade.• W (grey background) – The assignment is weighted to a value other than 1.

Note: You can hover over the weight symbol, and a hover tip displays the amount the assignment is weighted.

Note: You can print the Assignments screen, which displays “Missing,” “Late,” and “Weight: ‘amount’” instead of icons.

Note: If a teacher entered a comment about the assignment, it displays under the assignment’s name.

Note: If the teacher enters a daily comment, daily comments for the reporting period display at the bottom of the screen.

Assignments Screen

Number of Assignments

Click to change course.

Click to change reporting period.

Missing

Late

Excluded

Weight Other than 1

Teacher’s Comment for the Assignment

Child’s Average in the Course

Grading Scale Overview

Weight of Assignment Type


Student Information

For standards-based (elementary) courses, the default view is by assessment, but you can also view by assignment type and assessment summary.

Note: When viewing by assignment type, assessments for the assignment display indented and underneath the assignment.

Daily Comments on the Assignments Screen


Student Information

For traditional (high school) courses, the default view is by assignment type, but you can also view by date.

Note: When viewing by assignment type, the assignment type’s weight displays next to the assignment type.

Assignments Screen for a Standards-Based (Elementary) Course

View by Assessment (Default View)

View by Assignment Type

View by Assessment Summary


Student Information

Grade Scale OverviewOn the Assignments screen, a grading scale icon displays on the right side of the screen to the left of the Reporting Periods. Depending on what type of class (high school or elementary) and view you selected, the grading scale displays the following information:

• View by assignment type - For traditional (high school) and standards-based (elementary) classes, the grading scale icon displays for each type of assignment and displays the grading scale used to calculate the reporting period grade.

• View by assessment - For standards-based (elementary) classes, the grading scale icon displays for each type of assessment and displays the grading scale used to calculate the grade for each assessment.

• View assessment summary - For standards-based (elementary) classes, the grading scale icon displays for each type of assessment and displays the grading scale used to calculate the grade for each assessment.

• View by date - For traditional (high school) classes, for the View by date view, the grading scale icon displays for each assignment and displays the grading scale used to calculate the grade for the reporting period.

Assignments Screen for a Traditional (High School) Course

View by Assignment Type (Default View)

View by Date


Student Information

HomeworkThe Homework screen provides detailed information, such as date, course name, and homework description. You can also email the teacher from the Homework screen.The default view is by due date, but you can change it to by class. You can also quickly view homework for Today, This Week (from Sunday to Sunday), and Next Week by clicking the links. If there are more homework details than two lines, the Expand icon displays. When you click the Expand icon, additional information for the homework appears. To hide the additional information, click the Collapse icon.

Note: If you do not enter a valid Start Date or End Date, the system displays error messages.

Grade Scale Overview


Student Information

ScheduleThe Schedule screen provides detailed information about a student’s schedule, which is displayed by period. The default view is for the current day, but you can change the date, if desired. You can also email the teacher from the Schedule screen.

Note: If you select a date and the student does not have school that day, such as a holiday, the screen displays “No School today.”

Note: Weekends are ignored unless there is school on Saturday and/or Sunday. If you view the schedule on a weekend and school is not scheduled, then you see the schedule for the following Monday.

Note: At the bottom of the schedule, a separate section displays for classes that do not have meeting times.

Homework Screen

View by Due Date (Default View)

View by Class

Click to send an email to the teacher.

Click to see homework details.

Enter a different date range, if desired

Click to hide homework details.

Quick Links

Click to send an email to the teacher.


Student Information

Report CardThe Report Card screen provides detailed information about a student’s report card. The information displayed is live from the student’s school district’s student information system. It displays the student’s grade level, school year and marks for reporting periods. You can view the Current Marks and Available Marks descriptions for a mark or comment by placing the cursor in the mark/comment field and clicking the eye icon. When you are done viewing, click the X in the upper-right corner. You can also change the report card if the school uses more than one report card, such as an interim. You can also print preview the report card in another browser tab before printing the report card.

Schedule Screen

Today’s Date (Default View)

Click to email the teacher.

Displayed by Period


Student Information

Submit Course RequestsThe Course Request screen provides the ability to request courses for the upcoming school year if your district has enabled this feature. If the Course Request screen is unavailable, your district may have a specific time frame for requesting courses.

1. On the Course Request screen, click Add Courses.

Note: The Course Request Course Catalog screen displays showing 25 results (default view). You can also select to view 50, 100, or All results.

2. On the Course Request Course Catalog screen, in the search field, enter the course’s name or the first couple letters of the course’s name.

Note: You can also search for courses by Course #.

3. Click Search.

Report Card Screen

Click to select a different report card. School YearClick to close.

Student’s Grade Level

Click to Print Preview.


Student Information

4. In the Add column, select the courses for the next school year.

Note: Once you select a course, a check mark with a green background appears. If you deselect a course, an X with a red background appears.

5. When you are finished making your selections, click Done.

6. On the Course Request screen, review the selection(s).

Note: If you selected a course and do not want to request it, in the Remove Course column, click Drop.

7. Click Submit.8. On the Submit Course Request window, click Ok.

The following message displays: “Course Request has been submitted.”

Note: From your browser, you can print the courses you requested.


Student Information

Search by Course Name or Course #.

Click Drop to remove a course.


Student Information



School Information

For parents and students, the School Information section allows you to view district and school information. The screens available for viewing are as follows:

• News – Displays a listing of the district and the district’s schools in tile format. If the district and/or schools have news posted, the District Information or “School Name” displays with a green background. When you click on District Information or “School Name,” the district’s or school’s news display. See “News.”

• Calendar – Displays with Preferences unhidden the first time you access the screen, so you know to select the Event Categories, Classes [to display the classes’ homework (appears with orange background) and daily attendance (appears with a red background)], and Schools [to display district’s and schools’ events that you selected from the Event Categories (appear with a blue background)] you want to appear on the calendar. When you access the screen after the first time, the Calendar screen displays by month view (default), but you can change it to by week or day. You can also view by List of events by date range. See “Calendar.”

• Class Information – Displays a listing of all the student’s classes in tile format. If the class has information, the class name appears with a green background, and if the teacher has uploaded a class logo, the logo appears on the right side of the tile. When you click on the class name, the screen displays the class information including course, section, room, period, teacher’s name, last updated date, class picture, teacher’s email address, if entered, documents, and resources. See “Class Information.”

School Information Section


School Information

NewsWhen you click News, the News selection screen displays showing the district and the district’s schools in tile format. If the district and/or schools have news posted, the District Information and/or “School Name” displays with a green background. You can click on District Information or “School Name” to display the district’s or school’s news.

Note: If you select District Information or a “School Name” and the district or school has not posted any news, the following message displays: “No news has been posted.”

On the district or school News screen, click Menu to return to the News screen. Under Information, click a link to view additional information. Under Links, click a link to view additional information. Under Forms, click a form’s link to be prompted to open or save the form or the form opens in another window depending on the browser you use.


School Information

News Screen

Click Menu to return to the News screen to make another selection.


School Information

Note: If a ParentAccess administrator forgets to upload a form, on the News screen, the following hover message displays: “This attachment is currently unavailable.”

CalendarWhen you click Calendar, the Calendar screen displays events, homework, and daily attendance that you selected. You can select your preferences to display on the Calendar screen.

1. On the Calendar screen, click Preferences.

Note: When you access the Calendar screen for the first time, the screen displays with the Preferences unhidden. This instructs you to first select the Event Categories, Classes to display the classes’ homework and daily attendance, and Schools to include the events for that school that you want to appear on the calendar.

2. Under Event Categories, select the type of events, which will display on the calendar with a blue background.

3. Under Classes, select the classes to display the homework, which will display on the calendar with an orange background, and daily attendance, which will display on the calendar with a red background.

4. Under Schools, select the district and/or schools to display their events that you previously selected.

Note: Next to Select for Event Categories, Classes, and Schools, you have the option to select All or None.

5. Click Save.

The Preferences hide, and the Calendar screen updates with your selections.

Message for Missing Form


School Information

When you click an event, detailed information about the event displays. When you click a homework assignment, the Homework screen displays. When you click Attendance, detailed information about the daily attendance displays. Next to View, you can select to view by calendar (default) or by events by date range. You can also view the calendar by month (default), week, and day.

Calendar’s Screen Preferences


School Information

Class InformationWhen you click Class Information, the Class Information selection screen displays all the student’s classes in tile format. If the class has information, the class name appears in green, and if a teacher has uploaded a class logo, the logo appears on the right side of the tile. If you click the class name, the Class Information screen displays the class information including course, section, room, period, teacher’s name, last updated date, class picture, teacher’s email address, if entered, Documents, and Resources.

Note: If the teacher forgets to upload a document and you try to view the information, a message appears stating: “The attachment is currently unavailable.”

If the teacher has not added class information, then the class name appears in grey. If you click the class name, the screen displays the course, section, room, period, teacher’s name, teacher’s email address, if entered, and a message stating: “No class information has been posted yet.”

Note: Clicking Menu returns you to the Class Information screen in tile format.

Calendar Screen

Homework Assignment

Event

Daily Attendance

List of Events by Date Range


School Information

Class Information Screen


School Information



Family Information

For parents, the Family Information section provides the following:

• Alerts – Provides you with the ability to subscribe to missing assignments and low assignment marks alerts.

• Profile – Provides you with the ability to update your account information, except for your user name, and displays information about the students added to your account.

• Change Password – Provides you with the ability to change your password.• Manage Students – Provides you with the ability to add a child to your account, create a

student account for your child, and reset your child’s password.

For students, the Family Information section provides the following:

• Alerts – Provides you with the ability to subscribe to missing assignments and low assignment marks alerts.

• Profile – Provides you with the ability to update your account information, except for your user name.

• Change Password – Provides you with the ability to change your password.

Family Information Section for Parents


Family Information

Subscribe to AlertsYou can subscribe to missing assignments and low assignment marks alerts.

1. On the Alerts screen next to the child’s name, select the alerts to which you want to subscribe.

2. Click Update.

The following message displays: “Your changes have been saved.” If you subscribed to the Low Assignment Marks alert, the Set Low Mark Settings button displays.

3. Click Set Low Mark Settings.

4. On the Alerts Low Mark Alert Settings screen next to each Class, in the Grade drop-down list, select the low mark threshold for each class.

Note: You cannot select a low mark threshold for standards-based (elementary) classes.

5. Click Update.

The following message displays: “Your changes have been saved.”6. Perform step 3 through step 5 for each child for whom you selected the Low Assignment

Marks alert.

Note: You can also add and delete email addresses to receive alerts.

Family Information Section for Students


Family Information

Subscribe to Alerts Procedure


Family Information

Update ProfileYou can update your Beta ParentAccess account information.

1. On the Profile screen, under Account Information, update any of the following fields:

• First name• Middle name• Last name• Email.

Note: You cannot update the User name field.

Note: For parents, the following information displays in read-only format for the students added to your account: Name, User name and Id #. There is also a button to Manage Students.

2. Click Update.

The following message displays: “Your profile has been updated.”

Change Password1. On the Change Password screen, in the Current Password field, enter your current

password.

2. In the New Password field, enter your new password.

3. In the Re-enter New Password field, re-enter your new password.

Note: Passwords must contain 1 letter, 1 number, and 8 to 50 characters. They are case sensitive and cannot match the user name.

Update Profile Procedure


Family Information

4. Click Update.

The message “Your password has been changed.” displays.

Manage StudentsOn the Manage Students screen, you can add a child to your account, create a student account for your child, and reset your child’s password.

Add a Child to Your AccountWhen you add a child to your Beta ParentAccess account, the system allows you to view the child’s information.

1. On the Manage Students screen, under Accounts, click Register New Student.2. On the Manage Students Add Student screen, in the First Name field, enter your child’s

first name.

Note: Do not use a nickname; you must use the legal first name.

Change Password Procedure

Manage Students Screen


Family Information

3. In the Last Name field, enter your child’s last name.

4. In the Date of Birth field, enter your child’s birth date.

5. In the Registration Key field, enter the registration key supplied by your child’s school district.

6. Click Save.

The message “The student has been successfully added to your account.” displays.

Create a Student Account for Your ChildWhen you create a student account for your child, the system allows your child to view his/her information.

1. On the Manage Students screen, under Students, in the Actions column, click Create Account.

2. On the Manage Students Create Student Account For “Child’s First Name” screen, in the User name field, enter your child’s user name.

Note: User names must be letters and numbers with 6 to 50 characters.

3. In the Password field, enter your child’s password.


Add a Child Procedure


Family Information

4. In the Re-enter Password field, re-enter your child’s password.

5. In the Email field, which is optional, enter your child’s email.

Note: You cannot use your email account for your child. All email accounts must be unique.

Note: You do not have to enter an email address for your child; however, if your child forgets his/her password, he/she cannot reset his/her forgotten password.

6. In the Re-enter Email field, re-enter your child’s email.

7. Click Create.

The message “You have successfully created a student account for ‘your child’s first name’" displays.

Reset a Password for Your Child1. On the Manage Students screen, under Students, in the Actions column, click Reset

Password.

2. On the Manage Students Reset Password for “Student’s Name” screen, in the New Password field, enter your child’s new password.

Create a Student Account Procedure


Family Information


3. In the Re-enter New Password field, re-enter your child’s new password.

4. Click Update.

Reset a Student’s Password Procedure
