Archival Management

Process

Fill out Iron Mountain

Spreadsheetand send to

Mosaic Corporate Records

Department

Arrange for Iron Mountain

to pick up records

Archive Complete

Fill out Spreadsheetand send to Corporate Records

Person contacts the local document

control coordinator (DCC)

(DCC)Determines

retention period and method with

Records Retention Schedule

(e.g. completed forms)

Off-Site (Iron mountain) or On-Site

(Records Room) Process

Appropriate Shredding

Process

Wait for approval and

add the spreadsheet form to the

pending folder

Fill out Certificate of Destruction

Form

Fill outSpreadsheetand send to Corporate Records

Appropriate DeletingProcess

(DCC)Delete

records and retain

approval forms

Move approved form and

Spreadsheet to the completed

folder in Livelink

Drop records into Shred-It bins once it is

approved

Wait for approval. Add the form and

spreadsheet to the pending

folder

Wait for approval and

add the spreadsheet to

the pending folder

Move approved spreadsheet into

the completed folder in Livelink

Fill out Certificate of Destruction

Form