Archive Management
for the NUXEO platform
...
aka Record Management

Benot des Ligneris, Ph. D., CEOPatrice Albaret, Director - Europe

http://blog.rlnx.com

revolutionlinux

bdl@rlnx.compa@rlnx.com

Revolution Linux

Large Scale Open Source integrators 2.4 M$

35+ employees

ISO9001 since 2006

Operating globaly

Large Scale Projects

Hybrid integration

Managed services

Revolution Linux

Large Scale Open Source integrators 2.4 M$

35+ employees

ISO9001 since 2006

Operating globaly

Large Scale Projects

Hybrid integration

Managed services

Soon on a continent near you!

Entreprise de services en Logiciels Libres

ISO 9001:2008 (ISO 9001:2000 depuis 2006)

+30 employs : Canada, France, Brsil

Centre de services ITIL 24/7

Modle de maturit des logiciels libres

Certification Employeur Remarquable (2010)

30% 50% de croissance annuelle

Co-gestion

Infrastructure services and solutionsPrivate Cloud I & O: Infrastructure & Operations

Knowledge ManagementECM, Archiving

Collaboration platform

Industrialized desktopThin-clients

Managed Services24/7 ITIL Service Center

T1 / T2 / T3

Areas of expertise

Digital heritage

Information Management SystemAffordable

Sustainable

Scalable

Repeatable

UsingOpen formats

FLOSS (when possible)

Agile methods

Open Data

Automation

Central management

Paperless board of directorsSchool districts (2009-)

CollaborationSchool Districts (portal, intranet, etc.)

Various customers (wiki, CMS, blog, social network, etc.)

Portals:School districts (2008-)

ECM, Archive ManagementSTM

Bar of Qubec

Portfolio & References

Paper era

Classifying (manual)

Archiving (important documents, records)

Digital era

Personal saturation / Overload

Social overload?

Organisational overload?

Personal: TB-PBProfessional: ZB+50% of information/year

Infobesity

Infobesity: Multiples sourcesPaper

Local directories

Shared directories

Mails

Scan

Multimedia documents : videos, mp3, pictures, etc.

Social Networks

ExponentialStorage capacity

New technologies

New formats

Document Management - Questions

Status quo...

Or emergency ?

Integrated Document Management

Lifecycle

Paper

Hybrid

Digital

Record

Archive

Record

Collaboration / UsersUser friendly solution

Efficient solution (fast, search, index, thesaurus, workflow, etc.)

Embedded into their usual tools

Data retention / Archivists Record ManagersCompliance

Reports

Labels

Physical, Hybrid, Digital

IT departmentScalability: storage, efficiency

Easy to deploy, update

Easy to set up specialized workflows

Cost control

Document Management Divergent needs

Demo

Integrated: Physical, Hybrid, Digital

Collaborative

Record

Archive

Corporate and legal memoryeDiscovery

Process & business rules

Access control (document owner, etc.

Nuxeo: Integrated Archive Management

Nuxeo: Integrated Archive Management(2)

Can be applied to collaborative tools:DM, Case, DAM, portal, email, etc.

Additional layer using the nuxeo platform

Manual process: Users can _declare_ documents (record, archive, etc.)

Automated process: workflow, automation chain, etc.

Archivists can classify/de-classify/validate the declared documents

Conclusion / Archive Management for Nuxeo

Management of:Physical

Hybrid

Digital

Very simple interface for the user:Declare documents as needed

Activity based declaration (automation, workflow, etc.)

Specific interface for archivist/powerusers:Navigation per classification number/name

Retention schedule

Reports: labels, de-classification

http://blog.rlnx.com

revolutionlinux

bdl@rlnx.compa@rlnx.com

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