Presentation Skills Notes

8/12/2019 Presentation Skills Notes

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Presentationskills

The art of public speaking


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objectives

1. Learning how to make an effective and

impressive presentation.

2. How to convey the message via power

points slides.

3. How to promote our issues and convinceaudiences.


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Four Papproach1. Plan

2. Prepare

3. Practice4. present


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Great speakers arent born, theyare trained.

Presenting is a Skill

Developed through experience

and training.


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Causes of the nxiety Fear of the UnknownOR Loss of Control

Fight or Flight Mode

No Backup Plan

No Enthusiasm For Subject

Focus of Attention


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Definitions

Presentation

Something set forth to an audience for the

attention of the mind

Effective

producing a desired result


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Effective Presentations

1. Control AnxietyDont Fight It

2. Audience Centered

3. Accomplishes Objective

4. Fun For Audience

5. Fun For You6. Conducted Within Time Frame


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Synopsis of the session

Using template

Fonts and size

Bulleting and numbering

Caps , italic and bolding

Coloring ( color wheel and

clashing colors)

Background schema

Attention grabbing

Illustrations and graphs

Flipcharts

Using proper multimedia

leverage


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template

Appropriate font and color scheme

Note that, different styles would disconcert

and bewilder audiences.

Your main goal is to draw attention toward

what you are presenting not the way youpresent.


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font and size Clear and readable font ( avoid scribblingand scrawling)

Avoid scripting and using of old English typefaces

stick with one or preferably two similar types of fonts inorder to make your presentation more attractive andimpressive.

Titles should be no smaller than 28 points

Bulleted items should be no smaller than 22 points


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Bulleting and numBering

Keep each bullet in one line, two at the most.

Maximum 6 bullet per slides are recommended,

limited to 4 if you are using titles, logos and /orpictures.

The main reason of bulleting is to cue the audiencesin order to enabling them to create a framework


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Bulleting and numBering

Dont crowd too much text . It bores and

exhausts audiences.

Too much text makes your main point un-

comprehendible and unreadable.

The speed at which you pass the numbers and

bullets affect directly readability and efficiency

of your points.


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punctuation.

Caps, Italics and Bolds

1. Use capital letters at the right place because

improper capital letters makes your text

difficulty to read and interpret.

2. Dont use capital letters to make emphasis

3. Conceal acronyms or explain them before.


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punctuation.

Caps, Italics and Bolds

Use italic phrasesfor direct quotations.

Use italic phrases to highlight distinctthoughts and ideas .

Use italic phrases to cite book , magazines ,

journals or other materials title.


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coloring.

Use hot colors for focusing

Use different colors to beautify your text and

make it more attractive and impressive

avoid blurred and shaded colors

Reds and oranges represent hotness andenthusiasm but they are difficult to stay

focused on


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coloring.

Greens, bluesand brownsare mellower thanreds and oranges but not good at attentiongrabbing.

.Please note thatWhite on dark backgrounds should be

avoided for audiences sitting 20 feet andfurther away


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color wheel

Color wheel is a composition a colors separatedby contrasting colors complementarily.

Adjacent colors are harmonized and thisarrangement makes your text readable andunderstandable.

Color wheels simplify and enhance comprehensionof highlighted points


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color clashing

Another system for composing different colors in

which opposite colors are adjacent.

Colors are clashed in order to make text readable

and interpretable same as color wheel.

In designing of a presentation either one or even

for long text combination of both are used


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Background and its schemes

1. Background should be simple and supportive

2. Backgrounds color and design should not beoverlapping with main text .

3. A light text staying on a dark backgrounds isrecommended for indirect presentation( assumingusers will view presentation on their own PCs.

4. A reverse composition is used for directpresentation.


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attention graBBer.

To grab audiences

attention change font ,color or background

scheme


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illustrations and graphs

Use illustrations and graphs only when their areneeded .

Irrelevant materials derail audiences attention and

make them distracter instead of communicator .

Illustrations should typify, exemplify main points.

Illustrations should be clear, outstanding and assertive.


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flipcharts

Make letters at least a high

Flipcharts with grid lines are much easier towrite n and organize

Flipcharts make your presentation easy toorganize and manage .


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aspect ratios for media

Visual attractiveness and effectiveness need

this ratios to be met .

1. Overhead transparency 4:5

2. Video 3:4

3. 35mm transparency 2:3


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How to Present


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Rule #1Tell me

why I should care

(and fast)


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Rule #2Tell me what you found

out,not what you know


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Rule #3Make it Memorable


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Rule #4Use Examples


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Rule #5(the 2 Minute Rule)

Detailed Outlines are aWaste of Time


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Rule #6

IntegrateRelated Work


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Rule #7

Omit Technical Details


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Rule #8

Be enthusiastic


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Rule #9

Do notapologize


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Rule #10

Stage Fright Is Normal


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Rule #11

Be Seen and Heard


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Rule #13Know your Presentation

Program

(PPT, Keynote)


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Rule #14

Never

everrun over time


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Effective

Presentation Techniques


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Presentation Style

3 Elements

1. Vocal Techniques

Loudness

Pitch

Rate

Pause

Deviations From the Norm for Emphasis


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Presentation Style (cont)

3 Elements

2. Body Language

Eye Contact, Gestures, Posture

3. Use of Space

Can Everyone See You?

Movement


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Visuals

Use diagrams when possible

Communication (easier to understand, more potent)

Spatial memory

Impact (less cognitive, more visceral)

Elements of Dynamic Delivery

55% Body Language

38% Voice

7% Content

Elements of Dynamic Delivery

55% Body Language

7% Content

38% Voice


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5 Presentation Tips

1. Smile

2. Breathe

3. Water

4. Notes

5. Finish On Or Under Time


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Visual Aids Should

Supplement presentation

Outline of main points

serve audiences needs, not

speakers Simple and clear


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Visual Aids - Examples

PowerPoint Slides

Overhead Trans

Graphs/Charts

Pictures

Films/Video Flip Charts

Sketches


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content is king Precise

No chunkiness

Focused

Supportable

Clear and simple

Keep it

short andsimple


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friendly dvises Do not use media to conceal yourself behind that.

Be passionate and enthusiastic.

Mediashould be embedded into yourpresentation and enhance your presentation notbecome your presentation.

Dont read from the slides .slides are supposed togive cues to your audiences.


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Meow, but dont quote me on that.


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t l st But not le st

Practice makes perfectpresentation is skill and

needs practice to excel

Documents

Presentation Skills Notes