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IA-systemFor a safe and effective workplace!
Presentation of the
• Web-based solution since 1997
• Used for reporting, follow-up and the
managing of work environmental incidents
and risks
• Free of charge for insured companies
(TFA/TFA-KL)
• Companies that use the IA system employs
in total over 1 million
• Customized relevant risks in each Industry
specific IA
• Afa insurance is responsible for all operation,
maintenance and development of IA
• Can be used internationally in several
different languages
About the system
AFA Trygghetsförsäkring is the Data processor
and the user organization the Data controller.
In order to use the system a Data Processing
Agreement must be signed as well as the Access
Agreement.
To fulfill your obligations, according to the
legislation, as Data controller a specific role is
designed –Personal Data administrator:
This role can:
• Restrict the processing of personal data
• Anonymize personal data from a specific
occurrence or risk management
• Extract from the register upon demand
• Set automatic data retention
GDPR & Agreement
Integrations
• The system can be integrated with other
systems in your organization
• Organizational structure and user changes
can automatically be imported and/or
updated from an AD to IA
• Data from the system can be retrieved using
export
• Possible to use Single sign-on (SSO)
Documentation is available in the information portal that you
can access by clicking on the help button
IA – supports the systematic improvement
of the work environment
Follow up that the
actions had the
intended effelt
Make an action plan
for how, when and by
whom the risks are to
be managed
Assess the risks and
prioritize
Investigate
incidents and the
working
conditionsFollow up
Mesaures
Investigate
Risk assessment
Systematical work environment management is to "investigate,
carry-out and follow up the actions in such a way that ill health and
accidents at work are prevented and a satisfactory work
environment is achieved" *.
* Definition in AFS 2001:1 by Swedish Work Environment Authority (Arbetsmiljöverket)
The startpage –
A quick and easily accessible overview
Do accidents
decrease?
Does the
risks
decrease?
How quickly
do we handle
risks?
What types of
occurrences
is reported?
What’s on my
to do-list?
Parts of the IA system
3. Analysis, reports & action plan
2. Risk management (checklists)
1. Occurrence management
4. Information & communication
Occurrence types in IA
Accident Near missRisk
observation
Work-related
illnessVictimization
Commuting
accident
Improvment
proposalQualityEnvironment
Safety
observation (BBS)
Other
divergenceProperty/
Security
Better to start with a few and add more later on
OSE – Organizational and social
work environment
Keep in mind that the IA system is a tool that offers an IT- support. It does not
replace the need for company procedures and policies to be compliance with the
work environment legislation.
Arrangement of working hours(within other occurance)
Work load(withing other occurrence)
Victimization(seperat occurrence type)
Organizational and social work environment
consists of three parts:
Process of handling an occurrence
E-mail to occurrence manager
Something happens ReportConfirm and add
information
Perform actionsRisk assess and
investigate
Risk assess &
Follow up
Report using web form
Employees reports using a
group account. No need for
their own login
Easy reporting on the IA-app
• IOS & Android
• Off-line mode
• Most occurrence types can be
reported and risk management
checklists
• Superusers can push
notifications to the users
Occurrence manager confirms and
add information
The occurrence
managers view from
the link in the
notification email
Risk assess and investigate
Perform actions
Risk assess and follow up
Parts of the IA system
3. Analysis, reports & action plan
2. Risk management (checklists)
1. Occurrence management
4. Information & communication
Types of risk management
Working environment
inspection
Fire safety
inspectionEnvironmental
inspection
Risk analysisSafety group
meetingRevision among others…
Personal checklist
Health and safety
inspection
The process for risk management
Create a template or
checklist
Plan when to perform the
risk management
Perform the risk
management
Follow upPerform the actions
Or choose from
the hundreds
shared in IA
Notices are sent to
the action owner
Using a computer,
tablet or phone
Have we redused
the risks?
Calendar bookings
are sent
automatically
Retrieve a template
Create a template
Plan
Perform
Follow up
Parts of the IA system
3. Analysis, reports & action plan
2. Risk management (checklists)
1. Occurrence management
4. Information & communication
Action plan
Analysis and reports
Parts of the IA system
3. Analysis, reports & action plan
2. Risk management (checklists)
1. Occurrence management
4. Information & communication
• E-mail support for
superusers
connected to the
swedish company
• ”Get started with IA” -
Guide
• Manuals, webinars
och newsletters
Help
Who will manage the project of
the implementation?
Do IT, HR or others need to be
involved?
How do you make your organizational
structure in IA logic to the employee
reporting?
Will you start
with a pilot
study?
How and for what will IA be used?
What is the purpose of
implementing IA?
Will you use it for both occurrence
reporting and risk management?
Who should be added to
IA as users and what role should
they have?
Who will be superuser?
What types of
occurrence do you want
to report?
Make a plan for
configurations and
training of the superusers
Do you plan on using Single
Sign On? Import users and
organization units?
Things to consider
When decision is
made –send in the
signed agreements
• Send e-mail to [email protected] to
get a test account
• Configure, test and evalutate the system -
https://www.afaforsakring.se/ia/kom_igang
• Access agreements are found here:
https://www.afaforsakring.se/forebyggande/ia
/avtal_eng/
Contact
