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INSURANCE
IA – Occupational Health and Safety Information System
For a safe and effective workplace
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IA is a web-based system that supports systematic work-environment and improvement procedures. It has been developed by AFA Insurance in association with the Confederation of Swedish Enterprise, the Swedish Trade Union Confederation, the Swedish Council for Negotiation and Co-operation, and the sectors that use the IA system.
The IA system
Occurrence management Risk management
Report and manage work-environment occurrences, quality, environment
occurrences, etc.
Create your own templates, or use the ones provided by other organisations.
Easy to report via the IA app, tablet or computer.
Plan the entire year’s health and safety inspections in advance; all participants
will receive a calendar notification.
IA helps the entire process to run smoothly all the way to follow-up and
conclusion.
Perform risk management via the IA app, tablet or computer.
Emails are automatically sent to managers, health and safety representa-
tives and other persons concerned.
Attend to detected risks and follow them up.
3AVSNITT
All operation and development of IA is managed by AFA Insurance. All companies operating in Sweden that are insured via AFA Insurance (TFA) can use the IA system worldwide. Users can also influence the development of IA via committees and reference groups.
Technology & support Analysis & reports
Manuals, online training and videos are available to support users.
Analyze data per unit, organization and your group of companies.
Single Sign On – sign in to your company network and you are automati-
cally signed in to the IA system.Generate reports in multiple formats.
Support for multiple languages.Review statistics in detail and present
them on a map or in charts.
Automate administration by importing your organization and users.
Learn from previous occurrences in your organization and your group
of companies.
The procedure at the heart of IA manages the entire improvement process – from reported occurrences via inquiry, with risk assessment and cause analysis, to actions and follow-up.
IA’s process for occurrences
Occurrence is reported
Occurrence manager and other persons concerned
are notified
Occurrence manager adds additional
information and appoints investigator
Occurrence manager decides on actions and appoints action owner
Inquiry is implemented
Inquiry completed
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Managers, health and safety representatives, etc., are notified of occurrences via email.
Occurrence manager follows up
the occurrence
Actions are implemented
Health and safety representative
may follow up the occurrence
Actions completed Occurrence completed
Frequently asked questions (FAQs)
What do we need to do to access the system?
Send the corporate registration number and contact details of your Swedish office to [email protected].
We will then check whether your company or organisation can use IA. If you can, we will create a test account for you so that you can see if IA meets your needs.
Once you have decided to use IA and have sent us a signed agreement, you will be given an active account with access to all functions.
How much time and effort is required to start using IA?
It is impossible to say exactly as this will vary from company to company.
Please contact [email protected] to get our IA Implementation Guide with all the information you need.
It is important to appoint suitable people as IA administrators (Supe-rusers). They need to understand how your organization works and be able to learn new IT systems easily. They also need good communication with the people who will be using the system daily (such as managers, and health and safety representatives).
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What technology is required? Will our IT department have to do anything?
IA is web-based system and does not require computer installation.
And while no intervention by your IT department is necessary to get started with IA, it is a good idea to involve your IT department in the implementation.
If you want to use IA’s import and export services or Single Sign-On (SSO), you will need assistance from your IT department.
Which sectors are using IA?
All sectors can use IA.
At www.afaforsakring.se/ia can see the sectors that are using the system today.
You can use IA even if you do not belong to one of the listed sectors.
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INSURANCE
POSTAL ADDRESS AFA Insurance SE-106 27 Stockholm VISITORS ADDRESS Klara Södra Kyrkogata 18CUSTOMER CENTRE +46-771-88 00 99 PHONE +46-8-696 40 00 FAX +46-8-696 45 45 INTERNET www.afaforsakring.se
F633
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7.08
What do our users think?
”IA makes it easier for our employees to report near-misses and accidents. It simplifies the notification of work injuries to AFA Insurance and the Swedish Social Insurance Agency. We also use the system when we conduct health and safety inspections at the different units in the municipality.”
Annie Wickström, HR Specialist, Municipality of Upplands Väsby
”For us at Volvo Car Group it was only natural that we should have a uniform system for work-environment occurrences in all of our operational units globally. IA enables all of our employees across the world to easily report occurrences, risks, actions and follow-ups in the same system.”
Annika Forsell Andreasson, Senior Health and Safety Specialist, Volvo Car Group
”Since we decided to have the IA app in both mobile phones and tablets, our employees register occurrences and risk analyses directly from their workplaces at our water hydro and wind power plants and electricity network facilities.”
Thomas Wikström, EHSQ Coordinator, Energiservice Skellefteå AB
”Since we started using IA, we have seen a constant increase of reporting of both near-misses and accidents by our employees. This shows that we are working with our work-environment systematically, and enables me in a simple way to obtain an overview of our work-environment procedures at our 19 stores.”
Eva Tingström, HR Specialist, Bauhaus
For further information: www.afaforsakring.se/ia For contact or test account: [email protected]
