Prepared by:

- Biman Chandra Roy- A.M.M.Mohasin- Farzana Afroze Chowdhury- Md. Lutfor Rahman- Md. Shuaib

Sunflower Fashion Ltd. Is a ready made garment manufacturing company having 2500 people in their Head Office and Factory at Gazipur. Company authority felt that around 40 positions need to revisit the Job descriptions since there are many changes happened during last five years in the Operations and HR Department. There is a significant change in the company mission statement also like;1)Double the net profit by next five years2)Factory to run with zero tolerance of IT issues.3)No compromise in recruits and retaining of talents.Focusing on the above mission statement, JD to be developed for the following positions: HOHR, HO OPS, PM, HRM and OD Mgr.Methodology to explain and to present all templates for writing proper JDs

Recruiting◦ Job Vacancy Posting

Job ClassificationJob Classification Classification code/LevelClassification code/Level Define Salary and Define Salary and

weightage of the jobweightage of the job

Legal ComplianceLegal Compliance Applicable employment Applicable employment

lawslaws

Performance ManagementPerformance Management Performance standardsPerformance standards Career development discussionsCareer development discussions

◦A formal statement of duties, qualifications, and responsibilities associated with a job.

◦A document that tells employees where their position fits within the department and within the organization

We have to prepare job description of following position:

- Head Of Human Resource- Head of Operations - Production Manager- Human Resource Manager- Organization Development Manager

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- Analyzing Business Strategy- Task Analysis- Positions Analysis- Competency Analysis

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Double the net profit by next five years

Zero tolerance of IR issue Resourcing & Retaining Talents

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Standard methods of job analysis:

- Staff Analyst- Individual Line Manager- Survey Questionnaires- Direct Observation- Work Inventories

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What We’ve Followed Here:

- Survey Questionnaires- Interview – Open Ended- Group Discussion By HR

Practitioner.- Search Engine

Focusing on the business strategy, associated tasks for the following Department:

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Human Resources Strategy:Strategic HR Policy Re-engineering Positions Resourcing & Retaining talentStrategic Performance Management ProcessMotivating & Rewarding ProcessTraining & DevelopmentHR Budgeting

Operations Strategy:Strategic Operations PlanningResourcing Buyers StrategyCost Effective SuppliesProduction ProcurementStrategic Stock & InventoryBudget

Production Process:Strategic Productions PlanningEfficiency & ProductivityWaste ManagementResourcing MachineriesQuality Control Process

Name of Position: Head of Human Resources Job Id: xxxx Job Purpose:

The main aim of this position is to develop & formulate strategic HR policy based on the business strategy. Besides she/he will responsible for leading & supervising the line staff (HR staff), aiming to effective implementation of overall HR activities of the company.

Job Location: Head Office Reports To: Managing Director Job Relationship:

Internal: Upward - Managing Director; Downward - HR Staff; Diagonal- Departmental HeadExternal: Govt. Regulatory Affairs/Labor Agent/Buyers.

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Major Job Responsibilities:To understand & interpret the business goal into HR strategyTo formulate & implement strategic HR Process/policiesTo contribute in Strategic OD.To Formulate & develop a strategic resourcing & retention processTo develop Human Capital Management or Talent development strategy.To develop & control cost effective HR budget.To develop & implement strategic performance management processTo ensure compliance of labor law, ISO standard, ILO as well as to develop a employee code of conduct. To monitor & supervise HR staff.

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Key Responsible Areas (KRA):Formulating Strategic HR PolicyDeveloping HR PlanningTraining & DevelopmentRewarding ProcessChange Management ProcessSupervising Line StaffHR Budget

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Key Performance Indicator (KPI)Talent Management Policy %Strategic Compensation Policy %Industrial Relations Policy%HR Budget%

Position: Human Resource Manager

Purpose of the Job: Ensure smooth staff requirement & placement, development, retention, compensation & benefit. Policy formulation and compliance is the another prime responsibilities. Established smooth separation process. 15

Position: Human Resource ManagerMajor Job Responsibilities:HR ForecastingRecruiting TalentSuccession PlanningPosition AnalyzingPerformance Management SystemCompensation and Pay processCompetency based Incentive/ Bonus schedule16

Position: Head of Operations

Purpose of the Job: -Ensure to meet the targeted production Effectively and efficiently as well as maintain buyers’ entire requirement and quality of work.- Achieve the company’s mission objective

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Position: Head Of OperationsMajor Job Responsibilities:Responsible for overall Sales, Marketing & Operation of a garments factory.Responsible for procuring orders from buyersTo handle & Communicate with top management of supplier`s and buyers To achieve production target according to the Production planning18

Position: Head Of OperationsMajor Job Responsibilities:Managing the whole production processes in respect of schedule, production & quality.Balance workflow between departments. Monitor production process that buyers requirement is being followed properly.Monitor production bottleneck and solve the problem.

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Position: OD ManagerPurpose of the Job: To provide leadership to the Organizational Development and Improvement Service and ensure that the service is efficient, effective and delivers value for money.To drive transformational change and improvement across the Council in order that the Council is fit for purpose in meeting the challenges of the future.24

Position: OD ManagerMajor Job Responsibilities:Ensure the effective implementation and compliance with legislativerequirements and policy, including timely and accurate advice to ElectedProvide leadership on corporate initiatives within the service, and lead or participate in cross-cutting activities as determined by the Chief Executive or a Director.25

Position: OD ManagerMajor Job Responsibilities:Drive effective leadership of organizational change across the CompanyEnsure the management of the health, safety and welfare of employees, ensuring risk assessment and review of all working practices.

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Details of Job Description Methodology for Job Description- Interview and Questionnaires surveys

method Job Description Templates Sample position Job Description- HOHR, HO OPS, PM, HRM and OD Mgr.

Based on Business Strategy Strategic Job Description Positions For Future Goal Managing & Controlling Task Competency Alignment Evaluation Process

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