PRELIMINARY * AGENDA GAINES CHARTER TOWNSHIP BOARD … Township Board... · 2020-03-06 · 1 Gaines Township Board Minutes February 10, 2020 MINUTES OF GAINES CHARTER TOWNSHIP BOARD

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__________________________________________________________________________________________________

Items Highlighted are Action Items

A COPY OF THE TOWNSHIP BOARD MEETING RULES OF ENGAGEMENT CAN BE FOUND ON THE COUNTER AT THE

BACK OF THE ROOM

Meeting called by Supervisor Rob DeWard

Attendees: Supervisor Rob DeWard, Clerk Michael Brew, Treasurer Laurie Lemke, Trustees Tim Haagsma, Crystal

Osterink, Dan Fryling, Kathy VanderStel

CALL TO ORDER AND ATTENDANCE AT 7:00 PM

Declaration of any Conflict of Interest

Approval of Agenda

I. CUSTOMARY ITEMS

1) Recognition of Individuals and/or Delegations -*3 minute time limit for unscheduled speakers

a. Deputy Jason Vander Molen – Monthly Report

____________________________________________________________________________________

Consent agenda items are listed under item II, including payment of the bills. All items are considered to

be routine by the Board. There will not be separate discussion of these items. If discussion is desired, that

item will be removed from the Consent Agenda upon request of any Board Member. If you would like

any item removed from the consent agenda so that it may be considered separately; please contact

Kim by 10:00 a.m., the day of the meeting.

II. CONSENT AGENDA

1) Board Meeting Minutes

A. Meeting Minutes from January 13, 2020 and February 10, 2020

2) Building Department

A. Building Department February 2020 Revenue Report– Summary for Mechanical & Plumbing

Permits, Electrical Revenue Reports - (In an effort to condense the size of meeting

packets, we will be providing a Summary Report each month. A copy of the full report

is on file and can be obtained by contacting Kim Triplett at

[email protected].

PRELIMINARY * AGENDA

GAINES CHARTER TOWNSHIP BOARD OF TRUSTEES

MEETING

March 9, 2020

Opening Prayer 6:55 PM ~ Crystal Osterink

Pledge of Allegiance to the Flag

mailto:[email protected]

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3) Clerk’s Office

A. Check Register for 2/6/2020 thru 2/29/2020

B. Payments of the bills from in the amount of $ 199,061.45

Motion to Approve Consent Agenda - ACTION ITEM

III. DEPARTMENT/OFFICE REPORTS

1) Clerk’s Office –

a) Professional Development Request

2) Planning - NONE

3) Treasurer’s Department

4) Assessing Department – None Action - Annual Report

5) Water & Sewer Department –

a) 1117 Peaceful – sewer bill relief request

6) Building Department - NONE

Recognition of Individuals and/or Delegations Limit 3 Minutes

IV. SUPERVISOR’S OFFICE

1) Action Items:

a) Invoice submitted by Dan Fryling

b) Township Planner Position

c) Renewal of Township Liquor Licenses

i. Applebees

ii. Briarwood

iii. Carmelo’s

iv. Celebration Cinema

v. Grinning Mitten

1. Microbrewer

2. Small wine maker

vi. Logan’s Roadhouse

vii. Peppino’s

viii. Watermark

d) Resolution – Consumers Energy regarding Explorer Estates

e) Purchase of BS&A Server

f) Never the Same – request for road closure

g) Township Manager Position

h) Recommendation to grant South Christian High School a reduced rate for community

room rental

i) Recommendations for Water & Sewer Committee

2) NON ACTION

a) LED Lighting in Township

b) CDBG request awarded to Township

c) Employee Health Insurance Benefits update

d) CF February 2020 report

e) Dutton Fire February 2020 Report

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f) Website stats for February 2020 10,926 views

V. COMMENTS & DISCUSSION

1) Township Board

2) Supervisor

3) Miscellaneous

VI. ADJOURNMENT

1) The next regular Township Board meeting will be held April 13, 2020

Any interested persons are invited to attend and participate. Persons with disabilities needing any special

accommodations should contact the Township offices one week prior to the meeting to request mobility, visual

or any other assistance. *Preliminary Agenda – Subject to Change*

MARCH 2020 GAINES TOWNSHIP REPORT

FEBRUARY 2020 COMPLETED

-Parking Complaint of a RV at Friendship CRC

-Assisted a M.O.P.S. group from an area Church to set up some training

-Attended Kentwood Public Schools Safety meeting at Pinewood Middle School

-Assisted with serving a warrant in Green Meadow MHP

-Investigated an Ordinance Parking Violation on Eaststone Dr SE

-Met with the Township Supervisor and Planners to go over Ordinance violation process

-Completed 4 sex offender verifications

-Had a warrant arrest while doing speed enforcement 68th / S Division

-Followed up with the RV Parking ordinance violation 700blk of Coleman SE – RV

removed finally

-Held first National Night Out Committee meeting here at Gaines Township complex

-Met with Legacy Christians Administrator and went over newly updated emergency

plans

-Investigated a neighbor dispute on Turtle Dove SE in Brookshire MHP

-Assisted in a VCSA investigation on Woodfield Dr SE

ONGOING

-Sex offender verifications

-Speed enforcement around the township as weather improves

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UPCOMING FOR MARCH 2020

-Meet with Trinity United Reformed Church safety team in reference to emergency

response plans

-“Breakfast with the Badge” event at Chick Fil A

-Community Policing Association of Michigan training

-CRASE / Stop the Bleed for Kent District Library employees

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Gaines Township Board Minutes February 10, 2020

MINUTES OF GAINES CHARTER TOWNSHIP BOARD FOR THE REGULAR MEETING

February 10, 2020

Present: Fryling, Brew, DeWard, Lemke, Haagsma, VanderStel, Osterink Absent with notice: None Engineer Gritter was also present Opening prayer was given by Fryling and the Pledge of Allegiance was recited

1. The meeting was called to order at 7:04 p.m. by Supervisor DeWard

2. Question of Conflict of Interest

Fryling declared he had a conflict because of his invoice under the Supervisor’s office; VanderStel declared that she had a potential conflict with the Parks & Trails Committee Resolution under the Supervisor’s office; Haagsma declared that he had a potential conflict with Kent County Road Commission item under public comment. DeWard called for VOICE VOTE that VanderStel did not have a conflict: All Ayes. DeWard called for VOICE VOTE that Haagsma did not have a conflict: All Ayes.

3. Proposed Agenda

DeWard added to the agenda two additional purchases of cameras and tires and discussion on the manager/superintendent position.

Motioned by Haagsma and supported by VanderStel to approve the agenda as amended.

VOICE VOTE: All Ayes. Motion carried.

4. Recognition of Individuals and/or Delegations.

• Steve Roon and Paul Murphy – Kent County Road Commission – discussed future road projects, the Pacer System of road evaluation, and the partnership with Gaines Township for funding projects

• Jason VanderMolen, Community Policing Officer, gave an update

5. Consent Agenda

Osterink asked about the progress of the Sun & News post card to residents not in the current delivery zone as well as where copies of the paper were made available to the public at no cost. DeWard will follow up with the Sun & News.

Motioned by VanderStel and supported by Haagsma to approve the consent agenda including payment of bills for 01/06/2020 through 1/31/2020 in the amount of $259,457.42.

VOICE VOTE: All Ayes. Motion carried.

6. Department/Office Reports

A. Planning Department

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1) Zoning Ordinance Amendment to Remove Minimum Size Requirements for PUDs

Motioned by Haagsma and supported by VanderStel to approve the resolution to change the current Zoning Ordinance.

ROLL CALL VOTE: Fryling – yes, Osterink - yes, Brew - yes, DeWard - yes, Lemke - yes, Haagsma–- yes, VanderStel - yes Motion carried.

Motioned by Haagsma and supported by VanderStel to approve Ordinance 2020-03 amending the Zoning Ordinance regulating size minimums for Planned Unit Developments.

ROLL CALL VOTE: Osterink - yes, Brew - yes, DeWard - yes, Lemke - yes, Haagsma - yes, VanderStel - yes, Fryling – yes Motion carried.

2) 2019 Planning Dept. Annual Report

DeWard noted Amazon job postings and the attention that has generated in the media. Osterink noted pages 3 and 5 of the report with the increases and decreases in construction and building costs.

Motion by Haagsma and seconded by VanderStel to approve the 2019 Planning Department Annual Report

ROLL CALL VOTE: Brew- yes, DeWard- yes, Lemke- yes, Haagsma- yes, VanderStel- yes, Fryling- yes, Osterink- yes, Motion carried.

C. Treasurer’s Office

1) 2019 4th Quarter Financial Report

Motioned by Haagsma and supported by VanderStel to approve the 4th Quarter Financial Report subject to audit.

ROLL CALL VOTE: DeWard – yes, Lemke - yes, Haagsma – yes, VanderStel – yes, Fryling - yes, Osterink - yes, Brew - yes Motion carried.

2) Conference attendance request

Motion by Haagsma and supported by Fryling to approve Laurie Lemke’s conference request.

ROLL CALL VOTE: Lemke – yes, Haagsma – yes, VanderStel - yes, Fryling – yes, Osterink – yes, Brew - yes, DeWard – yes Motion carried.

Motion by Lemke and supported by Haagsma to approve Jenna Pilkington’s conference request.

ROLL CALL VOTE: Haagsma - yes, VanderStel – yes, Fryling – yes, Osterink – yes, Brew - yes, DeWard - yes, Lemke – yes, Motion carried.

D. Assessing Department

1) Resolution Authorizing Alternative dates for Board of Review

Motion by Lemke and supported by Haagsma to approve the Resolution authorizing alternative dates for the Board of Review.

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ROLL CALL VOTE: VanderStel – yes, Fryling – yes, Osterink – yes, Brew - yes, DeWard - yes, Lemke - yes, Haagsma – yes Motion carried.

2) Resolution Authorizing A Resident Taxpayer To File A Protest Before The Board Of Review Via Letter

Motion by Lemke and supported by Haagsma to approve the Resolution authorizing a resident taxpayer to file a protest before the Board of Review via letter.

ROLL CALL VOTE: Fryling – yes, Osterink - yes, Brew – yes, DeWard – yes, Lemke - yes, Haagsma – yes, VanderStel – yes Motion carried.

7. Recognition of individuals and/or delegations

• No one wished to comment

8. Supervisor’s Office

A. Tabled Invoice from Dan Fryling

Trustee Fryling asked for the matter to remain on the table to gather more information.

B. 2020 Kent County Road Commission Proposed Projects for Gaines Township

Motioned by Osterink and supported by Haagsma to initiate the Kent County Road Commission proposed projects for 2020.

ROLL CALL VOTE: Osterink – yes, Brew – yes, DeWard – yes, Lemke - yes, Haagsma - yes, VanderStel - yes, Fryling – yes Motion carried.

C. Resolution – Consumers Energy regarding Explorer Estates

Motioned by Haagsma and supported by Fryling to place the resolution on the table pending more information on payment and type of light being installed.

ROLL CALL VOTE: Brew – yes, DeWard – yes, Lemke – yes, Haagsma - yes, VanderStel – yes, Fryling - yes, Osterink – yes Motion carried.

D. Dutton Fire purchases

1) Target Solutions

Motioned by Haagsma and supported by VanderStel to approve the Target Solution expenditure of $2,175 for the on-line training platform and maintenance fees.

ROLL CALL VOTE: DeWard - yes, Lemke - yes, Haagsma - yes, VanderStel - yes, Fryling - yes, Osterink - yes, Brew - yes Motion carried.

2) Rescue Resources

Motioned by Haagsma and supported by VanderStel to approve the Rescue Resources expenditure of $7,680.50 for replacement of airbags at the Dutton station.

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ROLL CALL VOTE: Lemke - yes, Haagsma - yes, VanderStel – yes, Fryling - yes, Osterink - yes, Brew – yes, DeWard – yes, Motion carried

3) 5 Alarm

Motioned by Lemke and supported by VanderStel to approve the 5 Alarm expenditure of $14,700 for two thermal imaging cameras as the existing cameras are no longer NFPA compliant.

ROLL CALL VOTE: Haagsma - yes, VanderStel - yes, Fryling - yes, Osterink - yes, Brew – yes, DeWard - yes, Lemke – yes Motion carried

4) Lexipol

Motioned by VanderStel and supported by Haagsma to approve the Lexipol expenditure of $5,058.

ROLL CALL VOTE: VanderStel - yes, Fryling - yes, Osterink - yes, Brew – yes, DeWard - yes, Lemke – yes, Haagsma - yes Motion carried

5) T-68 Tires

Motioned by Haagsma and supported by Lemke to approve the Meekhof Tire expenditure of $6,200 to replace tires on T-68.

ROLL CALL VOTE: Fryling - yes, Osterink - yes, Brew – yes, DeWard - yes, Lemke – yes, Haagsma – yes, VanderStel - yes Motion carried

9. Comments & Discussion

DeWard commented on the status of the manager position. Item was referred back to the subcommittee to finalize the job description and bring to the March 9, 2020 Township Board meeting for vote.

10. Adjournment

Motion by Haagsma and supported by VanderStel to adjourn the meeting at 8:58 p.m.

VOICE VOTE: All Ayes. Meeting adjourned.

________________________ ________________________ Michael Brew, Clerk Robert DeWard, Supervisor

CHECK REGISTER FOR GAINES CHARTER TOWNSHIP 1/2Page: 03/02/2020 10:35 AMUser: MBREWDB: Gaines Township

CHECK DATE FROM 02/01/2020 - 02/29/2020

AmountDescriptionVendor NameVendorCheckBankCheck Date

Bank GEN CHEMICAL BANK

713.45 PRINTER/COPIER SERVICE CONTRACT FOR TOWNADVANCED IMAGING SOLUTIONS INCADVANCED I28041GEN02/06/2020144.97 INTERNET AND VOICE COMMUNICATIONSCHARTER COMMUNICATIONSCHARTER CO28042GEN02/06/2020371.64 DIVISION AVENUE STREET LIGHTSCONSUMERS ENERGYTWP-CONSUM28043GEN02/06/2020

13,186.29 LED LIGHTS AND STREETLIGHTS, BLAINE CEMECONSUMERS ENERGYTWP-CONSUM28044GEN02/06/202030.89 ADOBE AND CHAMBER MEETINGFIRST BANKCARD CENTERFIRST BANK28045GEN02/06/2020

465.44 DUTTON FIRE DEPARTMENT OFFICE AND CLEANIFIRST BANKCARD CENTERFIRST BANK28046GEN02/06/202014.80 PARTS FOR REPLACED DOORFIRST BANKCARD CENTERFIRST BANK28047GEN02/06/2020

962.32 OFFICE SUPPLIES, WIRELESS SCANNER, ACROBFIRST BANKCARD CENTERFIRST BANK28048GEN02/06/2020112.82 FUEL AND WOODFIRST BANKCARD CENTERFIRST BANK28049GEN02/06/202030.94 BINDERS FOR FIRE PROOF SAFEFIRST BANKCARD CENTERFIRST BANK28050GEN02/06/2020

2,977.30 CEMETARY TREATMENTSGREEN GRASS INCGREEN GRAS28051GEN02/06/20203,121.88 PLANNING CONSULTING FEES FOR JANUARYHORIZON COMMUNITY PLANNING LLCHORIZON 28052GEN02/06/2020

107.83 OFFICE SUPPLIES FOR VARIOUS DEPARTMENTSINTEGRITY OFFICE INTEGRITY28053GEN02/06/20203,151.13 SNOW PLOWING TOWNSHIP OFFICE, DUTTON FIRJACK'S LAWN & SNOWPLOWING, INCJACK'S28054GEN02/06/2020

250.00 DRINKING WATER TESTING AT TOWNSHIP OFFICKENT COUNTY HEALTH DEPARTMENTKC HEALTH28055GEN02/06/202030.00 REMONUMENTATION FEE 6990 EASTERN AVENUE KENT COUNTY TREASURERKCTREASURE28056GEN02/06/202058.99 CAKE, CELL PHONE JAN FEBKIM TRIPLETTTRIPLETT28057GEN02/06/2020

333.17 COVERAGE MARCH APRILMEDMUTUAL LIFEMEDMUTUAL28058GEN02/06/202030.00 CLASS FOR BUILDING INSPECTORMETRO BUILDING INSP ASSOCIATIONMETRO BLDG28059GEN02/06/2020

2,086.00 CLEANING TOWNSHIP WITH SUPPLIES AND LIBRMEYERS CLEANING SERVICE INCMEYERS CLE28060GEN02/06/202022.05 MI SPACE SAVER UNLAMINATED LABOR POSTERPERSONNEL CONCEPTSPERSONNEL28061GEN02/06/2020

1,675.00 ANNUAL SUBSCRIPTION, TECH SUPPORT, CMS SREVIZE LLCREVIZE LLC28062GEN02/06/2020978.38 DOOR FOR LIBRARYS A MORMAN & CO.SA MORMAN28063GEN02/06/2020172.50 RESTORE FILE AND PORT FORWARDTEAMLOGIC IT 62203TEAMLOGIC28064GEN02/06/202095.04 PUBLIC NOTICE - POSTING OF ORDINANCETHE SUN AND NEWSSUN NEWS28065GEN02/06/2020

3,385.76 ELEVATOR SERVICE MAINTENTANCE CONTRACT LTHYSSENKRUPP ELEVATOR CORPTHYSSENKRU28066GEN02/06/2020413.87 JANUARY FUEL FOR DUTTON FIRE DEPARTMENTWEX BANKMARATHON28067GEN02/06/2020450.00 RACKS FOR STORAGE FOR LOWER LEVEL STORAGMEADOWGREENMEADOW28068GEN02/12/2020

2,852.27 MARCH WORKERS COMPENSATIONACCIDENT FUNDACCIDENT28069GEN02/14/2020158.62 TRASH SERVICE TOWNSHIP OFFICE, DUTTON FIARROWASTE INCARROW28070GEN02/14/2020

4,339.50 JANUARY LEGAL FEESBLOOM SLUGGETT BLOOM28071GEN02/14/20207,678.39 TRADITIONAL HEALTH INSURANCE PREMIUMS FOBLUE CROSS BLUE SHIELD TRADITIONALBLUE CROSS28072GEN02/14/20205,160.70 HSA, HEATH INSURANCE PREMIUMS FOR MARCHBLUE CROSS HSABLUE HSA28073GEN02/14/2020

75.00 SERVICE CALL AND LABORBOSTON SQUARE LOCK & KEY INCBOSTON SQU28074GEN02/14/2020436.00 MAINTENANCE OF A POLE ON DIVISION AVENUEBUIST ELECTRIC INCBUIST28075GEN02/14/2020101.96 JANUARY FLOOR MATSCINTAS CORPORATION #301CINTAS28076GEN02/14/2020

1,389.33 MARCH DENTAL INSURANCEDELTA DENTALDELTA DENT28077GEN02/14/202037.25 BOTTLE WATERGORDON WATERGORDON28078GEN02/14/2020

4,054.07 GO BUS AND RUAL LINEHAUL SERVICEINTERURBAN TRANSIT PARTNERSHIPITP28079GEN02/14/202015.00 ICS 400 CLASS HOLMESKENT COUNTY FIRE CHIEFS' ASSOCKC FIRE CH28080GEN02/14/2020

4,910.00 FIRE MANUALS IMPLEMENTATION SERVICELEXIPOL LLCLEXIPOL28081GEN02/14/20201,500.00 BOARD ROOM LIGHTSMEEKHOF ELECTRIC INCMEEKHOF EL28082GEN02/14/2020

33.00 RENEWAL INVOICE MICHIGAN TOWNSHIP FOCUSMICHIGAN TOWNSHIP ASSOCIATIONMTA28083GEN02/14/2020153.09 JANITORIAL SUPPLIES FOR TOWNSHIP OFFICEMINER SUPPLY COMPANYMINER28084GEN02/14/202090.52 JANUARY PUBLIC NOTICES AND AFFIDAVITSMLIVE MEDIA GROUPMLIVE28085GEN02/14/2020

1,629.00 WINDOWS 2019 SERVER LICENSE UPGRADEOMEGA SYSTEMS, OCEAN INC.OMEGA SYST28086GEN02/14/2020500.00 INCREASE LIMIT ON PITNEY BOWES MACHINEPITNEY BOWES RESERVE ACCOUNTPITNEY BOW28087GEN02/14/2020250.00 PARTIAL COMPENSATION FOR INTERVIEW TRAVERICHARD SMITHSMITHR28088GEN02/14/2020

2,175.00 PREMIER MEMBERSHIP PLATFORM AND MAINTENATARGETSOLUTIONS LEARNING LLCTARG SOL28089GEN02/14/2020289.54 FEBRUARY TELEPHONETDS METROCOMTDS28090GEN02/14/2020

12,000.00 BCTV EDUCATION ACCESS TELEVISIONBYRON CENTER PUBLIC SCHOOLSBCPS28091GEN02/21/20201,008.00 LEGAL SERVICES FOR ASSESSING DEPARTMENTCLARK HILLCLARK28092GEN02/21/20202,000.00 PHASE 1 ASSESSMENT FOR 8665 KALAMAZOO AVDIXON ENVIRONMENTAL CONSULTING INCDIXON28093GEN02/21/20202,806.77 FEBRUARY HEAT FOR TOWNSHIP OFFICE, LIBRADTE ENERGYDTE28094GEN02/21/2020

92.00 FEBRUARY PEST CONTROL AT TOWNSHIP OFFICEIPM SERVICESIPM28095GEN02/21/202091.44 OVERPAYMENT OF AFLAC INSURANCEJON WALLACEJONWALLACE28096GEN02/21/202090.00 BD Payment RefundMC DONALD PLUMBING INCBDREFUND28097GEN02/21/2020

CHECK REGISTER FOR GAINES CHARTER TOWNSHIP 2/2Page: 03/02/2020 10:35 AMUser: MBREWDB: Gaines Township

CHECK DATE FROM 02/01/2020 - 02/29/2020

AmountDescriptionVendor NameVendorCheckBankCheck Date

135.00 RESTROOM FOR WOLF PARKPLUMMERS DISPOSAL SERVICEPLUMMERS28098GEN02/21/20207,200.00 JANUARY BILLING 2020 CORRECTEDPROFESSIONAL CODE INSPECTIONS INCPROF CODE 28099GEN02/21/2020

155.00 BD Payment RefundWILLIAMS DISTRIBUTINGBDREFUND28100GEN02/21/2020581.84 LONG & SHORT TERM DISABILITY PREMIUMS FOUNUM LIFE INSURANCE COMPANYUNUM28102GEN02/26/2020

1,937.50 LEGAL FEES FOR FIRE DEPARTMENTBYRON TOWNSHIP TREASURERBYRONTREAS28103GEN02/28/2020101.96 FEBRUARY FLOOR MATSCINTAS CORPORATION #301CINTAS28104GEN02/28/2020151.29 DUTTON FIRE TELEPHONECOMCASTCOMCAST28105GEN02/28/2020

4,579.33 FEBRUARY TWP OFFICE LIBRARY DUTTON FIRE CONSUMERS ENERGYTWP-CONSUM28106GEN02/28/202084.00 NEW FIRE EXTINGUISHER LIBRARYFIRE FIGHTER SALES & SERVICEFIRE SALES28107GEN02/28/2020

1,075.64 ASSESSMENT POSTAGEKENT COMMUNICATIONS INCKCI28108GEN02/28/202079,490.45 TOWNSHIP CP OFFICER AND TOWNSHIP LAWKENT COUNTY TREASURERKC TREAS28109GEN02/28/2020

136.80 SALT DELIVERY REDMAYNARDS WATER CONDITIONING LLCMAYNARDS28110GEN02/28/2020153.61 CLEANING PRODUCTSMINER SUPPLY COMPANYMINER28111GEN02/28/2020486.25 FEBRUARY CELL PHONE BILLSPRINTNEXTEL28112GEN02/28/2020150.17 BATTERY BACKUP AND FORMSSTAPLESSTAPLES 328113GEN02/28/2020

1,047.11 TELEPHONE COMMUNICATIONS FOR DUTTON AND STAR 2 STAR COMMUNICATIONSSTAR28114GEN02/28/20209,242.02 MISCELLANEOUS ENGINEERINGVRIESMAN & KORHORN LLCVRIESMAN28115GEN02/28/20201,054.57 LANDSCAPE MAINTENANCE TOWNSHIP OFFICE LIWAYNE BOURDOWAYNE B28116GEN02/28/2020

GEN TOTALS:

199,051.45 Total of 75 Disbursements:

0.00 Less 0 Void Checks:199,051.45 Total of 75 Checks:

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Professional Development Seminar/Accreditation/Workshop/Conference

Attendance Request Form

Employee Name: _______________________________ Job Title: _____________________________

Supervisor: ___________________________________ Date: ________________________________

Check One:

_____ Seminar _____Accreditation Course _____ Workshop _____ Conference _____ Other

Title of Activity: ______________________________________________________________________

Organization Name: ___________________________________________________________________

Location: ___________________________________________________________________________

Dates of Attendance: ________________________ Number of training hours: ___________________

Registration Cost: ____________ Cost of Housing: ______________________

Estimated Mileage: __________ Estimated Cost of Meals: ________________

List specific knowledge or skill will you learn: _____________________________________________

___________________________________________________________________________________

How will the acquired knowledge/skill help improve your performance and/or prepare you for more

advanced responsibilities? ____________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

Employee Signature: ______________________________________ Date: _____________________

Attach a description of the training with a completed registration form and forward to the Supervisor for approval.

2

Approval/Denial (To be completed by Supervisor’s office)

Approved: ______ Denied: ______ by Board of Trustees at meeting held: ______________________

If approved with exceptions, provide exceptions: ____________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

If denied, provide an explanation: ________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

Supervisor’s signature: ___________________________________ Date: ________________________

MAMC 2020MAMC 2020Annual ConferenceAnnual Conference

MAMC 2020MAMC 2020Annual ConferenceAnnual Conference

Coming to an island near you.....

Mission Point ResortMackinac IslandJune 8 - 12, 2020

LIGHTS, CAMERA, CLERKING!

PRESIDENT’S MESSAGE

Tuesday, June 9, 2020Breakfast & Lunch Included7:30 a.m. – 8:30 a.m. Masters Class Registration OPEN8:30 a.m. – 4:30 p.m. Clerking 101 2-Day Bootcamp & Masters Class2:00 p.m. – 5:00 p.m. Conference Registration OPEN 2:00 p.m. – 5:00 p.m. Silent Auction Setup6:00 p.m. Welcome Reception & Movie (7:00 p.m.)

Wednesday, June 10, 2020 7:30 a.m. – 8:30 a.m. 5K Walk Run 8:30 a.m. – 10:00 a.m. Conference Registration & Silent Auction OPEN 10:00 a.m. – Noon OPENING SESSION / MAMC MEMBERSHIP MEETING Noon – 1:30 p.m. Lunch & Vendor Exhibits OPEN Noon – 5:30 p.m. Silent Auction & MAMC Store OPEN 1:30 p.m. – 3:30 p.m. Educational Session 3:30 p.m. - 5:30 p.m. Vendor Showcase & Silent Auction OPEN

Thursday, June 11, 20207:30 a.m. – 8:30 a.m. Conference Registration OPEN / Breakfast Buffet 7:30 a.m. – 8:30 a.m. Vendor Exhibits & Silent Auction OPEN 8:30 a.m. – 11:45 a.m. Concurrent Educational Sessions11:45 a.m. – 1:45 p.m. Lunch / Silent Auction, MAMC Store & Vendor Exhibits OPEN1:45 p.m. – 5:00 p.m. Concurrent Educational Sessions6:00 p.m. – 10:30 p.m. Clerk of the Year, President’s Dinner & Entertainment

CONFERENCE HIGHLIGHTS

Friday, June 12, 2020 8:00 a.m. - 9:00 a.m. Breakfast Buffet 9:00 a.m. – 9:30 a.m. MAMC Membership Meeting & Swearing of Oaths

9:30 a.m. – 11:00 a.m.Secretary of State, Jocelyn BensonBureau of Elections, Jonathan BraterLobbyist, Bill Zaagman

Monday, June 8, 2020Breakfast & Lunch Included7:30 a.m. – 8:30 a.m. Clerking 101 Registration OPEN8:30 a.m. – 4:30 p.m. Clerking 101 2 Day Bootcamp

On behalf of myself and the MAMC Board of Directors we are pleased to welcome you to the 21st Annual MAMC Conference, “Lights, Camera, Clerking!”

Your Conference and Education Committee Chairs have been hard at work almost from the moment we left Kalamazoo last year in June. It’s exciting we’re able to get back to Mackinac Island for this year’s summer conference. The island is definitely “Pure Michigan” as it is such a unique location and offers so many opportunities for entertainment and adventure when you’re not in class learning new things. I know everyone is going to enjoy the outstanding speakers and educators we have lined up who will be sharing their knowledge with us throughout the week.

Thank you for your support of MAMC and I look forward to seeing you on Mackinac Island.

Jeremy HowardMAMC President

CONFERENCE PROCEDURES AND POLICIESMAMC SCHOLARSHIP PROGRAM Scholarships are available for those individuals that would like to attend conference but do not have the financial means to do so. Applications must be postmarked no later than March 31, 2020. Additional information is available at www.michiganclerks.org.

HOTEL RESERVATIONSEach vendor is responsible for making their own room reservations at Mission Point Resort. Reservations must be made by Friday, May 8, 2020. Call 800.833.7711 to book your reservations and mention you are with MAMC.

Rooms are $179 + 6% sales tax + 2% local assessment & 10% resort levy. A one-time charge of $6.00 per person will apply for luggage transfer from the mainland to the resort and back.

An advanced deposit of one night’s room, tax and luggage fee is required to confirm your reservation.

Reservations must be canceled at least 14 days prior to arrival to receive full refund.

FERRY SERVICE TO THE ISLANDShepler’s Mackinac Ferry is offering a discounted rate of $19 per adult and $10 per child (ages 5-12) roundtrip. You can purchase tickets at the time of arrival (be sure to reference MAMC) or in advance from their website using the following code: CLERKS2020 (code is case sensitive).

HORSE DRAWN SHUTTLE SERVICEWith every ferry that pulls into the harbor is a hotel shuttle that transports guests and luggage to the resort. This service is $5.50 per person and CASH is paid directly to the driver. This service is not owned or operated by Mission Point Resort. The distance between the ferry dock and resort is approximately 3/4 mile for those who wish to walk. Please note the carriage changes horses between 12:30-2:00pm. There will be a delay in luggage delivery and shuttles will not be available.

REGISTRATIONRegister online by clicking here. Eventbrite Password: MAMC2020

Registration deadline is May 1st.

Late Registration: May 2nd - May 15th (additional fees apply)

Payment must accompany the online registration. No registration will be processed without payment.

Registration is open to all municipal and county Clerks and Deputy Clerks in Michigan. If you are not a Clerk or a Deputy Clerk within your organization, a letter of endorsement from the Clerk is required from your organization in order to attend any educational events conducted by the Michigan Association of Municipal Clerks, including but not limited to: Institute, Master Classes, Clerking 101, Free Education Day and Annual Conference.

SPOUSE | GUEST REGISTRATION Fee provides spouses and guests admission for selected meals only and must be pre-arranged during the registration process. Note that due to limited space, spouses and guests may not attend educational sessions.

MEALS Your conference registration includes: Lunch Wednesday, Breakfast, Lunch and Dinner Thursday, and Breakfast Friday.

CANCELLATIONS | REFUNDSCancellation requests must be e-mailed, mailed or faxed in writing to the MAMC. The cancellation deadline is May 22, 2020. Cancellation requests received by 5:00pm on May 22, 2020 will incur a $100.00 fee. Cancellation requests received after May 22, 2020 or no shows will be charged the full registration fee and are not entitled to any refund.

Member substitutions within the same organization are permitted at no additional cost. All substitutions must be made in writing and be accompanied by a completed MAMC Conference Registration form prior to May 22, 2020.

PRICING INFORMATION Clerking 101 2-Day Bootcamp Registration• Members: $200• Non-members: $250

LATE REGISTRATION Clerking 101 (between May 2nd and May 15th) add a $75 late fee• Members: $275• Non-members: $325

Masters Class Registration• Members: $175• Non-members: $225

LATE REGISTRATION Masters Class (between May 2nd and May 15th) add a $75 late fee• Members: $250• Non-members: $300

Conference Registration (until May 1st)• Members: $350• Non-members: $400

LATE Conference Registration (between May 2nd and May 15th) add a $75 late fee• Members: $425• Non-members: $475

ANNUAL 5K FUN RUN/WALK - Includes entry fee and T-shirt.• $20

GUEST MEAL PACKAGE - includes lunch Wednesday, breakfast, lunch & dinner Thursday, and breakfast Friday.• Guest Meal Package - $200.00• President’s Dinner Only Thursday - $55.00

MONDAYPRE-CONFERENCE COURSESClerking 101 2-Day Bootcamp• This two-day bootcamp will focus on “Everything you

need to know, but didn’t know to ask!”

TUESDAYPRE-CONFERENCE COURSESClerking 101 2-Day Bootcamp

Masters Class• Topic TBA

WEDNESDAYGENERAL SESSION• Opening Session / MAMC Membership Meeting

• Educational Session - TBA

THURSDAYEDUCATIONAL COURSES• Absent Voter Counting Board - No Reason AV• Ballot Proofing• Cemetery Class• Election Best Practices• Emergency Preparedness• FOIA/OMA• Lean Process Improvement• Notary Public• Risk Limiting Audits• Voter Registration thru Election Day

FRIDAY• MAMC Meeting & Swearing in new Board of Directors• SOS, BOE and Legislative Update

5K FUN RUN/WALKWednesday, June 10: 7:30 a.m. – 8:30 a.m.Annual MAMC 5K Walk Run: Enjoy Mackinac Island as you walk/run a designated 5K course. The entry fee is $20.00 and includes a race t-shirt and bottled water. Winners will be announced during the Opening Session.

VENDOR SHOWCASE Thursday, June 11: 3:30 p.m. – 5:30 p.m.Take a few moments to visit each vendor to complete your game card for a chance to win great prizes. Each conference registrant will receive 2 complimentary drink tickets to use during this time. Appetizers will also be served!

CONFERENCE EVENTS

MAMC CONFERENCE CHAIRSHOLLY THOMPSON, MiPMC/MMC

City of [email protected]

ADAM WIT, MiPMC/CMCHarrison [email protected]

MAMC EDUCATION CHAIRSMELANIE RYSKA, MiPMC/CMC

City of Sterling [email protected]

JOANNE KEAN, MiPMCVevay Township [email protected]

GENERAL INFORMATION

Parking

Valet Parking – Star Line is the ONLY ferry service that offers Valet Parking in both Mackinaw City and St Ignace. Let us park your car in a fenced in area while you enjoy your stay on the Island. Text your valet number listed on your claim check 60 minutes before your departure and we will have the vehicle waiting on our dock. Outdoor Valet Parking is $24.00 per night and Indoor Valet Parking is $38.00 per night (limited availability).

Premium Dockside Day or Overnight Parking – Park on the dock near the ferry for your trip to Mackinac Island, $15.00 per vehicle per day or $15.00 per vehicle per night located in Mackinaw City Only. Space is limited, first come, first serve.

Self-Park Secured – For our guests wanting to park their own car, we have a fenced in area located across the street and just to the right of the dock. We are happy to pick you up at that location after you have parked your vehicle. Self-Park Secured is $5.00 per night. (Mackinaw City only)

Free Parking – Star Line offers both day and overnight, free, unsecured off site parking. Our Star Line shuttles will pick you up and bring you to where you board the ferry.

Handicap Parking – Handicap parking is available in Mackinaw City as well as St Ignace. Please inquire when pulling into one of our docks for more information and exact location.

Over-sized Vehicles – If you have a motor home or vehicle with attached trailer please call 800-638-9892 a few days in advance and we will have an offsite parking space waiting for you upon arrival, (cost varies).

Once tickets are purchased, they are non-refundable and non-exchangeable.

Ticket Options fastPASS Star Line’s Signature Hydro-Jet or Catamaran Ferry Service to Mackinac Island. Fastest way to and from island. Adults $27.00 per person Round Trip (ages 13 and up), Children $15.00 per person Round Trip (ages 5 to 12), as always Children 4 and under ride FREE!! (If traveling to Mackinac Island November thru April, there will be an additional $5.00 Winter Surcharge Ticket needed per person, that can be purchased at the dock prior to boarding the ferry.) PURCHASE TICKETS

classicPASS Classic Service for leisurely or budget conscious travelers. Enjoy our 30 to 40 minute ride to and from Mackinac Island. This ticket does have a limited schedule and is only available from June 21st to August 25th, 2019 and August 31st and September 1st, 2019. Departures from Dock #1 in Mackinaw City or Dock #1 in St Ignace. Adults $19.00 per person Round Trip (ages 13 and up), Children $10.00 per person Round Trip (ages 5 to 12), as always Children 4 and under ride FREE!! PURCHASE TICKETS

flexPASS Hybrid Flex Pass features Classic Service on the trip to Mackinac Island and your choice of boats on the return back to the mainland. This ticket does have a limited schedule and is only available from June 21st to August 25th, 2019 and August 31st and September 1st, 2019. Adults $23.00 per person Round Trip (ages 13 and up), Children $13.00 per person Round Trip (ages 5 to 12), as always Children 4 and under ride FREE!! PURCHASE TICKETS

mackPASS Make the most of your trip with our mackPASS ticket. This ticket includes a round trip fastPASS as well as a Mackinac Island Carriage Tour Ticket. You are also able to add on Fort Mackinac, Grand Hotel Lunch Buffet/Admission or Original Mackinac Island Butterfly House Tickets (additional costs do apply for add on activities). Adults $TBD per person Round Trip and Mackinac Island Carriage Tour (ages 13 and up), Children $TBD per person Round Trip and Mackinac Island Carriage Tour (ages 5 to 12), as always Children 4 and under ride FREE!!

Once our tickets are purchased, they are non-refundable.

https://tickets.mackinacferry.com/webstore/shop/viewItems.aspx?cg=ferrytickets&c=TICKETS

https://tickets.mackinacferry.com/webstore/shop/viewItems.aspx?cg=ferrytickets&c=TICKETS

https://tickets.mackinacferry.com/webstore/shop/viewItems.aspx?cg=ferrytickets&c=CLASSIC

https://tickets.mackinacferry.com/webstore/shop/viewItems.aspx?cg=ferrytickets&c=CLASSIC

GAINES CHARTER

TOWNSHIPASSESSING DEPARTMENT ANNUAL REPORT

March 1, 2020

1

Assessing Team

Megan VanHoose, MAAO, MCPPE

Township Assessor

Wendi Huston, MCAO

Assistant Assessor

Karen Gehrls, MCAT

Assessing Clerk

2

What do we do?

• The Assessing Department operates within the requirements of Chapter 211 of the

Michigan Compiled Laws (MCL), otherwise known as the General Property Tax Act, as well

as guidelines supplied by the Michigan State Tax Commission.

• We are entrusted with the responsibilities of maintaining the Township’s five assessment

rolls (1 ad valorem and 4 special acts)for all assessable property, both real and personal,

located within the limits of Gaines Charter Township.

• The Assessing Department is responsible for inventory, valuation and maintenance of

property record information of all property, both real and personal.

• Assessing is responsible for performing and maintaining property assessments and

providing the Township Treasurer with taxable value on all Township properties for the

equitable distribution of property tax burden.

3

How do we do it?• Conduct field audits in all classes of property for both existing and new construction

• Collect and process sales data and verify all sales transactions

• Maintain property tax descriptions, sketches, addresses, maps, and valuation data for all

properties

• Administer, audit and verify all property tax exemptions and abatements

• Defend property tax appeals through the Michigan Tax Tribunal

• Perform annual sales and ratio studies with Kent County for purposes of Equalization

• Provide public education in areas such as Principal Residence Exemption (PRE) affidavits,

Property Transfer Affidavits (PTA), and personal property tax law. Increase understanding of

the Michigan property tax system as established by State law.

4

Gathering and

verification of sales

Reappraisal program, including

property data collection

Processing exemption

applications, including

verification of eligibility

Processing building permits and appraising

new construction and building

improvements

Gathering income and expense data and developing

valuation standards for

commercial and industrial properties

Ratio Studies

Assessment Roll

5

Professional Development • Megan VanHoose, MAAO

• IAAO Fundamentals of Mass Appraisal – Passed with a 98%

• MAA Annual Conference – Professional Communication & Transparency

• IAAO Annual Conference – Attended 30+ hours of workshops on topics including technology, leadership, valuation, legal issues and mapping

• Completed an online 12-week High Performance Leadership program through the Professional Development Academy

• Attended local classes on preparing for the AMAR, preparing for Michigan Tax Tribunal, Administering Tax Exemptions and Land Values in Transition

• Serves on IAAO (International) Education Committee, KCAAO (Kent County) Education Committee, and as a regular Board Member for MMAAO (Mid Michigan)

• Wendi Huston, MCAO

• MAAO (Level 3) Program Course - Principals of Appraising – Passed

• MAAO Program Course Uniform - Standards of Professional Appraisal Practice

6

Department Accomplishments

• Performed 685 on-site inspections, including new construction permits, and

updated/collected photos, measurements and sketches

• Performed over 150 complete record card reviews through sales verification

• Successfully defended/settled 10 small claims appeals through Michigan Tax

Tribunal

• Settled 2 full tribunal cases

• Processed over 3,000 sale documents

• Performed a complete personal property canvass and identified 44 new

commercial personal property accounts

• Processed 165 personal property filings and 439 personal property exemptions

• Processed 35 splits/combinations for a total of 175 parcels created or retired

7

Department Goals

• Identify, list and value omitted property throughout the Township

• Identify, list and value all exempt property per AMAR requirements

• Increase on-site inspections to 1,000 parcels

• Increase sales verifications to 100% of sales – approximately 350-400 parcels

• Enter land data for all parcels to improve statistical analysis of land values

• Implement a paperless deed system for sales processing

• Develop documents to be made available to taxpayers for better

understanding of State tax laws and forms

8

Historical Data and Statistics

❖ 3% Decrease from 2018 to 2019

212

181

153

205

280

310

380372

340

378366

0

50

100

150

200

250

300

350

400

2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

# o

f Sale

s

Year

RESIDENTIAL SALES

9


144,064

144,064

152,523

156,621

159,200

177,433

192,988

209,166

223,227

235,956

256,121

- 50,000 100,000 150,000 200,000 250,000 300,000

2009

2010

2011

2012

2013

2014

2015

2016

2017

2018

2019

Sale Price

Year

AVERAGE SALE PRICE

❖ 8% Increase from 2018 to 201910


2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020

Agricultural 20,391,000 19,912,800 19,405,900 19,223,200 19,431,600 19,353,800 20,865,200 21,119,800 24,689,800 26,606,300 25,456,100 31,858,400

Residential 562,042,700 515,995,500 506,426,900 498,023,800 513,709,600 536,030,900 579,891,530 629,180,200 681,628,400 717,705,300 783,234,000 860,312,000

Commercial 130,445,200 127,550,400 117,834,400 116,695,300 117,714,600 118,327,100 126,130,800 135,293,900 154,500,000 168,038,600 187,354,400 196,152,200

Industrial 82,581,300 48,676,900 43,916,400 39,733,600 37,833,000 37,798,400 38,546,900 40,305,900 31,761,700 32,404,500 56,459,000 41,761,400

Total Real Property 795,460,200 712,135,600 687,583,600 673,675,900 688,688,800 711,510,200 765,434,430 825,899,800 892,579,900 944,754,700 1,052,503,5 1,130,084,0

-

200,000,000

400,000,000

600,000,000

800,000,000

1,000,000,000

1,200,000,000

Ass

ess

ed V

alu

e

Classification

Assessed Value by Classification

Agricultural Residential Commercial Industrial Total Real Property

11


157136 140

200225

247

296

383

509

441415

0

100

200

300

400

500

600

2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

# o

f Perm

its

Year

BUILDING PERMITS

❖ 6% Decrease from 2018 to 2019

12


860

640603

772805

863

939

1082

990

1055

939

0

200

400

600

800

1000

1200

2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

# o

f T

ransa

cti

ons

Year

SALE TRANSACTIONS - ALL

❖ These sales transactions include transfers to trusts, life estates, etc.

13


- 200,000,000 400,000,000 600,000,000 800,000,000 1,000,000,000 1,200,000,000 1,400,000,000

AV

TV

Assessed and Taxable Change

2020 2019

❖ Taxable value increased by 10% from 2019 to 2020 (March Board of Review Values)

❖ Assessed value increased by 11% from 2019 to 2020 (March Board of Review Values)

14

GAINES CHARTER TOWNSHIP

Water Sewer Department 8555 Kalamazoo SE, Caledonia MI 49316 Phone 616-698-6640 - Fax 616-698-2490

MEMO To: Gaines Charter Township Board of Trustees

From: Tracy Lawrence, Water & Sewer Administrator

Date: March 6, 2020

Re: 1117 Peaceful – Utility Bill Sewer Relief Request

The Water & Sewer Department was recently contacted by the homeowner of 1117 Peaceful after she and her husband found an outside spigot had been left on at their home. She has requested relief from the sewer charges related to this issue that are above their normal usage. The Township Water & Sewer Ordinance allows for the Township Board to grant utility bill relief when the water is clearly not going into the sewer system.

The Water & Sewer Committee passed a motion recommending that the Township Board approve the request for a bill reduction for sewer usage in the amount of $607.50. This amount represents the cost of sewer that was charged but did not go into the sewer system, instead it leaked into the ground.

February 20, 2020

Daniel Wells 1451 Robinson Road SE Grand Rapids, MI 49506 Dan, At this time I am pleased to offer you the position of Planner for Gaines Charter Township. The position will be for a base of 40 hours per week, Monday thru Friday. Compensation will be at a rate of $65,000.00 annually. A Benefit Summary is attached. This offer of employment is contingent upon satisfactory results of a full background check, Township Board approval, and your ability to satisfy the job requirements detailed in the job description you have been provided. I sincerely hope that you will accept this offer, and look forward to welcoming you aboard. As Supervisor, you will report directly to me. Your hire date will be March 2, 2020. After careful review, using the space provided below, please indicate whether you accept/decline this offer, sign, date, and return to my attention. Should you accept the position, please also sign the release form granting us permission to run a full background check, and return it with your acceptance. Feel free to contact me if you have any questions or concerns. Thank you, Robert DeWard Gaines Charter Township Supervisor Cc: Michael Brew, Clerk Laurie Lemke, Treasurer --------------------------------------------------------------------------------------------------------------------- By signing and dating this letter, I Daniel Wells Accept Decline this job offer of Planner for Gaines Charter Township. ________________________________________ __________________________ Daniel Wells Date

Gaines Charter Township

Memo To: Gaines Charter Township Board

From: Robert DeWard, Township Supervisor

Date: March 5, 2020

Re: Renewal of Liquor Licenses

The township has received a Renewal Application for Liquor license and the required renewal fee from the following entities:

• Briarwood Golf Club • Logan’s Restaurant #531 • JD Holdings, LLC - Peppino’s • TSF Apple Venture, LLC – Applebee’s • Watermark Holdings, LLC – Stonewater Country Club • Carmelo’s Italian Pizza – Tavern License • Grinning Mitten (Railtown) – Microbrewer Manufacturers License and

Small Wine Maker Manufacturers License • Celebration Cinema

The Township Treasurer has provided that all taxes are paid in full and there are no outstanding assessments, fees, or taxes owed to Gaines Charter Township. The Township Board is now required to either approve or deny each application for renewal.




Date: February 24, 2020

Re: Installation of Streetlight – Explorer Estates

Last month you were advised Consumers Energy has determined a streetlight is required on Peerpoint Dr., SE between the cross streets of Prairie Point Ct., SE, and Dew Pointe Ave., SE in Explorer Estates.

Explorer Estates consists of lots owned by Kentwood Public Schools (not all lots have been improved).

Board members were skeptical, doubting Kentwood Public Schools would be billed for the light.

Attached you will find a copy of a letter from Consumers Energy to Kentwood Public Schools advising them (third paragraph) “A monthly energy charge associated with this lighting installation for 1 Luminaire(s) is approximately $11.68. This charge is subject to change based on current rates. After the installation is complete, you will begin receiving a separate monthly bill for the above energy charge.” There is also a copy of the bill from Consumers Energy to Kentwood Public schools for the installation of this light.

As Consumers Energy will be billing Kentwood Public Schools directly; it will not be necessary for the Township to create a special assessment district. However, the Township is required to sign the standard “Authorization for Change in Standard Lighting Contract” (form 547) and pass a resolution authorizing Consumers to make changes to the lighting service. Without this, Consumers will be obligated to bill the Township rather than Kentwood Public Schools (due to a long-standing existing contract). Some Board members questioned why Consumer’s Energy did not opt for an LED light. When speaking with them, Consumers stated the main reason was aesthetics. All existing lighting in the housing development is HPS (high pressure sodium vapor lights). These lights have a warm yellow hue versus the bright white of an LED. Although LEDs are more efficient overall, low- and high-pressure sodium lights are the only light whose source efficiency compares to LEDs.

February 5, 2020 NOTIFICATION #:1051509416

KENTWOOD PUBLIC SCHOOLS5820 EASTERN AVE SEKENTWOOD, MI 49508-6200

REFERENCE:

Dear Valued Customer,

$11.68

The estimated cost for your energy request is as follows:105.00$

Winter Construction Costs: -$ Installation Charge ($100.00 per Luminaire): 100.00$ Additional Costs Total Estimated Cost: 205.00$ Less Prepayment Received: -$ Total Estimated Cost Due: 205.00$

DAMION D WHITE at (844) 316-9537 .

Enclosed for approval and signature is the original Authorization for Change and Resolution covering the replacement and/or installation of streetlight(s). In conjunction with the work, a non-refundable payment of $100.00 per luminaire is required.

Please sign and return the original Authorization for Change and Resolution in the enclosed self-addressed envelope or email to: [email protected]. Payment in full is required before the installation can be scheduled for construction.

CEM Support Center

A monthly energy charge associated with this lighting installation for 1 Luminaire(s) is approximately

EXPLORER ESTATES SUBDIVISION, CALEDONIA

Non Refundable Agreement for Installation of Electric Facilities:

Please review all attached materials carefully and direct inquiries for your request to:

Thank you for contacting Consumers Energy for your energy needs. Please note the Notification Number above and include it on any correspondence you send. Please note the Account Number, located above the Account Name on your invoice, when submitting payment.

Consumers Energy, CEM Support Center, Lansing Service Center, Rm. 122, 530 W. Willow St., P.O. Box 30162 Lansing, MI 48909-7662

This charge is subject to change based on current rates. After the installation is complete, you will begin receiving a separate monthly bill for the above energy charge. You are responsible for the final restoration

STLT 6‐16

AGREEMENT FOR INSTALLATION (Please return all pages of contracts)

ELECTRIC SERVICE NOTIFICATION: 1051509416

GAS SERVICE NOTIFICATION:

ELECTRIC OH DISTRIBUTION NOTIFICATION:

ELECTRIC UG DISTRIBUTION NOTIFICATION:

GAS MAIN NOTIFICATION:

STREETLIGHT NOTIFICATION: 1051509416

CEM Support Center

(Form 861, Form 862 and Form 230 ‐ 4 Page Document Each)

(Form 93, Form 94 and Form 95 ‐ 2 Page Document Each)

TO EXPEDITE SERVICE, RETURN VIA EMAIL TO:[email protected]

OTHER:

Consumers Energy, Lansing Service Center, Rm. 122, 530 W. Willow St., P.O. Box 30162 Lansing, MI 48909‐7662

(BOTTOM STUB IS REQUIRED FOR PROCESSING)

PLEASE RETURN THE CHECKED DOCUMENTS BELOW TO CONSUMERS

ENERGY IN THE ENVELOPE PROVIDED

TO EXPEDITE SERVICE, RETURN VIA EMAIL TO:

[email protected]

NOTIFICATION REFERENCE NUMBERS

REQUEST FOR ELEVATED CUSTOMER DELIVERY PRESSURE

STANDARD LIGHTING CONTRACT(MUST BE CERTIFIED BY CLERK)

SIGNED CUSTOMER ATTACHMENT PROGRAM (CAP) CONTRACT(PLEASE ENSURE TO CHECK PAYMENT OPTION ON CONTRACT)

GO READY FORM (FORM 1250)TO EXPEDITE SERVICE, RETURN VIA EMAIL TO:[email protected]

SITE READY PHOTO(S)

PAYMENT WITH INVOICE STUB

A CMS Energy Company

BP CL 9‐18

Electric Streetlights-CIAC 1.0 EA $100.00 $100.00Electric Streetlights-Trench 15.0 EA $7.00 $105.00

6 330027002515 000000205005 0000 2056 1 300016861233 H

CONSUMERS ENERGYCEM Support Ctr - Lansing RM 122PO Box 30162Lansing, MI 48909-7662 PREPAYMENT REQUEST

3000 1686 1233

$205.00

February 19, 2020

KENTWOOD PUBLIC SCHOOLS5820 EASTERN AVE SEKENTWOOD MI 49508-6200

$205.00February 19, 2020

9317562439

02/05/20

3000 1686 1233

EXPLORER ESTATES SUBDIVISION CALEDONIA - ELECTRIC UTILITY INSTALLATION - NOTIFICATION NUMBER (s):1051509416 - 1051509416 -

Form 3808 11-2018Page 1 of 2

DAMION D WHITE -(844) 316-9537 -

TOTAL DUE: $205.00

Form 3808 11-2018Page 2 of 2

AUTHORIZATION FOR CHANGE IN STANDARD LIGHTING CONTRACT (COMPANY-OWNED) FORM 547

Contract Number: 100000373470

Consumers Energy Company is authorized as of , by the of , to make

changes, as listed below, in the lighting system(s) covered by the existing Standard Lighting Contract between the Company and the of , dated .

5/1/2014 Township Gaines

Township Gaines 2/4/2020

Lighting Type:

General Service Unmetered Lighting Rate GUL, Standard High Intensity Discharge

Notification Number(s):

1051509416

Construction Work Order Number(s):

Except for the changes in the lighting system(s) as herein authorized, all provisions of the aforesaid Standard Lighting Contract dated shall remain in full force and effect.2/4/2020

of Township Gaines

By:

(Signature)

(Printed)

Its

(Title)

This Agreement may be executed and delivered in counterparts, including by a facsimile or an electronic transmission thereof, each of which shall be deemed an original. Any document generated by the parties with respect to this Agreement, including this Agreement, may be imaged and stored electronically and introduced as evidence in any proceeding as if original business records. Neither party will object to the admissibility of such images as evidence in any proceeding on account of having been stored electronically.

Form 547 11-2014

Page 1 of 3

RESOLUTION

RESOLVED, that it is hereby deemed advisable to authorize Consumers Energy Company to make changes in the lighting service as provided in the Standard Lighting Contract between the Company and the of

, dated , in accordance with the Authorization for Change in Standard Lighting Contract

dated ,

heretofore submitted to and considered by this commission council board ;and

RESOLVED, further, that the Clerk be and are authorized to execute such authorization for change on the behalf of the .

TownshipGaines 2/4/2020

5/1/2014

Township

STATE OF MICHIGAN COUNTY OF Kent

I, , Clerk of the of , do hereby certify that the foregoing

resolution was duly adopted by the commission council board of said municipality, at the meeting

held on .

Township Gaines

Dated: Municipal Customer Type: Township

Form 547 11-2014

Page 2 of 3

GENERAL SERVICE UNMETERED LIGHTING RATE GUL, STANDARD HIGH INTENSITY DISCHARGE

Number of Luminaires

Nominal Watts

Luminaire Type

Fixture Type Fixture Style Install Remove

Location

1 100 HPS Post Top Traditional Install 2326 Peerpoint Dr SE

Form 547 11-2014

Page 3 of 3

8555 Kalamazoo Ave.,SE Caledonia, MI 49316

Phone: 616-698-6640 Fax: 616-698-2490

TO: Gaines Charter Township Board of Trustees DATE: February 12, 2020 FROM: Robert DeWard, Supervisor RE: Purchase of New BS&A Server Over 98% of Michigan municipalities use one or more of the modules offered by BS&A. Virtually every Department in our Township utilizes BS&A software, as do our many residents to make online payments or to look up other information such as taxes, assessments, zoning, etc. The Township has utilized a separate server for BS&A for many years. Our existing BS&A server was installed in 2015. Since that time we have added BS&A modules, upgraded existing modules, and the amount of data we are uploading has increased significantly. The general lifespan of an average server is about 3-5 years. Periodic upgrades and part replacements can extend this range of years. Given that, the Township has been very diligent when it comes to maintenance, updates, etc. on our existing server. We have simply reached the point where it can no longer keep up with the demand being put on it. This results in slow uploads and slow responses when looking up data. Not only does this affect productivity here in the office, it also becomes frustrating for residents trying to use the system. Knowing we were quickly approaching the point where the server would need to be replaced, we did budget for it for 2020. We have received a quote from Ocean Omega of $8,900 for the server itself, plus the cost of installation. The install will take approximately 35-40 hours. This works out to just over a day and a half for three workers, which includes testing each PC after the install to make sure their needed module(s) is working properly. The normal labor cost is $122.00 per hour/per person, unless we purchase 50 hours in advance, which reduces the hourly rate to $99, which would result in a savings of approximately $1,150.00.

Purchasing service hours in advance to secure a lower rate is something we have taken advantage of many times in the past. Total cost for the new server will be between $12,000 and $13,000. This quote was reviewed by an unbiased IT professional (who asked to remain anonymous), who felt it was a fair quote. This price includes a 3 year warranty on the server’s mother board. Although the cost was included in our 2020 General Fund budget, this is a large purchase, which is why we are bringing it to the Board. It should be noted that the BS&A software being utilized by the Township is not in question, it has proven its worth many times over. However, the software cannot function to its intended capability if our server is not able to keep up with the demand being made on it. *Note: We only solicited a quote from Ocean Omega as they installed and maintain our existing network and servers.

MInutes of February 21, 2020 7:00 am meeting of “Township Manager committee” Present: Tim Haagsma, Kathy VanderStel, Crystal Osterink The goal and mandate for the meeting was to discuss and recommend a process and schedule for hiring of a Township Manager for Gaines Township It is the recommendation of the committee that the Board of Trustees give final approval to hiring a Township Manager, adjusting the Township Supervisor’s hours to 20 hours per week for 2021 (with reevaluation toward the end of 2021) and that the process begin immediately with a goal of having someone in place at the beginning of June. Time line suggested: Begin advertising immediately in appropriate publications and locally, conduct interviews the second and third week of April (dependent on responses to advertising), hire by June 1. While it is understood there may be some adjustments due to various factors the goal is to move forward as quickly as possible while being deliberate about the search and selection process. Crystal for the “committee”




Date: March 3, 2020

Re: South Christian High School – rental of community rooms

South Christian High School is interested in renting our community rooms (A, B & C) on four separate dates in May. The rooms will be used by students taking the 2020 AP (Advanced Placement) exams, which are college-level exams on specific subjects which are administered in May upon the completion of an AP course taken at the student’s high school. There are very specific requirements for the testing environment (such as how far students set apart, visibility of a clock, etc.). All dates are weekdays, during normal business hours. They were quoted $80 for rooms A & B. They will only be using one side because of the testing environment requirements. Tables must all face one direction with students seated only on one side of the table, at least 4 feet apart. Because of the nature of the event it wouldn’t be feasible to rent the other side out to another party. Adding room C would be an additional $50 per date. For the four days the total is $520.00. I would like to suggest the Township offer the rooms at a discounted rate of $300.00.




Date: March 6, 2020

Re: Appointments to the Water & Sewer Committee

With Matt McKernan’s resignation, and Jan Boone stepping back from serving on the Water & Sewer Committee, we currently have two vacancies.

I would like to recommend our new Planner, Dan Wells, take Matt’s position, and Tracy Lawrence fill the spot left open by Jan Boone.





Re: LED Lighting in the Township

At our February Board meeting, an accounting of savings from installing LEDs along the Division Avenue Corridor was requested.

Below you will find data showing the reduction in metered electricity, and in maintenance fees for the Division Avenue Corridor.

From 2015 thru 2020, the Township realized a reduction of 78% in metered electricity costs, and a reduction of 173% in corridor maintenance fees. The year 2015 was chosen (as a comparison point) because it was the last year the corridor lighting operated without LEDs (with the exception of one test bulb). Twelve LED bulbs were installed in 2016, and the remainder of the corridor was upgraded in 2017, with 2019 being the most recent full year to use for comparison. I have also included a recap of our expenses for the Township office since we have upgraded to LEDs. Going to our archives room and going thru monthly bills for each location for multiple years, would be the only way to determine actual KWHs used. The annual electrical Consumers billing totals and annual maintenance costs data was more readily available. The recap will show a reduction from 2015 to 2019 of 18.5% for actual electrical costs, and 158% for maintenance fees. It has been less than one year since we began the upgrades, and there are many factors (in addition to LEDs themselves) that have to be considered; such as weather (temperatures /sunny vs overcast) and the use of the building (which has increased substantially). We are showing a reduction even though the cost per KWH has increased approximately 12%. Please note that all figures are actual invoiced costs, any reimbursements are not reflected.

2

3




Date: March 6, 2020

Re: Township Awarded Community Development Block Grant

Last August this Board approved a request from my office to apply for Community Development Block Grant funds for multiple sidewalk projects and a permanent restroom facility for Prairie Wolf Park. From August to December (when the application was released) the grant funding criteria changed quite a bit and we decided to apply for funding for just one project; Phase II of the 60th Street Sidewalk Project. Of the five projects identified by Vriesman & Korhorn, this project was listed as the top priority. The week of February 16th, my office was advised our grant request would be funded. We will be receiving $110,000.00 toward the projected cost of $240,000.00 (plus Engineering fees). The grant request package was put together very well. The presentation followed all guidelines, and contained all requested information. Requests were “graded” on a point system, with the highest point value available being 100. Gaines Charter Township scored 78.7, the 5th highest presentation of the 21 requests the County received. Points were deducted from our total because we had been awarded CDBG funding within the past five years. Those funds were used for Hope Network services in the Township and Phase I of the 60th Street Sidewalk project (Ridgebrook east to Kalamazoo Ave.) Kent County will not receive the grant dollars until sometime this summer, so construction of the sidewalk will be most likely not begin until the Spring of 2021. In the interim, the Township will be working with Kent County and Vriesman & Korhorn behind the scenes, doing prep-work for the project (engineering, putting the contract out to bid, etc.).





Re: Annual Renewal of Employee Health Benefits

Each year, during the month of March, staff begins to review options for renewing our employee health insurance benefits. Our plan year runs June to June, not on a calendar year.

The Township has been very fortunate in past years, realizing only minimal increases in premiums. However, that does not seem to be the case for the 2020-2021 renewal. The initial quotes we received reflect an increase of approximately 10%, or just under $25,000 for the year (June to June). When preparing the 2020 budget we anticipated a change, and incorporated an increase of 10%. The renewal quotes we received are just a starting point and we will be exploring our different options. I will keep the Board informed as we move thru the process.

for


Customer ID: 164756

Renewal Package

Blue Cross Blue Shield of MichiganGroup Divisions:

007012749-0000, 0001

Publication Date: 02/28/2020

For Renewal Period Beginning: June, 2020

Blue Cross Blue Shield of Michigan and Blue Care Network are nonprofit corporations and independent licensees of the Blue Cross Blue Shield Association.

Rate Effective:

Agency: BURNHAM & FLOWER AGENCY

164756CID:

06/01/2020

9.12%

$14,383.09

33

Total Renewal Monthly Premium

$14,383.0

Total Medical & Pharmacy Premium3


Total Dental Premium

Total Annual Premium

$172,597.08

Projected Change in Monthly Premium

Total Billable Members2

$188,335.08


$15,694.5

$15,694.59

Current Premium1

Renewal Premium1

Total Vision Premium

Total Current Monthly PremiumTotal Vision PremiumTotal Dental Premium

Total Billable Members2 33

01_GrotenhuisManagingAgent: JOHN P SCHMITZ

Rate Renewal Change

Reference number: 08419115

Blue Cross Blue Shield of Michigan and Blue Care Network reserve the right to adjust rates if any of the assumptions orcalculations used to develop the rates are incorrect.


Count based on snapshot as of 02/28/2020.Premiums are based on enrollment at the time of renewal development.

2.

1.

Medical includes Pediatric Vision.3.

DIV:

Rate Effective:

GRAND RAPIDS C O CEndorsed by:Agency: BURNHAM & FLOWER AGENCY

007012749-0000

06/01/2020

10.00%

$7,711.00

15


$7,711.00





$92,532.00



$101,782.56


$8,481.88

$8,481.88

Current Premium1

Renewal Premium1





Rate Renewal Change

DentalMedical3 & Pharmacy VisionComponents of Rate Change

Components of Rate Change4

-Area -0.03%

-Age Factor Changes -0.00%

-Dependent Cap -0.00%

-Total Rate Change -10.00%

-Age -2.36%

-Value of Product Differences5 -2.32%

-Index to Current Rate -5.00%




Count based on snapshot as of 02/28/2020.Medical includes Pediatric Vision.

Premiums are based on enrollment at the time of renewal development.

3.

2.

1.

4. The figures reflect commercial plans only.5. Percent changes due to members aging out of pediatric dental and/or members aging into adult vision plans are accounted for

in the Value of Product Differences.

DIV: 007012749-0000

Current BenefitsMedical CB PPO Platinum $500

Deductible (Individual) $500/$10001

10%Coinsurance1

$20Primary Care Office Visit Copay1

Emergency Room Copay $1501

Drug $5 $40 $80 RXCM

DentalVision

$7,711.00Total Monthly Premium

CB PPO Platinum $500Medical$500 for one member/$1,000 for one memberDeductible (Individual)1

10% of approved amount/30% of approved amountCoinsurance1

$20 copay for each office visit/70% after out-of-networkdeductible

Primary Care Office Visit Copay1

Emergency Room Copay $150 copay per visit (copay waived if admitted)/$150copay per visit (copay waived if admitted)

1

Drug $5 $40 $80Metal Level Platinum

DentalVision


Benefit Summary Description

Metal Level Platinum

For a more detailed description of benefits, please refer to the Agent Portal or contact your Managing Agent.2

Renewal Compliant Benefit Conversion

1 BCBSM plans will display values to represent “In-Network/Out-of-Network”


2. BAAGs and SBCs can be found on the Agent Portal or by contacting your Managing Agent.

Other


DIV: 007012749-0000

Rates noted below are based on a snapshot of membership and should only be used as estimates.Our quoting tools are available for small group quoting.

CB PPO Gold $1500MedicalDeductible (Individual) $1,500 for one member/$3,000 for one member1

Coinsurance 20% of approved amount/40% of approved amount1

Primary Care Office Visit Copay $30 copay for each office visit/60% after out-of-networkdeductible

1

$250 copay per visit (copay waived if admitted)/$250copay per visit (copay waived if admitted)

Emergency Room Copay1

Drug $10 $40 $80GoldMetal Level


VisionPremium

DentalPremium

Simply Blue PPO Gold $500MedicalDeductible (Individual) $500 for one member/$1,000 for one member1


Primary Care Office Visit Copay $30 copay for each office visit/60% after out-of-networkdeductible

1

$250 copay per visit (copay waived if admitted)/$250copay per visit (copay waived if admitted)


Drug $20 $60 50% 20% 25%GoldMetal Level


VisionPremium

DentalPremium



Product coexistence rules will be waived for groups that accept the mapped plan. For groups choosing anything otherthan the mapped plan in 2016 or with future renewals, product coexistence rules will be enforced.

Other


DIV: 007012749-0000


Blue Cross Physician Choice PPO Gold $1000MedicalDeductible (Individual) $1,000 for one member/$2,500 for one member/$5,000

for one member1

Coinsurance 20% of approved amount/20% of approved amount/50%of approved amount

1

Primary Care Office Visit Copay $20 copay for each office visit/$40 copay for each officevisit/After Ded then 50% out-of-network coinsurance

1

$150 copay per visit (copay waived if admitted)/$150copay per visit (copay waived if admitted)/$150 copayper visit (copay waived if admitted)




VisionPremium

DentalPremium




DIV:

Rate Effective:

GRAND RAPIDS C O CEndorsed by:Agency: BURNHAM & FLOWER AGENCY

007012749-0001

06/01/2020

8.10%

$6,672.09

18


$6,672.09





$80,065.08



$86,552.52


$7,212.71

$7,212.71

Current Premium1

Renewal Premium1





Rate Renewal Change

DentalMedical3 & Pharmacy VisionComponents of Rate Change

Components of Rate Change4

-Area -0.03%

-Age Factor Changes -0.00%

-Dependent Cap -0.04%

-Total Rate Change -8.10%

-Age -1.43%

-Value of Product Differences5 -1.43%

-Index to Current Rate -5.00%




Count based on snapshot as of 02/28/2020.Medical includes Pediatric Vision.

Premiums are based on enrollment at the time of renewal development.

3.

2.

1.

4. The figures reflect commercial plans only.5. Percent changes due to members aging out of pediatric dental and/or members aging into adult vision plans are accounted for

in the Value of Product Differences.

DIV: 007012749-0001

Current BenefitsMedical Simply Blue HSA Gold $2700 0%

Deductible (Individual) $2700/$54001


100% after in-network deductible/80% after out-of-network deductible


Emergency Room Copay Covered at 100% after in-network deductible/Covered at100% after in-network deductible

1

Drug HSA_After deductible is met you pay $15 $50 50% 20%25% copay

DentalVision


Simply Blue HSA Gold $2800 0%Medical$2,800 for one member/$5,600 for one memberDeductible (Individual)1


100% after in-network deductible/80% after out-of-network deductible


Emergency Room Copay Covered at 100% after in-network deductible/Covered at100% after in-network deductible

1

Drug HSA_After deductible you pay $15 $50 50% 20% 25%copay

Metal Level GoldDentalVision



Metal Level Gold

For a more detailed description of benefits, please refer to the Agent Portal or contact your Managing Agent.2

Renewal Compliant Benefit Conversion



2. BAAGs and SBCs can be found on the Agent Portal or by contacting your Managing Agent.

Other


DIV: 007012749-0001


Simply Blue HSA Silver $3000MedicalDeductible (Individual) $3,000 for one member/$6,000 for one member1


Primary Care Office Visit Copay 80% after in-network deductible/60% after out-of-network deductible

1

Covered at 80% after in-network deductible/Covered at80% after in-network deductible


Drug HSA_After deductible you pay $15 $50 50% 20% 25%copaySilverMetal Level


VisionPremium

DentalPremium

Simply Blue HSA Silver $3500MedicalDeductible (Individual) $3,500 for one member/$7,000 for one member1


Primary Care Office Visit Copay 100% after in-network deductible/80% after out-of-network deductible

1

Covered at 100% after in-network deductible/Covered at100% after in-network deductible


Drug HSA_After deductible you pay $20 $60 50% 20% 25%copaySilverMetal Level


VisionPremium

DentalPremium




Other


DIV: 007012749-0001


Blue Cross Physician Choice PPO Gold $1000MedicalDeductible (Individual) $1,000 for one member/$2,500 for one member/$5,000

for one member1

Coinsurance 20% of approved amount/20% of approved amount/50%of approved amount

1

Primary Care Office Visit Copay $20 copay for each office visit/$40 copay for each officevisit/After Ded then 50% out-of-network coinsurance

1

$150 copay per visit (copay waived if admitted)/$150copay per visit (copay waived if admitted)/$150 copayper visit (copay waived if admitted)




VisionPremium

DentalPremium




Small Group Glossary

- Change in the age level of the company census.Age

- A group’s rating area will be determined based on the employer’s primary location.Area

- A subscriber, the spouse, or an eligible dependent of the subscriber entitled to benefits under the subscriber'scertificate. Only the three oldest children under the age of 21 are included as a billable member.Billable Member

- A rate renewal certification is sent to a select number of Blue Cross Blue Shield ofMichigan (BCBSM) and Blue Care Network (BCN) groups to determine whether a group is small or large.Rate Renewal Certification (RRC)

Index to Current Rate

- Document available to subscribers describing their covered benefits, cost sharing,and coverage limitations and exceptions.Summary of Benefits and Coverage (SBC)

- A process through which insurance plans that enroll a disproportionate number of sick individuals arereimbursed for that risk by other plans who enroll a disproportionate number of healthy individuals.Risk Adjustment

- Trend is the expected increase in the average claim per member from one year to the next.Trend

- Health Care Reform regulations require a child rate cap of no more than three children under the ageof 21, on a family contract. For example, a family with five children under the age of 21 would only be charged for the three oldestchildren. All dependents 21 and older will be rated.

Dependent (Child) Cap

- The Full Time Equivalent employee count is calculated using data from the previous calendaryear.1. Determine the number of: a. Full-time employees for each month (must work at least 130 hours per month) b. Full-time equivalent employees for each month (must work at least 120 hours per month) c. Total hours that all other employees worked (each must have worked less than 120 hours per month). Divide this total by120 to convert hours to number of employees.2. Add together the number of full-time employees, full-time equivalents and all other employees for each month.3. Add the monthly totals together to get the annual total.4. Divide the annual total by 12, and round down to the nearest whole number. The result is your full-time equivalent employeecount.

Seasonal employees (those working fewer than 120 days per year) and employees who have medical coverage under TRICAREor certain Veterans Administration programs are excluded from full-time equivalent employee counts.

Full Time Equivalent (FTE)

- Overall change in the rate levels from year to year including risk pool charge, risk adjustment, trend,transition impact, etc.

- Each member within a group will be rated based on their own age.Member Level

- Health Care Reform regulations require all small groups to have Health Care Reform compliantproducts. Small Groups will be mapped to Health Care Reform compliant products at each renewal.Renewal Compliant Benefit

Small Group Rating Type

- Changes in benefits and/or product pricing relativity from the prior year.Value of Product Differences

- Groups with 50 or fewer FTE count with at least one eligible employee enrolling.


JOHN P SCHMITZ315 S KALAMAZOO MALLKALAMAZOO MI 49007

Run Date:


GAINES CHARTER TOWNSHIP8555 KALAMAZOO AVE SECALEDONIA MI 49316

June

BENEFIT AND RATE SCHEDULE

Rate Effective: Renewal06/2020

02/2020

164756Customer ID:

Endorsed By:

Group Division:

Rating Type:

Cluster Code:007012749-0000

County: KentGRAND RAPIDS C O C

FL12

Small Group

CERTIFICATES

CB SG COMMUNITY BLUE GROUP BENEFITS CERTIFICATE SG

HCR-ODC SG ADMINISTRATIVE RIDER HCR-ODC SG - HEALTH CARE REFORM - DENTAL OTHER CARRIER

PDRX SG PREFERRED RX PROGRAM CERTIFICATE SG

BV-PEDS BLUE VISION PEDIATRIC GROUP BENEFITS CERTIFICATE SG

BC-COMP GROUP MEDICARE PART A COMPLEMENTARY BENEFIT CERTIFICATE

BS 65 OPTION 1 BLUE SHIELD 65

MEDICAL RIDERS

ADM PLANYR JUN ADMINISTRATIVE RIDER PLAN YEAR - JUNE

CB-$500-2015 SG RIDER CB-$500-2015 SG - COMMUNITY BLUE COST-SHARING REQUIREMENTS

MEDICARE SUPPLEMENTAL RIDERS

104080RX90MO3XS RIDER PD-TTC $10/$40/$80 RX90MO3x-$10 RXCM SG PRESCRIPTION DRUG TRIPLE TIER COPAYMENT

ADM MOS816 RX ADMINISTRATIVE RIDER COMP BENEFITS - DRUG

CMS SG ADMINISTRATIVE FORM SG - COMP MEDICAL SERVICES (placeholder)

GCP-D RIDER GCP-D

GPC-SAT 2 RIDER GPC- SAT-2 - SUBSTANCE ABUSE TREATMENT PROGRAM BENEFITS

GPC-SAT-MHP-2 RIDER GPC-SAT-MHP-2 - GROUP COMPLEMENTARY SUBSTANCE ABUSE TREATMENT MENTAL HEALTH

HCR MS PCB RIDER HCR-MS-PCB - HEALTH CARE REFORM MEDICARE SUPPLEMENTAL PREVENTIVE CARE BENEFITS

HCR-MS-WCB-ECS RIDER HCR-MS-WCB - HEALTH CARE REFORM MEDICARE SUPPLEMENTAL WOMENS CONTRACEPTIVE

All Benefit Descriptions may not be applicable to all subscribers.

08419115Reference Number:

007012749-0000


Renewal06/2020 June

164756

Run Date: 02/2020

Rate Effective:

Group Division:Customer ID:


Commercial Benefit Rates

Age Band TotalMedical +Pharmacy

$326.90 $326.900$326.90 $326.901$326.90 $326.902$326.90 $326.903$326.90 $326.904$326.90 $326.905$326.90 $326.906$326.90 $326.907$326.90 $326.908$326.90 $326.909$326.90 $326.9010$326.90 $326.9011$326.90 $326.9012$326.90 $326.9013$326.90 $326.9014$355.96 $355.9615$367.07 $367.0716$378.18 $378.1817$390.14 $390.1418$402.11 $402.1119$414.50 $414.5020$427.32 $427.3221$427.32 $427.3222$427.32 $427.3223$427.32 $427.3224$429.03 $429.0325$437.58 $437.5826$447.83 $447.8327$464.50 $464.5028$478.17 $478.1729$485.01 $485.0130$495.26 $495.2631$505.52 $505.5232


$511.93 $511.9333$518.77 $518.7734$522.19 $522.1935$525.60 $525.6036$529.02 $529.0237$532.44 $532.4438$539.28 $539.2839$546.11 $546.1140$556.37 $556.3741$566.20 $566.2042$579.87 $579.8743$596.97 $596.9744$617.05 $617.0545$640.98 $640.9846$667.90 $667.9047$698.67 $698.6748$729.01 $729.0149$763.19 $763.1950$796.95 $796.9551$834.13 $834.1352$871.73 $871.7353$912.33 $912.3354$952.92 $952.9255$996.94 $996.9456

$1,041.38 $1,041.3857$1,088.81 $1,088.8158$1,112.31 $1,112.3159$1,159.75 $1,159.7560$1,200.77 $1,200.7761$1,227.69 $1,227.6962$1,261.45 $1,261.4563$1,281.96 $1,281.9664$1,281.96 $1,281.9665+


$838.90 $838.90All

Medicare Supplemental Benefit Rates


JOHN P SCHMITZ315 S KALAMAZOO MALLKALAMAZOO MI 49007

Run Date:


GAINES CHARTER TOWNSHIP8555 KALAMAZOO AVE SECALEDONIA MI 49316

June


Rate Effective: Renewal06/2020

02/2020

164756Customer ID:

Endorsed By:

Group Division:

Rating Type:

Cluster Code:007012749-0001

County: KentGRAND RAPIDS C O C

FL12

Small Group

CERTIFICATES

HCR-ODC SG ADMINISTRATIVE RIDER HCR-ODC SG - HEALTH CARE REFORM - DENTAL OTHER CARRIER

SBD HSA-E SG SIMPLY BLUE HEALTH SAVINGS ACCOUNT WITH PRESCRIPTION DRUGS EMBEDDED COST-SHARING

BV-PEDS BLUE VISION PEDIATRIC GROUP BENEFITS CERTIFICATE SG

BC-COMP GROUP MEDICARE PART A COMPLEMENTARY BENEFIT CERTIFICATE

BS 65 OPTION 1 BLUE SHIELD 65

MEDICAL RIDERS

ADM PLANYR JUN ADMINISTRATIVE RIDER PLAN YEAR - JUNE

SBHSA$2800/0 20 RIDER SB-HSA-$2800/0%-2020 SG - SIMPLY BLUE COST-SHARING REQUIREMENT

MEDICARE SUPPLEMENTAL RIDERS

CMS SG ADMINISTRATIVE FORM SG - COMP MEDICAL SERVICES (placeholder)

GCP-D RIDER GCP-D

GPC-SAT 2 RIDER GPC- SAT-2 - SUBSTANCE ABUSE TREATMENT PROGRAM BENEFITS

GPC-SAT-MHP-2 RIDER GPC-SAT-MHP-2 - GROUP COMPLEMENTARY SUBSTANCE ABUSE TREATMENT MENTAL HEALTH

HCR MS PCB RIDER HCR-MS-PCB - HEALTH CARE REFORM MEDICARE SUPPLEMENTAL PREVENTIVE CARE BENEFITS

HCR-MS-WCB-ECS RIDER HCR-MS-WCB - HEALTH CARE REFORM MEDICARE SUPPLEMENTAL WOMENS CONTRACEPTIVE

All Benefit Descriptions may not be applicable to all subscribers.


007012749-0001


Renewal06/2020 June

164756

Run Date: 02/2020

Rate Effective:

Group Division:Customer ID:


Commercial Benefit Rates


$223.47 $223.470$223.47 $223.471$223.47 $223.472$223.47 $223.473$223.47 $223.474$223.47 $223.475$223.47 $223.476$223.47 $223.477$223.47 $223.478$223.47 $223.479$223.47 $223.4710$223.47 $223.4711$223.47 $223.4712$223.47 $223.4713$223.47 $223.4714$243.34 $243.3415$250.93 $250.9316$258.53 $258.5317$266.71 $266.7118$274.88 $274.8819$283.36 $283.3620$292.12 $292.1221$292.12 $292.1222$292.12 $292.1223$292.12 $292.1224$293.29 $293.2925$299.13 $299.1326$306.14 $306.1427$317.53 $317.5328$326.88 $326.8829$331.56 $331.5630$338.57 $338.5731$345.58 $345.5832


$349.96 $349.9633$354.63 $354.6334$356.97 $356.9735$359.31 $359.3136$361.64 $361.6437$363.98 $363.9838$368.66 $368.6639$373.33 $373.3340$380.34 $380.3441$387.06 $387.0642$396.41 $396.4143$408.09 $408.0944$421.82 $421.8245$438.18 $438.1846$456.58 $456.5847$477.62 $477.6248$498.36 $498.3649$521.73 $521.7350$544.80 $544.8051$570.22 $570.2252$595.92 $595.9253$623.68 $623.6854$651.43 $651.4355$681.52 $681.5256$711.90 $711.9057$744.32 $744.3258$760.39 $760.3959$792.81 $792.8160$820.86 $820.8661$839.26 $839.2662$862.34 $862.3463$876.36 $876.3664$876.36 $876.3665+


$838.90 $838.90All

Medicare Supplemental Benefit Rates


SMALL GROUP PEDIATRIC DENTAL ESSENTIAL HEALTH BENEFITS REMINDER In connection with the Small Group Pediatric Dental Essential Health Benefits Acknowledgement, recall that certain pediatric dental benefits are among the 10 categories of essential health benefits (EHBs) required under the Patient Protection and Affordable Care Act (PPACA). A failure to provide the pediatric dental EHB could result in the Group being non-compliant under PPACA.

Also recall that Qualified Health Plans (QHPs), as defined by PPACA, purchased through BCBSM/BCN do not include the pediatric dental EHB needed to comply with PPACA requirements and that pediatric dental coverage must be purchased separately through BCBSM/BCN or through another carrier.

This renewal has been provided per the Acknowledgement that was executed and is on file, whereby the Group represented that it has purchased the required pediatric dental EHB through a separate qualified dental plan through another carrier that automatically provides the pediatric dental EHB to all Members.

If the required pediatric dental EHB purchased through a separate qualified dental plan is or will no longer be in effect, Group must purchase the required pediatric dental EHB through BCBSM/BCN or another carrier effective on the first day the prior plan was not in effect.

Copyright 2010, Blue Cross Blue Shield of Michigan and Blue Care Network

In no event may any portion of this document be copied or reprinted and used for commercial purposes byany party other than Blue Cross Blue Shield of Michigan and Blue Care Network unless express writtenpermission has been given by Blue Cross Blue Shield of Michigan and Blue Care Network. Groupcustomers of Blue Cross Blue Shield of Michigan and Blue Care Network may make copies for theirpersonal use.

CUTLERVILLE FIRE DEPARTMENT

FEBRUARY 2020 REPORT

FEB 2020 2019 YTD

2020 YTD YTD CHANGE

Fires 4 9 10 -10.0%

Explosion/Excessive Heat 0 0 0 0.0%

EMS 124 253 256 -1.2%

Hazadous Condition (No Fire) 3 8 15 -46.7%

Service Call 5 12 14 -14.3%

Good Intent 8 20 40 -50.0%

False Alarm/False Call 9 19 36 -47.2%

Severe Weather/Natural Disaster 0 0 0 0.0%

Special Incident Type 0 0 0 0.0%

TOTAL 153 321 371 -13.5%

FEB 2020 2019 YTD

2020 YTD YTD CHANGE FEB 2020 2019 YTD

Full-Time 106 222 219 1.4% 2020 YTD YTD CHANGE

Full-Time/POC 47 99 152 -34.9% Mutual aid received 6 10 9 11.1%

TOTAL 153 321 371 Automatic aid rec 3 5 12 -58.3%

Mutual aid given 4 5 5 0.0%

Automatic aid given 2 7 5 40.0%

FEB 2020 2019 YTD Other aid given 0 0 0 0.0%

2020 YTD YTD CHANGE 138 294 340 -13.5% CFD-Byron - Cutlerville Fire District Byron

Township67 150 146 2.7%

CFD-Gaines - Cutlerville Fire District

Gaines Township78 155 207 -25.1%

Byron - Byron Twp Fire District 5 5 0 0.0%

Dutton - Dutton Fire District 2 2 6 -66.7% FEB 2020 2019 YTD

Kentwood - Kentwood Fire District 1 6 6 0.0% 2020 YTD YTD CHANGE

Leighton - Leighton Twp Fire District 0 0 1 -100.0% 431 749 180 316.11%

Wyoming - Wyoming Fire District 2 3 5 -40.0%

TOTAL 155 321 371

TRAINING HOURS SUMMARY

AID TYPE

ZONE

NFIRS INCIDENT TYPE SERIES

DECEMBER RESPONSE SUMMARY

SHIFT

RESPONSE BY SHIFT SUMMARY

RESPONSES BY ZONE SUMMARY

None

3%

81%

2%

3%5%

6%

Fires

EMS

Hazadous Condition (NoFire)

Service Call

Good Intent

False Alarm/False Call

DUTTON FIRE DEPARTMENT

FEBRUARY 2020 REPORT

FEB 2020 2019 YTD

2020 YTD YTD CHANGE

Fires 0 3 8 -62.5%

Explosion/Excessive Heat 0 0 0 0.0%

EMS 48 84 81 3.7%

Hazadous Condition (No Fire) 1 3 4 -25.0%

Service Call 1 3 1 200.0%

Good Intent 3 7 21 -66.7%

False Alarm/False Call 2 7 9 -22.2%

Severe Weather/Natural Disaster 0 0 0 0.0%

Special Incident Type 0 0 0

TOTAL 55 107 124 -13.7%

FEB 2020 2019 YTD

2020 YTD YTD CHANGE FEB 2020 2019 YTD

FT/PT Day Shift 13 28 15 86.7% 2020 YTD YTD CHANGE

FT/PT Day/POC & POC 42 79 109 -27.5% Mutual aid received 0 1 3 -66.7%

TOTAL 55 107 124 Automatic aid rec 0 0 1 0.0%

Mutual aid given 4 7 6 16.7%

Automatic aid given 0 3 6 -50.0%

ZONE FEB 2020 2020 YTD 2019 YTD YTD (+/-) Other aid given 1 2 0 0.0%

Dutton - Dutton Fire District (All Zones) 49 93 99 -6.1% 50 94 108 -13.0%CFD-Byron - Cutlerville Fire District Byron

Township1 1 1 0.0%

CFD-Gaines - Cutlerville Fire District Gaines

Township4 7 16 -56.3%

Byron - Byron Twp Fire District 1 1 0 0.0%

Caledonia- Caledonia Fire Rescue 0 1 5 -80.0% FEB 2020 2019 YTD

Kentwood - Kentwood Fire District 0 4 1 0.0% 2020 YTD YTD CHANGE

Leighton - Leighton Twp Fire District 0 0 1 0.0% 185.3 314 423 -25.77%

Thornapple - Thornapple FD 0 0 1 -100.0%

TOTAL 55 107 124

TRAINING HOURS SUMMARY

AID TYPE

NFIRS INCIDENT TYPE SERIES

DECEMBER RESPONSE SUMMARY

SHIFT

RESPONSE BY SHIFT SUMMARY

RESPONSES BY ZONE SUMMARY

None

0%

87%

2%

2%5%

4%Fires

EMS

Hazadous Condition (NoFire)

Service Call

Good Intent

False Alarm/False Call

Analyticshttps://www.gainestownship.org

www.gainestownship.org Go to report

Page

Pages

Feb 1, 2020 - Feb 29, 2020

Explorer

Pageviews Unique Pageviews Avg. Time on Page Entrances Bounce Rate % Exit Page Value

10,926% of Total:

100.00%(10,926)

8,657% of Total:

100.00%(8,657)

00:01:14Avg for View:

00:01:14(0.00%)

4,404% of Total:

100.00%(4,404)

49.89%Avg for View:

49.89%(0.00%)

40.31%Avg for View:

40.31%(0.00%)

$0.00% of Total:

0.00%($0.00)

1. 2,708(24.78%)

2,115(24.43%)

00:01:00 1,936(43.96%)

36.88% 40.55% $0.00(0.00%)

2. 658(6.02%)

546(6.31%)

00:01:10 204(4.63%)

65.20% 51.98% $0.00(0.00%)

3. 515(4.71%)

418(4.83%)

00:03:25 57(1.29%)

85.96% 59.61% $0.00(0.00%)

4. 473(4.33%)

432(4.99%)

00:03:34 248(5.63%)

65.73% 60.47% $0.00(0.00%)

5. 380(3.48%)

249(2.88%)

00:01:19 24(0.54%)

83.33% 34.74% $0.00(0.00%)

6. 369(3.38%)

268(3.10%)

00:00:36 256(5.81%)

39.45% 38.48% $0.00(0.00%)

7. 268(2.45%)

217(2.51%)

00:02:14 169(3.84%)

48.52% 46.64% $0.00(0.00%)

8. 186(1.70%)

147(1.70%)

00:02:19 108(2.45%)

56.48% 54.84% $0.00(0.00%)

9. 183(1.67%)

144(1.66%)

00:01:26 90(2.04%)

38.89% 30.60% $0.00(0.00%)

10. 160(1.46%)

137(1.58%)

00:02:11 71(1.61%)

60.56% 58.75% $0.00(0.00%)

11. 145(1.33%)

126(1.46%)

00:00:25 6(0.14%)

50.00% 14.48% $0.00(0.00%)

12. 142(1.30%)

93(1.07%)

00:01:27 82(1.86%)

48.78% 48.59% $0.00(0.00%)

13. 136(1.24%)

107(1.24%)

00:01:47 38(0.86%)

60.53% 53.68% $0.00(0.00%)

14. 133(1.22%)

121(1.40%)

00:02:21 106(2.41%)

88.68% 84.21% $0.00(0.00%)

15. 128(1.17%)

116(1.34%)

00:00:14 31(0.70%)

19.35% 8.59% $0.00(0.00%)

16. 126(1.15%)

107(1.24%)

00:02:20 26(0.59%)

84.62% 50.00% $0.00(0.00%)

17. 123(1.13%)

119(1.37%)

00:00:07 108(2.45%)

97.22% 91.06% $0.00(0.00%)

18. 120(1.10%)

81(0.94%)

00:06:35 42(0.95%)

61.90% 60.00% $0.00(0.00%)

19. 105(0.96%)

25(0.29%)

00:02:00 7(0.16%)

14.29% 11.43% $0.00(0.00%)

20. 95(0.87%)

91(1.05%)

00:01:13 21(0.48%)

85.71% 72.63% $0.00(0.00%)

21. 88(0 81%)

66(0 76%)

00:01:38 29(0 66%)

34.48% 32.95% $0.00(0 00%)

Pageviews

Feb 2 Feb 4 Feb 6 Feb 8 Feb 10 Feb 12 Feb 14 Feb 16 Feb 18 Feb 20 Feb 22 Feb 24 Feb 26 Feb 28

500500500

1,0001,0001,000

/

/how_do_i_(faq)/contact/office.php

/document_center/index.php

/online_services/index.php

/residents/index.php

/revize/gaines/

/departments/water_sewer.php

/departments/treasurer_.php

/departments/planning_zoning.php

/departments/acessing.php

/gaines_charter_township/index.php

/parks_and_recreation/prairie_wolf_park.php

/departments/clerk_.php

/gaines_charter_township/maps.php

/departments/index.php

/trustee_log-in/index.php

/gaines_charter_township/bid_ops.php

/how_do_i_(faq)/reserve/comm_room.php

/revize/gaines/document_center/index.php

/employment/index.php

/how do i (faq)/contact/build dept.php

All Users100.00% Pageviews

https://analytics.google.com/analytics/web/?utm_source=pdfReportLink#/report/content-pages/a8010093w15264437p16126673/_u.date00=20200201&_u.date01=20200229&explorer-table.plotKeys=%5B%5D&explorer-table.rowStart=0&explorer-table.rowCount=25

Rows 1 - 25 of 580

.(0.81%) (0.76%)

00:0 :38(0.66%)

3 . 8% 3 .95%(0.00%)

22. 84(0.77%)

67(0.77%)

00:00:22 31(0.70%)

45.16% 46.43% $0.00(0.00%)

23. 82(0.75%)

70(0.81%)

00:01:20 30(0.68%)

60.00% 50.00% $0.00(0.00%)

24. 74(0.68%)

52(0.60%)

00:02:24 28(0.64%)

60.71% 48.65% $0.00(0.00%)

25. 69(0.63%)

60(0.69%)

00:01:39 44(1.00%)

72.73% 66.67% $0.00(0.00%)

/ o _do_ _( aq)/co tact/bu d_dept.p p

/how_do_i_(faq)/contact/assess.php

/departments/bldg_inspections.php

/how_do_i_(faq)/contact/fire_dept.php

/how_do_i_(faq)/contact/policedept.php

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PRELIMINARY * AGENDA GAINES CHARTER TOWNSHIP BOARD … Township Board... · 2020-03-06 · 1 Gaines Township Board Minutes February 10, 2020 MINUTES OF GAINES CHARTER TOWNSHIP BOARD