AGENDA Charter Township of Shelby

Board of Trustees Regular Meeting Shelby Township Municipal Building

52700 Van Dyke Shelby Township Michigan Tuesday September 18 2012 - 700 PM

____________________________________________________________________ CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE INVOCATION AWARDS amp PRESENTATIONS ROLL CALL PUBLIC HEARING 1 2013 Property Tax Millage Rates APPROVAL OF CONSENT AGENDA (Subject to Amendment)

A Minutes August 23 2012 ndash Budget Session September 4 2012 ndash Board Meeting B Bill Run in the amount of $230539436 APPROVAL OF AGENDA (Subject to Amendment) CORRESPONDENCE 2 SUPERVISOR requests approval of 2013 property tax millage rates 3 MR MATT GUARNIERI ndash Appeal of Freedom of Information Act Denial ndash

September 11 2012 PLANNING COMMISSION 4 PLANNING amp ZONING DIRECTOR requests

a special land use approval for Emerald Creek Condominiums ndash phase 4 for property located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)

2

b tree removal permit for Damiano Di Mercurio (Villas of Grandeur Single Family Homes) for property located on the east side of Schoenherr Road between 23 Mile Road and 24 Mile Road

DEPARTMENTAL amp COMMITTEE 5 HUMAN RESOURCE DIRECTOR requests revisions to Clerk Typist job

description 6 POLICE CHIEF requests purchase of POSS (Police Officer Scheduling

System) and PARS (Personnel Audio Response System) 7 CLERK requests

a General Election site support -- November 6 2012

b rescheduling or cancellation of November 6 2012 Regular Board meeting due to conflict with General Election

APPOINTMENTS TO COMMITTEES amp COMMISSIONS 8 SUPERVISOR requests

a two appointments and one reappointment to Sidewalk Committee

b one appointment to Beautification Committee TOWNSHIP ANNOUNCEMENTS BUSINESS FROM THE FLOOR ndash 5 minute time limit per individual CLOSED SESSION MOTION TO ADJOURN

A group spokesperson is encouraged on agenda items Individuals with disabilities requiring auxiliary aids or services at the meeting should contact the Shelby Township Clerkrsquos Office at (586) 731-5102 TDD (586) 726-2731

7 days prior to the meeting

Charter Township of Shelby

Board of Trustees Budget Work Session

Thursday August 23 2012 at 230 pm

Shelby Township Municipal Building

52700 Van Dyke ndash Shelby Township MI 48316 (Lobby Conference Room ndash Upper Level)

AGENDA ITEMS

Set 2013 Township Millage

Review amp Discuss 5 Year Financial Model

Review amp Discuss Departmental Personnel amp Capital Outlay

Review amp Discuss the 2012 Amended Budget amp the 2013 Proposed Budget Roll Call Deputy Clerk Brian Fairbrother proceeded with roll call Meeting called to order at 232 pm Board Members Present Supervisor Richard Stathakis Trustee Paula Filar Trustee Michael Flynn Trustee Doug Wozniak (Treasurer Paul Viar arrived at 249 pm) Township Employees Present Brian Fairbrother Deputy Clerk Tom Monchak Temporary Deputy Assessor Jim Swinkowski Acting Fire Chief Glenn Wynn Planning amp Zoning Director Tim Wood Building Department Director Dave Conklin Library Director Laura Porter Administrator 41A District Court Lisa Suida HR Director Kathleen Moore Finance Director Allan McDonald Accountant II Supervisor Set 2013 Township Millage Mr Stathakis initiated conversation regarding the Township Millage Year of 2013 He stated the matter required a vote at a Board of Trustees meeting Mr Stathakis requested any discussion about rates to be held at this meeting He feels strongly that the majority of the Board does not want to raise the millage Mr Stathakis said the rates will remain the same for now and be voted on at the next Board of Trustees session Mr Stathakis took the Board through a five year financial model He stated that when models go out more than a couple of years they become more and more inaccurate The model goes out to 2017 The model takes the best painstaking projection using the relevant data they could and tried to project what will happen through 2017 Mr Stathakis displayed a chart of the General Fund with a blue line representing a trend The trend of the general fund is pretty healthy He thinks that when you look at the expenditures they are increasing especially in 2012 where there was an increase of about $250000 Overall they have been pretty stagnant

2

Mr Stathakis stated that the Police Department is going to be in a deficit if we do not do something immediately On September 19th Chief Woelkers will be giving the Board some ideas about how some of the issues can be fixed Mr Stathakis pointed out that by 2015 the fund balance will be about $86000 Mr Stathakis stated the Board cannot keep going at the current rate The Board has made some changes but more changes need to be made More out-of-the-box thinking is needed Mr Stathakis stated that when Chief Woelkers attends on September 19 he is not going to tell the Board how we need to fix the problems He is going to inform us of the status of the Police Department and present some ideas but the Board will provide input Mr Stathakis and Chief Woelkers will present to the Board some options in mid-October That is where the ldquorubber will hit the roadrdquo By the November meeting everything will be completed for 2013 Mr Stathakis stated that 2013 is okay but certainly not good enough Changes have to be made now We are not going to wait for a couple years -- just as we have been doing on an on-going basis Mr Stathakis stated there is a lot of stress on both fund balance projections and changes will be made The Fire Department is about a year and a half to two years ahead of everyone else Mr Stathakis stated the Fire Department was the first Department to do the Nottley study The study positively impacted their expenditures for the next five years Mr Stathakis stated that this is going to be the toughest year for the Township He thanked the Board for making the tough decisions over the previous four years ASSESSING DEPARTMENT Mr Monchak went through his personnel and capital outlay as well as his 2012 amended budget and 2013 proposed budget Personnel Outlay Two of Mr Monchakrsquos vehicles are no longer safe to drive and are currently being ldquoput out to pasturerdquo Mr Monchak has allotted $5000 to purchase two used vehicles from the Police Department He would like a new copy machine because his current copy machine is out of warranty and becoming expensive to keep operational Mr Monchak stated the Board has recently hired a new Township Assessor Mr Stathakis stated a lot of the costs Mr Monchak incurred are uncontrollable Mr Stathakis requested to see the overtime of Mr Monchakrsquos department Mr Wozniak requested to see outsource for contract work Mr Monchak replied that outsourcing has been removed Mrs Filar asked if some of the overtime should be cut off since a full-time person is now working in the office Mr Monchak replied that his office had a couple of personnel issues

3

including an employee who was out for an extended period of time Mr Monchak stated he was not able to stay within the $2000 budget Mrs Filar asked if Mr Monchak has removed people who were working out-of-class and overtime based on the fact the Township now has a full-time person for 2013 Mr Monchak stated he took a historical look at the overtime and that during the Board of Review his department had very minimal overtime For this fiscal year Mr Monchak had issues that were out of the norm Mrs Filar asked Mrs Moore if any work was done to find a number for 2013 and she stated that she is working on that now There are people who are working in-class instead of out-of-class and there was a lot of overtime based on the fact that they were without an additional full-time person It was questioned whether that issue was reflected in the number Mrs Moore responded that last yearrsquos budget was based on three scenarios for assessing due to fluctuations in their staffing However the $10000 in 2013 is based on the current analysis from Mr Monchak due to what happened in the past as well as the addition of a new Assessor and the future hiring of a new Appraiser III Mrs Moore stated that this is currently just a target Mr McDonald pointed out that in 2010 and 2011 the amount spent was $12000 and $5000 respectively Mr Monchak continued by stating that overtime was approximately $18500 in 2009 and $15500 in 2008 Mr Stathakis then took questions from the floor A resident inquired as to how many sick days employees are allocated per year Mr McDonald stated that employees earn one sick day per month Mr Stathakis stated that sick days are contractual through union negotiations Mr Stathakis thanked Mr Monchak for his presentation and requested he find out more details about his copier and the contracts the Township has with other copy machines FIRE DEPARTMENT Mr Stathakis thanked Acting Fire Chief Swinkowski for working with the Board He complimented the Chief for his creativity and combining of jobs Equipment Budget Acting Fire Chief Swinkowski stated the biggest change on the five-year plan is the vehicle replacement -- the item with the largest impact on the departmentrsquos budget On average the department spends about $373800 annually for all vehicles By redoing the appreciation schedule based on actual spending the Chief saves about $45000 annually Acting Fire Chief Swinkowski devised a way to level out fluctuations in spending so large capital expenditures do not have a large bottom line impact Acting Fire Chief Swinkowski stated the biggest issue his department has is when a pumper needs to be purchased

4

Pumpers range between $370000 and $400000 but it takes 8 to 10 months for it to be delivered Acting Fire Chief Swinkowski would like to purchase a training tower next year He considers it a vital piece of equipment Acting Fire Chief Swinkowski said the department no longer burns houses for training as it did in previous years The department has no way to practice extinguishing fires In Shelby Township 82 structures exist that are three stories or higher Mr Wozniak asked if any of the surrounding communities would be interested in using the new facility to help defray the cost Acting Fire Chief Swinkowski stated Washington Township and Bruce Township would be interested Acting Fire Chief Swinkowski told the Board that the departmentrsquos radio system is at the end of its life it can no longer be repaired Replacements are necessary Acting Fire Chief Swinkowski has been assured by Macomb County that if grant money becomes available the Township will receive a substantial portion In 2001 Chesterfield Township and Shelby Township were the only citiestownships in Macomb County that did not receive grant funding Mr Stathakis inquired as to why Acting Fire Chief Swinkowski stated it was because the Township wanted to get it done and did not want to wait Mrs Filar responded that this was a past practice Mr Stathakis requested Acting Fire Chief Swinkowski inform the Board about Station 5 Acting Fire Chief Swinkowski said that $14 million is set aside in a reserve fund for Station 5 The station will be built when it becomes economically feasible Only a utility truck and an ambulance will be purchased for the new station All the other equipment can be rearranged Mr Stathakis appreciates the Acting Fire Chief looking into this matter and explaining the many ways Station 5 could be opened Acting Fire Chief Swinkowski would like to purchase a fire safety house from Inflatable Images next year to be used in conjunction with the departmentrsquos smoke trailer The bounce house will be used for educational purposes The price is roughly $12000 Acting Chief Swinkowski emphasized it is not a free-for-all it is a supervised organized tour Personnel Acting Fire Chief Swinkowski stated that currently the department is four bodies short compared to the beginning of the year Mr Flynn asked what the education and training requirements are for an entry level firefighter Acting Fire Chief Swinkowski responded that they are required to have their own paramedic license fire academy two years of college credit and ability to pay for their own schooling BUILDING DEPARTMENT

5

Mr Wood said Shelby Township is one of the top five communities in Southeastern Michigan for residential construction from January through July of 2012 Approximately $46 million in residential construction is being undertaken in our community Through August 22 2012 the Building Departmentrsquos four major categories have already taken in an excess of $85000 from original projections For 2013 Mr Wood conservatively projects revenues to return to 2012 levels 5-Year Plan Capital Outlay In 2012 and 2013 Mr Wood does not propose any new capital outlay but does request to make purchases using equipment replacement reserves The Building Department seeks to upgrade its permit software and overhaul its inspection scheduling and reporting process The software upgrades include the Assessing and Treasurer Departments Mr Wood is setting aside $7500 for the purchase of a used Police vehicle Personnel Mr Wood does not propose personnel changes for 2013 Budget Mr Wood foresees no significant changes from the projected budgets of 2012 and 2013 Mr Wood requested to set aside funding for IT licensing and maintenance Mr Flynn asked Mr Wood if he believes current building trends are going to continue Mr Wood has received mixed messages and said it depends on numerous variables LIBRARY Capital Outlay Mr Conklin informed the Board of the recent changes in state aid requirements Mr Conklin presented the Board with a staff report comparing Shelby Township to the surrounding communities Mr Conklin pointed out that theoretically the library could be open only10 hours per week and still be eligible for state funding Mr Flynn asked how Shelby Township compares to the Rochester Public Library Mr Conklin responded that their service population is considerably higher but Shelby Township has fewer employees Mr Conklin pointed out what the Township is spending per capita The Township is lower than the state average at roughly $170 per capita This is the lowest proposed budget since 2006 at roughly $1036000 Mr Flynn asked how many people Mr Conklin would like to hire Mr Conklin responded that he plans on replacing all of the librarians that have left except one

6

Mr Stathakis asked what drove the 717 decrease in 2012 Mr Conklin responded that the decrease is due to fewer personnel Mr Stathakis thanked Mr Conklin for holding cost down He knows Mr Conklin can only do so much because of state funding issues PLANNING amp ZONING DEPARTMENT 5-Year Plan Mr Wynn said there are no plans to add equipment at this time and no changes in personnel Mr Wynnrsquos budget is consistent with past years Mr Wynn commented that the department seems to be saving a significant amount of money because of the retirement of a staff member Mrs Filar asked if there is a way to build into the 2013 budget a consultant for economic development She suggested sharing services and costs with the DDA Mrs Filar would like Mr Wynn to develop a cost figure for hiring a consultant Mr Wynn suggested that some planning consultants offer an economic service Mrs Filar stressed that she does not wish to hire a full-time employee Mr Stathakis pointed out that if the Township decided to use this type of service potential tax dollars would more than pay for themselves Mr Wynn stated his department is still at a savings of $56000 over last year which is a 20 reduction Mr Wynn discussed his succession plan and his desire to one day leave the department in good hands COURT Five Year Equipment Replacement In 2012 Ms Porter purchased two computers Ms Porter discussed her plans to purchase new technology and the implementation of technology recently purchased Personnel No personnel changes have taken place in the last five years Mr Stathakis asked if a spending decrease in 2013 was possible Over the past few years Ms Porter has looked at various ways to decrease expenditures including consolidating services and online training Mr Stathakis asked if the old Accounts Receivables have been written off Ms Porter has ended the contract with the outside collection agency Ms Porter hopes to start income tax garnishments on all standing fines fees and costs Although only three samples have been taken Ms Porter hopes to collect between $50000 and $100000

7

Mrs Filar asked Mrs Moore if the Accounts Receivables are cash basis or accrual basis accounting Mrs Moore said they are cash basis Mr Stathakis commented that even within the same budget cash basis and accrual basis is used itrsquos called municipal accounting HUMAN RESOURCE DEPARTMENT Equipment Ms Suida has allocated funds to purchase one third of a copier located in her department She plans to purchase a copier through the state of Michigan bid process from Ricoh Ms Suida is interested in purchasing a digital recorder to replace the tape recorder her department currently uses Personnel Ms Suida does not anticipate any staffing changes for the 2013 year Mrs Filar suggested raising the requirements to take the civil service examination She emphasized the cost-effectiveness of increasing requirements due to less applicants being qualified to start the process Ms Suida allocated $2000 in her departmentrsquos education and training budget One of her employees has one class until she finishes her masterrsquos degree Ms Suidarsquos budget for printing and publishing is now zero due to her distributing union contracts electronically Mr Stathakis ended the meeting by thanking the Board for its hard work and for building up a $41 million financial surplus Motion by Mr Flynn supported by Mr Viar to adjourn Motion carried Meeting adjourned at 450 PM ___________________________________________ AS PREPARED BY THE TOWNSHIP CLERK _________________________ TOWNSHIP SUPERVISOR bf

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BOARD OF TRUSTEES HELD ON TUESDAY SEPTEMBER 4 2012 IN THE BOARD ROOM OF THE MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN The meeting was called to order at 706 pm by Supervisor Richard Stathakis The Pledge of Allegiance was led by Pastor Norm Koy of Trinity Lutheran Church amp School 45160 Van Dyke Utica Michigan followed by a brief invocation AWARDS amp PRESENTATIONS Mr Stathakis introduced Miss Michigan Angela Venditti who is a 2006 graduate of Eisenhower High School and a 2011 graduate of Oakland University Ms Venditti was presented with a plaque on behalf of the Board of Trustees and the residents of Shelby Township in recognition of being named ldquoMiss Michigan 2012rdquo and for her personal platform ldquoKeeping Kids Drugs Freerdquo Ms Venditti spoke briefly regarding her upcoming agenda of speaking to groups of children and participating in fundraisers throughout the state to achieve her goal of keeping our youth drug free Mr Stathakis read a letter from our neighbor Mr Brian Barnett Mayor of the City of Rochester Hills congratulating Shelby Township on being selected as one of the best places to live in America by ldquoMoney Magazinerdquo Mr Stathakis reassured parents and their school-aged children that our 246 Utica Community School buses have passed with a perfect inspection Mr Philip Randazzo our Veterans Events Coordinator provided information regarding changes that will be made to our Veteranrsquos Monument to include names of those soldiers recently killed in action in Afghanistan Members Present Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak Also Present Robert Huth Township Attorney APPROVAL OF CONSENT AGENDA

A Minutes August 21 2012 ndash Board Meeting Approve the minutes as presented

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 2

B PARKS RECREATION AND MAINTENANCE DIRECTOR requests approval of 2012-2013 Municipal and Community Credit Contract with Suburban Mobile Authority for Regional Transportation (SMART)

Accept the Municipal and Community Credit Contract for FY-20122013 with Suburban Mobile Authority for Regional Transportation (SMART) as presented C DIRECTOR OF PLANNING amp ZONING requests

1 Rezoning Application 1-12 Zoning Ordinance Text Amendments (Adoption of Ordinance No 21289)

Concur with the recommendation of the Planning Commission and approve and publish an amendment to the text and map of the Charter Township of Shelby Zoning Ordinance (Ordinance No 21289) for application 1-12 approving multiple amendments to the Charter Township of Shelby Zoning Ordinance for the following reasons 1 The proposed changes are part of an on-going effort by the Township to update

zoning standards to reflect current development practices 2 The changes will improve the clarity and understanding of the ordinance 3 These modifications will reduce the number of variance applications considered by

the Zoning Board of Appeals

2 North Meadows Subdivision ndash Amendment of Declarations of Covenants Conditions and Restrictions

Approve the amended declaration of covenants conditions and restrictions for the North Meadows Subdivision as proposed by Sidney Borders Attorney representing the association in his letter of July 26 2012 D Bill Run in the amount of $49988866 Approve the Bill Run in the amount of $49988866 as presented MOTION by Grot supported by Filar to approve the Consent Agenda as presented Roll Call Vote Ayes Grot Filar Flynn Manzella Stathakis Viar Wozniak Nays none Motion carried APPROVAL OF AGENDA

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 3

MOTION by Grot supported by Filar to approve the agenda as submitted Motion carried CORRESPONDENCE PLANNING COMMISSION 1 DIRECTOR OF PLANNING amp ZONING requests

a Tree Removal Permit for Frank Giannetti for property located on the

north side of 23 Mile Road between Van Dyke and Mound Road (Parcel number 23-07-16-401-005)

Mr Wynn stated this is a request for a tree removal permit for 30 acres of property on the north side of 23 Mile Road between Van Dyke and Mound The site is zoned light manufacturing and the property owner is interested in beginning to do some brushing on the site to prepare it for marketing and future development This site received a brushing permit a number of years ago It was never developed and the brush has grown back It was suggested that the owner start with brushing only which would include nothing more than vegetation 3 inches in diameter The site will be revisited at a later date to see if there are other trees that would need to be removed This site is impacted by some wetlands Before we would actually issue the permit to start construction we would require an acknowledgement from MDEQ that the applicant has permission to move forward MOTION by Filar supported by Manzella to approve a brushing permit for Frank Giannetti for property on the north side of 23 Mile Road between Van Dyke and Mound Road (parcel number 23-07-16-401-005) subject to the following conditions

1 Tree removal shall be limited to vegetation not larger than three (3) inches in

diameter 2 Orange fencing shall be installed along the north and east property line

separating these parcels from the adjoining parcels 3 Inspection of the orange fencing by the Planning and Zoning Department shall be

required prior to the issuance of the tree removal permit 4 Documentation of approval to remove trees in a wetland shall be provided from

the Michigan Department of Environmental Quality Mr Wozniak questioned who does inspections during the removal of the brush Mr Wynn responded that no one does inspections unless we receive a complaint Sufficient staff is not available to be on site during brush removal We want to make sure the owner is working on his own site and that is the purpose for the orange fencing

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 4

Mrs Manzella was concerned that once we receive a complaint the trees will be down and it will be too late Mr Wynn replied that staffing is not available and it would be physically impossible to be on the site all of the time Mrs Filar believes there are fines in place to handle these violations Motion carried

b Tree Removal Permit for Walter Cueter for property located on the north side of 23 Mile Road west of Mound Road (Parcel number 23-07-17-479-014)

Mr Wynn advised this is a similar request for property less than a mile from the previous site It is located on the north side of 23 Mile Road just west of Mound The property is quite overgrown The owner came to the Township in 2004 and a permit was granted at that time for brushing It is now overgrown Problems have arisen with trespassing and the owner would like to have access to his site and make it more visible There are no development plans at this time We are suggesting that they start with the 3 inches and then gradually allow for some additional clearing if it is warranted after inspection

MOTION by Filar supported by Wozniak to approve a brushing permit for Walter Cueter for property on the north side of 23 Mile Road between Shelby Road and Mound Road (parcel number 23-07-17-479-014) subject to the following conditions

1 Phase one tree removal shall be limited to vegetation not larger than three (3) inches in diameter

2 Additional trees up to twelve (12) inches in diameter may be removed following inspection and approval by the Planning Director

3 Orange fencing shall be installed along the north and east property line separating these parcels from the adjoining parcels

4 Inspection of the orange fencing by the Planning and Zoning Department shall be required prior to the issuance of the tree removal permit

Motion carried DEPARTMENTAL amp COMMITTEE 2 INFORMATION TECHNOLOGY DIRECTOR requests approval of VoIP

project

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5

Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6

MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the

renovation of Township Hall

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7

Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests

a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8

Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried

c purchase of copy machine with maintenance agreement and fax option

MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9

Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10

For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar

2

b tree removal permit for Damiano Di Mercurio (Villas of Grandeur Single Family Homes) for property located on the east side of Schoenherr Road between 23 Mile Road and 24 Mile Road

DEPARTMENTAL amp COMMITTEE 5 HUMAN RESOURCE DIRECTOR requests revisions to Clerk Typist job

description 6 POLICE CHIEF requests purchase of POSS (Police Officer Scheduling

System) and PARS (Personnel Audio Response System) 7 CLERK requests

a General Election site support -- November 6 2012

b rescheduling or cancellation of November 6 2012 Regular Board meeting due to conflict with General Election

APPOINTMENTS TO COMMITTEES amp COMMISSIONS 8 SUPERVISOR requests

a two appointments and one reappointment to Sidewalk Committee

b one appointment to Beautification Committee TOWNSHIP ANNOUNCEMENTS BUSINESS FROM THE FLOOR ndash 5 minute time limit per individual CLOSED SESSION MOTION TO ADJOURN

A group spokesperson is encouraged on agenda items Individuals with disabilities requiring auxiliary aids or services at the meeting should contact the Shelby Township Clerkrsquos Office at (586) 731-5102 TDD (586) 726-2731

7 days prior to the meeting

Charter Township of Shelby

Board of Trustees Budget Work Session

Thursday August 23 2012 at 230 pm

Shelby Township Municipal Building

52700 Van Dyke ndash Shelby Township MI 48316 (Lobby Conference Room ndash Upper Level)

AGENDA ITEMS

Set 2013 Township Millage

Review amp Discuss 5 Year Financial Model

Review amp Discuss Departmental Personnel amp Capital Outlay

Review amp Discuss the 2012 Amended Budget amp the 2013 Proposed Budget Roll Call Deputy Clerk Brian Fairbrother proceeded with roll call Meeting called to order at 232 pm Board Members Present Supervisor Richard Stathakis Trustee Paula Filar Trustee Michael Flynn Trustee Doug Wozniak (Treasurer Paul Viar arrived at 249 pm) Township Employees Present Brian Fairbrother Deputy Clerk Tom Monchak Temporary Deputy Assessor Jim Swinkowski Acting Fire Chief Glenn Wynn Planning amp Zoning Director Tim Wood Building Department Director Dave Conklin Library Director Laura Porter Administrator 41A District Court Lisa Suida HR Director Kathleen Moore Finance Director Allan McDonald Accountant II Supervisor Set 2013 Township Millage Mr Stathakis initiated conversation regarding the Township Millage Year of 2013 He stated the matter required a vote at a Board of Trustees meeting Mr Stathakis requested any discussion about rates to be held at this meeting He feels strongly that the majority of the Board does not want to raise the millage Mr Stathakis said the rates will remain the same for now and be voted on at the next Board of Trustees session Mr Stathakis took the Board through a five year financial model He stated that when models go out more than a couple of years they become more and more inaccurate The model goes out to 2017 The model takes the best painstaking projection using the relevant data they could and tried to project what will happen through 2017 Mr Stathakis displayed a chart of the General Fund with a blue line representing a trend The trend of the general fund is pretty healthy He thinks that when you look at the expenditures they are increasing especially in 2012 where there was an increase of about $250000 Overall they have been pretty stagnant

2

Mr Stathakis stated that the Police Department is going to be in a deficit if we do not do something immediately On September 19th Chief Woelkers will be giving the Board some ideas about how some of the issues can be fixed Mr Stathakis pointed out that by 2015 the fund balance will be about $86000 Mr Stathakis stated the Board cannot keep going at the current rate The Board has made some changes but more changes need to be made More out-of-the-box thinking is needed Mr Stathakis stated that when Chief Woelkers attends on September 19 he is not going to tell the Board how we need to fix the problems He is going to inform us of the status of the Police Department and present some ideas but the Board will provide input Mr Stathakis and Chief Woelkers will present to the Board some options in mid-October That is where the ldquorubber will hit the roadrdquo By the November meeting everything will be completed for 2013 Mr Stathakis stated that 2013 is okay but certainly not good enough Changes have to be made now We are not going to wait for a couple years -- just as we have been doing on an on-going basis Mr Stathakis stated there is a lot of stress on both fund balance projections and changes will be made The Fire Department is about a year and a half to two years ahead of everyone else Mr Stathakis stated the Fire Department was the first Department to do the Nottley study The study positively impacted their expenditures for the next five years Mr Stathakis stated that this is going to be the toughest year for the Township He thanked the Board for making the tough decisions over the previous four years ASSESSING DEPARTMENT Mr Monchak went through his personnel and capital outlay as well as his 2012 amended budget and 2013 proposed budget Personnel Outlay Two of Mr Monchakrsquos vehicles are no longer safe to drive and are currently being ldquoput out to pasturerdquo Mr Monchak has allotted $5000 to purchase two used vehicles from the Police Department He would like a new copy machine because his current copy machine is out of warranty and becoming expensive to keep operational Mr Monchak stated the Board has recently hired a new Township Assessor Mr Stathakis stated a lot of the costs Mr Monchak incurred are uncontrollable Mr Stathakis requested to see the overtime of Mr Monchakrsquos department Mr Wozniak requested to see outsource for contract work Mr Monchak replied that outsourcing has been removed Mrs Filar asked if some of the overtime should be cut off since a full-time person is now working in the office Mr Monchak replied that his office had a couple of personnel issues

3

including an employee who was out for an extended period of time Mr Monchak stated he was not able to stay within the $2000 budget Mrs Filar asked if Mr Monchak has removed people who were working out-of-class and overtime based on the fact the Township now has a full-time person for 2013 Mr Monchak stated he took a historical look at the overtime and that during the Board of Review his department had very minimal overtime For this fiscal year Mr Monchak had issues that were out of the norm Mrs Filar asked Mrs Moore if any work was done to find a number for 2013 and she stated that she is working on that now There are people who are working in-class instead of out-of-class and there was a lot of overtime based on the fact that they were without an additional full-time person It was questioned whether that issue was reflected in the number Mrs Moore responded that last yearrsquos budget was based on three scenarios for assessing due to fluctuations in their staffing However the $10000 in 2013 is based on the current analysis from Mr Monchak due to what happened in the past as well as the addition of a new Assessor and the future hiring of a new Appraiser III Mrs Moore stated that this is currently just a target Mr McDonald pointed out that in 2010 and 2011 the amount spent was $12000 and $5000 respectively Mr Monchak continued by stating that overtime was approximately $18500 in 2009 and $15500 in 2008 Mr Stathakis then took questions from the floor A resident inquired as to how many sick days employees are allocated per year Mr McDonald stated that employees earn one sick day per month Mr Stathakis stated that sick days are contractual through union negotiations Mr Stathakis thanked Mr Monchak for his presentation and requested he find out more details about his copier and the contracts the Township has with other copy machines FIRE DEPARTMENT Mr Stathakis thanked Acting Fire Chief Swinkowski for working with the Board He complimented the Chief for his creativity and combining of jobs Equipment Budget Acting Fire Chief Swinkowski stated the biggest change on the five-year plan is the vehicle replacement -- the item with the largest impact on the departmentrsquos budget On average the department spends about $373800 annually for all vehicles By redoing the appreciation schedule based on actual spending the Chief saves about $45000 annually Acting Fire Chief Swinkowski devised a way to level out fluctuations in spending so large capital expenditures do not have a large bottom line impact Acting Fire Chief Swinkowski stated the biggest issue his department has is when a pumper needs to be purchased

4

Pumpers range between $370000 and $400000 but it takes 8 to 10 months for it to be delivered Acting Fire Chief Swinkowski would like to purchase a training tower next year He considers it a vital piece of equipment Acting Fire Chief Swinkowski said the department no longer burns houses for training as it did in previous years The department has no way to practice extinguishing fires In Shelby Township 82 structures exist that are three stories or higher Mr Wozniak asked if any of the surrounding communities would be interested in using the new facility to help defray the cost Acting Fire Chief Swinkowski stated Washington Township and Bruce Township would be interested Acting Fire Chief Swinkowski told the Board that the departmentrsquos radio system is at the end of its life it can no longer be repaired Replacements are necessary Acting Fire Chief Swinkowski has been assured by Macomb County that if grant money becomes available the Township will receive a substantial portion In 2001 Chesterfield Township and Shelby Township were the only citiestownships in Macomb County that did not receive grant funding Mr Stathakis inquired as to why Acting Fire Chief Swinkowski stated it was because the Township wanted to get it done and did not want to wait Mrs Filar responded that this was a past practice Mr Stathakis requested Acting Fire Chief Swinkowski inform the Board about Station 5 Acting Fire Chief Swinkowski said that $14 million is set aside in a reserve fund for Station 5 The station will be built when it becomes economically feasible Only a utility truck and an ambulance will be purchased for the new station All the other equipment can be rearranged Mr Stathakis appreciates the Acting Fire Chief looking into this matter and explaining the many ways Station 5 could be opened Acting Fire Chief Swinkowski would like to purchase a fire safety house from Inflatable Images next year to be used in conjunction with the departmentrsquos smoke trailer The bounce house will be used for educational purposes The price is roughly $12000 Acting Chief Swinkowski emphasized it is not a free-for-all it is a supervised organized tour Personnel Acting Fire Chief Swinkowski stated that currently the department is four bodies short compared to the beginning of the year Mr Flynn asked what the education and training requirements are for an entry level firefighter Acting Fire Chief Swinkowski responded that they are required to have their own paramedic license fire academy two years of college credit and ability to pay for their own schooling BUILDING DEPARTMENT

5

Mr Wood said Shelby Township is one of the top five communities in Southeastern Michigan for residential construction from January through July of 2012 Approximately $46 million in residential construction is being undertaken in our community Through August 22 2012 the Building Departmentrsquos four major categories have already taken in an excess of $85000 from original projections For 2013 Mr Wood conservatively projects revenues to return to 2012 levels 5-Year Plan Capital Outlay In 2012 and 2013 Mr Wood does not propose any new capital outlay but does request to make purchases using equipment replacement reserves The Building Department seeks to upgrade its permit software and overhaul its inspection scheduling and reporting process The software upgrades include the Assessing and Treasurer Departments Mr Wood is setting aside $7500 for the purchase of a used Police vehicle Personnel Mr Wood does not propose personnel changes for 2013 Budget Mr Wood foresees no significant changes from the projected budgets of 2012 and 2013 Mr Wood requested to set aside funding for IT licensing and maintenance Mr Flynn asked Mr Wood if he believes current building trends are going to continue Mr Wood has received mixed messages and said it depends on numerous variables LIBRARY Capital Outlay Mr Conklin informed the Board of the recent changes in state aid requirements Mr Conklin presented the Board with a staff report comparing Shelby Township to the surrounding communities Mr Conklin pointed out that theoretically the library could be open only10 hours per week and still be eligible for state funding Mr Flynn asked how Shelby Township compares to the Rochester Public Library Mr Conklin responded that their service population is considerably higher but Shelby Township has fewer employees Mr Conklin pointed out what the Township is spending per capita The Township is lower than the state average at roughly $170 per capita This is the lowest proposed budget since 2006 at roughly $1036000 Mr Flynn asked how many people Mr Conklin would like to hire Mr Conklin responded that he plans on replacing all of the librarians that have left except one

6

Mr Stathakis asked what drove the 717 decrease in 2012 Mr Conklin responded that the decrease is due to fewer personnel Mr Stathakis thanked Mr Conklin for holding cost down He knows Mr Conklin can only do so much because of state funding issues PLANNING amp ZONING DEPARTMENT 5-Year Plan Mr Wynn said there are no plans to add equipment at this time and no changes in personnel Mr Wynnrsquos budget is consistent with past years Mr Wynn commented that the department seems to be saving a significant amount of money because of the retirement of a staff member Mrs Filar asked if there is a way to build into the 2013 budget a consultant for economic development She suggested sharing services and costs with the DDA Mrs Filar would like Mr Wynn to develop a cost figure for hiring a consultant Mr Wynn suggested that some planning consultants offer an economic service Mrs Filar stressed that she does not wish to hire a full-time employee Mr Stathakis pointed out that if the Township decided to use this type of service potential tax dollars would more than pay for themselves Mr Wynn stated his department is still at a savings of $56000 over last year which is a 20 reduction Mr Wynn discussed his succession plan and his desire to one day leave the department in good hands COURT Five Year Equipment Replacement In 2012 Ms Porter purchased two computers Ms Porter discussed her plans to purchase new technology and the implementation of technology recently purchased Personnel No personnel changes have taken place in the last five years Mr Stathakis asked if a spending decrease in 2013 was possible Over the past few years Ms Porter has looked at various ways to decrease expenditures including consolidating services and online training Mr Stathakis asked if the old Accounts Receivables have been written off Ms Porter has ended the contract with the outside collection agency Ms Porter hopes to start income tax garnishments on all standing fines fees and costs Although only three samples have been taken Ms Porter hopes to collect between $50000 and $100000

7

Mrs Filar asked Mrs Moore if the Accounts Receivables are cash basis or accrual basis accounting Mrs Moore said they are cash basis Mr Stathakis commented that even within the same budget cash basis and accrual basis is used itrsquos called municipal accounting HUMAN RESOURCE DEPARTMENT Equipment Ms Suida has allocated funds to purchase one third of a copier located in her department She plans to purchase a copier through the state of Michigan bid process from Ricoh Ms Suida is interested in purchasing a digital recorder to replace the tape recorder her department currently uses Personnel Ms Suida does not anticipate any staffing changes for the 2013 year Mrs Filar suggested raising the requirements to take the civil service examination She emphasized the cost-effectiveness of increasing requirements due to less applicants being qualified to start the process Ms Suida allocated $2000 in her departmentrsquos education and training budget One of her employees has one class until she finishes her masterrsquos degree Ms Suidarsquos budget for printing and publishing is now zero due to her distributing union contracts electronically Mr Stathakis ended the meeting by thanking the Board for its hard work and for building up a $41 million financial surplus Motion by Mr Flynn supported by Mr Viar to adjourn Motion carried Meeting adjourned at 450 PM ___________________________________________ AS PREPARED BY THE TOWNSHIP CLERK _________________________ TOWNSHIP SUPERVISOR bf

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BOARD OF TRUSTEES HELD ON TUESDAY SEPTEMBER 4 2012 IN THE BOARD ROOM OF THE MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN The meeting was called to order at 706 pm by Supervisor Richard Stathakis The Pledge of Allegiance was led by Pastor Norm Koy of Trinity Lutheran Church amp School 45160 Van Dyke Utica Michigan followed by a brief invocation AWARDS amp PRESENTATIONS Mr Stathakis introduced Miss Michigan Angela Venditti who is a 2006 graduate of Eisenhower High School and a 2011 graduate of Oakland University Ms Venditti was presented with a plaque on behalf of the Board of Trustees and the residents of Shelby Township in recognition of being named ldquoMiss Michigan 2012rdquo and for her personal platform ldquoKeeping Kids Drugs Freerdquo Ms Venditti spoke briefly regarding her upcoming agenda of speaking to groups of children and participating in fundraisers throughout the state to achieve her goal of keeping our youth drug free Mr Stathakis read a letter from our neighbor Mr Brian Barnett Mayor of the City of Rochester Hills congratulating Shelby Township on being selected as one of the best places to live in America by ldquoMoney Magazinerdquo Mr Stathakis reassured parents and their school-aged children that our 246 Utica Community School buses have passed with a perfect inspection Mr Philip Randazzo our Veterans Events Coordinator provided information regarding changes that will be made to our Veteranrsquos Monument to include names of those soldiers recently killed in action in Afghanistan Members Present Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak Also Present Robert Huth Township Attorney APPROVAL OF CONSENT AGENDA

A Minutes August 21 2012 ndash Board Meeting Approve the minutes as presented

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 2

B PARKS RECREATION AND MAINTENANCE DIRECTOR requests approval of 2012-2013 Municipal and Community Credit Contract with Suburban Mobile Authority for Regional Transportation (SMART)

Accept the Municipal and Community Credit Contract for FY-20122013 with Suburban Mobile Authority for Regional Transportation (SMART) as presented C DIRECTOR OF PLANNING amp ZONING requests

1 Rezoning Application 1-12 Zoning Ordinance Text Amendments (Adoption of Ordinance No 21289)

Concur with the recommendation of the Planning Commission and approve and publish an amendment to the text and map of the Charter Township of Shelby Zoning Ordinance (Ordinance No 21289) for application 1-12 approving multiple amendments to the Charter Township of Shelby Zoning Ordinance for the following reasons 1 The proposed changes are part of an on-going effort by the Township to update

zoning standards to reflect current development practices 2 The changes will improve the clarity and understanding of the ordinance 3 These modifications will reduce the number of variance applications considered by

the Zoning Board of Appeals

2 North Meadows Subdivision ndash Amendment of Declarations of Covenants Conditions and Restrictions

Approve the amended declaration of covenants conditions and restrictions for the North Meadows Subdivision as proposed by Sidney Borders Attorney representing the association in his letter of July 26 2012 D Bill Run in the amount of $49988866 Approve the Bill Run in the amount of $49988866 as presented MOTION by Grot supported by Filar to approve the Consent Agenda as presented Roll Call Vote Ayes Grot Filar Flynn Manzella Stathakis Viar Wozniak Nays none Motion carried APPROVAL OF AGENDA

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 3

MOTION by Grot supported by Filar to approve the agenda as submitted Motion carried CORRESPONDENCE PLANNING COMMISSION 1 DIRECTOR OF PLANNING amp ZONING requests

a Tree Removal Permit for Frank Giannetti for property located on the

north side of 23 Mile Road between Van Dyke and Mound Road (Parcel number 23-07-16-401-005)

Mr Wynn stated this is a request for a tree removal permit for 30 acres of property on the north side of 23 Mile Road between Van Dyke and Mound The site is zoned light manufacturing and the property owner is interested in beginning to do some brushing on the site to prepare it for marketing and future development This site received a brushing permit a number of years ago It was never developed and the brush has grown back It was suggested that the owner start with brushing only which would include nothing more than vegetation 3 inches in diameter The site will be revisited at a later date to see if there are other trees that would need to be removed This site is impacted by some wetlands Before we would actually issue the permit to start construction we would require an acknowledgement from MDEQ that the applicant has permission to move forward MOTION by Filar supported by Manzella to approve a brushing permit for Frank Giannetti for property on the north side of 23 Mile Road between Van Dyke and Mound Road (parcel number 23-07-16-401-005) subject to the following conditions

1 Tree removal shall be limited to vegetation not larger than three (3) inches in

diameter 2 Orange fencing shall be installed along the north and east property line

separating these parcels from the adjoining parcels 3 Inspection of the orange fencing by the Planning and Zoning Department shall be

required prior to the issuance of the tree removal permit 4 Documentation of approval to remove trees in a wetland shall be provided from

the Michigan Department of Environmental Quality Mr Wozniak questioned who does inspections during the removal of the brush Mr Wynn responded that no one does inspections unless we receive a complaint Sufficient staff is not available to be on site during brush removal We want to make sure the owner is working on his own site and that is the purpose for the orange fencing

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 4

Mrs Manzella was concerned that once we receive a complaint the trees will be down and it will be too late Mr Wynn replied that staffing is not available and it would be physically impossible to be on the site all of the time Mrs Filar believes there are fines in place to handle these violations Motion carried

b Tree Removal Permit for Walter Cueter for property located on the north side of 23 Mile Road west of Mound Road (Parcel number 23-07-17-479-014)

Mr Wynn advised this is a similar request for property less than a mile from the previous site It is located on the north side of 23 Mile Road just west of Mound The property is quite overgrown The owner came to the Township in 2004 and a permit was granted at that time for brushing It is now overgrown Problems have arisen with trespassing and the owner would like to have access to his site and make it more visible There are no development plans at this time We are suggesting that they start with the 3 inches and then gradually allow for some additional clearing if it is warranted after inspection

MOTION by Filar supported by Wozniak to approve a brushing permit for Walter Cueter for property on the north side of 23 Mile Road between Shelby Road and Mound Road (parcel number 23-07-17-479-014) subject to the following conditions

1 Phase one tree removal shall be limited to vegetation not larger than three (3) inches in diameter

2 Additional trees up to twelve (12) inches in diameter may be removed following inspection and approval by the Planning Director

3 Orange fencing shall be installed along the north and east property line separating these parcels from the adjoining parcels

4 Inspection of the orange fencing by the Planning and Zoning Department shall be required prior to the issuance of the tree removal permit

Motion carried DEPARTMENTAL amp COMMITTEE 2 INFORMATION TECHNOLOGY DIRECTOR requests approval of VoIP

project

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5

Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6

MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the

renovation of Township Hall

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7

Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests

a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8

Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried

c purchase of copy machine with maintenance agreement and fax option

MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9

Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10

For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar

Charter Township of Shelby

Board of Trustees Budget Work Session

Thursday August 23 2012 at 230 pm

Shelby Township Municipal Building

52700 Van Dyke ndash Shelby Township MI 48316 (Lobby Conference Room ndash Upper Level)

AGENDA ITEMS

Set 2013 Township Millage

Review amp Discuss 5 Year Financial Model

Review amp Discuss Departmental Personnel amp Capital Outlay

Review amp Discuss the 2012 Amended Budget amp the 2013 Proposed Budget Roll Call Deputy Clerk Brian Fairbrother proceeded with roll call Meeting called to order at 232 pm Board Members Present Supervisor Richard Stathakis Trustee Paula Filar Trustee Michael Flynn Trustee Doug Wozniak (Treasurer Paul Viar arrived at 249 pm) Township Employees Present Brian Fairbrother Deputy Clerk Tom Monchak Temporary Deputy Assessor Jim Swinkowski Acting Fire Chief Glenn Wynn Planning amp Zoning Director Tim Wood Building Department Director Dave Conklin Library Director Laura Porter Administrator 41A District Court Lisa Suida HR Director Kathleen Moore Finance Director Allan McDonald Accountant II Supervisor Set 2013 Township Millage Mr Stathakis initiated conversation regarding the Township Millage Year of 2013 He stated the matter required a vote at a Board of Trustees meeting Mr Stathakis requested any discussion about rates to be held at this meeting He feels strongly that the majority of the Board does not want to raise the millage Mr Stathakis said the rates will remain the same for now and be voted on at the next Board of Trustees session Mr Stathakis took the Board through a five year financial model He stated that when models go out more than a couple of years they become more and more inaccurate The model goes out to 2017 The model takes the best painstaking projection using the relevant data they could and tried to project what will happen through 2017 Mr Stathakis displayed a chart of the General Fund with a blue line representing a trend The trend of the general fund is pretty healthy He thinks that when you look at the expenditures they are increasing especially in 2012 where there was an increase of about $250000 Overall they have been pretty stagnant

2

Mr Stathakis stated that the Police Department is going to be in a deficit if we do not do something immediately On September 19th Chief Woelkers will be giving the Board some ideas about how some of the issues can be fixed Mr Stathakis pointed out that by 2015 the fund balance will be about $86000 Mr Stathakis stated the Board cannot keep going at the current rate The Board has made some changes but more changes need to be made More out-of-the-box thinking is needed Mr Stathakis stated that when Chief Woelkers attends on September 19 he is not going to tell the Board how we need to fix the problems He is going to inform us of the status of the Police Department and present some ideas but the Board will provide input Mr Stathakis and Chief Woelkers will present to the Board some options in mid-October That is where the ldquorubber will hit the roadrdquo By the November meeting everything will be completed for 2013 Mr Stathakis stated that 2013 is okay but certainly not good enough Changes have to be made now We are not going to wait for a couple years -- just as we have been doing on an on-going basis Mr Stathakis stated there is a lot of stress on both fund balance projections and changes will be made The Fire Department is about a year and a half to two years ahead of everyone else Mr Stathakis stated the Fire Department was the first Department to do the Nottley study The study positively impacted their expenditures for the next five years Mr Stathakis stated that this is going to be the toughest year for the Township He thanked the Board for making the tough decisions over the previous four years ASSESSING DEPARTMENT Mr Monchak went through his personnel and capital outlay as well as his 2012 amended budget and 2013 proposed budget Personnel Outlay Two of Mr Monchakrsquos vehicles are no longer safe to drive and are currently being ldquoput out to pasturerdquo Mr Monchak has allotted $5000 to purchase two used vehicles from the Police Department He would like a new copy machine because his current copy machine is out of warranty and becoming expensive to keep operational Mr Monchak stated the Board has recently hired a new Township Assessor Mr Stathakis stated a lot of the costs Mr Monchak incurred are uncontrollable Mr Stathakis requested to see the overtime of Mr Monchakrsquos department Mr Wozniak requested to see outsource for contract work Mr Monchak replied that outsourcing has been removed Mrs Filar asked if some of the overtime should be cut off since a full-time person is now working in the office Mr Monchak replied that his office had a couple of personnel issues

3

including an employee who was out for an extended period of time Mr Monchak stated he was not able to stay within the $2000 budget Mrs Filar asked if Mr Monchak has removed people who were working out-of-class and overtime based on the fact the Township now has a full-time person for 2013 Mr Monchak stated he took a historical look at the overtime and that during the Board of Review his department had very minimal overtime For this fiscal year Mr Monchak had issues that were out of the norm Mrs Filar asked Mrs Moore if any work was done to find a number for 2013 and she stated that she is working on that now There are people who are working in-class instead of out-of-class and there was a lot of overtime based on the fact that they were without an additional full-time person It was questioned whether that issue was reflected in the number Mrs Moore responded that last yearrsquos budget was based on three scenarios for assessing due to fluctuations in their staffing However the $10000 in 2013 is based on the current analysis from Mr Monchak due to what happened in the past as well as the addition of a new Assessor and the future hiring of a new Appraiser III Mrs Moore stated that this is currently just a target Mr McDonald pointed out that in 2010 and 2011 the amount spent was $12000 and $5000 respectively Mr Monchak continued by stating that overtime was approximately $18500 in 2009 and $15500 in 2008 Mr Stathakis then took questions from the floor A resident inquired as to how many sick days employees are allocated per year Mr McDonald stated that employees earn one sick day per month Mr Stathakis stated that sick days are contractual through union negotiations Mr Stathakis thanked Mr Monchak for his presentation and requested he find out more details about his copier and the contracts the Township has with other copy machines FIRE DEPARTMENT Mr Stathakis thanked Acting Fire Chief Swinkowski for working with the Board He complimented the Chief for his creativity and combining of jobs Equipment Budget Acting Fire Chief Swinkowski stated the biggest change on the five-year plan is the vehicle replacement -- the item with the largest impact on the departmentrsquos budget On average the department spends about $373800 annually for all vehicles By redoing the appreciation schedule based on actual spending the Chief saves about $45000 annually Acting Fire Chief Swinkowski devised a way to level out fluctuations in spending so large capital expenditures do not have a large bottom line impact Acting Fire Chief Swinkowski stated the biggest issue his department has is when a pumper needs to be purchased

4

Pumpers range between $370000 and $400000 but it takes 8 to 10 months for it to be delivered Acting Fire Chief Swinkowski would like to purchase a training tower next year He considers it a vital piece of equipment Acting Fire Chief Swinkowski said the department no longer burns houses for training as it did in previous years The department has no way to practice extinguishing fires In Shelby Township 82 structures exist that are three stories or higher Mr Wozniak asked if any of the surrounding communities would be interested in using the new facility to help defray the cost Acting Fire Chief Swinkowski stated Washington Township and Bruce Township would be interested Acting Fire Chief Swinkowski told the Board that the departmentrsquos radio system is at the end of its life it can no longer be repaired Replacements are necessary Acting Fire Chief Swinkowski has been assured by Macomb County that if grant money becomes available the Township will receive a substantial portion In 2001 Chesterfield Township and Shelby Township were the only citiestownships in Macomb County that did not receive grant funding Mr Stathakis inquired as to why Acting Fire Chief Swinkowski stated it was because the Township wanted to get it done and did not want to wait Mrs Filar responded that this was a past practice Mr Stathakis requested Acting Fire Chief Swinkowski inform the Board about Station 5 Acting Fire Chief Swinkowski said that $14 million is set aside in a reserve fund for Station 5 The station will be built when it becomes economically feasible Only a utility truck and an ambulance will be purchased for the new station All the other equipment can be rearranged Mr Stathakis appreciates the Acting Fire Chief looking into this matter and explaining the many ways Station 5 could be opened Acting Fire Chief Swinkowski would like to purchase a fire safety house from Inflatable Images next year to be used in conjunction with the departmentrsquos smoke trailer The bounce house will be used for educational purposes The price is roughly $12000 Acting Chief Swinkowski emphasized it is not a free-for-all it is a supervised organized tour Personnel Acting Fire Chief Swinkowski stated that currently the department is four bodies short compared to the beginning of the year Mr Flynn asked what the education and training requirements are for an entry level firefighter Acting Fire Chief Swinkowski responded that they are required to have their own paramedic license fire academy two years of college credit and ability to pay for their own schooling BUILDING DEPARTMENT

5

Mr Wood said Shelby Township is one of the top five communities in Southeastern Michigan for residential construction from January through July of 2012 Approximately $46 million in residential construction is being undertaken in our community Through August 22 2012 the Building Departmentrsquos four major categories have already taken in an excess of $85000 from original projections For 2013 Mr Wood conservatively projects revenues to return to 2012 levels 5-Year Plan Capital Outlay In 2012 and 2013 Mr Wood does not propose any new capital outlay but does request to make purchases using equipment replacement reserves The Building Department seeks to upgrade its permit software and overhaul its inspection scheduling and reporting process The software upgrades include the Assessing and Treasurer Departments Mr Wood is setting aside $7500 for the purchase of a used Police vehicle Personnel Mr Wood does not propose personnel changes for 2013 Budget Mr Wood foresees no significant changes from the projected budgets of 2012 and 2013 Mr Wood requested to set aside funding for IT licensing and maintenance Mr Flynn asked Mr Wood if he believes current building trends are going to continue Mr Wood has received mixed messages and said it depends on numerous variables LIBRARY Capital Outlay Mr Conklin informed the Board of the recent changes in state aid requirements Mr Conklin presented the Board with a staff report comparing Shelby Township to the surrounding communities Mr Conklin pointed out that theoretically the library could be open only10 hours per week and still be eligible for state funding Mr Flynn asked how Shelby Township compares to the Rochester Public Library Mr Conklin responded that their service population is considerably higher but Shelby Township has fewer employees Mr Conklin pointed out what the Township is spending per capita The Township is lower than the state average at roughly $170 per capita This is the lowest proposed budget since 2006 at roughly $1036000 Mr Flynn asked how many people Mr Conklin would like to hire Mr Conklin responded that he plans on replacing all of the librarians that have left except one

6

Mr Stathakis asked what drove the 717 decrease in 2012 Mr Conklin responded that the decrease is due to fewer personnel Mr Stathakis thanked Mr Conklin for holding cost down He knows Mr Conklin can only do so much because of state funding issues PLANNING amp ZONING DEPARTMENT 5-Year Plan Mr Wynn said there are no plans to add equipment at this time and no changes in personnel Mr Wynnrsquos budget is consistent with past years Mr Wynn commented that the department seems to be saving a significant amount of money because of the retirement of a staff member Mrs Filar asked if there is a way to build into the 2013 budget a consultant for economic development She suggested sharing services and costs with the DDA Mrs Filar would like Mr Wynn to develop a cost figure for hiring a consultant Mr Wynn suggested that some planning consultants offer an economic service Mrs Filar stressed that she does not wish to hire a full-time employee Mr Stathakis pointed out that if the Township decided to use this type of service potential tax dollars would more than pay for themselves Mr Wynn stated his department is still at a savings of $56000 over last year which is a 20 reduction Mr Wynn discussed his succession plan and his desire to one day leave the department in good hands COURT Five Year Equipment Replacement In 2012 Ms Porter purchased two computers Ms Porter discussed her plans to purchase new technology and the implementation of technology recently purchased Personnel No personnel changes have taken place in the last five years Mr Stathakis asked if a spending decrease in 2013 was possible Over the past few years Ms Porter has looked at various ways to decrease expenditures including consolidating services and online training Mr Stathakis asked if the old Accounts Receivables have been written off Ms Porter has ended the contract with the outside collection agency Ms Porter hopes to start income tax garnishments on all standing fines fees and costs Although only three samples have been taken Ms Porter hopes to collect between $50000 and $100000

7

Mrs Filar asked Mrs Moore if the Accounts Receivables are cash basis or accrual basis accounting Mrs Moore said they are cash basis Mr Stathakis commented that even within the same budget cash basis and accrual basis is used itrsquos called municipal accounting HUMAN RESOURCE DEPARTMENT Equipment Ms Suida has allocated funds to purchase one third of a copier located in her department She plans to purchase a copier through the state of Michigan bid process from Ricoh Ms Suida is interested in purchasing a digital recorder to replace the tape recorder her department currently uses Personnel Ms Suida does not anticipate any staffing changes for the 2013 year Mrs Filar suggested raising the requirements to take the civil service examination She emphasized the cost-effectiveness of increasing requirements due to less applicants being qualified to start the process Ms Suida allocated $2000 in her departmentrsquos education and training budget One of her employees has one class until she finishes her masterrsquos degree Ms Suidarsquos budget for printing and publishing is now zero due to her distributing union contracts electronically Mr Stathakis ended the meeting by thanking the Board for its hard work and for building up a $41 million financial surplus Motion by Mr Flynn supported by Mr Viar to adjourn Motion carried Meeting adjourned at 450 PM ___________________________________________ AS PREPARED BY THE TOWNSHIP CLERK _________________________ TOWNSHIP SUPERVISOR bf

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BOARD OF TRUSTEES HELD ON TUESDAY SEPTEMBER 4 2012 IN THE BOARD ROOM OF THE MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN The meeting was called to order at 706 pm by Supervisor Richard Stathakis The Pledge of Allegiance was led by Pastor Norm Koy of Trinity Lutheran Church amp School 45160 Van Dyke Utica Michigan followed by a brief invocation AWARDS amp PRESENTATIONS Mr Stathakis introduced Miss Michigan Angela Venditti who is a 2006 graduate of Eisenhower High School and a 2011 graduate of Oakland University Ms Venditti was presented with a plaque on behalf of the Board of Trustees and the residents of Shelby Township in recognition of being named ldquoMiss Michigan 2012rdquo and for her personal platform ldquoKeeping Kids Drugs Freerdquo Ms Venditti spoke briefly regarding her upcoming agenda of speaking to groups of children and participating in fundraisers throughout the state to achieve her goal of keeping our youth drug free Mr Stathakis read a letter from our neighbor Mr Brian Barnett Mayor of the City of Rochester Hills congratulating Shelby Township on being selected as one of the best places to live in America by ldquoMoney Magazinerdquo Mr Stathakis reassured parents and their school-aged children that our 246 Utica Community School buses have passed with a perfect inspection Mr Philip Randazzo our Veterans Events Coordinator provided information regarding changes that will be made to our Veteranrsquos Monument to include names of those soldiers recently killed in action in Afghanistan Members Present Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak Also Present Robert Huth Township Attorney APPROVAL OF CONSENT AGENDA

A Minutes August 21 2012 ndash Board Meeting Approve the minutes as presented

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 2

B PARKS RECREATION AND MAINTENANCE DIRECTOR requests approval of 2012-2013 Municipal and Community Credit Contract with Suburban Mobile Authority for Regional Transportation (SMART)

Accept the Municipal and Community Credit Contract for FY-20122013 with Suburban Mobile Authority for Regional Transportation (SMART) as presented C DIRECTOR OF PLANNING amp ZONING requests

1 Rezoning Application 1-12 Zoning Ordinance Text Amendments (Adoption of Ordinance No 21289)

Concur with the recommendation of the Planning Commission and approve and publish an amendment to the text and map of the Charter Township of Shelby Zoning Ordinance (Ordinance No 21289) for application 1-12 approving multiple amendments to the Charter Township of Shelby Zoning Ordinance for the following reasons 1 The proposed changes are part of an on-going effort by the Township to update

zoning standards to reflect current development practices 2 The changes will improve the clarity and understanding of the ordinance 3 These modifications will reduce the number of variance applications considered by

the Zoning Board of Appeals

2 North Meadows Subdivision ndash Amendment of Declarations of Covenants Conditions and Restrictions

Approve the amended declaration of covenants conditions and restrictions for the North Meadows Subdivision as proposed by Sidney Borders Attorney representing the association in his letter of July 26 2012 D Bill Run in the amount of $49988866 Approve the Bill Run in the amount of $49988866 as presented MOTION by Grot supported by Filar to approve the Consent Agenda as presented Roll Call Vote Ayes Grot Filar Flynn Manzella Stathakis Viar Wozniak Nays none Motion carried APPROVAL OF AGENDA

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 3

MOTION by Grot supported by Filar to approve the agenda as submitted Motion carried CORRESPONDENCE PLANNING COMMISSION 1 DIRECTOR OF PLANNING amp ZONING requests

a Tree Removal Permit for Frank Giannetti for property located on the

north side of 23 Mile Road between Van Dyke and Mound Road (Parcel number 23-07-16-401-005)

Mr Wynn stated this is a request for a tree removal permit for 30 acres of property on the north side of 23 Mile Road between Van Dyke and Mound The site is zoned light manufacturing and the property owner is interested in beginning to do some brushing on the site to prepare it for marketing and future development This site received a brushing permit a number of years ago It was never developed and the brush has grown back It was suggested that the owner start with brushing only which would include nothing more than vegetation 3 inches in diameter The site will be revisited at a later date to see if there are other trees that would need to be removed This site is impacted by some wetlands Before we would actually issue the permit to start construction we would require an acknowledgement from MDEQ that the applicant has permission to move forward MOTION by Filar supported by Manzella to approve a brushing permit for Frank Giannetti for property on the north side of 23 Mile Road between Van Dyke and Mound Road (parcel number 23-07-16-401-005) subject to the following conditions

1 Tree removal shall be limited to vegetation not larger than three (3) inches in

diameter 2 Orange fencing shall be installed along the north and east property line

separating these parcels from the adjoining parcels 3 Inspection of the orange fencing by the Planning and Zoning Department shall be

required prior to the issuance of the tree removal permit 4 Documentation of approval to remove trees in a wetland shall be provided from

the Michigan Department of Environmental Quality Mr Wozniak questioned who does inspections during the removal of the brush Mr Wynn responded that no one does inspections unless we receive a complaint Sufficient staff is not available to be on site during brush removal We want to make sure the owner is working on his own site and that is the purpose for the orange fencing

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 4

Mrs Manzella was concerned that once we receive a complaint the trees will be down and it will be too late Mr Wynn replied that staffing is not available and it would be physically impossible to be on the site all of the time Mrs Filar believes there are fines in place to handle these violations Motion carried

b Tree Removal Permit for Walter Cueter for property located on the north side of 23 Mile Road west of Mound Road (Parcel number 23-07-17-479-014)

Mr Wynn advised this is a similar request for property less than a mile from the previous site It is located on the north side of 23 Mile Road just west of Mound The property is quite overgrown The owner came to the Township in 2004 and a permit was granted at that time for brushing It is now overgrown Problems have arisen with trespassing and the owner would like to have access to his site and make it more visible There are no development plans at this time We are suggesting that they start with the 3 inches and then gradually allow for some additional clearing if it is warranted after inspection

MOTION by Filar supported by Wozniak to approve a brushing permit for Walter Cueter for property on the north side of 23 Mile Road between Shelby Road and Mound Road (parcel number 23-07-17-479-014) subject to the following conditions

1 Phase one tree removal shall be limited to vegetation not larger than three (3) inches in diameter

2 Additional trees up to twelve (12) inches in diameter may be removed following inspection and approval by the Planning Director

3 Orange fencing shall be installed along the north and east property line separating these parcels from the adjoining parcels

4 Inspection of the orange fencing by the Planning and Zoning Department shall be required prior to the issuance of the tree removal permit

Motion carried DEPARTMENTAL amp COMMITTEE 2 INFORMATION TECHNOLOGY DIRECTOR requests approval of VoIP

project

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5

Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6

MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the

renovation of Township Hall

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7

Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests

a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8

Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried

c purchase of copy machine with maintenance agreement and fax option

MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9

Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10

For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar

2

Mr Stathakis stated that the Police Department is going to be in a deficit if we do not do something immediately On September 19th Chief Woelkers will be giving the Board some ideas about how some of the issues can be fixed Mr Stathakis pointed out that by 2015 the fund balance will be about $86000 Mr Stathakis stated the Board cannot keep going at the current rate The Board has made some changes but more changes need to be made More out-of-the-box thinking is needed Mr Stathakis stated that when Chief Woelkers attends on September 19 he is not going to tell the Board how we need to fix the problems He is going to inform us of the status of the Police Department and present some ideas but the Board will provide input Mr Stathakis and Chief Woelkers will present to the Board some options in mid-October That is where the ldquorubber will hit the roadrdquo By the November meeting everything will be completed for 2013 Mr Stathakis stated that 2013 is okay but certainly not good enough Changes have to be made now We are not going to wait for a couple years -- just as we have been doing on an on-going basis Mr Stathakis stated there is a lot of stress on both fund balance projections and changes will be made The Fire Department is about a year and a half to two years ahead of everyone else Mr Stathakis stated the Fire Department was the first Department to do the Nottley study The study positively impacted their expenditures for the next five years Mr Stathakis stated that this is going to be the toughest year for the Township He thanked the Board for making the tough decisions over the previous four years ASSESSING DEPARTMENT Mr Monchak went through his personnel and capital outlay as well as his 2012 amended budget and 2013 proposed budget Personnel Outlay Two of Mr Monchakrsquos vehicles are no longer safe to drive and are currently being ldquoput out to pasturerdquo Mr Monchak has allotted $5000 to purchase two used vehicles from the Police Department He would like a new copy machine because his current copy machine is out of warranty and becoming expensive to keep operational Mr Monchak stated the Board has recently hired a new Township Assessor Mr Stathakis stated a lot of the costs Mr Monchak incurred are uncontrollable Mr Stathakis requested to see the overtime of Mr Monchakrsquos department Mr Wozniak requested to see outsource for contract work Mr Monchak replied that outsourcing has been removed Mrs Filar asked if some of the overtime should be cut off since a full-time person is now working in the office Mr Monchak replied that his office had a couple of personnel issues

3

including an employee who was out for an extended period of time Mr Monchak stated he was not able to stay within the $2000 budget Mrs Filar asked if Mr Monchak has removed people who were working out-of-class and overtime based on the fact the Township now has a full-time person for 2013 Mr Monchak stated he took a historical look at the overtime and that during the Board of Review his department had very minimal overtime For this fiscal year Mr Monchak had issues that were out of the norm Mrs Filar asked Mrs Moore if any work was done to find a number for 2013 and she stated that she is working on that now There are people who are working in-class instead of out-of-class and there was a lot of overtime based on the fact that they were without an additional full-time person It was questioned whether that issue was reflected in the number Mrs Moore responded that last yearrsquos budget was based on three scenarios for assessing due to fluctuations in their staffing However the $10000 in 2013 is based on the current analysis from Mr Monchak due to what happened in the past as well as the addition of a new Assessor and the future hiring of a new Appraiser III Mrs Moore stated that this is currently just a target Mr McDonald pointed out that in 2010 and 2011 the amount spent was $12000 and $5000 respectively Mr Monchak continued by stating that overtime was approximately $18500 in 2009 and $15500 in 2008 Mr Stathakis then took questions from the floor A resident inquired as to how many sick days employees are allocated per year Mr McDonald stated that employees earn one sick day per month Mr Stathakis stated that sick days are contractual through union negotiations Mr Stathakis thanked Mr Monchak for his presentation and requested he find out more details about his copier and the contracts the Township has with other copy machines FIRE DEPARTMENT Mr Stathakis thanked Acting Fire Chief Swinkowski for working with the Board He complimented the Chief for his creativity and combining of jobs Equipment Budget Acting Fire Chief Swinkowski stated the biggest change on the five-year plan is the vehicle replacement -- the item with the largest impact on the departmentrsquos budget On average the department spends about $373800 annually for all vehicles By redoing the appreciation schedule based on actual spending the Chief saves about $45000 annually Acting Fire Chief Swinkowski devised a way to level out fluctuations in spending so large capital expenditures do not have a large bottom line impact Acting Fire Chief Swinkowski stated the biggest issue his department has is when a pumper needs to be purchased

4

Pumpers range between $370000 and $400000 but it takes 8 to 10 months for it to be delivered Acting Fire Chief Swinkowski would like to purchase a training tower next year He considers it a vital piece of equipment Acting Fire Chief Swinkowski said the department no longer burns houses for training as it did in previous years The department has no way to practice extinguishing fires In Shelby Township 82 structures exist that are three stories or higher Mr Wozniak asked if any of the surrounding communities would be interested in using the new facility to help defray the cost Acting Fire Chief Swinkowski stated Washington Township and Bruce Township would be interested Acting Fire Chief Swinkowski told the Board that the departmentrsquos radio system is at the end of its life it can no longer be repaired Replacements are necessary Acting Fire Chief Swinkowski has been assured by Macomb County that if grant money becomes available the Township will receive a substantial portion In 2001 Chesterfield Township and Shelby Township were the only citiestownships in Macomb County that did not receive grant funding Mr Stathakis inquired as to why Acting Fire Chief Swinkowski stated it was because the Township wanted to get it done and did not want to wait Mrs Filar responded that this was a past practice Mr Stathakis requested Acting Fire Chief Swinkowski inform the Board about Station 5 Acting Fire Chief Swinkowski said that $14 million is set aside in a reserve fund for Station 5 The station will be built when it becomes economically feasible Only a utility truck and an ambulance will be purchased for the new station All the other equipment can be rearranged Mr Stathakis appreciates the Acting Fire Chief looking into this matter and explaining the many ways Station 5 could be opened Acting Fire Chief Swinkowski would like to purchase a fire safety house from Inflatable Images next year to be used in conjunction with the departmentrsquos smoke trailer The bounce house will be used for educational purposes The price is roughly $12000 Acting Chief Swinkowski emphasized it is not a free-for-all it is a supervised organized tour Personnel Acting Fire Chief Swinkowski stated that currently the department is four bodies short compared to the beginning of the year Mr Flynn asked what the education and training requirements are for an entry level firefighter Acting Fire Chief Swinkowski responded that they are required to have their own paramedic license fire academy two years of college credit and ability to pay for their own schooling BUILDING DEPARTMENT

5

Mr Wood said Shelby Township is one of the top five communities in Southeastern Michigan for residential construction from January through July of 2012 Approximately $46 million in residential construction is being undertaken in our community Through August 22 2012 the Building Departmentrsquos four major categories have already taken in an excess of $85000 from original projections For 2013 Mr Wood conservatively projects revenues to return to 2012 levels 5-Year Plan Capital Outlay In 2012 and 2013 Mr Wood does not propose any new capital outlay but does request to make purchases using equipment replacement reserves The Building Department seeks to upgrade its permit software and overhaul its inspection scheduling and reporting process The software upgrades include the Assessing and Treasurer Departments Mr Wood is setting aside $7500 for the purchase of a used Police vehicle Personnel Mr Wood does not propose personnel changes for 2013 Budget Mr Wood foresees no significant changes from the projected budgets of 2012 and 2013 Mr Wood requested to set aside funding for IT licensing and maintenance Mr Flynn asked Mr Wood if he believes current building trends are going to continue Mr Wood has received mixed messages and said it depends on numerous variables LIBRARY Capital Outlay Mr Conklin informed the Board of the recent changes in state aid requirements Mr Conklin presented the Board with a staff report comparing Shelby Township to the surrounding communities Mr Conklin pointed out that theoretically the library could be open only10 hours per week and still be eligible for state funding Mr Flynn asked how Shelby Township compares to the Rochester Public Library Mr Conklin responded that their service population is considerably higher but Shelby Township has fewer employees Mr Conklin pointed out what the Township is spending per capita The Township is lower than the state average at roughly $170 per capita This is the lowest proposed budget since 2006 at roughly $1036000 Mr Flynn asked how many people Mr Conklin would like to hire Mr Conklin responded that he plans on replacing all of the librarians that have left except one

6

Mr Stathakis asked what drove the 717 decrease in 2012 Mr Conklin responded that the decrease is due to fewer personnel Mr Stathakis thanked Mr Conklin for holding cost down He knows Mr Conklin can only do so much because of state funding issues PLANNING amp ZONING DEPARTMENT 5-Year Plan Mr Wynn said there are no plans to add equipment at this time and no changes in personnel Mr Wynnrsquos budget is consistent with past years Mr Wynn commented that the department seems to be saving a significant amount of money because of the retirement of a staff member Mrs Filar asked if there is a way to build into the 2013 budget a consultant for economic development She suggested sharing services and costs with the DDA Mrs Filar would like Mr Wynn to develop a cost figure for hiring a consultant Mr Wynn suggested that some planning consultants offer an economic service Mrs Filar stressed that she does not wish to hire a full-time employee Mr Stathakis pointed out that if the Township decided to use this type of service potential tax dollars would more than pay for themselves Mr Wynn stated his department is still at a savings of $56000 over last year which is a 20 reduction Mr Wynn discussed his succession plan and his desire to one day leave the department in good hands COURT Five Year Equipment Replacement In 2012 Ms Porter purchased two computers Ms Porter discussed her plans to purchase new technology and the implementation of technology recently purchased Personnel No personnel changes have taken place in the last five years Mr Stathakis asked if a spending decrease in 2013 was possible Over the past few years Ms Porter has looked at various ways to decrease expenditures including consolidating services and online training Mr Stathakis asked if the old Accounts Receivables have been written off Ms Porter has ended the contract with the outside collection agency Ms Porter hopes to start income tax garnishments on all standing fines fees and costs Although only three samples have been taken Ms Porter hopes to collect between $50000 and $100000

7

Mrs Filar asked Mrs Moore if the Accounts Receivables are cash basis or accrual basis accounting Mrs Moore said they are cash basis Mr Stathakis commented that even within the same budget cash basis and accrual basis is used itrsquos called municipal accounting HUMAN RESOURCE DEPARTMENT Equipment Ms Suida has allocated funds to purchase one third of a copier located in her department She plans to purchase a copier through the state of Michigan bid process from Ricoh Ms Suida is interested in purchasing a digital recorder to replace the tape recorder her department currently uses Personnel Ms Suida does not anticipate any staffing changes for the 2013 year Mrs Filar suggested raising the requirements to take the civil service examination She emphasized the cost-effectiveness of increasing requirements due to less applicants being qualified to start the process Ms Suida allocated $2000 in her departmentrsquos education and training budget One of her employees has one class until she finishes her masterrsquos degree Ms Suidarsquos budget for printing and publishing is now zero due to her distributing union contracts electronically Mr Stathakis ended the meeting by thanking the Board for its hard work and for building up a $41 million financial surplus Motion by Mr Flynn supported by Mr Viar to adjourn Motion carried Meeting adjourned at 450 PM ___________________________________________ AS PREPARED BY THE TOWNSHIP CLERK _________________________ TOWNSHIP SUPERVISOR bf

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BOARD OF TRUSTEES HELD ON TUESDAY SEPTEMBER 4 2012 IN THE BOARD ROOM OF THE MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN The meeting was called to order at 706 pm by Supervisor Richard Stathakis The Pledge of Allegiance was led by Pastor Norm Koy of Trinity Lutheran Church amp School 45160 Van Dyke Utica Michigan followed by a brief invocation AWARDS amp PRESENTATIONS Mr Stathakis introduced Miss Michigan Angela Venditti who is a 2006 graduate of Eisenhower High School and a 2011 graduate of Oakland University Ms Venditti was presented with a plaque on behalf of the Board of Trustees and the residents of Shelby Township in recognition of being named ldquoMiss Michigan 2012rdquo and for her personal platform ldquoKeeping Kids Drugs Freerdquo Ms Venditti spoke briefly regarding her upcoming agenda of speaking to groups of children and participating in fundraisers throughout the state to achieve her goal of keeping our youth drug free Mr Stathakis read a letter from our neighbor Mr Brian Barnett Mayor of the City of Rochester Hills congratulating Shelby Township on being selected as one of the best places to live in America by ldquoMoney Magazinerdquo Mr Stathakis reassured parents and their school-aged children that our 246 Utica Community School buses have passed with a perfect inspection Mr Philip Randazzo our Veterans Events Coordinator provided information regarding changes that will be made to our Veteranrsquos Monument to include names of those soldiers recently killed in action in Afghanistan Members Present Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak Also Present Robert Huth Township Attorney APPROVAL OF CONSENT AGENDA

A Minutes August 21 2012 ndash Board Meeting Approve the minutes as presented

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 2

B PARKS RECREATION AND MAINTENANCE DIRECTOR requests approval of 2012-2013 Municipal and Community Credit Contract with Suburban Mobile Authority for Regional Transportation (SMART)

Accept the Municipal and Community Credit Contract for FY-20122013 with Suburban Mobile Authority for Regional Transportation (SMART) as presented C DIRECTOR OF PLANNING amp ZONING requests

1 Rezoning Application 1-12 Zoning Ordinance Text Amendments (Adoption of Ordinance No 21289)

Concur with the recommendation of the Planning Commission and approve and publish an amendment to the text and map of the Charter Township of Shelby Zoning Ordinance (Ordinance No 21289) for application 1-12 approving multiple amendments to the Charter Township of Shelby Zoning Ordinance for the following reasons 1 The proposed changes are part of an on-going effort by the Township to update

zoning standards to reflect current development practices 2 The changes will improve the clarity and understanding of the ordinance 3 These modifications will reduce the number of variance applications considered by

the Zoning Board of Appeals

2 North Meadows Subdivision ndash Amendment of Declarations of Covenants Conditions and Restrictions

Approve the amended declaration of covenants conditions and restrictions for the North Meadows Subdivision as proposed by Sidney Borders Attorney representing the association in his letter of July 26 2012 D Bill Run in the amount of $49988866 Approve the Bill Run in the amount of $49988866 as presented MOTION by Grot supported by Filar to approve the Consent Agenda as presented Roll Call Vote Ayes Grot Filar Flynn Manzella Stathakis Viar Wozniak Nays none Motion carried APPROVAL OF AGENDA

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 3

MOTION by Grot supported by Filar to approve the agenda as submitted Motion carried CORRESPONDENCE PLANNING COMMISSION 1 DIRECTOR OF PLANNING amp ZONING requests

a Tree Removal Permit for Frank Giannetti for property located on the

north side of 23 Mile Road between Van Dyke and Mound Road (Parcel number 23-07-16-401-005)

Mr Wynn stated this is a request for a tree removal permit for 30 acres of property on the north side of 23 Mile Road between Van Dyke and Mound The site is zoned light manufacturing and the property owner is interested in beginning to do some brushing on the site to prepare it for marketing and future development This site received a brushing permit a number of years ago It was never developed and the brush has grown back It was suggested that the owner start with brushing only which would include nothing more than vegetation 3 inches in diameter The site will be revisited at a later date to see if there are other trees that would need to be removed This site is impacted by some wetlands Before we would actually issue the permit to start construction we would require an acknowledgement from MDEQ that the applicant has permission to move forward MOTION by Filar supported by Manzella to approve a brushing permit for Frank Giannetti for property on the north side of 23 Mile Road between Van Dyke and Mound Road (parcel number 23-07-16-401-005) subject to the following conditions

1 Tree removal shall be limited to vegetation not larger than three (3) inches in

diameter 2 Orange fencing shall be installed along the north and east property line

separating these parcels from the adjoining parcels 3 Inspection of the orange fencing by the Planning and Zoning Department shall be

required prior to the issuance of the tree removal permit 4 Documentation of approval to remove trees in a wetland shall be provided from

the Michigan Department of Environmental Quality Mr Wozniak questioned who does inspections during the removal of the brush Mr Wynn responded that no one does inspections unless we receive a complaint Sufficient staff is not available to be on site during brush removal We want to make sure the owner is working on his own site and that is the purpose for the orange fencing

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 4

Mrs Manzella was concerned that once we receive a complaint the trees will be down and it will be too late Mr Wynn replied that staffing is not available and it would be physically impossible to be on the site all of the time Mrs Filar believes there are fines in place to handle these violations Motion carried

b Tree Removal Permit for Walter Cueter for property located on the north side of 23 Mile Road west of Mound Road (Parcel number 23-07-17-479-014)

Mr Wynn advised this is a similar request for property less than a mile from the previous site It is located on the north side of 23 Mile Road just west of Mound The property is quite overgrown The owner came to the Township in 2004 and a permit was granted at that time for brushing It is now overgrown Problems have arisen with trespassing and the owner would like to have access to his site and make it more visible There are no development plans at this time We are suggesting that they start with the 3 inches and then gradually allow for some additional clearing if it is warranted after inspection

MOTION by Filar supported by Wozniak to approve a brushing permit for Walter Cueter for property on the north side of 23 Mile Road between Shelby Road and Mound Road (parcel number 23-07-17-479-014) subject to the following conditions

1 Phase one tree removal shall be limited to vegetation not larger than three (3) inches in diameter

2 Additional trees up to twelve (12) inches in diameter may be removed following inspection and approval by the Planning Director

3 Orange fencing shall be installed along the north and east property line separating these parcels from the adjoining parcels

4 Inspection of the orange fencing by the Planning and Zoning Department shall be required prior to the issuance of the tree removal permit

Motion carried DEPARTMENTAL amp COMMITTEE 2 INFORMATION TECHNOLOGY DIRECTOR requests approval of VoIP

project

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5

Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6

MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the

renovation of Township Hall

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7

Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests

a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8

Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried

c purchase of copy machine with maintenance agreement and fax option

MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9

Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10

For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar

3

including an employee who was out for an extended period of time Mr Monchak stated he was not able to stay within the $2000 budget Mrs Filar asked if Mr Monchak has removed people who were working out-of-class and overtime based on the fact the Township now has a full-time person for 2013 Mr Monchak stated he took a historical look at the overtime and that during the Board of Review his department had very minimal overtime For this fiscal year Mr Monchak had issues that were out of the norm Mrs Filar asked Mrs Moore if any work was done to find a number for 2013 and she stated that she is working on that now There are people who are working in-class instead of out-of-class and there was a lot of overtime based on the fact that they were without an additional full-time person It was questioned whether that issue was reflected in the number Mrs Moore responded that last yearrsquos budget was based on three scenarios for assessing due to fluctuations in their staffing However the $10000 in 2013 is based on the current analysis from Mr Monchak due to what happened in the past as well as the addition of a new Assessor and the future hiring of a new Appraiser III Mrs Moore stated that this is currently just a target Mr McDonald pointed out that in 2010 and 2011 the amount spent was $12000 and $5000 respectively Mr Monchak continued by stating that overtime was approximately $18500 in 2009 and $15500 in 2008 Mr Stathakis then took questions from the floor A resident inquired as to how many sick days employees are allocated per year Mr McDonald stated that employees earn one sick day per month Mr Stathakis stated that sick days are contractual through union negotiations Mr Stathakis thanked Mr Monchak for his presentation and requested he find out more details about his copier and the contracts the Township has with other copy machines FIRE DEPARTMENT Mr Stathakis thanked Acting Fire Chief Swinkowski for working with the Board He complimented the Chief for his creativity and combining of jobs Equipment Budget Acting Fire Chief Swinkowski stated the biggest change on the five-year plan is the vehicle replacement -- the item with the largest impact on the departmentrsquos budget On average the department spends about $373800 annually for all vehicles By redoing the appreciation schedule based on actual spending the Chief saves about $45000 annually Acting Fire Chief Swinkowski devised a way to level out fluctuations in spending so large capital expenditures do not have a large bottom line impact Acting Fire Chief Swinkowski stated the biggest issue his department has is when a pumper needs to be purchased

4

Pumpers range between $370000 and $400000 but it takes 8 to 10 months for it to be delivered Acting Fire Chief Swinkowski would like to purchase a training tower next year He considers it a vital piece of equipment Acting Fire Chief Swinkowski said the department no longer burns houses for training as it did in previous years The department has no way to practice extinguishing fires In Shelby Township 82 structures exist that are three stories or higher Mr Wozniak asked if any of the surrounding communities would be interested in using the new facility to help defray the cost Acting Fire Chief Swinkowski stated Washington Township and Bruce Township would be interested Acting Fire Chief Swinkowski told the Board that the departmentrsquos radio system is at the end of its life it can no longer be repaired Replacements are necessary Acting Fire Chief Swinkowski has been assured by Macomb County that if grant money becomes available the Township will receive a substantial portion In 2001 Chesterfield Township and Shelby Township were the only citiestownships in Macomb County that did not receive grant funding Mr Stathakis inquired as to why Acting Fire Chief Swinkowski stated it was because the Township wanted to get it done and did not want to wait Mrs Filar responded that this was a past practice Mr Stathakis requested Acting Fire Chief Swinkowski inform the Board about Station 5 Acting Fire Chief Swinkowski said that $14 million is set aside in a reserve fund for Station 5 The station will be built when it becomes economically feasible Only a utility truck and an ambulance will be purchased for the new station All the other equipment can be rearranged Mr Stathakis appreciates the Acting Fire Chief looking into this matter and explaining the many ways Station 5 could be opened Acting Fire Chief Swinkowski would like to purchase a fire safety house from Inflatable Images next year to be used in conjunction with the departmentrsquos smoke trailer The bounce house will be used for educational purposes The price is roughly $12000 Acting Chief Swinkowski emphasized it is not a free-for-all it is a supervised organized tour Personnel Acting Fire Chief Swinkowski stated that currently the department is four bodies short compared to the beginning of the year Mr Flynn asked what the education and training requirements are for an entry level firefighter Acting Fire Chief Swinkowski responded that they are required to have their own paramedic license fire academy two years of college credit and ability to pay for their own schooling BUILDING DEPARTMENT

5

Mr Wood said Shelby Township is one of the top five communities in Southeastern Michigan for residential construction from January through July of 2012 Approximately $46 million in residential construction is being undertaken in our community Through August 22 2012 the Building Departmentrsquos four major categories have already taken in an excess of $85000 from original projections For 2013 Mr Wood conservatively projects revenues to return to 2012 levels 5-Year Plan Capital Outlay In 2012 and 2013 Mr Wood does not propose any new capital outlay but does request to make purchases using equipment replacement reserves The Building Department seeks to upgrade its permit software and overhaul its inspection scheduling and reporting process The software upgrades include the Assessing and Treasurer Departments Mr Wood is setting aside $7500 for the purchase of a used Police vehicle Personnel Mr Wood does not propose personnel changes for 2013 Budget Mr Wood foresees no significant changes from the projected budgets of 2012 and 2013 Mr Wood requested to set aside funding for IT licensing and maintenance Mr Flynn asked Mr Wood if he believes current building trends are going to continue Mr Wood has received mixed messages and said it depends on numerous variables LIBRARY Capital Outlay Mr Conklin informed the Board of the recent changes in state aid requirements Mr Conklin presented the Board with a staff report comparing Shelby Township to the surrounding communities Mr Conklin pointed out that theoretically the library could be open only10 hours per week and still be eligible for state funding Mr Flynn asked how Shelby Township compares to the Rochester Public Library Mr Conklin responded that their service population is considerably higher but Shelby Township has fewer employees Mr Conklin pointed out what the Township is spending per capita The Township is lower than the state average at roughly $170 per capita This is the lowest proposed budget since 2006 at roughly $1036000 Mr Flynn asked how many people Mr Conklin would like to hire Mr Conklin responded that he plans on replacing all of the librarians that have left except one

6

Mr Stathakis asked what drove the 717 decrease in 2012 Mr Conklin responded that the decrease is due to fewer personnel Mr Stathakis thanked Mr Conklin for holding cost down He knows Mr Conklin can only do so much because of state funding issues PLANNING amp ZONING DEPARTMENT 5-Year Plan Mr Wynn said there are no plans to add equipment at this time and no changes in personnel Mr Wynnrsquos budget is consistent with past years Mr Wynn commented that the department seems to be saving a significant amount of money because of the retirement of a staff member Mrs Filar asked if there is a way to build into the 2013 budget a consultant for economic development She suggested sharing services and costs with the DDA Mrs Filar would like Mr Wynn to develop a cost figure for hiring a consultant Mr Wynn suggested that some planning consultants offer an economic service Mrs Filar stressed that she does not wish to hire a full-time employee Mr Stathakis pointed out that if the Township decided to use this type of service potential tax dollars would more than pay for themselves Mr Wynn stated his department is still at a savings of $56000 over last year which is a 20 reduction Mr Wynn discussed his succession plan and his desire to one day leave the department in good hands COURT Five Year Equipment Replacement In 2012 Ms Porter purchased two computers Ms Porter discussed her plans to purchase new technology and the implementation of technology recently purchased Personnel No personnel changes have taken place in the last five years Mr Stathakis asked if a spending decrease in 2013 was possible Over the past few years Ms Porter has looked at various ways to decrease expenditures including consolidating services and online training Mr Stathakis asked if the old Accounts Receivables have been written off Ms Porter has ended the contract with the outside collection agency Ms Porter hopes to start income tax garnishments on all standing fines fees and costs Although only three samples have been taken Ms Porter hopes to collect between $50000 and $100000

7

Mrs Filar asked Mrs Moore if the Accounts Receivables are cash basis or accrual basis accounting Mrs Moore said they are cash basis Mr Stathakis commented that even within the same budget cash basis and accrual basis is used itrsquos called municipal accounting HUMAN RESOURCE DEPARTMENT Equipment Ms Suida has allocated funds to purchase one third of a copier located in her department She plans to purchase a copier through the state of Michigan bid process from Ricoh Ms Suida is interested in purchasing a digital recorder to replace the tape recorder her department currently uses Personnel Ms Suida does not anticipate any staffing changes for the 2013 year Mrs Filar suggested raising the requirements to take the civil service examination She emphasized the cost-effectiveness of increasing requirements due to less applicants being qualified to start the process Ms Suida allocated $2000 in her departmentrsquos education and training budget One of her employees has one class until she finishes her masterrsquos degree Ms Suidarsquos budget for printing and publishing is now zero due to her distributing union contracts electronically Mr Stathakis ended the meeting by thanking the Board for its hard work and for building up a $41 million financial surplus Motion by Mr Flynn supported by Mr Viar to adjourn Motion carried Meeting adjourned at 450 PM ___________________________________________ AS PREPARED BY THE TOWNSHIP CLERK _________________________ TOWNSHIP SUPERVISOR bf

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BOARD OF TRUSTEES HELD ON TUESDAY SEPTEMBER 4 2012 IN THE BOARD ROOM OF THE MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN The meeting was called to order at 706 pm by Supervisor Richard Stathakis The Pledge of Allegiance was led by Pastor Norm Koy of Trinity Lutheran Church amp School 45160 Van Dyke Utica Michigan followed by a brief invocation AWARDS amp PRESENTATIONS Mr Stathakis introduced Miss Michigan Angela Venditti who is a 2006 graduate of Eisenhower High School and a 2011 graduate of Oakland University Ms Venditti was presented with a plaque on behalf of the Board of Trustees and the residents of Shelby Township in recognition of being named ldquoMiss Michigan 2012rdquo and for her personal platform ldquoKeeping Kids Drugs Freerdquo Ms Venditti spoke briefly regarding her upcoming agenda of speaking to groups of children and participating in fundraisers throughout the state to achieve her goal of keeping our youth drug free Mr Stathakis read a letter from our neighbor Mr Brian Barnett Mayor of the City of Rochester Hills congratulating Shelby Township on being selected as one of the best places to live in America by ldquoMoney Magazinerdquo Mr Stathakis reassured parents and their school-aged children that our 246 Utica Community School buses have passed with a perfect inspection Mr Philip Randazzo our Veterans Events Coordinator provided information regarding changes that will be made to our Veteranrsquos Monument to include names of those soldiers recently killed in action in Afghanistan Members Present Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak Also Present Robert Huth Township Attorney APPROVAL OF CONSENT AGENDA

A Minutes August 21 2012 ndash Board Meeting Approve the minutes as presented

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 2

B PARKS RECREATION AND MAINTENANCE DIRECTOR requests approval of 2012-2013 Municipal and Community Credit Contract with Suburban Mobile Authority for Regional Transportation (SMART)

Accept the Municipal and Community Credit Contract for FY-20122013 with Suburban Mobile Authority for Regional Transportation (SMART) as presented C DIRECTOR OF PLANNING amp ZONING requests

1 Rezoning Application 1-12 Zoning Ordinance Text Amendments (Adoption of Ordinance No 21289)

Concur with the recommendation of the Planning Commission and approve and publish an amendment to the text and map of the Charter Township of Shelby Zoning Ordinance (Ordinance No 21289) for application 1-12 approving multiple amendments to the Charter Township of Shelby Zoning Ordinance for the following reasons 1 The proposed changes are part of an on-going effort by the Township to update

zoning standards to reflect current development practices 2 The changes will improve the clarity and understanding of the ordinance 3 These modifications will reduce the number of variance applications considered by

the Zoning Board of Appeals

2 North Meadows Subdivision ndash Amendment of Declarations of Covenants Conditions and Restrictions

Approve the amended declaration of covenants conditions and restrictions for the North Meadows Subdivision as proposed by Sidney Borders Attorney representing the association in his letter of July 26 2012 D Bill Run in the amount of $49988866 Approve the Bill Run in the amount of $49988866 as presented MOTION by Grot supported by Filar to approve the Consent Agenda as presented Roll Call Vote Ayes Grot Filar Flynn Manzella Stathakis Viar Wozniak Nays none Motion carried APPROVAL OF AGENDA

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 3

MOTION by Grot supported by Filar to approve the agenda as submitted Motion carried CORRESPONDENCE PLANNING COMMISSION 1 DIRECTOR OF PLANNING amp ZONING requests

a Tree Removal Permit for Frank Giannetti for property located on the

north side of 23 Mile Road between Van Dyke and Mound Road (Parcel number 23-07-16-401-005)

Mr Wynn stated this is a request for a tree removal permit for 30 acres of property on the north side of 23 Mile Road between Van Dyke and Mound The site is zoned light manufacturing and the property owner is interested in beginning to do some brushing on the site to prepare it for marketing and future development This site received a brushing permit a number of years ago It was never developed and the brush has grown back It was suggested that the owner start with brushing only which would include nothing more than vegetation 3 inches in diameter The site will be revisited at a later date to see if there are other trees that would need to be removed This site is impacted by some wetlands Before we would actually issue the permit to start construction we would require an acknowledgement from MDEQ that the applicant has permission to move forward MOTION by Filar supported by Manzella to approve a brushing permit for Frank Giannetti for property on the north side of 23 Mile Road between Van Dyke and Mound Road (parcel number 23-07-16-401-005) subject to the following conditions

1 Tree removal shall be limited to vegetation not larger than three (3) inches in

diameter 2 Orange fencing shall be installed along the north and east property line

separating these parcels from the adjoining parcels 3 Inspection of the orange fencing by the Planning and Zoning Department shall be

required prior to the issuance of the tree removal permit 4 Documentation of approval to remove trees in a wetland shall be provided from

the Michigan Department of Environmental Quality Mr Wozniak questioned who does inspections during the removal of the brush Mr Wynn responded that no one does inspections unless we receive a complaint Sufficient staff is not available to be on site during brush removal We want to make sure the owner is working on his own site and that is the purpose for the orange fencing

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 4

Mrs Manzella was concerned that once we receive a complaint the trees will be down and it will be too late Mr Wynn replied that staffing is not available and it would be physically impossible to be on the site all of the time Mrs Filar believes there are fines in place to handle these violations Motion carried

b Tree Removal Permit for Walter Cueter for property located on the north side of 23 Mile Road west of Mound Road (Parcel number 23-07-17-479-014)

Mr Wynn advised this is a similar request for property less than a mile from the previous site It is located on the north side of 23 Mile Road just west of Mound The property is quite overgrown The owner came to the Township in 2004 and a permit was granted at that time for brushing It is now overgrown Problems have arisen with trespassing and the owner would like to have access to his site and make it more visible There are no development plans at this time We are suggesting that they start with the 3 inches and then gradually allow for some additional clearing if it is warranted after inspection

MOTION by Filar supported by Wozniak to approve a brushing permit for Walter Cueter for property on the north side of 23 Mile Road between Shelby Road and Mound Road (parcel number 23-07-17-479-014) subject to the following conditions

1 Phase one tree removal shall be limited to vegetation not larger than three (3) inches in diameter

2 Additional trees up to twelve (12) inches in diameter may be removed following inspection and approval by the Planning Director

3 Orange fencing shall be installed along the north and east property line separating these parcels from the adjoining parcels

4 Inspection of the orange fencing by the Planning and Zoning Department shall be required prior to the issuance of the tree removal permit

Motion carried DEPARTMENTAL amp COMMITTEE 2 INFORMATION TECHNOLOGY DIRECTOR requests approval of VoIP

project

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5

Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6

MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the

renovation of Township Hall

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7

Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests

a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8

Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried

c purchase of copy machine with maintenance agreement and fax option

MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9

Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10

For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar

4

Pumpers range between $370000 and $400000 but it takes 8 to 10 months for it to be delivered Acting Fire Chief Swinkowski would like to purchase a training tower next year He considers it a vital piece of equipment Acting Fire Chief Swinkowski said the department no longer burns houses for training as it did in previous years The department has no way to practice extinguishing fires In Shelby Township 82 structures exist that are three stories or higher Mr Wozniak asked if any of the surrounding communities would be interested in using the new facility to help defray the cost Acting Fire Chief Swinkowski stated Washington Township and Bruce Township would be interested Acting Fire Chief Swinkowski told the Board that the departmentrsquos radio system is at the end of its life it can no longer be repaired Replacements are necessary Acting Fire Chief Swinkowski has been assured by Macomb County that if grant money becomes available the Township will receive a substantial portion In 2001 Chesterfield Township and Shelby Township were the only citiestownships in Macomb County that did not receive grant funding Mr Stathakis inquired as to why Acting Fire Chief Swinkowski stated it was because the Township wanted to get it done and did not want to wait Mrs Filar responded that this was a past practice Mr Stathakis requested Acting Fire Chief Swinkowski inform the Board about Station 5 Acting Fire Chief Swinkowski said that $14 million is set aside in a reserve fund for Station 5 The station will be built when it becomes economically feasible Only a utility truck and an ambulance will be purchased for the new station All the other equipment can be rearranged Mr Stathakis appreciates the Acting Fire Chief looking into this matter and explaining the many ways Station 5 could be opened Acting Fire Chief Swinkowski would like to purchase a fire safety house from Inflatable Images next year to be used in conjunction with the departmentrsquos smoke trailer The bounce house will be used for educational purposes The price is roughly $12000 Acting Chief Swinkowski emphasized it is not a free-for-all it is a supervised organized tour Personnel Acting Fire Chief Swinkowski stated that currently the department is four bodies short compared to the beginning of the year Mr Flynn asked what the education and training requirements are for an entry level firefighter Acting Fire Chief Swinkowski responded that they are required to have their own paramedic license fire academy two years of college credit and ability to pay for their own schooling BUILDING DEPARTMENT

5

Mr Wood said Shelby Township is one of the top five communities in Southeastern Michigan for residential construction from January through July of 2012 Approximately $46 million in residential construction is being undertaken in our community Through August 22 2012 the Building Departmentrsquos four major categories have already taken in an excess of $85000 from original projections For 2013 Mr Wood conservatively projects revenues to return to 2012 levels 5-Year Plan Capital Outlay In 2012 and 2013 Mr Wood does not propose any new capital outlay but does request to make purchases using equipment replacement reserves The Building Department seeks to upgrade its permit software and overhaul its inspection scheduling and reporting process The software upgrades include the Assessing and Treasurer Departments Mr Wood is setting aside $7500 for the purchase of a used Police vehicle Personnel Mr Wood does not propose personnel changes for 2013 Budget Mr Wood foresees no significant changes from the projected budgets of 2012 and 2013 Mr Wood requested to set aside funding for IT licensing and maintenance Mr Flynn asked Mr Wood if he believes current building trends are going to continue Mr Wood has received mixed messages and said it depends on numerous variables LIBRARY Capital Outlay Mr Conklin informed the Board of the recent changes in state aid requirements Mr Conklin presented the Board with a staff report comparing Shelby Township to the surrounding communities Mr Conklin pointed out that theoretically the library could be open only10 hours per week and still be eligible for state funding Mr Flynn asked how Shelby Township compares to the Rochester Public Library Mr Conklin responded that their service population is considerably higher but Shelby Township has fewer employees Mr Conklin pointed out what the Township is spending per capita The Township is lower than the state average at roughly $170 per capita This is the lowest proposed budget since 2006 at roughly $1036000 Mr Flynn asked how many people Mr Conklin would like to hire Mr Conklin responded that he plans on replacing all of the librarians that have left except one

6

Mr Stathakis asked what drove the 717 decrease in 2012 Mr Conklin responded that the decrease is due to fewer personnel Mr Stathakis thanked Mr Conklin for holding cost down He knows Mr Conklin can only do so much because of state funding issues PLANNING amp ZONING DEPARTMENT 5-Year Plan Mr Wynn said there are no plans to add equipment at this time and no changes in personnel Mr Wynnrsquos budget is consistent with past years Mr Wynn commented that the department seems to be saving a significant amount of money because of the retirement of a staff member Mrs Filar asked if there is a way to build into the 2013 budget a consultant for economic development She suggested sharing services and costs with the DDA Mrs Filar would like Mr Wynn to develop a cost figure for hiring a consultant Mr Wynn suggested that some planning consultants offer an economic service Mrs Filar stressed that she does not wish to hire a full-time employee Mr Stathakis pointed out that if the Township decided to use this type of service potential tax dollars would more than pay for themselves Mr Wynn stated his department is still at a savings of $56000 over last year which is a 20 reduction Mr Wynn discussed his succession plan and his desire to one day leave the department in good hands COURT Five Year Equipment Replacement In 2012 Ms Porter purchased two computers Ms Porter discussed her plans to purchase new technology and the implementation of technology recently purchased Personnel No personnel changes have taken place in the last five years Mr Stathakis asked if a spending decrease in 2013 was possible Over the past few years Ms Porter has looked at various ways to decrease expenditures including consolidating services and online training Mr Stathakis asked if the old Accounts Receivables have been written off Ms Porter has ended the contract with the outside collection agency Ms Porter hopes to start income tax garnishments on all standing fines fees and costs Although only three samples have been taken Ms Porter hopes to collect between $50000 and $100000

7

Mrs Filar asked Mrs Moore if the Accounts Receivables are cash basis or accrual basis accounting Mrs Moore said they are cash basis Mr Stathakis commented that even within the same budget cash basis and accrual basis is used itrsquos called municipal accounting HUMAN RESOURCE DEPARTMENT Equipment Ms Suida has allocated funds to purchase one third of a copier located in her department She plans to purchase a copier through the state of Michigan bid process from Ricoh Ms Suida is interested in purchasing a digital recorder to replace the tape recorder her department currently uses Personnel Ms Suida does not anticipate any staffing changes for the 2013 year Mrs Filar suggested raising the requirements to take the civil service examination She emphasized the cost-effectiveness of increasing requirements due to less applicants being qualified to start the process Ms Suida allocated $2000 in her departmentrsquos education and training budget One of her employees has one class until she finishes her masterrsquos degree Ms Suidarsquos budget for printing and publishing is now zero due to her distributing union contracts electronically Mr Stathakis ended the meeting by thanking the Board for its hard work and for building up a $41 million financial surplus Motion by Mr Flynn supported by Mr Viar to adjourn Motion carried Meeting adjourned at 450 PM ___________________________________________ AS PREPARED BY THE TOWNSHIP CLERK _________________________ TOWNSHIP SUPERVISOR bf

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BOARD OF TRUSTEES HELD ON TUESDAY SEPTEMBER 4 2012 IN THE BOARD ROOM OF THE MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN The meeting was called to order at 706 pm by Supervisor Richard Stathakis The Pledge of Allegiance was led by Pastor Norm Koy of Trinity Lutheran Church amp School 45160 Van Dyke Utica Michigan followed by a brief invocation AWARDS amp PRESENTATIONS Mr Stathakis introduced Miss Michigan Angela Venditti who is a 2006 graduate of Eisenhower High School and a 2011 graduate of Oakland University Ms Venditti was presented with a plaque on behalf of the Board of Trustees and the residents of Shelby Township in recognition of being named ldquoMiss Michigan 2012rdquo and for her personal platform ldquoKeeping Kids Drugs Freerdquo Ms Venditti spoke briefly regarding her upcoming agenda of speaking to groups of children and participating in fundraisers throughout the state to achieve her goal of keeping our youth drug free Mr Stathakis read a letter from our neighbor Mr Brian Barnett Mayor of the City of Rochester Hills congratulating Shelby Township on being selected as one of the best places to live in America by ldquoMoney Magazinerdquo Mr Stathakis reassured parents and their school-aged children that our 246 Utica Community School buses have passed with a perfect inspection Mr Philip Randazzo our Veterans Events Coordinator provided information regarding changes that will be made to our Veteranrsquos Monument to include names of those soldiers recently killed in action in Afghanistan Members Present Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak Also Present Robert Huth Township Attorney APPROVAL OF CONSENT AGENDA

A Minutes August 21 2012 ndash Board Meeting Approve the minutes as presented

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 2

B PARKS RECREATION AND MAINTENANCE DIRECTOR requests approval of 2012-2013 Municipal and Community Credit Contract with Suburban Mobile Authority for Regional Transportation (SMART)

Accept the Municipal and Community Credit Contract for FY-20122013 with Suburban Mobile Authority for Regional Transportation (SMART) as presented C DIRECTOR OF PLANNING amp ZONING requests

1 Rezoning Application 1-12 Zoning Ordinance Text Amendments (Adoption of Ordinance No 21289)

Concur with the recommendation of the Planning Commission and approve and publish an amendment to the text and map of the Charter Township of Shelby Zoning Ordinance (Ordinance No 21289) for application 1-12 approving multiple amendments to the Charter Township of Shelby Zoning Ordinance for the following reasons 1 The proposed changes are part of an on-going effort by the Township to update

zoning standards to reflect current development practices 2 The changes will improve the clarity and understanding of the ordinance 3 These modifications will reduce the number of variance applications considered by

the Zoning Board of Appeals

2 North Meadows Subdivision ndash Amendment of Declarations of Covenants Conditions and Restrictions

Approve the amended declaration of covenants conditions and restrictions for the North Meadows Subdivision as proposed by Sidney Borders Attorney representing the association in his letter of July 26 2012 D Bill Run in the amount of $49988866 Approve the Bill Run in the amount of $49988866 as presented MOTION by Grot supported by Filar to approve the Consent Agenda as presented Roll Call Vote Ayes Grot Filar Flynn Manzella Stathakis Viar Wozniak Nays none Motion carried APPROVAL OF AGENDA

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 3

MOTION by Grot supported by Filar to approve the agenda as submitted Motion carried CORRESPONDENCE PLANNING COMMISSION 1 DIRECTOR OF PLANNING amp ZONING requests

a Tree Removal Permit for Frank Giannetti for property located on the

north side of 23 Mile Road between Van Dyke and Mound Road (Parcel number 23-07-16-401-005)

Mr Wynn stated this is a request for a tree removal permit for 30 acres of property on the north side of 23 Mile Road between Van Dyke and Mound The site is zoned light manufacturing and the property owner is interested in beginning to do some brushing on the site to prepare it for marketing and future development This site received a brushing permit a number of years ago It was never developed and the brush has grown back It was suggested that the owner start with brushing only which would include nothing more than vegetation 3 inches in diameter The site will be revisited at a later date to see if there are other trees that would need to be removed This site is impacted by some wetlands Before we would actually issue the permit to start construction we would require an acknowledgement from MDEQ that the applicant has permission to move forward MOTION by Filar supported by Manzella to approve a brushing permit for Frank Giannetti for property on the north side of 23 Mile Road between Van Dyke and Mound Road (parcel number 23-07-16-401-005) subject to the following conditions

1 Tree removal shall be limited to vegetation not larger than three (3) inches in

diameter 2 Orange fencing shall be installed along the north and east property line

separating these parcels from the adjoining parcels 3 Inspection of the orange fencing by the Planning and Zoning Department shall be

required prior to the issuance of the tree removal permit 4 Documentation of approval to remove trees in a wetland shall be provided from

the Michigan Department of Environmental Quality Mr Wozniak questioned who does inspections during the removal of the brush Mr Wynn responded that no one does inspections unless we receive a complaint Sufficient staff is not available to be on site during brush removal We want to make sure the owner is working on his own site and that is the purpose for the orange fencing

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 4

Mrs Manzella was concerned that once we receive a complaint the trees will be down and it will be too late Mr Wynn replied that staffing is not available and it would be physically impossible to be on the site all of the time Mrs Filar believes there are fines in place to handle these violations Motion carried

b Tree Removal Permit for Walter Cueter for property located on the north side of 23 Mile Road west of Mound Road (Parcel number 23-07-17-479-014)

Mr Wynn advised this is a similar request for property less than a mile from the previous site It is located on the north side of 23 Mile Road just west of Mound The property is quite overgrown The owner came to the Township in 2004 and a permit was granted at that time for brushing It is now overgrown Problems have arisen with trespassing and the owner would like to have access to his site and make it more visible There are no development plans at this time We are suggesting that they start with the 3 inches and then gradually allow for some additional clearing if it is warranted after inspection

MOTION by Filar supported by Wozniak to approve a brushing permit for Walter Cueter for property on the north side of 23 Mile Road between Shelby Road and Mound Road (parcel number 23-07-17-479-014) subject to the following conditions

1 Phase one tree removal shall be limited to vegetation not larger than three (3) inches in diameter

2 Additional trees up to twelve (12) inches in diameter may be removed following inspection and approval by the Planning Director

3 Orange fencing shall be installed along the north and east property line separating these parcels from the adjoining parcels

4 Inspection of the orange fencing by the Planning and Zoning Department shall be required prior to the issuance of the tree removal permit

Motion carried DEPARTMENTAL amp COMMITTEE 2 INFORMATION TECHNOLOGY DIRECTOR requests approval of VoIP

project

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5

Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6

MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the

renovation of Township Hall

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7

Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests

a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8

Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried

c purchase of copy machine with maintenance agreement and fax option

MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9

Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10

For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar

5

Mr Wood said Shelby Township is one of the top five communities in Southeastern Michigan for residential construction from January through July of 2012 Approximately $46 million in residential construction is being undertaken in our community Through August 22 2012 the Building Departmentrsquos four major categories have already taken in an excess of $85000 from original projections For 2013 Mr Wood conservatively projects revenues to return to 2012 levels 5-Year Plan Capital Outlay In 2012 and 2013 Mr Wood does not propose any new capital outlay but does request to make purchases using equipment replacement reserves The Building Department seeks to upgrade its permit software and overhaul its inspection scheduling and reporting process The software upgrades include the Assessing and Treasurer Departments Mr Wood is setting aside $7500 for the purchase of a used Police vehicle Personnel Mr Wood does not propose personnel changes for 2013 Budget Mr Wood foresees no significant changes from the projected budgets of 2012 and 2013 Mr Wood requested to set aside funding for IT licensing and maintenance Mr Flynn asked Mr Wood if he believes current building trends are going to continue Mr Wood has received mixed messages and said it depends on numerous variables LIBRARY Capital Outlay Mr Conklin informed the Board of the recent changes in state aid requirements Mr Conklin presented the Board with a staff report comparing Shelby Township to the surrounding communities Mr Conklin pointed out that theoretically the library could be open only10 hours per week and still be eligible for state funding Mr Flynn asked how Shelby Township compares to the Rochester Public Library Mr Conklin responded that their service population is considerably higher but Shelby Township has fewer employees Mr Conklin pointed out what the Township is spending per capita The Township is lower than the state average at roughly $170 per capita This is the lowest proposed budget since 2006 at roughly $1036000 Mr Flynn asked how many people Mr Conklin would like to hire Mr Conklin responded that he plans on replacing all of the librarians that have left except one

6

Mr Stathakis asked what drove the 717 decrease in 2012 Mr Conklin responded that the decrease is due to fewer personnel Mr Stathakis thanked Mr Conklin for holding cost down He knows Mr Conklin can only do so much because of state funding issues PLANNING amp ZONING DEPARTMENT 5-Year Plan Mr Wynn said there are no plans to add equipment at this time and no changes in personnel Mr Wynnrsquos budget is consistent with past years Mr Wynn commented that the department seems to be saving a significant amount of money because of the retirement of a staff member Mrs Filar asked if there is a way to build into the 2013 budget a consultant for economic development She suggested sharing services and costs with the DDA Mrs Filar would like Mr Wynn to develop a cost figure for hiring a consultant Mr Wynn suggested that some planning consultants offer an economic service Mrs Filar stressed that she does not wish to hire a full-time employee Mr Stathakis pointed out that if the Township decided to use this type of service potential tax dollars would more than pay for themselves Mr Wynn stated his department is still at a savings of $56000 over last year which is a 20 reduction Mr Wynn discussed his succession plan and his desire to one day leave the department in good hands COURT Five Year Equipment Replacement In 2012 Ms Porter purchased two computers Ms Porter discussed her plans to purchase new technology and the implementation of technology recently purchased Personnel No personnel changes have taken place in the last five years Mr Stathakis asked if a spending decrease in 2013 was possible Over the past few years Ms Porter has looked at various ways to decrease expenditures including consolidating services and online training Mr Stathakis asked if the old Accounts Receivables have been written off Ms Porter has ended the contract with the outside collection agency Ms Porter hopes to start income tax garnishments on all standing fines fees and costs Although only three samples have been taken Ms Porter hopes to collect between $50000 and $100000

7

Mrs Filar asked Mrs Moore if the Accounts Receivables are cash basis or accrual basis accounting Mrs Moore said they are cash basis Mr Stathakis commented that even within the same budget cash basis and accrual basis is used itrsquos called municipal accounting HUMAN RESOURCE DEPARTMENT Equipment Ms Suida has allocated funds to purchase one third of a copier located in her department She plans to purchase a copier through the state of Michigan bid process from Ricoh Ms Suida is interested in purchasing a digital recorder to replace the tape recorder her department currently uses Personnel Ms Suida does not anticipate any staffing changes for the 2013 year Mrs Filar suggested raising the requirements to take the civil service examination She emphasized the cost-effectiveness of increasing requirements due to less applicants being qualified to start the process Ms Suida allocated $2000 in her departmentrsquos education and training budget One of her employees has one class until she finishes her masterrsquos degree Ms Suidarsquos budget for printing and publishing is now zero due to her distributing union contracts electronically Mr Stathakis ended the meeting by thanking the Board for its hard work and for building up a $41 million financial surplus Motion by Mr Flynn supported by Mr Viar to adjourn Motion carried Meeting adjourned at 450 PM ___________________________________________ AS PREPARED BY THE TOWNSHIP CLERK _________________________ TOWNSHIP SUPERVISOR bf

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BOARD OF TRUSTEES HELD ON TUESDAY SEPTEMBER 4 2012 IN THE BOARD ROOM OF THE MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN The meeting was called to order at 706 pm by Supervisor Richard Stathakis The Pledge of Allegiance was led by Pastor Norm Koy of Trinity Lutheran Church amp School 45160 Van Dyke Utica Michigan followed by a brief invocation AWARDS amp PRESENTATIONS Mr Stathakis introduced Miss Michigan Angela Venditti who is a 2006 graduate of Eisenhower High School and a 2011 graduate of Oakland University Ms Venditti was presented with a plaque on behalf of the Board of Trustees and the residents of Shelby Township in recognition of being named ldquoMiss Michigan 2012rdquo and for her personal platform ldquoKeeping Kids Drugs Freerdquo Ms Venditti spoke briefly regarding her upcoming agenda of speaking to groups of children and participating in fundraisers throughout the state to achieve her goal of keeping our youth drug free Mr Stathakis read a letter from our neighbor Mr Brian Barnett Mayor of the City of Rochester Hills congratulating Shelby Township on being selected as one of the best places to live in America by ldquoMoney Magazinerdquo Mr Stathakis reassured parents and their school-aged children that our 246 Utica Community School buses have passed with a perfect inspection Mr Philip Randazzo our Veterans Events Coordinator provided information regarding changes that will be made to our Veteranrsquos Monument to include names of those soldiers recently killed in action in Afghanistan Members Present Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak Also Present Robert Huth Township Attorney APPROVAL OF CONSENT AGENDA

A Minutes August 21 2012 ndash Board Meeting Approve the minutes as presented

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 2

B PARKS RECREATION AND MAINTENANCE DIRECTOR requests approval of 2012-2013 Municipal and Community Credit Contract with Suburban Mobile Authority for Regional Transportation (SMART)

Accept the Municipal and Community Credit Contract for FY-20122013 with Suburban Mobile Authority for Regional Transportation (SMART) as presented C DIRECTOR OF PLANNING amp ZONING requests

1 Rezoning Application 1-12 Zoning Ordinance Text Amendments (Adoption of Ordinance No 21289)

Concur with the recommendation of the Planning Commission and approve and publish an amendment to the text and map of the Charter Township of Shelby Zoning Ordinance (Ordinance No 21289) for application 1-12 approving multiple amendments to the Charter Township of Shelby Zoning Ordinance for the following reasons 1 The proposed changes are part of an on-going effort by the Township to update

zoning standards to reflect current development practices 2 The changes will improve the clarity and understanding of the ordinance 3 These modifications will reduce the number of variance applications considered by

the Zoning Board of Appeals

2 North Meadows Subdivision ndash Amendment of Declarations of Covenants Conditions and Restrictions

Approve the amended declaration of covenants conditions and restrictions for the North Meadows Subdivision as proposed by Sidney Borders Attorney representing the association in his letter of July 26 2012 D Bill Run in the amount of $49988866 Approve the Bill Run in the amount of $49988866 as presented MOTION by Grot supported by Filar to approve the Consent Agenda as presented Roll Call Vote Ayes Grot Filar Flynn Manzella Stathakis Viar Wozniak Nays none Motion carried APPROVAL OF AGENDA

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 3

MOTION by Grot supported by Filar to approve the agenda as submitted Motion carried CORRESPONDENCE PLANNING COMMISSION 1 DIRECTOR OF PLANNING amp ZONING requests

a Tree Removal Permit for Frank Giannetti for property located on the

north side of 23 Mile Road between Van Dyke and Mound Road (Parcel number 23-07-16-401-005)

Mr Wynn stated this is a request for a tree removal permit for 30 acres of property on the north side of 23 Mile Road between Van Dyke and Mound The site is zoned light manufacturing and the property owner is interested in beginning to do some brushing on the site to prepare it for marketing and future development This site received a brushing permit a number of years ago It was never developed and the brush has grown back It was suggested that the owner start with brushing only which would include nothing more than vegetation 3 inches in diameter The site will be revisited at a later date to see if there are other trees that would need to be removed This site is impacted by some wetlands Before we would actually issue the permit to start construction we would require an acknowledgement from MDEQ that the applicant has permission to move forward MOTION by Filar supported by Manzella to approve a brushing permit for Frank Giannetti for property on the north side of 23 Mile Road between Van Dyke and Mound Road (parcel number 23-07-16-401-005) subject to the following conditions

1 Tree removal shall be limited to vegetation not larger than three (3) inches in

diameter 2 Orange fencing shall be installed along the north and east property line

separating these parcels from the adjoining parcels 3 Inspection of the orange fencing by the Planning and Zoning Department shall be

required prior to the issuance of the tree removal permit 4 Documentation of approval to remove trees in a wetland shall be provided from

the Michigan Department of Environmental Quality Mr Wozniak questioned who does inspections during the removal of the brush Mr Wynn responded that no one does inspections unless we receive a complaint Sufficient staff is not available to be on site during brush removal We want to make sure the owner is working on his own site and that is the purpose for the orange fencing

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 4

Mrs Manzella was concerned that once we receive a complaint the trees will be down and it will be too late Mr Wynn replied that staffing is not available and it would be physically impossible to be on the site all of the time Mrs Filar believes there are fines in place to handle these violations Motion carried

b Tree Removal Permit for Walter Cueter for property located on the north side of 23 Mile Road west of Mound Road (Parcel number 23-07-17-479-014)

Mr Wynn advised this is a similar request for property less than a mile from the previous site It is located on the north side of 23 Mile Road just west of Mound The property is quite overgrown The owner came to the Township in 2004 and a permit was granted at that time for brushing It is now overgrown Problems have arisen with trespassing and the owner would like to have access to his site and make it more visible There are no development plans at this time We are suggesting that they start with the 3 inches and then gradually allow for some additional clearing if it is warranted after inspection

MOTION by Filar supported by Wozniak to approve a brushing permit for Walter Cueter for property on the north side of 23 Mile Road between Shelby Road and Mound Road (parcel number 23-07-17-479-014) subject to the following conditions

1 Phase one tree removal shall be limited to vegetation not larger than three (3) inches in diameter

2 Additional trees up to twelve (12) inches in diameter may be removed following inspection and approval by the Planning Director

3 Orange fencing shall be installed along the north and east property line separating these parcels from the adjoining parcels

4 Inspection of the orange fencing by the Planning and Zoning Department shall be required prior to the issuance of the tree removal permit

Motion carried DEPARTMENTAL amp COMMITTEE 2 INFORMATION TECHNOLOGY DIRECTOR requests approval of VoIP

project

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5

Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6

MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the

renovation of Township Hall

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7

Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests

a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8

Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried

c purchase of copy machine with maintenance agreement and fax option

MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9

Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10

For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar

6

Mr Stathakis asked what drove the 717 decrease in 2012 Mr Conklin responded that the decrease is due to fewer personnel Mr Stathakis thanked Mr Conklin for holding cost down He knows Mr Conklin can only do so much because of state funding issues PLANNING amp ZONING DEPARTMENT 5-Year Plan Mr Wynn said there are no plans to add equipment at this time and no changes in personnel Mr Wynnrsquos budget is consistent with past years Mr Wynn commented that the department seems to be saving a significant amount of money because of the retirement of a staff member Mrs Filar asked if there is a way to build into the 2013 budget a consultant for economic development She suggested sharing services and costs with the DDA Mrs Filar would like Mr Wynn to develop a cost figure for hiring a consultant Mr Wynn suggested that some planning consultants offer an economic service Mrs Filar stressed that she does not wish to hire a full-time employee Mr Stathakis pointed out that if the Township decided to use this type of service potential tax dollars would more than pay for themselves Mr Wynn stated his department is still at a savings of $56000 over last year which is a 20 reduction Mr Wynn discussed his succession plan and his desire to one day leave the department in good hands COURT Five Year Equipment Replacement In 2012 Ms Porter purchased two computers Ms Porter discussed her plans to purchase new technology and the implementation of technology recently purchased Personnel No personnel changes have taken place in the last five years Mr Stathakis asked if a spending decrease in 2013 was possible Over the past few years Ms Porter has looked at various ways to decrease expenditures including consolidating services and online training Mr Stathakis asked if the old Accounts Receivables have been written off Ms Porter has ended the contract with the outside collection agency Ms Porter hopes to start income tax garnishments on all standing fines fees and costs Although only three samples have been taken Ms Porter hopes to collect between $50000 and $100000

7

Mrs Filar asked Mrs Moore if the Accounts Receivables are cash basis or accrual basis accounting Mrs Moore said they are cash basis Mr Stathakis commented that even within the same budget cash basis and accrual basis is used itrsquos called municipal accounting HUMAN RESOURCE DEPARTMENT Equipment Ms Suida has allocated funds to purchase one third of a copier located in her department She plans to purchase a copier through the state of Michigan bid process from Ricoh Ms Suida is interested in purchasing a digital recorder to replace the tape recorder her department currently uses Personnel Ms Suida does not anticipate any staffing changes for the 2013 year Mrs Filar suggested raising the requirements to take the civil service examination She emphasized the cost-effectiveness of increasing requirements due to less applicants being qualified to start the process Ms Suida allocated $2000 in her departmentrsquos education and training budget One of her employees has one class until she finishes her masterrsquos degree Ms Suidarsquos budget for printing and publishing is now zero due to her distributing union contracts electronically Mr Stathakis ended the meeting by thanking the Board for its hard work and for building up a $41 million financial surplus Motion by Mr Flynn supported by Mr Viar to adjourn Motion carried Meeting adjourned at 450 PM ___________________________________________ AS PREPARED BY THE TOWNSHIP CLERK _________________________ TOWNSHIP SUPERVISOR bf

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BOARD OF TRUSTEES HELD ON TUESDAY SEPTEMBER 4 2012 IN THE BOARD ROOM OF THE MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN The meeting was called to order at 706 pm by Supervisor Richard Stathakis The Pledge of Allegiance was led by Pastor Norm Koy of Trinity Lutheran Church amp School 45160 Van Dyke Utica Michigan followed by a brief invocation AWARDS amp PRESENTATIONS Mr Stathakis introduced Miss Michigan Angela Venditti who is a 2006 graduate of Eisenhower High School and a 2011 graduate of Oakland University Ms Venditti was presented with a plaque on behalf of the Board of Trustees and the residents of Shelby Township in recognition of being named ldquoMiss Michigan 2012rdquo and for her personal platform ldquoKeeping Kids Drugs Freerdquo Ms Venditti spoke briefly regarding her upcoming agenda of speaking to groups of children and participating in fundraisers throughout the state to achieve her goal of keeping our youth drug free Mr Stathakis read a letter from our neighbor Mr Brian Barnett Mayor of the City of Rochester Hills congratulating Shelby Township on being selected as one of the best places to live in America by ldquoMoney Magazinerdquo Mr Stathakis reassured parents and their school-aged children that our 246 Utica Community School buses have passed with a perfect inspection Mr Philip Randazzo our Veterans Events Coordinator provided information regarding changes that will be made to our Veteranrsquos Monument to include names of those soldiers recently killed in action in Afghanistan Members Present Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak Also Present Robert Huth Township Attorney APPROVAL OF CONSENT AGENDA

A Minutes August 21 2012 ndash Board Meeting Approve the minutes as presented

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 2

B PARKS RECREATION AND MAINTENANCE DIRECTOR requests approval of 2012-2013 Municipal and Community Credit Contract with Suburban Mobile Authority for Regional Transportation (SMART)

Accept the Municipal and Community Credit Contract for FY-20122013 with Suburban Mobile Authority for Regional Transportation (SMART) as presented C DIRECTOR OF PLANNING amp ZONING requests

1 Rezoning Application 1-12 Zoning Ordinance Text Amendments (Adoption of Ordinance No 21289)

Concur with the recommendation of the Planning Commission and approve and publish an amendment to the text and map of the Charter Township of Shelby Zoning Ordinance (Ordinance No 21289) for application 1-12 approving multiple amendments to the Charter Township of Shelby Zoning Ordinance for the following reasons 1 The proposed changes are part of an on-going effort by the Township to update

zoning standards to reflect current development practices 2 The changes will improve the clarity and understanding of the ordinance 3 These modifications will reduce the number of variance applications considered by

the Zoning Board of Appeals

2 North Meadows Subdivision ndash Amendment of Declarations of Covenants Conditions and Restrictions

Approve the amended declaration of covenants conditions and restrictions for the North Meadows Subdivision as proposed by Sidney Borders Attorney representing the association in his letter of July 26 2012 D Bill Run in the amount of $49988866 Approve the Bill Run in the amount of $49988866 as presented MOTION by Grot supported by Filar to approve the Consent Agenda as presented Roll Call Vote Ayes Grot Filar Flynn Manzella Stathakis Viar Wozniak Nays none Motion carried APPROVAL OF AGENDA

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 3

MOTION by Grot supported by Filar to approve the agenda as submitted Motion carried CORRESPONDENCE PLANNING COMMISSION 1 DIRECTOR OF PLANNING amp ZONING requests

a Tree Removal Permit for Frank Giannetti for property located on the

north side of 23 Mile Road between Van Dyke and Mound Road (Parcel number 23-07-16-401-005)

Mr Wynn stated this is a request for a tree removal permit for 30 acres of property on the north side of 23 Mile Road between Van Dyke and Mound The site is zoned light manufacturing and the property owner is interested in beginning to do some brushing on the site to prepare it for marketing and future development This site received a brushing permit a number of years ago It was never developed and the brush has grown back It was suggested that the owner start with brushing only which would include nothing more than vegetation 3 inches in diameter The site will be revisited at a later date to see if there are other trees that would need to be removed This site is impacted by some wetlands Before we would actually issue the permit to start construction we would require an acknowledgement from MDEQ that the applicant has permission to move forward MOTION by Filar supported by Manzella to approve a brushing permit for Frank Giannetti for property on the north side of 23 Mile Road between Van Dyke and Mound Road (parcel number 23-07-16-401-005) subject to the following conditions

1 Tree removal shall be limited to vegetation not larger than three (3) inches in

diameter 2 Orange fencing shall be installed along the north and east property line

separating these parcels from the adjoining parcels 3 Inspection of the orange fencing by the Planning and Zoning Department shall be

required prior to the issuance of the tree removal permit 4 Documentation of approval to remove trees in a wetland shall be provided from

the Michigan Department of Environmental Quality Mr Wozniak questioned who does inspections during the removal of the brush Mr Wynn responded that no one does inspections unless we receive a complaint Sufficient staff is not available to be on site during brush removal We want to make sure the owner is working on his own site and that is the purpose for the orange fencing

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 4

Mrs Manzella was concerned that once we receive a complaint the trees will be down and it will be too late Mr Wynn replied that staffing is not available and it would be physically impossible to be on the site all of the time Mrs Filar believes there are fines in place to handle these violations Motion carried

b Tree Removal Permit for Walter Cueter for property located on the north side of 23 Mile Road west of Mound Road (Parcel number 23-07-17-479-014)

Mr Wynn advised this is a similar request for property less than a mile from the previous site It is located on the north side of 23 Mile Road just west of Mound The property is quite overgrown The owner came to the Township in 2004 and a permit was granted at that time for brushing It is now overgrown Problems have arisen with trespassing and the owner would like to have access to his site and make it more visible There are no development plans at this time We are suggesting that they start with the 3 inches and then gradually allow for some additional clearing if it is warranted after inspection

MOTION by Filar supported by Wozniak to approve a brushing permit for Walter Cueter for property on the north side of 23 Mile Road between Shelby Road and Mound Road (parcel number 23-07-17-479-014) subject to the following conditions

1 Phase one tree removal shall be limited to vegetation not larger than three (3) inches in diameter

2 Additional trees up to twelve (12) inches in diameter may be removed following inspection and approval by the Planning Director

3 Orange fencing shall be installed along the north and east property line separating these parcels from the adjoining parcels

4 Inspection of the orange fencing by the Planning and Zoning Department shall be required prior to the issuance of the tree removal permit

Motion carried DEPARTMENTAL amp COMMITTEE 2 INFORMATION TECHNOLOGY DIRECTOR requests approval of VoIP

project

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5

Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6

MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the

renovation of Township Hall

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7

Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests

a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8

Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried

c purchase of copy machine with maintenance agreement and fax option

MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9

Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10

For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar

7

Mrs Filar asked Mrs Moore if the Accounts Receivables are cash basis or accrual basis accounting Mrs Moore said they are cash basis Mr Stathakis commented that even within the same budget cash basis and accrual basis is used itrsquos called municipal accounting HUMAN RESOURCE DEPARTMENT Equipment Ms Suida has allocated funds to purchase one third of a copier located in her department She plans to purchase a copier through the state of Michigan bid process from Ricoh Ms Suida is interested in purchasing a digital recorder to replace the tape recorder her department currently uses Personnel Ms Suida does not anticipate any staffing changes for the 2013 year Mrs Filar suggested raising the requirements to take the civil service examination She emphasized the cost-effectiveness of increasing requirements due to less applicants being qualified to start the process Ms Suida allocated $2000 in her departmentrsquos education and training budget One of her employees has one class until she finishes her masterrsquos degree Ms Suidarsquos budget for printing and publishing is now zero due to her distributing union contracts electronically Mr Stathakis ended the meeting by thanking the Board for its hard work and for building up a $41 million financial surplus Motion by Mr Flynn supported by Mr Viar to adjourn Motion carried Meeting adjourned at 450 PM ___________________________________________ AS PREPARED BY THE TOWNSHIP CLERK _________________________ TOWNSHIP SUPERVISOR bf

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BOARD OF TRUSTEES HELD ON TUESDAY SEPTEMBER 4 2012 IN THE BOARD ROOM OF THE MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN The meeting was called to order at 706 pm by Supervisor Richard Stathakis The Pledge of Allegiance was led by Pastor Norm Koy of Trinity Lutheran Church amp School 45160 Van Dyke Utica Michigan followed by a brief invocation AWARDS amp PRESENTATIONS Mr Stathakis introduced Miss Michigan Angela Venditti who is a 2006 graduate of Eisenhower High School and a 2011 graduate of Oakland University Ms Venditti was presented with a plaque on behalf of the Board of Trustees and the residents of Shelby Township in recognition of being named ldquoMiss Michigan 2012rdquo and for her personal platform ldquoKeeping Kids Drugs Freerdquo Ms Venditti spoke briefly regarding her upcoming agenda of speaking to groups of children and participating in fundraisers throughout the state to achieve her goal of keeping our youth drug free Mr Stathakis read a letter from our neighbor Mr Brian Barnett Mayor of the City of Rochester Hills congratulating Shelby Township on being selected as one of the best places to live in America by ldquoMoney Magazinerdquo Mr Stathakis reassured parents and their school-aged children that our 246 Utica Community School buses have passed with a perfect inspection Mr Philip Randazzo our Veterans Events Coordinator provided information regarding changes that will be made to our Veteranrsquos Monument to include names of those soldiers recently killed in action in Afghanistan Members Present Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak Also Present Robert Huth Township Attorney APPROVAL OF CONSENT AGENDA

A Minutes August 21 2012 ndash Board Meeting Approve the minutes as presented

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 2

B PARKS RECREATION AND MAINTENANCE DIRECTOR requests approval of 2012-2013 Municipal and Community Credit Contract with Suburban Mobile Authority for Regional Transportation (SMART)

Accept the Municipal and Community Credit Contract for FY-20122013 with Suburban Mobile Authority for Regional Transportation (SMART) as presented C DIRECTOR OF PLANNING amp ZONING requests

1 Rezoning Application 1-12 Zoning Ordinance Text Amendments (Adoption of Ordinance No 21289)

Concur with the recommendation of the Planning Commission and approve and publish an amendment to the text and map of the Charter Township of Shelby Zoning Ordinance (Ordinance No 21289) for application 1-12 approving multiple amendments to the Charter Township of Shelby Zoning Ordinance for the following reasons 1 The proposed changes are part of an on-going effort by the Township to update

zoning standards to reflect current development practices 2 The changes will improve the clarity and understanding of the ordinance 3 These modifications will reduce the number of variance applications considered by

the Zoning Board of Appeals

2 North Meadows Subdivision ndash Amendment of Declarations of Covenants Conditions and Restrictions

Approve the amended declaration of covenants conditions and restrictions for the North Meadows Subdivision as proposed by Sidney Borders Attorney representing the association in his letter of July 26 2012 D Bill Run in the amount of $49988866 Approve the Bill Run in the amount of $49988866 as presented MOTION by Grot supported by Filar to approve the Consent Agenda as presented Roll Call Vote Ayes Grot Filar Flynn Manzella Stathakis Viar Wozniak Nays none Motion carried APPROVAL OF AGENDA

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 3

MOTION by Grot supported by Filar to approve the agenda as submitted Motion carried CORRESPONDENCE PLANNING COMMISSION 1 DIRECTOR OF PLANNING amp ZONING requests

a Tree Removal Permit for Frank Giannetti for property located on the

north side of 23 Mile Road between Van Dyke and Mound Road (Parcel number 23-07-16-401-005)

Mr Wynn stated this is a request for a tree removal permit for 30 acres of property on the north side of 23 Mile Road between Van Dyke and Mound The site is zoned light manufacturing and the property owner is interested in beginning to do some brushing on the site to prepare it for marketing and future development This site received a brushing permit a number of years ago It was never developed and the brush has grown back It was suggested that the owner start with brushing only which would include nothing more than vegetation 3 inches in diameter The site will be revisited at a later date to see if there are other trees that would need to be removed This site is impacted by some wetlands Before we would actually issue the permit to start construction we would require an acknowledgement from MDEQ that the applicant has permission to move forward MOTION by Filar supported by Manzella to approve a brushing permit for Frank Giannetti for property on the north side of 23 Mile Road between Van Dyke and Mound Road (parcel number 23-07-16-401-005) subject to the following conditions

1 Tree removal shall be limited to vegetation not larger than three (3) inches in

diameter 2 Orange fencing shall be installed along the north and east property line

separating these parcels from the adjoining parcels 3 Inspection of the orange fencing by the Planning and Zoning Department shall be

required prior to the issuance of the tree removal permit 4 Documentation of approval to remove trees in a wetland shall be provided from

the Michigan Department of Environmental Quality Mr Wozniak questioned who does inspections during the removal of the brush Mr Wynn responded that no one does inspections unless we receive a complaint Sufficient staff is not available to be on site during brush removal We want to make sure the owner is working on his own site and that is the purpose for the orange fencing

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 4

Mrs Manzella was concerned that once we receive a complaint the trees will be down and it will be too late Mr Wynn replied that staffing is not available and it would be physically impossible to be on the site all of the time Mrs Filar believes there are fines in place to handle these violations Motion carried

b Tree Removal Permit for Walter Cueter for property located on the north side of 23 Mile Road west of Mound Road (Parcel number 23-07-17-479-014)

Mr Wynn advised this is a similar request for property less than a mile from the previous site It is located on the north side of 23 Mile Road just west of Mound The property is quite overgrown The owner came to the Township in 2004 and a permit was granted at that time for brushing It is now overgrown Problems have arisen with trespassing and the owner would like to have access to his site and make it more visible There are no development plans at this time We are suggesting that they start with the 3 inches and then gradually allow for some additional clearing if it is warranted after inspection

MOTION by Filar supported by Wozniak to approve a brushing permit for Walter Cueter for property on the north side of 23 Mile Road between Shelby Road and Mound Road (parcel number 23-07-17-479-014) subject to the following conditions

1 Phase one tree removal shall be limited to vegetation not larger than three (3) inches in diameter

2 Additional trees up to twelve (12) inches in diameter may be removed following inspection and approval by the Planning Director

3 Orange fencing shall be installed along the north and east property line separating these parcels from the adjoining parcels

4 Inspection of the orange fencing by the Planning and Zoning Department shall be required prior to the issuance of the tree removal permit

Motion carried DEPARTMENTAL amp COMMITTEE 2 INFORMATION TECHNOLOGY DIRECTOR requests approval of VoIP

project

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5

Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6

MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the

renovation of Township Hall

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7

Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests

a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8

Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried

c purchase of copy machine with maintenance agreement and fax option

MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9

Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10

For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BOARD OF TRUSTEES HELD ON TUESDAY SEPTEMBER 4 2012 IN THE BOARD ROOM OF THE MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN The meeting was called to order at 706 pm by Supervisor Richard Stathakis The Pledge of Allegiance was led by Pastor Norm Koy of Trinity Lutheran Church amp School 45160 Van Dyke Utica Michigan followed by a brief invocation AWARDS amp PRESENTATIONS Mr Stathakis introduced Miss Michigan Angela Venditti who is a 2006 graduate of Eisenhower High School and a 2011 graduate of Oakland University Ms Venditti was presented with a plaque on behalf of the Board of Trustees and the residents of Shelby Township in recognition of being named ldquoMiss Michigan 2012rdquo and for her personal platform ldquoKeeping Kids Drugs Freerdquo Ms Venditti spoke briefly regarding her upcoming agenda of speaking to groups of children and participating in fundraisers throughout the state to achieve her goal of keeping our youth drug free Mr Stathakis read a letter from our neighbor Mr Brian Barnett Mayor of the City of Rochester Hills congratulating Shelby Township on being selected as one of the best places to live in America by ldquoMoney Magazinerdquo Mr Stathakis reassured parents and their school-aged children that our 246 Utica Community School buses have passed with a perfect inspection Mr Philip Randazzo our Veterans Events Coordinator provided information regarding changes that will be made to our Veteranrsquos Monument to include names of those soldiers recently killed in action in Afghanistan Members Present Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak Also Present Robert Huth Township Attorney APPROVAL OF CONSENT AGENDA

A Minutes August 21 2012 ndash Board Meeting Approve the minutes as presented

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 2

B PARKS RECREATION AND MAINTENANCE DIRECTOR requests approval of 2012-2013 Municipal and Community Credit Contract with Suburban Mobile Authority for Regional Transportation (SMART)

Accept the Municipal and Community Credit Contract for FY-20122013 with Suburban Mobile Authority for Regional Transportation (SMART) as presented C DIRECTOR OF PLANNING amp ZONING requests

1 Rezoning Application 1-12 Zoning Ordinance Text Amendments (Adoption of Ordinance No 21289)

Concur with the recommendation of the Planning Commission and approve and publish an amendment to the text and map of the Charter Township of Shelby Zoning Ordinance (Ordinance No 21289) for application 1-12 approving multiple amendments to the Charter Township of Shelby Zoning Ordinance for the following reasons 1 The proposed changes are part of an on-going effort by the Township to update

zoning standards to reflect current development practices 2 The changes will improve the clarity and understanding of the ordinance 3 These modifications will reduce the number of variance applications considered by

the Zoning Board of Appeals

2 North Meadows Subdivision ndash Amendment of Declarations of Covenants Conditions and Restrictions

Approve the amended declaration of covenants conditions and restrictions for the North Meadows Subdivision as proposed by Sidney Borders Attorney representing the association in his letter of July 26 2012 D Bill Run in the amount of $49988866 Approve the Bill Run in the amount of $49988866 as presented MOTION by Grot supported by Filar to approve the Consent Agenda as presented Roll Call Vote Ayes Grot Filar Flynn Manzella Stathakis Viar Wozniak Nays none Motion carried APPROVAL OF AGENDA

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 3

MOTION by Grot supported by Filar to approve the agenda as submitted Motion carried CORRESPONDENCE PLANNING COMMISSION 1 DIRECTOR OF PLANNING amp ZONING requests

a Tree Removal Permit for Frank Giannetti for property located on the

north side of 23 Mile Road between Van Dyke and Mound Road (Parcel number 23-07-16-401-005)

Mr Wynn stated this is a request for a tree removal permit for 30 acres of property on the north side of 23 Mile Road between Van Dyke and Mound The site is zoned light manufacturing and the property owner is interested in beginning to do some brushing on the site to prepare it for marketing and future development This site received a brushing permit a number of years ago It was never developed and the brush has grown back It was suggested that the owner start with brushing only which would include nothing more than vegetation 3 inches in diameter The site will be revisited at a later date to see if there are other trees that would need to be removed This site is impacted by some wetlands Before we would actually issue the permit to start construction we would require an acknowledgement from MDEQ that the applicant has permission to move forward MOTION by Filar supported by Manzella to approve a brushing permit for Frank Giannetti for property on the north side of 23 Mile Road between Van Dyke and Mound Road (parcel number 23-07-16-401-005) subject to the following conditions

1 Tree removal shall be limited to vegetation not larger than three (3) inches in

diameter 2 Orange fencing shall be installed along the north and east property line

separating these parcels from the adjoining parcels 3 Inspection of the orange fencing by the Planning and Zoning Department shall be

required prior to the issuance of the tree removal permit 4 Documentation of approval to remove trees in a wetland shall be provided from

the Michigan Department of Environmental Quality Mr Wozniak questioned who does inspections during the removal of the brush Mr Wynn responded that no one does inspections unless we receive a complaint Sufficient staff is not available to be on site during brush removal We want to make sure the owner is working on his own site and that is the purpose for the orange fencing

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 4

Mrs Manzella was concerned that once we receive a complaint the trees will be down and it will be too late Mr Wynn replied that staffing is not available and it would be physically impossible to be on the site all of the time Mrs Filar believes there are fines in place to handle these violations Motion carried

b Tree Removal Permit for Walter Cueter for property located on the north side of 23 Mile Road west of Mound Road (Parcel number 23-07-17-479-014)

Mr Wynn advised this is a similar request for property less than a mile from the previous site It is located on the north side of 23 Mile Road just west of Mound The property is quite overgrown The owner came to the Township in 2004 and a permit was granted at that time for brushing It is now overgrown Problems have arisen with trespassing and the owner would like to have access to his site and make it more visible There are no development plans at this time We are suggesting that they start with the 3 inches and then gradually allow for some additional clearing if it is warranted after inspection

MOTION by Filar supported by Wozniak to approve a brushing permit for Walter Cueter for property on the north side of 23 Mile Road between Shelby Road and Mound Road (parcel number 23-07-17-479-014) subject to the following conditions

1 Phase one tree removal shall be limited to vegetation not larger than three (3) inches in diameter

2 Additional trees up to twelve (12) inches in diameter may be removed following inspection and approval by the Planning Director

3 Orange fencing shall be installed along the north and east property line separating these parcels from the adjoining parcels

4 Inspection of the orange fencing by the Planning and Zoning Department shall be required prior to the issuance of the tree removal permit

Motion carried DEPARTMENTAL amp COMMITTEE 2 INFORMATION TECHNOLOGY DIRECTOR requests approval of VoIP

project

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5

Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6

MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the

renovation of Township Hall

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7

Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests

a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8

Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried

c purchase of copy machine with maintenance agreement and fax option

MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9

Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10

For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 2

B PARKS RECREATION AND MAINTENANCE DIRECTOR requests approval of 2012-2013 Municipal and Community Credit Contract with Suburban Mobile Authority for Regional Transportation (SMART)

Accept the Municipal and Community Credit Contract for FY-20122013 with Suburban Mobile Authority for Regional Transportation (SMART) as presented C DIRECTOR OF PLANNING amp ZONING requests

1 Rezoning Application 1-12 Zoning Ordinance Text Amendments (Adoption of Ordinance No 21289)

Concur with the recommendation of the Planning Commission and approve and publish an amendment to the text and map of the Charter Township of Shelby Zoning Ordinance (Ordinance No 21289) for application 1-12 approving multiple amendments to the Charter Township of Shelby Zoning Ordinance for the following reasons 1 The proposed changes are part of an on-going effort by the Township to update

zoning standards to reflect current development practices 2 The changes will improve the clarity and understanding of the ordinance 3 These modifications will reduce the number of variance applications considered by

the Zoning Board of Appeals

2 North Meadows Subdivision ndash Amendment of Declarations of Covenants Conditions and Restrictions

Approve the amended declaration of covenants conditions and restrictions for the North Meadows Subdivision as proposed by Sidney Borders Attorney representing the association in his letter of July 26 2012 D Bill Run in the amount of $49988866 Approve the Bill Run in the amount of $49988866 as presented MOTION by Grot supported by Filar to approve the Consent Agenda as presented Roll Call Vote Ayes Grot Filar Flynn Manzella Stathakis Viar Wozniak Nays none Motion carried APPROVAL OF AGENDA

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 3

MOTION by Grot supported by Filar to approve the agenda as submitted Motion carried CORRESPONDENCE PLANNING COMMISSION 1 DIRECTOR OF PLANNING amp ZONING requests

a Tree Removal Permit for Frank Giannetti for property located on the

north side of 23 Mile Road between Van Dyke and Mound Road (Parcel number 23-07-16-401-005)

Mr Wynn stated this is a request for a tree removal permit for 30 acres of property on the north side of 23 Mile Road between Van Dyke and Mound The site is zoned light manufacturing and the property owner is interested in beginning to do some brushing on the site to prepare it for marketing and future development This site received a brushing permit a number of years ago It was never developed and the brush has grown back It was suggested that the owner start with brushing only which would include nothing more than vegetation 3 inches in diameter The site will be revisited at a later date to see if there are other trees that would need to be removed This site is impacted by some wetlands Before we would actually issue the permit to start construction we would require an acknowledgement from MDEQ that the applicant has permission to move forward MOTION by Filar supported by Manzella to approve a brushing permit for Frank Giannetti for property on the north side of 23 Mile Road between Van Dyke and Mound Road (parcel number 23-07-16-401-005) subject to the following conditions

1 Tree removal shall be limited to vegetation not larger than three (3) inches in

diameter 2 Orange fencing shall be installed along the north and east property line

separating these parcels from the adjoining parcels 3 Inspection of the orange fencing by the Planning and Zoning Department shall be

required prior to the issuance of the tree removal permit 4 Documentation of approval to remove trees in a wetland shall be provided from

the Michigan Department of Environmental Quality Mr Wozniak questioned who does inspections during the removal of the brush Mr Wynn responded that no one does inspections unless we receive a complaint Sufficient staff is not available to be on site during brush removal We want to make sure the owner is working on his own site and that is the purpose for the orange fencing

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 4

Mrs Manzella was concerned that once we receive a complaint the trees will be down and it will be too late Mr Wynn replied that staffing is not available and it would be physically impossible to be on the site all of the time Mrs Filar believes there are fines in place to handle these violations Motion carried

b Tree Removal Permit for Walter Cueter for property located on the north side of 23 Mile Road west of Mound Road (Parcel number 23-07-17-479-014)

Mr Wynn advised this is a similar request for property less than a mile from the previous site It is located on the north side of 23 Mile Road just west of Mound The property is quite overgrown The owner came to the Township in 2004 and a permit was granted at that time for brushing It is now overgrown Problems have arisen with trespassing and the owner would like to have access to his site and make it more visible There are no development plans at this time We are suggesting that they start with the 3 inches and then gradually allow for some additional clearing if it is warranted after inspection

MOTION by Filar supported by Wozniak to approve a brushing permit for Walter Cueter for property on the north side of 23 Mile Road between Shelby Road and Mound Road (parcel number 23-07-17-479-014) subject to the following conditions

1 Phase one tree removal shall be limited to vegetation not larger than three (3) inches in diameter

2 Additional trees up to twelve (12) inches in diameter may be removed following inspection and approval by the Planning Director

3 Orange fencing shall be installed along the north and east property line separating these parcels from the adjoining parcels

4 Inspection of the orange fencing by the Planning and Zoning Department shall be required prior to the issuance of the tree removal permit

Motion carried DEPARTMENTAL amp COMMITTEE 2 INFORMATION TECHNOLOGY DIRECTOR requests approval of VoIP

project

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5

Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6

MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the

renovation of Township Hall

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7

Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests

a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8

Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried

c purchase of copy machine with maintenance agreement and fax option

MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9

Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10

For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 3

MOTION by Grot supported by Filar to approve the agenda as submitted Motion carried CORRESPONDENCE PLANNING COMMISSION 1 DIRECTOR OF PLANNING amp ZONING requests

a Tree Removal Permit for Frank Giannetti for property located on the

north side of 23 Mile Road between Van Dyke and Mound Road (Parcel number 23-07-16-401-005)

Mr Wynn stated this is a request for a tree removal permit for 30 acres of property on the north side of 23 Mile Road between Van Dyke and Mound The site is zoned light manufacturing and the property owner is interested in beginning to do some brushing on the site to prepare it for marketing and future development This site received a brushing permit a number of years ago It was never developed and the brush has grown back It was suggested that the owner start with brushing only which would include nothing more than vegetation 3 inches in diameter The site will be revisited at a later date to see if there are other trees that would need to be removed This site is impacted by some wetlands Before we would actually issue the permit to start construction we would require an acknowledgement from MDEQ that the applicant has permission to move forward MOTION by Filar supported by Manzella to approve a brushing permit for Frank Giannetti for property on the north side of 23 Mile Road between Van Dyke and Mound Road (parcel number 23-07-16-401-005) subject to the following conditions

1 Tree removal shall be limited to vegetation not larger than three (3) inches in

diameter 2 Orange fencing shall be installed along the north and east property line

separating these parcels from the adjoining parcels 3 Inspection of the orange fencing by the Planning and Zoning Department shall be

required prior to the issuance of the tree removal permit 4 Documentation of approval to remove trees in a wetland shall be provided from

the Michigan Department of Environmental Quality Mr Wozniak questioned who does inspections during the removal of the brush Mr Wynn responded that no one does inspections unless we receive a complaint Sufficient staff is not available to be on site during brush removal We want to make sure the owner is working on his own site and that is the purpose for the orange fencing

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 4

Mrs Manzella was concerned that once we receive a complaint the trees will be down and it will be too late Mr Wynn replied that staffing is not available and it would be physically impossible to be on the site all of the time Mrs Filar believes there are fines in place to handle these violations Motion carried

b Tree Removal Permit for Walter Cueter for property located on the north side of 23 Mile Road west of Mound Road (Parcel number 23-07-17-479-014)

Mr Wynn advised this is a similar request for property less than a mile from the previous site It is located on the north side of 23 Mile Road just west of Mound The property is quite overgrown The owner came to the Township in 2004 and a permit was granted at that time for brushing It is now overgrown Problems have arisen with trespassing and the owner would like to have access to his site and make it more visible There are no development plans at this time We are suggesting that they start with the 3 inches and then gradually allow for some additional clearing if it is warranted after inspection

MOTION by Filar supported by Wozniak to approve a brushing permit for Walter Cueter for property on the north side of 23 Mile Road between Shelby Road and Mound Road (parcel number 23-07-17-479-014) subject to the following conditions

1 Phase one tree removal shall be limited to vegetation not larger than three (3) inches in diameter

2 Additional trees up to twelve (12) inches in diameter may be removed following inspection and approval by the Planning Director

3 Orange fencing shall be installed along the north and east property line separating these parcels from the adjoining parcels

4 Inspection of the orange fencing by the Planning and Zoning Department shall be required prior to the issuance of the tree removal permit

Motion carried DEPARTMENTAL amp COMMITTEE 2 INFORMATION TECHNOLOGY DIRECTOR requests approval of VoIP

project

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5

Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6

MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the

renovation of Township Hall

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7

Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests

a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8

Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried

c purchase of copy machine with maintenance agreement and fax option

MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9

Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10

For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 4

Mrs Manzella was concerned that once we receive a complaint the trees will be down and it will be too late Mr Wynn replied that staffing is not available and it would be physically impossible to be on the site all of the time Mrs Filar believes there are fines in place to handle these violations Motion carried

b Tree Removal Permit for Walter Cueter for property located on the north side of 23 Mile Road west of Mound Road (Parcel number 23-07-17-479-014)

Mr Wynn advised this is a similar request for property less than a mile from the previous site It is located on the north side of 23 Mile Road just west of Mound The property is quite overgrown The owner came to the Township in 2004 and a permit was granted at that time for brushing It is now overgrown Problems have arisen with trespassing and the owner would like to have access to his site and make it more visible There are no development plans at this time We are suggesting that they start with the 3 inches and then gradually allow for some additional clearing if it is warranted after inspection

MOTION by Filar supported by Wozniak to approve a brushing permit for Walter Cueter for property on the north side of 23 Mile Road between Shelby Road and Mound Road (parcel number 23-07-17-479-014) subject to the following conditions

1 Phase one tree removal shall be limited to vegetation not larger than three (3) inches in diameter

2 Additional trees up to twelve (12) inches in diameter may be removed following inspection and approval by the Planning Director

3 Orange fencing shall be installed along the north and east property line separating these parcels from the adjoining parcels

4 Inspection of the orange fencing by the Planning and Zoning Department shall be required prior to the issuance of the tree removal permit

Motion carried DEPARTMENTAL amp COMMITTEE 2 INFORMATION TECHNOLOGY DIRECTOR requests approval of VoIP

project

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5

Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6

MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the

renovation of Township Hall

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7

Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests

a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8

Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried

c purchase of copy machine with maintenance agreement and fax option

MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9

Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10

For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 5

Mr Stathakis advised that our current phone system is 10 years old and Mr Flynn did some research regarding this project Mr Flynn stated that the Board has been working on a Voice over Internet Protocol system for the Township offices and the Fire Department for a couple of years About two years ago we were awarded grant money to upgrade the Police Departmentrsquos phone system which transitioned them to a VoIP system Part of the sales pitch of that program was that the controller or the central box of the phone system was sold to us as an expandable system so that down the road we could add the municipal offices and the Fire Department Several months ago we sent out Requests for Proposals for a number of companies to provide quotes for general township office phones as well as the Fire Department phones to switch them over to VoIP Due to some miscommunication the bid package went out instructing them to add additional controllers which would be redundant controllers not directly hooking up to the police controller Today he spoke with the top three bidders explained the situation and invited each one to revise their proposals to basically eliminate the redundant gateway controllers which added costs to the project He invited those three bidders to come in tonight and either explain their revision or talk about their original proposal Representatives from BSB Communications and AllComm Communication were in attendance The third bidder All-Tronics Communications was not able to attend tonightrsquos meeting The bids originally received were AllComm Communications - $8004034 All-Tronics Communications - $8558038 and BSB Communications - $9367718 All of these bids included the Fire Department AllComm Communications was not present but they did revise their quote to eliminate one of the redundant controllers The representatives from BSB Communications and All-Tronics Communications made brief presentations regarding their original proposals and the changes made to reflect their new quotes Questions of the Board members were addressed by these individuals Mr Flynn added that since BSB is the same system that we have in the Police Department they can integrate directly into that system without the use of these redundant gateway controllers They were able to reduce their price to $7478585 Mr Flynn stated that our current system is over 10 years old and our phone bills are very high By upgrading to this VoIP system we will save the taxpayers enough money to pay for this entire project in just over 3 years

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6

MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the

renovation of Township Hall

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7

Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests

a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8

Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried

c purchase of copy machine with maintenance agreement and fax option

MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9

Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10

For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 6

MOTION by Flynn supported by Filar to award the VoIP telephone project for the Township and Fire Department to BSB Communications for an amount not to exceed $7478585 and to purchase the required network equipment from the low bidder Logicalis in the amount of $6231975 The following individuals expressed their comments regarding this issue Dave Erickson 52700 Mound Thomas Turner 4524 Maeder Nick Nightingale 5967 Windemere Lane Ron Churchill 52811 Mound Russ Matika 49150 Hidden Woods Lane Cheryl Arft 5090 S Nocturne Lane Mr Viar asked for the total cost of the project Mr Flynn responded the cost is $13710560 Mr Viar asked for the warranty on this system The representative from BSB stated it is a one-year parts and warranty labor parts and labor warranty on the equipment and the cost of ongoing maintenance and services on an annual basis thereafter There will be no expense to the taxpayers for this system for one year except for the purchase price Mr Grot advised that we are currently renewing our contract with ATampT on a monthly basis and the cost is quite high He asked Nils Larson from our IT Department if this will replace all of our old equipment Mr Larson replied it is the entire Township outside of the Police Department We will still need a vendor to provide access to the outside world Mr Larson provided his input Mr Grot asked how quickly can this system be put in place Mr Larson advised the original proposal called for a six week implementation plan Mr Grot stated that we picked the top three bidders to resubmit their quotes Are we opening ourselves to some type of liability by not including all seven original bidders Mr Huth explained the process and said it is right on point with what is allowed legally Mr Flynn explained this is basically equivalent to a change order If the original bids were way out of the ballpark he didnrsquot see a reason for them to come in and resubmit their bids to reflect the change being requested Motion carried 3 BUILDING DIRECTOR requests revised construction plans for the

renovation of Township Hall

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7

Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests

a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8

Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried

c purchase of copy machine with maintenance agreement and fax option

MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9

Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10

For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 7

Mr Stathakis stated that in June the Board authorized $5500 to be expended on design services associated with the renovation at the Township Hall Since that time the scope of the work has changed several times We had numerous preliminary meetings with the architect Given the changes and the design time required the architect requested an additional fee of $3300 to complete the work The favorable result with this new design is that the police training room will become fully functional for work sessions for the Board and serve as a secondary emergency operation center The Clerkrsquos Office will be able to use additional space downstairs which is needed for storage MOTION by Wozniak supported by Flynn to authorize French amp Associates to provide professional architectural mechanical and electrical design services to develop revised construction plans for the renovation of Township Hall for a total sum not to exceed $8800 from account number 692-271-985-000 The following individuals expressed their comments regarding this issue Thomas Turner 4524 Maeder Clarence Cook 50067 Chelmsford Court Mr Wood explained the proposed renovations that will accommodate the needs of various departments throughout the Township Mr Viar questioned the cost of the renovations and why these improvements were not discussed at the beginning of this project All of Mr Viarrsquos concerns were addressed by Tim Wood Building Director Input was provided by the Board members and Police Chief supporting these renovations Motion carried 4 DEPARTMENT OF PUBLIC WORKS DIRECTOR requests

a purchase of 2013 utility truck and crane MOTION by Wozniak supported by Manzella to concur with the recommendation of Ted Schoenherr Director of Public Works and purchase a 2013 Utility Truck and crane from Signature Ford in the amount of $8641500 delivered Funds are available from the Water and Sewer Fund line item 592595-981000 The following individuals expressed their comments regarding this issue

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8

Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried

c purchase of copy machine with maintenance agreement and fax option

MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9

Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10

For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 8

Thomas Turner 4524 Maeder Norm Dziadzio 55212 Woods Lane Motion carried b municipal water connection to the Charter Township of Shelby for 45555 Dequindre Road Rochester Hills MI 48307 MOTION by Flynn supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and approve the request of Capoccia Properties LLC for a connection to the Shelby Township municipal water system to service their property at 45555 Dequindre Rochester Hills subject to the execution of the appropriate agreement between Shelby Township Rochester Hills and the property owner Mrs Manzella asked if this connection will have an effect on our water pressure Mr Schoenherr responded this is a single family residential home and it will not have a negative impact on our system They will be paying the necessary fees and will connect to Rochester Hillsrsquo system once available Motion carried

c purchase of copy machine with maintenance agreement and fax option

MOTION by Filar supported by Wozniak to concur with the recommendation of Theodore P Schoenherr Director of Public Works to purchase a Ricoh MP 3352SP copier from Ricoh Business Solutions at a price not to exceed $510500 plus the annual maintenance agreement at 8 cents per copy Motion carried d award of 2012 sidewalk gap project contract MOTION by Viar supported by Wozniak to concur with the recommendation of Ted Schoenherr Director of Public Works and the Township Engineer Fazal Khan and Associates Inc to award the contract for the 2012 Sidewalk Gap Project to Distinguished Development Inc in the amount of $3709035 subject to the acquisition of the required easements Mr Grot stated a couple of weeks ago Mr Churchill requested that a section of sidewalk be installed in his neighborhood Is this something that can be done

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9

Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10

For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 9

Mr Schoenherr advised the project under consideration encompasses about frac12 mile of sidewalk to close gaps which are either along Dequindre or 22 Mile Road Mr Stathakis indicated that Mr Wood already inspected the area referred to by Mr Churchill Mr Schoenherr will contact Mr Wood so he can relay his findings to determine if this section can be added and if easements are required Motion carried 5 HUMAN RESOURCE DIRECTOR requests purchase of new copy machine MOTION by Filar supported by Flynn to approve the purchase of a Ricoh Aficio 4002SP copy machine at a cost of $5586 to be divided between the Human Resource department account 692-226-985-000 the Planning amp Zoning department account 101-902-984-800 and the Supervisorrsquos department account 101-902-984-171 based on usage plus the annual maintenance agreement at 0075 cents per copy Ron Churchill 52811 Mound expressed his comments regarding this issue Motion carried APPOINTMENTS TO COMMITTEES amp COMMISSIONS TOWNSHIP ANNOUNCEMENTS Mr Flynn made the following recreational announcements Basketball registration for girls in grade K-6 and boys in grades K-12 is now taking place The Fall Festival at the Nature Center will be held on Saturday September 15 from 1000 am through 400 pm and on Sunday September 16 from 1100 am through 400 pm The Night the Animals Talked will be held on Friday October 5 at the Nature Center Pre-registration is required The Parks amp Recreation Department has combined Boo Bash amp Trunk or Treat into one lsquoSpooktacularrsquo event on Saturday October 13 from noon until 300 pm This free event will be at River Bends Park

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10

For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 10

For further information or to register for any of these events call the Parks amp Recreation Office at 586-731-0300 or visit their website at wwwshelbytwporg Mrs Manzella announced that on Thursday October 18 at the VFW Hall at 8311 Wilson a Bunco Fundraiser for the Shelby Township Relay for Life will be held Registration begins at 530 pm dinner at 600 pm and Bunco promptly at 700 pm A cash bar will be available with 5050 raffles and basket raffles Tickets are only sold in advance for $30 Call Diana at 586-781-8452 to purchase tickets The proceeds from this event benefit the American Cancer Society ndash Shelby Township Relay for Life A Halloween Fundraiser will be held on October 20 at the Utica Knights of Columbus Hall 44425 Utica Road They will be collecting pajama sets for all ages An evening of food fun and entertainment will be available for $40 per person $75 a couple or a table of 10 for $350 This benefits the Friends of Foster Kids Mr Wozniak announced the Shelby Township Lions Club will sponsor their 17th Annual Charity Classic Car Show on Sunday September 23 at the Packard Proving Grounds For further information call Marty at 586-945-6305 100 of the money is donated to the Shelby Township Lions Club The Shelby Township Lions Wine and Beer Tasting event will be held on October 12 at Cherry Creek Banquet Center Admission is $39 or a table of 10 for $350 This event also benefits the Lionrsquos charities BUSINESS FROM THE FLOOR The following individuals expressed their comments regarding various issues Nick Nightingale 5967 Windemere Lane Thomas Turner 4524 Maeder Ron Churchill 52811 Mound Norm Dziadzio 55212 Woods Lane CLOSED SESSION 6 Employee matter MOTION by Flynn supported by Manzella to recess to Closed Session to discuss an attorney opinion regarding an employee matter Roll Call Vote Ayes Flynn Manzella Stathakis Viar

CHARTER TOWNSHIP OF SHELBY SEPTEMBER 4 2012 PAGE 11

Wozniak Filar Grot Nays none Motion carried The meeting recessed at 920 pm The meeting reconvened at 928 pm Roll Call Richard Stathakis Stanley Grot Paul Viar Paula Filar Michael Flynn Lisa Manzella Douglas Wozniak MOTION by Filar supported by Grot to concur with the Township Attorneyrsquos recommendation regarding an employee matter Motion carried Mr Flynn voted ldquonayrdquo MOTION by Viar supported by Filar to adjourn Motion carried The meeting adjourned at 930 pm ds

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund

Account 451001 - Building Permits6243 - LISA DANIEL CARBAUGH 12 42205 49179 DRIFTWOOD -

APP FEE ADJEdit 05082012 09192012 09192012 1500

Account 451001 - Building Permits Totals Invoice Transactions 1 $1500Account 675771 - Trips - SC

6252 - SUSAN BARRETT 12370211 Refund Sr Ctr Trip - Titanic Henry Ford (Susan)

Edit 08312012 09192012 09192012 2000

6253 - ORVILLE LENAWAY 22370405 Refund Sr Ctr Trip - Niagara Escape

Edit 09052012 09192012 09192012 1800

Account 675771 - Trips - SC Totals Invoice Transactions 2 $3800Department 101 - Legislative

Account 807000 - Engineering Consulting Fees3245 - FAZAL KHAN amp ASSOCIATES INC 2012 1068 Auburn Road CDBG Edit 09052012 09192012 09192012 63000

Account 807000 - Engineering Consulting Fees Totals Invoice Transactions 1 $63000Department 101 - Legislative Totals Invoice Transactions 1 $63000

Department 171 - SupervisorAccount 727000 - Office Supply amp Printing

992 - PETTY CASH - TREASURERS OFFICE 62112 APERTURE CARD PRINTS

Edit 06212012 09192012 09192012 500

Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $500Department 171 - Supervisor Totals Invoice Transactions 1 $500

Department 191 - ElectionsAccount 726000 - Operating Supplies

11227 - OFFICE DEPOT INC 2912490 August Office Supplies Edit 08312012 09192012 09192012 10207Account 726000 - Operating Supplies Totals Invoice Transactions 1 $10207

Account 801000 - Contract Labor14373 - ELECTION SYSTEMS amp SOFTWARE INC

826239 On Site Support Edit 08272012 09192012 09192012 295000

Account 801000 - Contract Labor Totals Invoice Transactions 1 $295000Department 191 - Elections Totals Invoice Transactions 2 $305207

Department 201 - FinanceAccount 727000 - Office Supply amp Printing

11227 - OFFICE DEPOT INC 2912490 August Office Supplies Edit 08312012 09192012 09192012 5810Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $5810

Department 201 - Finance Totals Invoice Transactions 1 $5810Department 208 - Nature Center

Account 726000 - Operating Supplies1082 - KEES AQUARIUM amp PETS 3219 NC critter food Edit 08242012 09192012 09192012 6199

Account 726000 - Operating Supplies Totals Invoice Transactions 1 $6199

Run by Jill Wood on 09112012 034249 PM Page 1 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund

Account 451001 - Building Permits6243 - LISA DANIEL CARBAUGH 12 42205 49179 DRIFTWOOD -

APP FEE ADJEdit 05082012 09192012 09192012 1500

Account 451001 - Building Permits Totals Invoice Transactions 1 $1500Account 675771 - Trips - SC

6252 - SUSAN BARRETT 12370211 Refund Sr Ctr Trip - Titanic Henry Ford (Susan)

Edit 08312012 09192012 09192012 2000

6253 - ORVILLE LENAWAY 22370405 Refund Sr Ctr Trip - Niagara Escape

Edit 09052012 09192012 09192012 1800

Account 675771 - Trips - SC Totals Invoice Transactions 2 $3800Department 101 - Legislative

Account 807000 - Engineering Consulting Fees3245 - FAZAL KHAN amp ASSOCIATES INC 2012 1068 Auburn Road CDBG Edit 09052012 09192012 09192012 63000

Account 807000 - Engineering Consulting Fees Totals Invoice Transactions 1 $63000Department 101 - Legislative Totals Invoice Transactions 1 $63000

Department 171 - SupervisorAccount 727000 - Office Supply amp Printing

992 - PETTY CASH - TREASURERS OFFICE 62112 APERTURE CARD PRINTS

Edit 06212012 09192012 09192012 500

Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $500Department 171 - Supervisor Totals Invoice Transactions 1 $500

Department 191 - ElectionsAccount 726000 - Operating Supplies

11227 - OFFICE DEPOT INC 2912490 August Office Supplies Edit 08312012 09192012 09192012 10207Account 726000 - Operating Supplies Totals Invoice Transactions 1 $10207

Account 801000 - Contract Labor14373 - ELECTION SYSTEMS amp SOFTWARE INC

826239 On Site Support Edit 08272012 09192012 09192012 295000

Account 801000 - Contract Labor Totals Invoice Transactions 1 $295000Department 191 - Elections Totals Invoice Transactions 2 $305207

Department 201 - FinanceAccount 727000 - Office Supply amp Printing

11227 - OFFICE DEPOT INC 2912490 August Office Supplies Edit 08312012 09192012 09192012 5810Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $5810

Department 201 - Finance Totals Invoice Transactions 1 $5810Department 208 - Nature Center

Account 726000 - Operating Supplies1082 - KEES AQUARIUM amp PETS 3219 NC critter food Edit 08242012 09192012 09192012 6199

Account 726000 - Operating Supplies Totals Invoice Transactions 1 $6199

Run by Jill Wood on 09112012 034249 PM Page 1 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund

Department 208 - Nature CenterAccount 920000 - Utilities

25415 - A T amp T LONG DISTANCE 854126149 0912

PRM amp NC Long Distance

Edit 08262012 09192012 09192012 174

24351 - A T amp T 810 R017685 0912

NC T1 Line Edit 09012012 09192012 09192012 538400

Account 920000 - Utilities Totals Invoice Transactions 2 $538574Department 208 - Nature Center Totals Invoice Transactions 3 $544773

Department 209 - AssessingAccount 726000 - Operating Supplies

11227 - OFFICE DEPOT INC 2912490 August Office Supplies Edit 08312012 09192012 09192012 120571Account 726000 - Operating Supplies Totals Invoice Transactions 1 $120571

Account 810600 - IT Licensing amp Maint5201 - COSTAR REALTY INFORMATION INC

101902714 CoStar Suite wo Connect

Edit 09042012 09192012 09192012 52850

Account 810600 - IT Licensing amp Maint Totals Invoice Transactions 1 $52850Department 209 - Assessing Totals Invoice Transactions 2 $173421

Department 210 - LegalAccount 811000 - Legal Fees

5539 - KIRK HUTH LANGE amp BADALAMENTI PLC

66701 July Fees Edit 08222012 09192012 09192012 377500

25540 - GIARMARCO MULLINS amp HORTON PC

83233000B97 Tribunal Matters Edit 08292012 09192012 09192012 4800

25540 - GIARMARCO MULLINS amp HORTON PC

83233073B14 Nottinghill Village Retail Edit 08292012 09192012 09192012 12800

Account 811000 - Legal Fees Totals Invoice Transactions 3 $395100Department 210 - Legal Totals Invoice Transactions 3 $395100

Department 215 - ClerkAccount 727000 - Office Supply amp Printing

11227 - OFFICE DEPOT INC 2912490 August Office Supplies Edit 08312012 09192012 09192012 10601Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $10601

Department 215 - Clerk Totals Invoice Transactions 1 $10601Department 226 - Human Resource

Account 727000 - Office Supply amp Printing992 - PETTY CASH - TREASURERS OFFICE 1000302065957 FIRST CLASS

POSTAGE FOIAEdit 02282012 09192012 09192012 90

Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $090Department 226 - Human Resource Totals Invoice Transactions 1 $090

Department 253 - TreasurerAccount 727000 - Office Supply amp Printing

3256 - SUPERIOR LPS OFFICE MACHINES LLC

3740 Time clock ribbons for Widmer LED-3

Edit 09032012 09192012 09192012 1580

Run by Jill Wood on 09112012 034249 PM Page 2 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund

Department 253 - TreasurerAccount 727000 - Office Supply amp Printing

3256 - SUPERIOR LPS OFFICE MACHINES LLC

3741 DateTime stamp servicerepair

Edit 09032012 09192012 09192012 13925

11227 - OFFICE DEPOT INC 2912490 August Office Supplies Edit 08312012 09192012 09192012 20438Account 727000 - Office Supply amp Printing Totals Invoice Transactions 3 $35943

Department 253 - Treasurer Totals Invoice Transactions 3 $35943Department 371 - Protective Inspection

Account 726600 - Uniform Exp992 - PETTY CASH - TREASURERS OFFICE 1000302692552 POSTAGE REIMB FOR

UNIFORM RETURNEdit 08272012 09192012 09192012 895

Account 726600 - Uniform Exp Totals Invoice Transactions 1 $895Account 727000 - Office Supply amp Printing

16214 - OFFICE EXPRESS 1002813 ENVELOPES - ENF Edit 08172012 09192012 09192012 550011227 - OFFICE DEPOT INC 2912490 August Office Supplies Edit 08312012 09192012 09192012 28557

Account 727000 - Office Supply amp Printing Totals Invoice Transactions 2 $34057Account 728000 - Membership Dues amp Conference

10508 - TRI COUNTY PLUMBING INSPECTORS ASSOCIATION

91712PLMBMTG

SEPT 17 2012 PLUMBING INSP ASSOC MTG JK

Edit 09052012 09192012 09192012 2500

992 - PETTY CASH - TREASURERS OFFICE 122111BG SEMBOIA MEETING 122111 BG

Edit 01012012 09192012 09192012 2000

Account 728000 - Membership Dues amp Conference Totals Invoice Transactions 2 $4500Account 760000 - Inspection Exp amp Supply

7857 - STONES ACE HARDWARE 49493 INSPECTION SUPPLIES Edit 08242012 09192012 09192012 129925355 - JOURNAL OF LIGHT CONSTRUCTION

774448 CONSTRUCTION PUBLICATION

Edit 09052012 09192012 09192012 5995

Account 760000 - Inspection Exp amp Supply Totals Invoice Transactions 2 $7294Account 805296 - Lot Checks

3245 - FAZAL KHAN amp ASSOCIATES INC 2012 974 ENGINEERING FEE - 50691 SHELBY

Edit 08212012 09192012 09192012 8000

3245 - FAZAL KHAN amp ASSOCIATES INC 2012 968 ENGINEERING FEE - 56526 JEWELL

Edit 08212012 09192012 09192012 10500

3245 - FAZAL KHAN amp ASSOCIATES INC 2012 973 ENGINEERING FEE - 56424 ASHBROOKE

Edit 08212012 09192012 09192012 4000

3245 - FAZAL KHAN amp ASSOCIATES INC 2012 971 ENGINEERING FEE - 48594 MONTELEPRE

Edit 08212012 09192012 09192012 12000

3245 - FAZAL KHAN amp ASSOCIATES INC 2012 970 ENGINEERING FEE - 14165 BERRYKNOLL

Edit 08212012 09192012 09192012 8000

3245 - FAZAL KHAN amp ASSOCIATES INC 2012 969 ENGINEERING FEE - 13790 PATTERSON

Edit 08212012 09192012 09192012 10500

3245 - FAZAL KHAN amp ASSOCIATES INC 2012 975 ENGINEERING FEE - 2600 PARKWAY

Edit 08212012 09192012 09192012 12000

Run by Jill Wood on 09112012 034249 PM Page 3 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund

Department 371 - Protective InspectionAccount 805296 - Lot Checks

3245 - FAZAL KHAN amp ASSOCIATES INC 2012 972 ENGINEERING FEE - ASHFORD CROSSING BLDG 11

Edit 08212012 09192012 09192012 8000

Account 805296 - Lot Checks Totals Invoice Transactions 8 $73000Account 860200 - Auto Repair - Maint Exp

5020 - MOBIL 1 LUBE EXPRESS 96953 VEHICLE REPAIR B-13 Edit 08272012 09192012 09192012 1791992 - PETTY CASH - TREASURERS OFFICE 3365 269590 WIPER BLADES FLUID Edit 02142012 09192012 09192012 2497

Account 860200 - Auto Repair - Maint Exp Totals Invoice Transactions 2 $4288Department 371 - Protective Inspection Totals Invoice Transactions 17 $124034

Department 442 - Highway Streets BridgesAccount 967442 - Sidewalk repair re homeowner-reimbursable

3500 - FARNESE CONTRACTORS COMPANY INC

01 082012 SIDEWALK REPAIRSTIMBERWYCKSPRINGHILLMEADOWVIEW

Edit 08302012 09192012 09192012 245000

Account 967442 - Sidewalk repair re homeowner-reimbursable Totals Invoice Transactions 1 $245000Account 967500 - Sidewalks

3245 - FAZAL KHAN amp ASSOCIATES INC 2012 1064 Sidewalk Edit 09052012 09192012 09192012 157503245 - FAZAL KHAN amp ASSOCIATES INC 2012 1052 2011 SIDEWALK GAP Edit 09052012 09192012 09192012 210003245 - FAZAL KHAN amp ASSOCIATES INC 2012 1051 SHELBY RD SIDEWALK

22 TO MOUNDEdit 09052012 09192012 09192012 123000

3245 - FAZAL KHAN amp ASSOCIATES INC 2012 1054 6930 25 MILE SIDEWALK

Edit 09052012 09192012 09192012 3500

3245 - FAZAL KHAN amp ASSOCIATES INC 2012 1055 13281 22 MILE SIDEWALK

Edit 09052012 09192012 09192012 28000

3245 - FAZAL KHAN amp ASSOCIATES INC 2012 1057 2012 SIDEWALKS Edit 09052012 09192012 09192012 840003245 - FAZAL KHAN amp ASSOCIATES INC 2012 1060 AUBURN ROAD

SIDEWALKSEdit 09052012 09192012 09192012 31500

Account 967500 - Sidewalks Totals Invoice Transactions 7 $306750Account 967560 - Sidewalk Easements

6256 - HARRY BRZYSKI 723451040 EASEMENT CONSIDERATION

Edit 09062012 09192012 09192012 48720

Account 967560 - Sidewalk Easements Totals Invoice Transactions 1 $48720Department 442 - Highway Streets Bridges Totals Invoice Transactions 9 $600470

Run by Jill Wood on 09112012 034249 PM Page 4 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund

Department 510 - Hope ChapelAccount 741510 - Cleaning amp Maint Exp

15228 - HOME DEPOT CREDIT SERVICES 6161040 Chapel mums parks cleaner

Edit 08312012 09192012 09192012 2490

Account 741510 - Cleaning amp Maint Exp Totals Invoice Transactions 1 $2490Department 510 - Hope Chapel Totals Invoice Transactions 1 $2490

Department 738 - LibraryAccount 726500 - Departmental Supplies

165 - BRODART CO B2581311 Books (child) Edit 08252012 09192012 09192012 15894162 - BRESSERS INFORMATION SERVICE 104163 Books (adult) Edit 08212012 09192012 09192012 34800165 - BRODART CO B2581308 Books (adult) Edit 08252012 09192012 09192012 2514165 - BRODART CO B2581309 Books (adult) Edit 08252012 09192012 09192012 17738165 - BRODART CO B2581310 Books (adult) Edit 08252012 09192012 09192012 134475165 - BRODART CO B2581312 Books (child) Edit 08252012 09192012 09192012 878165 - BRODART CO B2581313 Books (adult) Edit 08252012 09192012 09192012 1444165 - BRODART CO B2581314 Books (adult) Edit 08252012 09192012 09192012 10770165 - BRODART CO B2581315 Books (adult) Edit 08252012 09192012 09192012 1562165 - BRODART CO B2581316 Books (adult) Edit 08252012 09192012 09192012 1562165 - BRODART CO B2581318 Books (child) Edit 08252012 09192012 09192012 9993725517 - OMNIGRAPHICS 109715432342 Books (adult) Edit 08302012 09192012 09192012 6200

Account 726500 - Departmental Supplies Totals Invoice Transactions 12 $327774Account 727000 - Office Supply amp Printing

3415 - GAYLORD BROS INC 2085581 Office Supplies Edit 08282012 09192012 09192012 4608511227 - OFFICE DEPOT INC 2912490 August Office Supplies Edit 08312012 09192012 09192012 26338

Account 727000 - Office Supply amp Printing Totals Invoice Transactions 2 $72423Account 809000 - Cooperative SVCS

17457 - SUBURBAN LIBRARY COOPERATIVE

108877 Indirect State Aid Edit 08292012 09192012 09192012 827778

Account 809000 - Cooperative SVCS Totals Invoice Transactions 1 $827778Account 850000 - Communications

24351 - A T amp T 586 R011560 0912

T1 Line Usage Edit 09012012 09192012 09192012 41416

24351 - A T amp T 586 R011561 0912

T1 Line Usage Edit 09012012 09192012 09192012 41416

24351 - A T amp T 586 R410091 0912

Local PRI Line Edit 09012012 09192012 09192012 20756

25415 - A T amp T LONG DISTANCE 854126164 0812

PRI Long Distance Edit 08262012 09192012 09192012 240

Account 850000 - Communications Totals Invoice Transactions 4 $103828

Run by Jill Wood on 09112012 034249 PM Page 5 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund

Department 738 - LibraryAccount 880100 - Community Promotion

25918 - INDEPENDENT NEWSPAPERS INC 9351771318 82012

Community Promotion Edit 08262012 09192012 09192012 5950

Account 880100 - Community Promotion Totals Invoice Transactions 1 $5950Department 738 - Library Totals Invoice Transactions 20 $1337753

Department 774 - Senior Citizen OperationsAccount 727000 - Office Supply amp Printing

11227 - OFFICE DEPOT INC 2912490 August Office Supplies Edit 08312012 09192012 09192012 12374Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $12374

Account 790000 - Senior Citz Op7857 - STONES ACE HARDWARE 49619 Credit - keys Edit 08302012 09192012 09192012 (398)7857 - STONES ACE HARDWARE 49610 Keys for Senior Center Edit 08302012 09192012 09192012 2189

Account 790000 - Senior Citz Op Totals Invoice Transactions 2 $1791Account 790771 - Trips - SC

178 - BIG DADDY ENTERTAINMENT amp TRAVEL LLC

9061203 Hollywood Casino 8-29-12

Edit 08272012 09192012 09192012 5600

178 - BIG DADDY ENTERTAINMENT amp TRAVEL LLC

9061202 Labor Day Mack Brdg Walk Sept 2-3 2012

Edit 08272012 09192012 09192012 41300

178 - BIG DADDY ENTERTAINMENT amp TRAVEL LLC

9061201 Mackinac Island Oct 8-11 2012

Edit 08272012 09192012 09192012 202200

Account 790771 - Trips - SC Totals Invoice Transactions 3 $249100Account 790772 - Manicures - SC

5596 - MEGAN MILLER 9612 Commission - weeks 34 amp 35

Edit 09062012 09192012 09192012 4000

5597 - NANCY SMERECKI 9612 Commission - weeks 34 amp 35

Edit 09062012 09192012 09192012 36000

Account 790772 - Manicures - SC Totals Invoice Transactions 2 $40000Account 790775 - Parties Dance-Seniors

1317 - GERALD R ROBOTKA 90612 Halloween Dinner Dance Ent 10-19-12

Edit 09062012 09192012 09192012 29500

5177 - DAVID W NOFS 9612 Halloween Party Entertainment 10-10-12

Edit 09062012 09192012 09192012 15000

3066 - PETTY CASH - SENIOR CENTER 91912srctrpc01 Party City - Sept Dinner Dance

Edit 09042012 09192012 09192012 7388

3066 - PETTY CASH - SENIOR CENTER 91912srctrpc02 Dollar Castle - Fall events

Edit 09042012 09192012 09192012 2000

3066 - PETTY CASH - SENIOR CENTER 91912srctrpc03 Lakeshore Learning - Brain Games

Edit 09062012 09192012 09192012 5816

Account 790775 - Parties Dance-Seniors Totals Invoice Transactions 5 $59704

Run by Jill Wood on 09112012 034249 PM Page 6 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund

Department 774 - Senior Citizen OperationsAccount 920000 - Utilities

24351 - A T amp T 586 R011560 0912

T1 Line Usage Edit 09012012 09192012 09192012 41416

24351 - A T amp T 586 R011561 0912

T1 Line Usage Edit 09012012 09192012 09192012 41416

24351 - A T amp T 586 R410091 0912

Local PRI Line Edit 09012012 09192012 09192012 41512

25415 - A T amp T LONG DISTANCE 854126164 0812

PRI Long Distance Edit 08262012 09192012 09192012 481

Account 920000 - Utilities Totals Invoice Transactions 4 $124825Department 774 - Senior Citizen Operations Totals Invoice Transactions 17 $487794

Department 788 - Rec Programs - Account 630090 - Flag Football

6251 - TIFFANY HERNANDEZ 311901A2 Refund Flag Football Ages 8-10 (Matte)

Edit 08282012 09192012 09192012 5900

Account 630090 - Flag Football Totals Invoice Transactions 1 $5900Account 840000 - Parks amp Rec Programs

8802 - PETTY CASH - PARKS-REC-MAINT pc091901 Summer Rec Supplies Meijer

Edit 08012012 09192012 09192012 1996

8802 - PETTY CASH - PARKS-REC-MAINT pc091902 Summer Rec Supplies Dollar Tree

Edit 07232012 09192012 09192012 800

8802 - PETTY CASH - PARKS-REC-MAINT PC091903 Postage Fees to return Amusement Prk Tckts

Edit 09062012 09192012 09192012 590

Account 840000 - Parks amp Rec Programs Totals Invoice Transactions 3 $3386Account 840014 - Adult Softball

14670 - ALFRED F JANCO 82012 Adlt Sftbl ump fee 818-831

Edit 09012012 09192012 09192012 12750

Account 840014 - Adult Softball Totals Invoice Transactions 1 $12750Account 840026 - Summer Soccer

6543 - LINDEN CUSTOM SPORTSWEAR 1630 68-soccer shirts Edit 08282012 09192012 09192012 66400Account 840026 - Summer Soccer Totals Invoice Transactions 1 $66400

Account 840030 - Pee Wee Tee24261 - BURKES SPORT HAVEN INC CTS82412 104-Uniforms

PeeWeeTee Modified TBall

Edit 08242012 09192012 09192012 125872

5940 - BRIAN BARLOG 2012I1 2nd Season Baseball Umpires 81912 thru 91012

Edit 09062012 09192012 09192012 4700

2759 - VINCENT J GAROFALO 2012I2 2nd Season Baseball Umpires 81912 thru 91012

Edit 09062012 09192012 09192012 16700

Run by Jill Wood on 09112012 034249 PM Page 7 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund

Department 788 - Rec Programs - Account 840030 - Pee Wee Tee

4808 - DONALD GILLETTE 2012I3 2nd Season Baseball Umpires 81912 thru 91012

Edit 09062012 09192012 09192012 21400

2762 - TYLER L HEWSON 2012I4 2nd Season Baseball Umpires 81912 thru 91012

Edit 09062012 09192012 09192012 16000

5860 - DENIS METTY JR 2012I5 2nd Season Baseball Umpires 81912 thru 91012

Edit 09062012 09192012 09192012 4000

2776 - SCOTT REYNAERT 2012I6 2nd Season Baseball Umpires 81912 thru 91012

Edit 09062012 09192012 09192012 26100

2690 - ROBERT S ROCHON 2012I7 2nd Season Baseball Umpires 81912 thru 91012

Edit 09062012 09192012 09192012 4000

4875 - DEREK JAMES RUTKOWSKI 2012I8 2nd Season Baseball Umpires 81912 thru 91012

Edit 09062012 09192012 09192012 12000

4813 - KENNETH R SHORE 2012I9 2nd Season Baseball Umpires 81912 thru 91012

Edit 09062012 09192012 09192012 4700

4815 - JAMES TANNER 2012I10 2nd Season Baseball Umpires 81912 thru 91012

Edit 09062012 09192012 09192012 4700

4878 - AARON THOMPSON 2012I11 2nd Season Baseball Umpires 81912 thru 91012

Edit 09062012 09192012 09192012 8000

2780 - ROBERT K WENDT 2012I12 2nd Season Baseball Umpires 81912 thru 91012

Edit 09062012 09192012 09192012 4700

5861 - MARK WIETCHY 2012I13 2nd Season Baseball Umpires 81912 thru 91012

Edit 09062012 09192012 09192012 4000

Account 840030 - Pee Wee Tee Totals Invoice Transactions 14 $256872Account 840060 - BreakfastDinner with Santa

15538 - S amp S WORLDWIDE INC 7453188 Santa Dinner Supplies (Bill to 10490250)

Edit 08242012 09192012 09192012 11491

Account 840060 - BreakfastDinner with Santa Totals Invoice Transactions 1 $11491Account 840090 - Flag Football

24261 - BURKES SPORT HAVEN INC CTS82812 52-Flag Ftbl jerseys Edit 08282012 09192012 09192012 64948Account 840090 - Flag Football Totals Invoice Transactions 1 $64948

Run by Jill Wood on 09112012 034249 PM Page 8 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund

Department 788 - Rec Programs - Account 840192 - Joe Dumars Fieldhouse

14174 - JOE DUMARS FIELDHOUSE 192smr512 commission Edit 08292012 09192012 09192012 26325Account 840192 - Joe Dumars Fieldhouse Totals Invoice Transactions 1 $26325

Account 840247 - Graceful Dance amp Fitness26092 - GRACEFUL MOVES DANCE INC 247smr212 commission Edit 08242012 09192012 09192012 214175

Account 840247 - Graceful Dance amp Fitness Totals Invoice Transactions 1 $214175Account 840800 - Kids Day

5503 - CONTRACTORS CONNECTION INC 7058821 Light Tower for Kids Day

Edit 08092012 09192012 09192012 9100

Account 840800 - Kids Day Totals Invoice Transactions 1 $9100Department 788 - Rec Programs - Totals Invoice Transactions 25 $671347

Department 789 - Parks Recreation MaintenanceAccount 709000 - Education amp Training

4736 - ALTERNATIVE SAFETY amp TESTING SOLUTIONS

48980 CDL Random Drug Screen Ee 20915 amp 70131

Edit 09042012 09192012 09192012 5500

Account 709000 - Education amp Training Totals Invoice Transactions 1 $5500Account 726600 - Uniform Exp

19449 - CONTRACTORS CLOTHING CO 7252332 Uniform Order Ee 80504

Edit 08222012 09192012 09192012 2699

19449 - CONTRACTORS CLOTHING CO 7252333 Uniform Order Ee 11208

Edit 08232012 09192012 09192012 7094

19449 - CONTRACTORS CLOTHING CO 7252334 Uniform Order Ee 10700

Edit 08242012 09192012 09192012 41447

Account 726600 - Uniform Exp Totals Invoice Transactions 3 $51240Account 727000 - Office Supply amp Printing

11227 - OFFICE DEPOT INC 2912490 August Office Supplies Edit 08312012 09192012 09192012 29287Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $29287

Account 730500 - Office Equip Maint26031 - CDW GOVERNMENT INC N976061 computer screen Edit 08072012 09192012 09192012 10051

Account 730500 - Office Equip Maint Totals Invoice Transactions 1 $10051Account 741000 - Mun Bldg Maintenance

16386 - AMERICAN CLEANING COMPANY LLC

1008MunPRMSr12

Aug Cleaning Edit 08312012 09192012 09192012 99999

Account 741000 - Mun Bldg Maintenance Totals Invoice Transactions 1 $99999Account 742000 - Park Pav Maint

15228 - HOME DEPOT CREDIT SERVICES 6161040 Chapel mums parks cleaner

Edit 08312012 09192012 09192012 1782

16150 - MACOMB WHOLESALE SUPPLY CORP

69106 parks bath tissue Edit 08302012 09192012 09192012 23388

Account 742000 - Park Pav Maint Totals Invoice Transactions 2 $25170

Run by Jill Wood on 09112012 034249 PM Page 9 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund

Department 789 - Parks Recreation MaintenanceAccount 745000 - School HouseTrain Maint

2438 - RAYMOND DE STEIGER INC 6065798 school light timer Edit 09042012 09192012 09192012 14147Account 745000 - School HouseTrain Maint Totals Invoice Transactions 1 $14147

Account 747000 - Bldg Maint - Maint Bldg16386 - AMERICAN CLEANING COMPANY LLC

1008MunPRMSr12

Aug Cleaning Edit 08312012 09192012 09192012 31002

Account 747000 - Bldg Maint - Maint Bldg Totals Invoice Transactions 1 $31002Account 748000 - Comm Center Maint - Disco

6555 - GRAINGER INC 9909558414 Sr Ctr mouse traps Edit 08232012 09192012 09192012 920816386 - AMERICAN CLEANING COMPANY LLC

1008MunPRMSr12

Aug Cleaning Edit 08312012 09192012 09192012 115799

Account 748000 - Comm Center Maint - Disco Totals Invoice Transactions 2 $125007Account 749756 - River Bends Parks Maint

1148 - SHELBY PAINT amp DECORATING 1507 1 line sprayer tip for graffiti removal

Edit 08302012 09192012 09192012 3530

7857 - STONES ACE HARDWARE 49605 graffiti removal supplies

Edit 08302012 09192012 09192012 8105

Account 749756 - River Bends Parks Maint Totals Invoice Transactions 2 $11635Account 750000 - Equip Maint Cost

326 - DECKER AUTO PARTS INC 27075 mower battery Edit 08232012 09192012 09192012 4001397 - WEINGARTZ SUPPLY CO INC 1705072 01 mower belt pulley Edit 08302012 09192012 09192012 106491397 - WEINGARTZ SUPPLY CO INC 1704398 01 mower tire Edit 08302012 09192012 09192012 10551495 - HELLEBUYCKS POWER EQUIPMENT CENTER

167481 edger belt Edit 08232012 09192012 09192012 205

15228 - HOME DEPOT CREDIT SERVICES 7234715 air gun supplies Edit 08302012 09192012 09192012 1726495 - HELLEBUYCKS POWER EQUIPMENT CENTER

152193 sprayer engine assy Edit 06112012 09192012 09192012 19369

1397 - WEINGARTZ SUPPLY CO INC 1705072 belt Edit 08232012 09192012 09192012 9999Account 750000 - Equip Maint Cost Totals Invoice Transactions 7 $52899

Account 751000 - Grounds Maint2438 - RAYMOND DE STEIGER INC 6064435 MSP tennis court timer

rplcEdit 08232012 09192012 09192012 15352

12665 - LIGHTING SUPPLY COMPANY 831546 spare ballast for tennis courts amp FF ball diamonds

Edit 08242012 09192012 09192012 22984

1148 - SHELBY PAINT amp DECORATING 1415 1 dugouts paint Edit 08212012 09192012 09192012 151726555 - GRAINGER INC 9909933740 MSP tennis court

timersuppliesEdit 08232012 09192012 09192012 5590

6246 - ABC HOME amp COMMERCIAL SERVICES

19878 hornet treatment Edit 08162012 09192012 09192012 14500

Run by Jill Wood on 09112012 034249 PM Page 10 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund

Department 789 - Parks Recreation MaintenanceAccount 751000 - Grounds Maint

1383 - WASHINGTON ELEVATOR CO INC 715524 Fire Dept amp Park fertilizer

Edit 08302012 09192012 09192012 62100

11476 - JampJ ACE HARDWARE 1 18258 Soccer City wall rpr liquid nails

Edit 08282012 09192012 09192012 1138

11471 - SQUARE DEAL BLDG SUPPLY 711087 Lombardo 3 dugout shingles

Edit 08212012 09192012 09192012 37872

11471 - SQUARE DEAL BLDG SUPPLY 711043 Lombardo 3 dugout shingles

Edit 08202012 09192012 09192012 37872

11471 - SQUARE DEAL BLDG SUPPLY 711042 credit - Lombardo 3 dugout shingles

Edit 08202012 09192012 09192012 (37872)

2438 - RAYMOND DE STEIGER INC 6065702 Mun Bd grnds fuses for lights

Edit 09042012 09192012 09192012 10708

Account 751000 - Grounds Maint Totals Invoice Transactions 11 $185416Account 860200 - Auto Repair - Maint Exp

326 - DECKER AUTO PARTS INC 27613 PRM 31 battery Edit 08282012 09192012 09192012 7695326 - DECKER AUTO PARTS INC 27503 credit Edit 08272012 09192012 09192012 (7495)326 - DECKER AUTO PARTS INC 27076 PRM 62 bumper amp

headlightEdit 08232012 09192012 09192012 26490

4612 - KELLERS AUTOMOTIVE 20021 PRM 55 OLF amp brake line rpr

Edit 07302012 09192012 09192012 35790

4612 - KELLERS AUTOMOTIVE 20072 PRM 84 OLF Edit 08102012 09192012 09192012 27954612 - KELLERS AUTOMOTIVE 20085 PRM 86 brake amp heater

rprEdit 08132012 09192012 09192012 59948

4612 - KELLERS AUTOMOTIVE 20046 PRM 52 OLF amp rpr Edit 08032012 09192012 09192012 208954612 - KELLERS AUTOMOTIVE 20104 PRM 62 rpr Edit 08162012 09192012 09192012 84100

Account 860200 - Auto Repair - Maint Exp Totals Invoice Transactions 8 $230218Account 921000 - Mun bldg - Utilities

24351 - A T amp T 586 7261826 0812

Mun Bd elevator Edit 08162012 09192012 09192012 4386

Account 921000 - Mun bldg - Utilities Totals Invoice Transactions 1 $4386Account 924000 - Main Bldg Utilities

25415 - A T amp T LONG DISTANCE 854126149 0912

PRM amp NC Long Distance

Edit 08262012 09192012 09192012 704

Account 924000 - Main Bldg Utilities Totals Invoice Transactions 1 $704Account 929000 - River Bends Utilities

24351 - A T amp T 586 7262717 0812

717-81612 Edit 08162012 09192012 09192012 4936

24351 - A T amp T 586 2543615 0812

RBP Honeywell Furnace modem726-82512

Edit 08252012 09192012 09192012 4476

Account 929000 - River Bends Utilities Totals Invoice Transactions 2 $9412Department 789 - Parks Recreation Maintenance Totals Invoice Transactions 45 $886073

Run by Jill Wood on 09112012 034249 PM Page 11 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund

Department 800 - PlanningAccount 805000 - Planning Consultant fees

5201 - COSTAR REALTY INFORMATION INC

101902714 CoStar Suite wo Connect

Edit 09042012 09192012 09192012 52850

Account 805000 - Planning Consultant fees Totals Invoice Transactions 1 $52850Account 900000 - Printing amp Publishing

12554 - C amp G PUBLISHING 486 1234 September Zoning Board of Appeals Agenda

Edit 08222012 09192012 09192012 8750

Account 900000 - Printing amp Publishing Totals Invoice Transactions 1 $8750Department 800 - Planning Totals Invoice Transactions 2 $61600

Department 900 - Other FunctionsAccount 727000 - Office Supply amp Printing

11227 - OFFICE DEPOT INC 2912490 August Office Supplies Edit 08312012 09192012 09192012 20564Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $20564

Account 730000 - Equipment Svc amp Maint3829 - WILLIAMSON LAW BOOK CO 140697 Minute Books -- Board

of TrusteesEdit 08242012 09192012 09192012 39136

Account 730000 - Equipment Svc amp Maint Totals Invoice Transactions 1 $39136Account 830002 - Beautification Committee

4324 - TELLYS GREENHOUSE 1 71312 Planters Edit 07132012 09192012 09192012 105000Account 830002 - Beautification Committee Totals Invoice Transactions 1 $105000

Account 840500 - Gypsy MothMosquitos5126 - GREEN GIANT LAWN ENHANCEMENT LLC

44626 MSPHeritage mosquito spray

Edit 08312012 09192012 09192012 37500

5126 - GREEN GIANT LAWN ENHANCEMENT LLC

44627 RBP mosquito control Edit 08312012 09192012 09192012 52500

Account 840500 - Gypsy MothMosquitos Totals Invoice Transactions 2 $90000Account 850000 - Communications

24351 - A T amp T 586 R011560 0912

T1 Line Usage Edit 09012012 09192012 09192012 289906

24351 - A T amp T 586 R011561 0912

T1 Line Usage Edit 09012012 09192012 09192012 289906

24351 - A T amp T 586 R410098 0912

Mun Bldg PRI Line Edit 09012012 09192012 09192012 420040

24351 - A T amp T 586 7317715 0912

MUN BLDG FAX Edit 08312012 09192012 09192012 12621

25415 - A T amp T LONG DISTANCE 854126177 0812

Mun Bldg PRI Line Edit 08262012 09192012 09192012 8332

Account 850000 - Communications Totals Invoice Transactions 5 $1020805Account 863000 - Gasoline

1204 - SPENCER OIL COMPANY 395167 diesel 5534 gal Edit 08232012 09192012 09192012 190134

Run by Jill Wood on 09112012 034249 PM Page 12 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund

Department 900 - Other FunctionsAccount 863000 - Gasoline

1204 - SPENCER OIL COMPANY 395474 diesel 5054gal Edit 08302012 09192012 09192012 178262Account 863000 - Gasoline Totals Invoice Transactions 2 $368396

Account 955000 - Other Expenses992 - PETTY CASH - TREASURERS OFFICE 21919 JEOPARDY TAX FILING

FEEEdit 05072012 09192012 09192012 1000

Account 955000 - Other Expenses Totals Invoice Transactions 1 $1000Account 969000 - Weed Ord Exp (Reimbursable)

2721 - UNIVERSAL LAWN CARE INC 82712A WEEDS - 5500 AUBURN

Edit 08272012 09192012 09192012 24000

2721 - UNIVERSAL LAWN CARE INC 82712B WEEDS - 14391 RICK Edit 08272012 09192012 09192012 265002721 - UNIVERSAL LAWN CARE INC 82712C WEEDS - 13487 OWL Edit 08272012 09192012 09192012 45002787 - JEWELL LAWNCARE 201212A WEEDS - 14880 BLUE

JAYEdit 08102012 09192012 09192012 8000

2787 - JEWELL LAWNCARE 201212B WEEDS - 13572 EAGLES NEST

Edit 08102012 09192012 09192012 4000

2787 - JEWELL LAWNCARE 201212C WEEDS - 13466 EAGLES NEST

Edit 08102012 09192012 09192012 6000

2787 - JEWELL LAWNCARE 201212D WEEDS - 47405 HARRY Edit 08102012 09192012 09192012 40002787 - JEWELL LAWNCARE 201212E WEEDS - 5944

THORNEYCROFTEdit 08102012 09192012 09192012 4000

2787 - JEWELL LAWNCARE 201212F WEEDS - 6813 PAINT CREEK

Edit 08102012 09192012 09192012 4000

2787 - JEWELL LAWNCARE 201212G WEEDS - 53621 AURORA PARK

Edit 08102012 09192012 09192012 4000

2787 - JEWELL LAWNCARE 201212H WEEDS - 53555 AURORA PARK

Edit 08102012 09192012 09192012 4000

2787 - JEWELL LAWNCARE 201212I WEEDS - 11122 LISA Edit 08102012 09192012 09192012 40002787 - JEWELL LAWNCARE 201212K WEEDS - 11104 LISA Edit 08102012 09192012 09192012 40002787 - JEWELL LAWNCARE 201212L WEEDS - 53150

WILLIAMS WAYEdit 08102012 09192012 09192012 4000

2787 - JEWELL LAWNCARE 201213A WEEDS - 47219 WINTHROP

Edit 08172012 09192012 09192012 4000

2787 - JEWELL LAWNCARE 201213B WEEDS - 56923 ABERDEEN

Edit 08172012 09192012 09192012 4000

2787 - JEWELL LAWNCARE 201213C WEEDS - 13341 TWENTY TWO MILE

Edit 08172012 09192012 09192012 6000

2787 - JEWELL LAWNCARE 201213D WEEDS - 56080 ASHBROOK

Edit 08172012 09192012 09192012 6000

2787 - JEWELL LAWNCARE 201213E WEEDS - 54393 PELICAN

Edit 08172012 09192012 09192012 4000

Account 969000 - Weed Ord Exp (Reimbursable) Totals Invoice Transactions 19 $129000

Run by Jill Wood on 09112012 034249 PM Page 13 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 101 - General Fund

Department 900 - Other FunctionsAccount 969600 - Properties Clearing Exp

2787 - JEWELL LAWNCARE 201212J WEEDS - 11140 LISA Edit 08102012 09192012 09192012 4000Account 969600 - Properties Clearing Exp Totals Invoice Transactions 1 $4000

Department 900 - Other Functions Totals Invoice Transactions 33 $1777901Department 902 - Capital Outlay

Account 984209 - Equip Purchase - Assessing26031 - CDW GOVERNMENT INC P945269 Computer

SoftwareHardwareEdit 08282012 09192012 09192012 130479

Account 984209 - Equip Purchase - Assessing Totals Invoice Transactions 1 $130479Department 902 - Capital Outlay Totals Invoice Transactions 1 $130479

Fund 101 - General Fund Totals Invoice Transactions 191 $7619686Fund 206 - Fire Fund

Department 340 - Fire DepartmentAccount 709000 - Education amp Training

21988 - MACOMB COUNTY FIRE PREVENTION ASSOC

92512EV SE MICH FIRE INSPECTORS SOCIETY SEMINAR 9252012 (EV)

Edit 08292012 09192012 09192012 4000

21988 - MACOMB COUNTY FIRE PREVENTION ASSOC

92512SB SE MICH FIRE INSPECTORS SOCIETY SEMINAR 9252012 (SB)

Edit 08292012 09192012 09192012 4000

21988 - MACOMB COUNTY FIRE PREVENTION ASSOC

92512SH SE MICH FIRE INSPECTORS SOCIETY SEMINAR 9252012 (SH)

Edit 08292012 09192012 09192012 4000

21988 - MACOMB COUNTY FIRE PREVENTION ASSOC

92512VR SE MICH FIRE INSPECTORS SOCIETY SEMINAR 9252012 (VR)

Edit 08292012 09192012 09192012 4000

Account 709000 - Education amp Training Totals Invoice Transactions 4 $16000Account 724100 - Supplemental Retire Plan

169 - DENNIS BUCHOLTZ 91912 CBA PENSION ADJUSTMENT - OCT 2012

Edit 09012012 09192012 09192012 35867

6027 - LEE ANN SHEPHERD 91912 CBA PENSION ADJUSTMENT - OCT 2012

Edit 09012012 09192012 09192012 3192

Account 724100 - Supplemental Retire Plan Totals Invoice Transactions 2 $39059Account 726000 - Operating Supplies

22612 - VALLEY CITY LINEN 27256866 40 HOUR LINENS Edit 08272012 09192012 09192012 880

Run by Jill Wood on 09112012 034249 PM Page 14 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 206 - Fire Fund

Department 340 - Fire DepartmentAccount 726000 - Operating Supplies

11476 - JampJ ACE HARDWARE 1 18252 STATION SUPPLIES Edit 08272012 09192012 09192012 127822612 - VALLEY CITY LINEN 27256868 STATION 3 LINENS Edit 08272012 09192012 09192012 177522612 - VALLEY CITY LINEN 27256872 STATION 2 LINENS Edit 08272012 09192012 09192012 12957857 - STONES ACE HARDWARE 49509 LOCK FOR DRUG

CABINET ON A-2 (TRUCK 41)

Edit 08252012 09192012 09192012 1199

2221 - EXCELLENT POLICE EQUIP 10456 GLOVES COLLAR PINS HAT BANDS FOR DRESS UNIFORMS

Edit 05022012 09192012 09192012 45450

22612 - VALLEY CITY LINEN 27262791 STATION 1 LINENS Edit 08302012 09192012 09192012 60022612 - VALLEY CITY LINEN 27256865 STATION 1 LINENS Edit 08272012 09192012 09192012 302311476 - JampJ ACE HARDWARE 1 18262 COMB LOCK FOR A-2

(TRUCK 41)Edit 08292012 09192012 09192012 949

23849 - FABRITEC CLEANERS INC 26592 DRY CLEANING Edit 08292012 09192012 09192012 30022612 - VALLEY CITY LINEN 27262343 40 HOUR LINENS Edit 09032012 09192012 09192012 227020057 - BATTERY WAREHOUSE CO 54229 FLASHLIGHTS FOR Q-1

(TRUCK 26)Edit 09052012 09192012 09192012 2398

22612 - VALLEY CITY LINEN 27262341 STATION 4 LINENS Edit 09032012 09192012 09192012 302322612 - VALLEY CITY LINEN 27262349 STATION 2 LINENS Edit 09032012 09192012 09192012 338522612 - VALLEY CITY LINEN 27262345 STATION 3 LINENS Edit 09032012 09192012 09192012 275522612 - VALLEY CITY LINEN 27262342 STATION 1 LINENS Edit 09032012 09192012 09192012 541311227 - OFFICE DEPOT INC 2912490 August Office Supplies Edit 08312012 09192012 09192012 31084

Account 726000 - Operating Supplies Totals Invoice Transactions 17 $107077Account 726550 - Medical Supplies

1569 - SUNSHINE MEDICAL SUPPLY INC 107629 MEDICAL SUPPLIES Edit 08222012 09192012 09192012 693001569 - SUNSHINE MEDICAL SUPPLY INC 107707 MEDICAL SUPPLIES Edit 08282012 09192012 09192012 462001446 - J amp B MEDICAL SUPPLY INC 634294 MEDICAL SUPPLIES Edit 08232012 09192012 09192012 3176922612 - VALLEY CITY LINEN 27262344 BLANKETS Edit 09032012 09192012 09192012 755

Account 726550 - Medical Supplies Totals Invoice Transactions 4 $148024Account 726560 - Misc Gear

5749 - ARGUS HAZCO SUPPLY COMPANY 4052228 SCBA MASK (WH) Edit 08272012 09192012 09192012 20100Account 726560 - Misc Gear Totals Invoice Transactions 1 $20100

Account 728000 - Membership Dues amp Conference904 - NFPA 5606851X 2012-13 MEMBERSHIP

DUES (EV)Edit 08282012 09192012 09192012 16500

2608 - MACOMB COMMUNITY COLLEGE 3573670 2012-13 MEMBERSHIP DUES (MACOMB FIRE amp EMERGENCY SERV TRNG CTR)

Edit 08292012 09192012 09192012 75000

Account 728000 - Membership Dues amp Conference Totals Invoice Transactions 2 $91500

Run by Jill Wood on 09112012 034249 PM Page 15 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 206 - Fire Fund

Department 340 - Fire DepartmentAccount 804206 - Accumed 8

15970 - ACCUMED BILLING INC ACCUMED 0812 EMS BILLING FEES AUGUST 2012

Edit 09042012 09192012 09192012 920023

Account 804206 - Accumed 8 Totals Invoice Transactions 1 $920023Account 850000 - Communications

25658 - WOW INTERNET-CABLE-PHONE 3104401652250812

STATION 2 CABLEINTERNET

Edit 08282012 09192012 09192012 9899

25658 - WOW INTERNET-CABLE-PHONE 3104401699200812

STATION 1 CABLEINTERNET

Edit 08282012 09192012 09192012 18498

Account 850000 - Communications Totals Invoice Transactions 2 $28397Account 852000 - Communications Phone

16852 - VERIZON WIRELESS 2793918665 Cell PhoneEKG Transmission

Edit 09012012 09192012 09192012 27148

24351 - A T amp T 586 R011560 0912

T1 Line Usage Edit 09012012 09192012 09192012 41415

24351 - A T amp T 586 R011561 0912

T1 Line Usage Edit 09012012 09192012 09192012 41415

24351 - A T amp T 586 R410091 0912

Local PRI Line Edit 09012012 09192012 09192012 124536

25415 - A T amp T LONG DISTANCE 854126164 0812

PRI Long Distance Edit 08262012 09192012 09192012 1442

Account 852000 - Communications Phone Totals Invoice Transactions 5 $235956Account 860200 - Auto Repair - Maint Exp

773 - REYS AUTO amp TIRE CENTER INC 128531 TWO TIRES FOR A-2 (TRUCK 41)

Edit 08172012 09192012 09192012 78342

4397 - ED RINKE CHEVROLET BUICK GMC CTCS440377 REPLACED 3 SPEED SENSORS ON A-2 (TRUCK 41)

Edit 08152012 09192012 09192012 63464

17757 - BELLE TIRE DISTRIBUTORS 21390532 TIRE FOR F-37 Edit 08232012 09192012 09192012 5449326 - DECKER AUTO PARTS INC 28127 HEADLIGHT FOR E-1

(TRUCK 43)Edit 08312012 09192012 09192012 799

326 - DECKER AUTO PARTS INC 28495 BULBS FOR A-5 (TRUCK 36) AND E-5 (TRUCK 24)

Edit 09052012 09192012 09192012 13444

Account 860200 - Auto Repair - Maint Exp Totals Invoice Transactions 5 $161498Account 930100 - Building Maintenance

26171 - MICHIGAN DOOR SYSTEMS 52355 REPLACE CLOSE TIMER - STATION 4 DOOR

Edit 08142012 09192012 09192012 33000

18223 - VOSS LIGHTING 2010939300 KITCHEN CABINET LIGHTS - STATION 1

Edit 08232012 09192012 09192012 12550

Run by Jill Wood on 09112012 034249 PM Page 16 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 206 - Fire Fund

Department 340 - Fire DepartmentAccount 930100 - Building Maintenance

12665 - LIGHTING SUPPLY COMPANY 83239500 KITCHEN COUNTER LIGHT BALLAST - STATION 1

Edit 08302012 09192012 09192012 4132

15228 - HOME DEPOT CREDIT SERVICES 1593180 TRACK LIGHTING - STATION 1

Edit 09052012 09192012 09192012 5059

Account 930100 - Building Maintenance Totals Invoice Transactions 4 $54741Account 981500 - Capital Outlay -Equip (Fire)

26331 - NATIONAL SATELLITE CORP 9764 VIDEO CONFERENCING NETWORK SUPPORT amp SERVICE - OCT 2012

Edit 03192012 09192012 09192012 60500

Account 981500 - Capital Outlay -Equip (Fire) Totals Invoice Transactions 1 $60500Department 340 - Fire Department Totals Invoice Transactions 48 $1882875

Fund 206 - Fire Fund Totals Invoice Transactions 48 $1882875Fund 207 - Police Fund

Department 305 - Police DepartmentAccount 726000 - Operating Supplies

26031 - CDW GOVERNMENT INC P040679 SOFTWARE Edit 08082012 09192012 09192012 196551415 - FASTENAL COMPANY MICLN49826 FINGERPRINT WIPES Edit 08232012 09192012 09192012 4799620296 - MCDONALDS 20120901MD PRISONER MEALS -

SEPTEdit 09012012 09192012 09192012 9800

26159 - PURIFIED WATER TO GO 10194 WATER Edit 08302012 09192012 09192012 67596689 - SIRCHIE FINGER PRINT LABORATORIES

92578IN EVIDENCE BAGS Edit 08272012 09192012 09192012 22595

1418 - WINDER POLICE EQUIPMENT 20122399 POLICE LINE TAPE Edit 08302012 09192012 09192012 1100026159 - PURIFIED WATER TO GO 10234 WATER Edit 09072012 09192012 09192012 2970

Account 726000 - Operating Supplies Totals Invoice Transactions 7 $120775Account 726100 - Range Supplies

18569 - DETROIT SPORTSMENS 201242 RANGE RENTAL AUGUST 2012

Edit 08302012 09192012 09192012 128000

Account 726100 - Range Supplies Totals Invoice Transactions 1 $128000Account 727000 - Office Supply amp Printing

11227 - OFFICE DEPOT INC 2912490 August Office Supplies Edit 08312012 09192012 09192012 334308Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $334308

Account 729000 - Janitorial SVC amp Supplies16386 - AMERICAN CLEANING COMPANY LLC

1008 PD JANITORIAL SERVICE -AUGUST

Edit 08312012 09192012 09192012 225000

Account 729000 - Janitorial SVC amp Supplies Totals Invoice Transactions 1 $225000Account 730800 - Shred Service

22711 - ABSOLUTE SHREDS 36729 SHRED SERVICE Edit 08282012 09192012 09192012 5000Account 730800 - Shred Service Totals Invoice Transactions 1 $5000

Run by Jill Wood on 09112012 034249 PM Page 17 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 207 - Police Fund

Department 305 - Police DepartmentAccount 804600 - Network Support

14424 - APERION INFORMATION TECHNOLOGIES INC

40040 TECH SUPPORT Edit 09042012 09192012 09192012 70850

Account 804600 - Network Support Totals Invoice Transactions 1 $70850Account 850000 - Communications

24351 - A T amp T 906 R022013 0912

RADIO CIRCUITS 82-9112

Edit 09012012 09192012 09192012 27570

Account 850000 - Communications Totals Invoice Transactions 1 $27570Account 850207 - EM Response Recovery Ex

8675 - DOUGLAS JULIEN US1135685SC ERR SERVICE Edit 01252012 09192012 09192012 29008675 - DOUGLAS JULIEN US1135686SC ERR SERVICE Edit 03132012 09192012 09192012 27008675 - DOUGLAS JULIEN US1237828SC ERR SERVICE Edit 04192012 09192012 09192012 10008675 - DOUGLAS JULIEN US1239764SC ERR SERVICE Edit 07262012 09192012 09192012 37008675 - DOUGLAS JULIEN US1239765SC ERR SERVICE Edit 08222012 09192012 09192012 44006255 - JAMESON GAUTHIER 1223919 ERR REIMBURSEMENT Edit 08292012 09192012 09192012 35000

Account 850207 - EM Response Recovery Ex Totals Invoice Transactions 6 $49700Account 850500 - Postage amp Handling

1415 - FASTENAL COMPANY MICLN49826 FINGERPRINT WIPES Edit 08232012 09192012 09192012 38256689 - SIRCHIE FINGER PRINT LABORATORIES

92578IN EVIDENCE BAGS Edit 08272012 09192012 09192012 2331

22327 - UPS 3894WX342 SHIPPING Edit 08252012 09192012 09192012 4055Account 850500 - Postage amp Handling Totals Invoice Transactions 3 $10211

Account 852000 - Communications Phone25801 - COMCAST 234829017

0912PD CABLE Edit 08312012 09192012 09192012 1645

24351 - A T amp T 586 R011560 0912

T1 Line Usage Edit 09012012 09192012 09192012 41415

24351 - A T amp T 586 R011561 0912

T1 Line Usage Edit 09012012 09192012 09192012 41415

Account 852000 - Communications Phone Totals Invoice Transactions 3 $84475Account 860200 - Auto Repair - Maint Exp

1418 - WINDER POLICE EQUIPMENT 20122398 FLARES Edit 08302012 09192012 09192012 19300023838 - HEIDEBREICHT CHEVROLET 56880 VEH 32 REPAIRS Edit 08272012 09192012 09192012 223933046 - OREILLY AUTO PARTS 3365302585 MISC FLEET SUPPLIES Edit 09042012 09192012 09192012 279318462 - SHELBY TIRE amp AUTO SERVICE 33103 VEH 3 - MAINTENANCE

WORKEdit 08242012 09192012 09192012 1799

18462 - SHELBY TIRE amp AUTO SERVICE 33141 VEH 42 - MAINTENANCE

Edit 08292012 09192012 09192012 8099

18462 - SHELBY TIRE amp AUTO SERVICE 33143 VEH 32 - MAINTENANCE WORK

Edit 08292012 09192012 09192012 3000

Run by Jill Wood on 09112012 034249 PM Page 18 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 207 - Police Fund

Department 305 - Police DepartmentAccount 860200 - Auto Repair - Maint Exp

18462 - SHELBY TIRE amp AUTO SERVICE 33172 VEH 8 amp 27 MAINTENANCE

Edit 09032012 09192012 09192012 3000

7857 - STONES ACE HARDWARE 49533 MISC FLEET SUPPLIES Edit 08272012 09192012 09192012 6957857 - STONES ACE HARDWARE 49592 MISC FLEET SUPPLIES Edit 08292012 09192012 09192012 24522945 - RENAISSANCE AUTO WASH 20120904 VEHICLE WASHES -

AUGUST 2012Edit 09042012 09192012 09192012 5950

23838 - HEIDEBREICHT CHEVROLET 56833 VEH 32 REPAIRS Edit 08272012 09192012 09192012 6000Account 860200 - Auto Repair - Maint Exp Totals Invoice Transactions 11 $249181

Account 863000 - Gasoline1204 - SPENCER OIL COMPANY 395462 GASOLINE Edit 08302012 09192012 09192012 6497591204 - SPENCER OIL COMPANY 3951590 GASOLINE Edit 08232012 09192012 09192012 978116

Account 863000 - Gasoline Totals Invoice Transactions 2 $1627875Account 981000 - Equip Veh

1856 - XDC MOTORSPORTS 318 VEH 14 FULL GRAPHICS

Edit 08272012 09192012 09192012 32500

1856 - XDC MOTORSPORTS 319 VEH S1 FULL GRAPHICS

Edit 08302012 09192012 09192012 35000

Account 981000 - Equip Veh Totals Invoice Transactions 2 $67500Department 305 - Police Department Totals Invoice Transactions 40 $3000445

Fund 207 - Police Fund Totals Invoice Transactions 40 $3000445Fund 230 - Michigan Justice Training Fund

Department 230 - Michigan Justice Training GrantAccount 709000 - Education amp Training

6026 - CITY OF SOUTHFIELD NW13 ADVANCED POLICE TRAINING

Edit 06192012 09192012 09192012 1080000

Account 709000 - Education amp Training Totals Invoice Transactions 1 $1080000Department 230 - Michigan Justice Training Grant Totals Invoice Transactions 1 $1080000

Fund 230 - Michigan Justice Training Fund Totals Invoice Transactions 1 $1080000Fund 265 - Drug Forfeiture Fund

Department 266 - Drug ForfeitureAccount 799207 - Operating Expense

4138 - SIMBOL AUTO GLASS 21930 GLASS TINT Edit 08222012 09192012 09192012 7000Account 799207 - Operating Expense Totals Invoice Transactions 1 $7000

Department 266 - Drug Forfeiture Totals Invoice Transactions 1 $7000Fund 265 - Drug Forfeiture Fund Totals Invoice Transactions 1 $7000

Run by Jill Wood on 09112012 034249 PM Page 19 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 275 - Senior Housing Operation

Department 275 - Shelby ManorAccount 975275 - Capital Outlay - Sen Housing

3245 - FAZAL KHAN amp ASSOCIATES INC 2012 1069 Shelby Manor Roofing Edit 09052012 09192012 09192012 47250Account 975275 - Capital Outlay - Sen Housing Totals Invoice Transactions 1 $47250

Department 275 - Shelby Manor Totals Invoice Transactions 1 $47250Fund 275 - Senior Housing Operation Totals Invoice Transactions 1 $47250

Fund 290 - 41 A District CourtDepartment 136 - 41 A District Court

Account 725502 - Atty Fees4031 - CHRISTOPHER ALAYAN 82712 Public Defender Edit 08282012 09192012 09192012 150003634 - ANDARY ANDARY DAVIS amp ANDARY PC

82312 Public Defender (12-1450-SM12-1013-SM12-1519-SM)

Edit 08312012 09192012 09192012 30000

4803 - FRANCESCO LIBONIO BRIGUGLIO 82012 Public Defender Edit 08232012 09192012 09192012 1500024628 - CANU TORRICE amp ZALEWSKI PLLC 82712 Public Defender Edit 08272012 09192012 09192012 3500020572 - CRESSWELL amp FROBERGER PC 82712 Public Defender (12-

1493-ST12-1546-SM12-1602-SM)

Edit 08272012 09192012 09192012 30000

3729 - LUCIA G DICICCO 201 Public Defender Edit 07182012 09192012 09192012 400006249 - LAKESIDE LEGAL GROUP 90412 Public Defender Edit 09042012 09192012 09192012 3500021735 - FISCHER GARON HOYUMPA AND RANCILIO

82012 Public Defender (11-1934-SD)

Edit 08242012 09192012 09192012 15000

Account 725502 - Atty Fees Totals Invoice Transactions 8 $215000Account 727000 - Office Supply amp Printing

1274 - TARGET 269728 Office Supplies amp Printing (Forms

Edit 08242012 09192012 09192012 2889

Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $2889Account 729000 - Janitorial SVC amp Supplies

16386 - AMERICAN CLEANING COMPANY LLC

1008 0812 Court

Janitorial Service (August 2012)

Edit 08312012 09192012 09192012 117500

Account 729000 - Janitorial SVC amp Supplies Totals Invoice Transactions 1 $117500Account 801290 - Interpreter Fee

22072 - MARIA GIALDI 4074 Interpreter Fees (10-46-OT)

Edit 08292012 09192012 09192012 10000

Account 801290 - Interpreter Fee Totals Invoice Transactions 1 $10000Account 850000 - Communications

25415 - A T amp T LONG DISTANCE 854126191 0912

Monthly Telephone Usage

Edit 08262012 09192012 09192012 402

24351 - A T amp T 586 R011560 0912

T1 Line Usage Edit 09012012 09192012 09192012 41416

24351 - A T amp T 586 R011561 0912

T1 Line Usage Edit 09012012 09192012 09192012 41416

Run by Jill Wood on 09112012 034249 PM Page 20 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court

Department 136 - 41 A District CourtAccount 850000 - Communications

24351 - A T amp T 586 R410091 0912

Local PRI Line Edit 09012012 09192012 09192012 166048

25415 - A T amp T LONG DISTANCE 854126164 0812

PRI Long Distance Edit 08262012 09192012 09192012 1921

Account 850000 - Communications Totals Invoice Transactions 5 $251203Account 930100 - Building Maintenance

15228 - HOME DEPOT CREDIT SERVICES 4037034 Building Maint Edit 08232012 09192012 09192012 31694093 - JOHNS LUMBER 2386807 Building Maintenance Edit 08162012 09192012 09192012 83987857 - STONES ACE HARDWARE 49365 Building Maintenance Edit 08172012 09192012 09192012 111513421 - UTICA DRYWALL PRODUCTS INC 47295 Building Maintenance Edit 08202012 09192012 09192012 22910

Account 930100 - Building Maintenance Totals Invoice Transactions 4 $35592Department 136 - 41 A District Court Totals Invoice Transactions 20 $632184

Department 760 - Shelby TWPAccount 965001 - Shelby Fines amp Fees

1157 - SHELBY TWP TREASURER 83112 Shelby Twp Fines amp Fees

Edit 08312012 09192012 09192012 19801413

Account 965001 - Shelby Fines amp Fees Totals Invoice Transactions 1 $19801413Account 965290 - Building Fund

1157 - SHELBY TWP TREASURER 83112 Shelby Twp Fines amp Fees

Edit 08312012 09192012 09192012 1263600

Account 965290 - Building Fund Totals Invoice Transactions 1 $1263600Department 760 - Shelby TWP Totals Invoice Transactions 2 $21065013

Department 761 - Macomb CntyAccount 965012 - Macomb County Fines amp Fees

687 - MACOMB COUNTY TREASURER 2 83112 Macomb Cty Fines amp Fees

Edit 08312012 09192012 09192012 187700

Account 965012 - Macomb County Fines amp Fees Totals Invoice Transactions 1 $187700Department 761 - Macomb Cnty Totals Invoice Transactions 1 $187700

Department 762 - State of MichiganAccount 965010 - State of Michigan Fees

16926 - STATE OF MICHIGAN 83112 MI Department of Treasury

Edit 08312012 09192012 09192012 9024105

Account 965010 - State of Michigan Fees Totals Invoice Transactions 1 $9024105Department 762 - State of Michigan Totals Invoice Transactions 1 $9024105

Department 763 - City of UticaAccount 965021 - Utica Fines amp Fees

254 - CITY OF UTICA 83112 Utica Fines amp Fees Edit 08312012 09192012 09192012 1083951Account 965021 - Utica Fines amp Fees Totals Invoice Transactions 1 $1083951

Department 763 - City of Utica Totals Invoice Transactions 1 $1083951

Run by Jill Wood on 09112012 034249 PM Page 21 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court

Department 765 - Macomb TWPAccount 965027 - Macomb TWP Fines amp Fees

14061 - MACOMB TWP TREASURER 83112 Macomb Twp Fines amp Fees

Edit 08312012 09192012 09192012 839681

Account 965027 - Macomb TWP Fines amp Fees Totals Invoice Transactions 1 $839681Department 765 - Macomb TWP Totals Invoice Transactions 1 $839681Fund 290 - 41 A District Court Totals Invoice Transactions 26 $32832634

Fund 497 - Shelby Soccer CityDepartment 497 - Soccer City

Account 807000 - Engineering Consulting Fees3245 - FAZAL KHAN amp ASSOCIATES INC 2012 1065 Gene Shepherd Park Edit 09052012 09192012 09192012 160003245 - FAZAL KHAN amp ASSOCIATES INC 2012 1066 Gene Shepherd Park Edit 09052012 09192012 09192012 105003245 - FAZAL KHAN amp ASSOCIATES INC 2012 1067 Gene Shepherd Park Edit 09052012 09192012 09192012 83000

Account 807000 - Engineering Consulting Fees Totals Invoice Transactions 3 $109500Department 497 - Soccer City Totals Invoice Transactions 3 $109500

Fund 497 - Shelby Soccer City Totals Invoice Transactions 3 $109500Fund 592 - Water and Sewer Fund

Account 124126 - SAD 33S Van Dyke Sanitary-DDA3245 - FAZAL KHAN amp ASSOCIATES INC 2012 1047 VAN DYKE SANITARY Edit 09052012 09192012 09192012 15750

Account 124126 - SAD 33S Van Dyke Sanitary-DDA Totals Invoice Transactions 1 $15750Account 158245 - Legacy Village San Sewer

20895 - SEIBERT amp DLOSKI PLLC 27351 LEGACY VILLAGE SANITARY

Edit 09042012 09192012 09192012 188684

Account 158245 - Legacy Village San Sewer Totals Invoice Transactions 1 $188684Account 277000 - Payable for Customer Overpmts

1900 - GERALDINE SCHMIDT 1067849 912 REFUND - DUPLICATE PAYMENT

Edit 09072012 09192012 09192012 35967

Account 277000 - Payable for Customer Overpmts Totals Invoice Transactions 1 $35967Account 669300 - Hydrant Rentals

22425 - R W MERCER COMPANY 72612 hyd REFUND - HYDRANT DEPOSIT

Edit 08292012 09192012 09192012 43871

Account 669300 - Hydrant Rentals Totals Invoice Transactions 1 $43871Department 296 - Subsurface Drain

Account 967000 - Master Storm Drain25049 - HD SUPPLY WATERWORKS LTD 5138835 PARTS FOR BELLE

ROSE STORM REPAIREdit 08312012 09192012 09192012 27153

15339 - USA BLUE BOOK 747615 PIPELINE ROOT CONTROLLER DRAIN OPENER

Edit 08202012 09192012 09192012 41570

Account 967000 - Master Storm Drain Totals Invoice Transactions 2 $68723Department 296 - Subsurface Drain Totals Invoice Transactions 2 $68723

Run by Jill Wood on 09112012 034249 PM Page 22 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund

Department 591 - Supply and TransmissionAccount 709000 - Education amp Training

4736 - ALTERNATIVE SAFETY amp TESTING SOLUTIONS

48980 CDL Random Drug Screen Ee 20915 amp 70131

Edit 09042012 09192012 09192012 5500

Account 709000 - Education amp Training Totals Invoice Transactions 1 $5500Account 726600 - Uniform Exp

18739 - RED WING SHOE STORE 8390000000939 Boot Purchase Ee 11088

Edit 09042012 09192012 09192012 10000

Account 726600 - Uniform Exp Totals Invoice Transactions 1 $10000Account 730200 - Repair amp Maint - Water

1383 - WASHINGTON ELEVATOR CO INC 715288 SUNNY LAWN BALE STRAW - RESTORATIONS

Edit 08232012 09192012 09192012 8400

11832 - HOME DEPOT 4033213 MORTAR MASON MIX - ELIZABETH ANN REPAIR

Edit 08232012 09192012 09192012 894

14704 - WESTLAKE DEVELOPMENT INC 89341 SOD Edit 08272012 09192012 09192012 47711832 - HOME DEPOT 3033317 BLACKTOP PATCH Edit 08242012 09192012 09192012 717618105 - DALES LANDSCAPING SUPPLY INC 56472 DKNS 12 YEAR U CART

EXPANSION PAPEREdit 08242012 09192012 09192012 10685

8389 - COUNTRYSIDE SUPPLY CORP 29092 PARTS FOR SPRINKLER REPAIR - DICKENS

Edit 08242012 09192012 09192012 890

11832 - HOME DEPOT 39958 REBAR FOR CLEANUPS Edit 09062012 09192012 09192012 5200Account 730200 - Repair amp Maint - Water Totals Invoice Transactions 7 $33722

Account 734000 - Repairs amp Maint Hydrants2879 - SHERWIN-WILLIAMS 4633 8 WHITE PAINT FOR

HYDRANTSEdit 08232012 09192012 09192012 4089

5742 - EJ USA INC 3524153 REPAIR PARTS - HYDRANTS

Edit 08302012 09192012 09192012 86988

7857 - STONES ACE HARDWARE 49616 HYDRANT REPAIR PARTS

Edit 08302012 09192012 09192012 195

Account 734000 - Repairs amp Maint Hydrants Totals Invoice Transactions 3 $91272Account 736000 - Maint Material amp Supplies

5503 - CONTRACTORS CONNECTION INC 7058847 DRILLING HAMMER W14

Edit 08312012 09192012 09192012 390

7857 - STONES ACE HARDWARE 49594 WIRING TACKER Edit 08292012 09192012 09192012 32997857 - STONES ACE HARDWARE 49686 MOUSE PRUFE II Edit 09052012 09192012 09192012 1196

Account 736000 - Maint Material amp Supplies Totals Invoice Transactions 3 $4885Account 828000 - Sewage Processing Fee

1517 - MACOMB COUNTY TREASURER-SEWER

4883 2012 Service Rendered 630 - 73112

Edit 09102012 09192012 09192012 33880198

Account 828000 - Sewage Processing Fee Totals Invoice Transactions 1 $33880198

Run by Jill Wood on 09112012 034249 PM Page 23 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund

Department 591 - Supply and TransmissionAccount 920500 - Water Charges

149 - BOARD OF WATER COMMISSIONERS 1251 300 712 METERED WATER - JULY 2012

Edit 08242012 09192012 09192012 145750296

Account 920500 - Water Charges Totals Invoice Transactions 1 $145750296Account 935600 - Sewer Main Repair

3245 - FAZAL KHAN amp ASSOCIATES INC 2012 1048 SE QUADRANT SANITARY

Edit 09052012 09192012 09192012 17000

3245 - FAZAL KHAN amp ASSOCIATES INC 2012 1049 SE QUADRANT SANITARY

Edit 09052012 09192012 09192012 119000

3245 - FAZAL KHAN amp ASSOCIATES INC 2012 1050 NW QUADRANT SANITARY REPAIRS

Edit 09052012 09192012 09192012 17000

15339 - USA BLUE BOOK 747615 PIPELINE ROOT CONTROLLER DRAIN OPENER

Edit 08202012 09192012 09192012 143170

Account 935600 - Sewer Main Repair Totals Invoice Transactions 4 $296170Account 935700 - Booster Station Maint

20800 - ENGINEERED FLUID INC SOO2413 IN FAN FOR 26 MILE PUMP CONTROLS

Edit 08172012 09192012 09192012 24772

Account 935700 - Booster Station Maint Totals Invoice Transactions 1 $24772Account 972950 - Water Meter Expense

2729 - MICHIGAN METER TECHNOLOGY GRP INC

87279 METERS Edit 08242012 09192012 09192012 618000

Account 972950 - Water Meter Expense Totals Invoice Transactions 1 $618000Department 591 - Supply and Transmission Totals Invoice Transactions 23 $180714815

Department 596 - Administrative and GeneralAccount 726700 - Safety Medical Supplies

5503 - CONTRACTORS CONNECTION INC 7058661 MOLDEX EAR PLUGS Edit 08272012 09192012 09192012 2915Account 726700 - Safety Medical Supplies Totals Invoice Transactions 1 $2915

Account 727000 - Office Supply amp Printing11227 - OFFICE DEPOT INC 2912490 August Office Supplies Edit 08312012 09192012 09192012 6746

Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $6746Account 730592 - Property Maint

18921 - CHEM AQUA INC 823958 TREATMENT FOR CHILLER

Edit 08162012 09192012 09192012 33624

11476 - JampJ ACE HARDWARE 1 18307 PARTS FOR PLUMBING REPAIR -DPW BLDG

Edit 09052012 09192012 09192012 2828

Account 730592 - Property Maint Totals Invoice Transactions 2 $36452Account 807000 - Engineering Consulting Fees

3245 - FAZAL KHAN amp ASSOCIATES INC 2012 1056 MCWDD CAPACITY ANALYSIS

Edit 09052012 09192012 09192012 112000

Run by Jill Wood on 09112012 034249 PM Page 24 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund

Department 596 - Administrative and GeneralAccount 807000 - Engineering Consulting Fees

3245 - FAZAL KHAN amp ASSOCIATES INC 2012 1058 CONSUMERS AUBURN PLAN REVIEW

Edit 09052012 09192012 09192012 33425

Account 807000 - Engineering Consulting Fees Totals Invoice Transactions 2 $145425Account 860200 - Auto Repair - Maint Exp

5081 - M L CHARTIER 6686 HAZMAT SERVICES Edit 08232012 09192012 09192012 428123Account 860200 - Auto Repair - Maint Exp Totals Invoice Transactions 1 $428123

Department 596 - Administrative and General Totals Invoice Transactions 7 $619661Department 661 - Motor Pool

Account 726000 - Operating Supplies326 - DECKER AUTO PARTS INC 28043 FLOOR DRY Edit 08302012 09192012 09192012 2190326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP

TOWELSEdit 08302012 09192012 09192012 2195

Account 726000 - Operating Supplies Totals Invoice Transactions 2 $4385Account 781000 - Parts

326 - DECKER AUTO PARTS INC 27202 ON OFF TOGGLE SWITCH W16

Edit 08242012 09192012 09192012 499

326 - DECKER AUTO PARTS INC 26791 PART FOR D7 Edit 08222012 09192012 09192012 3995326 - DECKER AUTO PARTS INC 28187 AIR FILTER W13 Edit 08312012 09192012 09192012 1910326 - DECKER AUTO PARTS INC 27790 LIGHTING - SEWER

JETEdit 08292012 09192012 09192012 99

326 - DECKER AUTO PARTS INC 28025 PARTS SW1 SHOP TOWELS

Edit 08302012 09192012 09192012 13076

1239 - STERLING HEIGHTS DODGE INC 146639 STUD BATT 23043032 W8

Edit 08222012 09192012 09192012 2216

5503 - CONTRACTORS CONNECTION INC 7058726 HOSE REPAIR END BANDING CLAMP

Edit 08282012 09192012 09192012 1360

4651 - LESLIE TIRE SERVICE INC 247803 TIRES FOR SEWER JET Edit 08232012 09192012 09192012 2036244651 - LESLIE TIRE SERVICE INC 247349 TIRE - SEWER JET Edit 08172012 09192012 09192012 53124326 - DECKER AUTO PARTS INC 28666 LIGHTS W2 Edit 09062012 09192012 09192012 1170326 - DECKER AUTO PARTS INC 28604 WHEEL STUD NUT D9 Edit 09052012 09192012 09192012 49818462 - SHELBY TIRE amp AUTO SERVICE 33182 TIRES Edit 09052012 09192012 09192012 72660326 - DECKER AUTO PARTS INC 27724 CLAMPS Edit 08282012 09192012 09192012 17961832 - KERNERS AUTO SERVICE LLC 55817 REPAIRS TO D9 Edit 09062012 09192012 09192012 13552326 - DECKER AUTO PARTS INC 28781 WHEEL STUD NUT D9 Edit 09062012 09192012 09192012 498326 - DECKER AUTO PARTS INC 28831 WHEEL STUD NUT D9 Edit 09072012 09192012 09192012 498170 - BUFF WHELAN CHEVROLET INC CVW303797 SENSOR W17 Edit 08222012 09192012 09192012 6779

Account 781000 - Parts Totals Invoice Transactions 17 $377354Department 661 - Motor Pool Totals Invoice Transactions 19 $381739

Run by Jill Wood on 09112012 034249 PM Page 25 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund Totals Invoice Transactions 55 $182069210

Fund 598 - Cable TVDepartment 598 - Cable TV

Account 727000 - Office Supply amp Printing11227 - OFFICE DEPOT INC 2912490 August Office Supplies Edit 08312012 09192012 09192012 44130

Account 727000 - Office Supply amp Printing Totals Invoice Transactions 1 $44130Account 785500 - Govt AC Op Exp amp Sup

21532 - DATA MEDIA PRODUCTS INC H2772 DVDs and DVD cases Edit 08222012 09192012 09192012 12497Account 785500 - Govt AC Op Exp amp Sup Totals Invoice Transactions 1 $12497

Account 801000 - Contract Labor4661 - KYLE HOFFMAN 3031138 Contract Labor Edit 09062012 09192012 09192012 90002802 - ERIC PERRY 1081223 Contract Labor Edit 09062012 09192012 09192012 840002802 - ERIC PERRY 1091206 Contract Labor Edit 09062012 09192012 09192012 97500

Account 801000 - Contract Labor Totals Invoice Transactions 3 $190500Account 850000 - Communications

24351 - A T amp T 586 R011560 0912

T1 Line Usage Edit 09012012 09192012 09192012 41416

24351 - A T amp T 586 R011561 0912

T1 Line Usage Edit 09012012 09192012 09192012 41416

24351 - A T amp T 586 R410091 0912

Local PRI Line Edit 09012012 09192012 09192012 62268

25415 - A T amp T LONG DISTANCE 854126164 0812

PRI Long Distance Edit 08262012 09192012 09192012 721

Account 850000 - Communications Totals Invoice Transactions 4 $145821Account 930100 - Building Maintenance

25658 - WOW INTERNET-CABLE-PHONE 3104400133910912

Internet connection for channel 5 music

Edit 08262012 09192012 09192012 8549

16386 - AMERICAN CLEANING COMPANY LLC

1008cable Building Main Edit 08312012 09192012 09192012 28401

Account 930100 - Building Maintenance Totals Invoice Transactions 2 $36950Department 598 - Cable TV Totals Invoice Transactions 11 $429898

Fund 598 - Cable TV Totals Invoice Transactions 11 $429898Fund 692 - Equipment Replacement Fund

Department 212 - NetworkAccount 985000 - Equipment Replacement

26031 - CDW GOVERNMENT INC P528766 Back up tapes Edit 08202012 09192012 09192012 14690Account 985000 - Equipment Replacement Totals Invoice Transactions 1 $14690

Department 212 - Network Totals Invoice Transactions 1 $14690Department 305 - Police Department

Account 975207 - Capital Project - PD Building 23110 - TESTING ENGINEERS amp CONSULTANTS INC

123985 ENGINEERING EXPENSE - POLICE BLDG

Edit 08312012 09192012 09192012 590000

Run by Jill Wood on 09112012 034249 PM Page 26 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund

Department 305 - Police DepartmentAccount 975207 - Capital Project - PD Building

6250 - WITTOCK SUPPLY 2333714 00 POLICE BUILDING FIXTURES

Edit 08272012 09192012 09192012 47570

6250 - WITTOCK SUPPLY 2333789 00 POLICE BUILDING PLUMBING PARTS

Edit 08292012 09192012 09192012 1050

7857 - STONES ACE HARDWARE 49532 HOSE REEL Edit 08272012 09192012 09192012 469915228 - HOME DEPOT CREDIT SERVICES 573590 ET AIR LINE Edit 08272012 09192012 09192012 299415228 - HOME DEPOT CREDIT SERVICES 7132859 SALLY PORT AIR LINE

HOOKUPEdit 08202012 09192012 09192012 6724

326 - DECKER AUTO PARTS INC 27183 AIR GUN KIT Edit 08242012 09192012 09192012 2095Account 975207 - Capital Project - PD Building Totals Invoice Transactions 7 $655132

Department 305 - Police Department Totals Invoice Transactions 7 $655132Department 756 - Riverbends Park

Account 985756 - Nature Center amp Log Cabin13966 - RICOH USA INC 5023617467 NC 829-112812 Edit 08252012 09192012 09192012 19441

Account 985756 - Nature Center amp Log Cabin Totals Invoice Transactions 1 $19441Department 756 - Riverbends Park Totals Invoice Transactions 1 $19441

Fund 692 - Equipment Replacement Fund Totals Invoice Transactions 9 $689263Fund 701 - Trust amp Agency

Account 255371 - Bldg Performance Bonds 6244 - PRAIS BUILDING amp REMODELING 12 72554 47674 ADDARIO -

BLDG BONDEdit 08242012 09192012 09192012 10000

20825 - SIGNAL BUILDING CO 12 60241 53341 MARIAN - BLDG BOND

Edit 07122012 09192012 09192012 10000

6103 - J WILLIAM CONSTRUCTION 12 61427 2612 PARKWAY - BLDG BOND

Edit 07162012 09192012 09192012 20000

18398 - CAPITAL FENCE LLC 12 69411 15125 HILLCREST - BLDG BOND

Edit 08072012 09192012 09192012 10000

6123 - ALL AROUND FENCING 12 56931 53634 LYNNHAM - BLDG BOND

Edit 07022012 09192012 09192012 5000

5393 - FUNSPACE DIRECT LLC 12 60222 46707 LAKEPOINT - BLDG BOND

Edit 07122012 09192012 09192012 20000

4475 - POOL CORP USA INC 12 32622 13487 LAKEVIEW - BLDG BOND

Edit 04042012 09192012 09192012 20000

5374 - CENTENNIAL HOME GROUP 11 90859 BUILDING BOND RETURN - 4328 FORSTER

Edit 10182011 09192012 09192012 106000

5403 - LASALLE HOMES OF MACOMB INC 11 91357 BUILDING BOND RETURN - 6600 GLENBROOKE

Edit 10202011 09192012 09192012 112500

6248 - GEORGE ZERVOS CUSTOM HOMES INC

08 9740 BUILDING BOND RETURN - 48551 VAN DYKE

Edit 06272008 09192012 09192012 20000

Run by Jill Wood on 09112012 034249 PM Page 27 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Vendor Invoice No Invoice Description Status Held Reason Invoice Date Due Date GL Date Received Date Payment Date Invoice AmountFund 701 - Trust amp Agency

Account 255371 - Bldg Performance Bonds 25696 - J B HOMES 11 103231 BUILDING BOND

RETURN - 5655 FRANCESCA

Edit 11222011 09192012 09192012 116250

5374 - CENTENNIAL HOME GROUP 11 88904 BUILDING BOND RETURN - 4303 SOUTH LAKE

Edit 10102011 09192012 09192012 124250

3107 - LOMBARDO HOMES OF SE MICHIGAN

12 12663 BUILDING BOND RETURN - 11495 LANGSLEY

Edit 02072012 09192012 09192012 125000

6119 - MJT CONTRACTING INC 12 58858 BUILDING BOND RETURN - 12161 23 MILE

Edit 07092012 09192012 09192012 37500

Account 255371 - Bldg Performance Bonds Totals Invoice Transactions 14 $736500Fund 701 - Trust amp Agency Totals Invoice Transactions 14 $736500

Fund 899809 - BuchinghamForest Street LightingAccount 925000 - Street Lighting

278 - CONSUMERS ENERGY 202248039881 August Street Lights Edit 08312012 09192012 09192012 35175Account 925000 - Street Lighting Totals Invoice Transactions 1 $35175

Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $35175 = Prior Fiscal Year Activity Grand Totals Invoice Transactions 401 $230539436

Run by Jill Wood on 09112012 034249 PM Page 28 of 28

Accounts Payable by GL Distribution ReportInvoice Due Date Range 122211 - 091912

Michigan Department of Treasury STCThis form is issued under authority of MCL Sections 21124e ORIGINAL TO County Clerk(s) L-4029

614(Rev 3-12) 21134 and 21134d Filing is mandatory Penalty applies COPY TO Equalization Department(s) COPY TO Each Township or City Clerk

2012 TAX RATE REQUEST (This form must be completed and submitted on or before September 30 2012)PLEASE READ THE

MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS INSTRUCTIONS ONCOUNTY 2012 Taxable Value (NO RZ) THE REVERSE SIDE

MACOMB 2012 May Non-PRE Taxable Value (NO RZ) CAREFULLYLOCAL GOVERNMENT UNIT

This form must be completed for each unit of government for which a property tax is levied Penalty for non-filing is provided under MCL Sec 211119The following tax rates have been authorized for levy on the 2012 tax roll

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12)2011 2012 2012

Original Millage Rate Current Year Millage Rate Millage MillageMillage Permanently Headlee Permanently Maximum Requested Requested Expiration

Authorized Reduced by Millage Reduced by Allowable to be to be Date ofPurpose of Date of by Election MCL 21134d Reduction MCL 21134d Millage Levied Levied Millage

Source Millage Election Charter etc Headlee Fraction Headlee Levy July 1 Dec 1 Authorized

GEN FUND OPERATING CHARTER 50000 35740 10000 35740 10000 35740 -0- 24062 -0-POLICEFIRE

PENSION OPERATING 1152002 05000 NA 10000 NA 10000 05000 -0- 05000 2022POLICEFIRE

PENSION OPERATING 871967 05000 NA 10000 NA 10000 05000 -0- 05000 -0-

FIRE OPERATING 11251997 37500 34375 10000 34375 10000 34375 -0- 32575 2017

POLICE OPERATING 1152002 27300 26362 10000 26362 10000 26362 -0- 26362 2022TOTAL 92999

Prepared by Telephone Number Title of Preparer Date

Thomas D Monchak ( 586 ) 731-5910 Acting Deputy Assessor 7102012

As the representatives for the local government unit named above we certify that these requested tax levy rates have been reduced if necessary to comply with thestate constitution (Article 9 Section 31) and that the requested levy rates have been reduced if necessary to comply with MCL Sections 21124e 21134 andfor LOCAL school districts which levy a Supplemental (Hold Harmless) Millage 3801211(3)

X Clerk Signature Type Name Date

Secretary Stanly T Grot ClerkSignature Type Name Date

X Chairperson President Richard Stathakis Supervisor

Under Truth in Taxation MCL Section 21124e the governing body may decide to levy a rate which will not exceed the maximum authorized rate allowed in column 9The requirements of MCL 21124e must be met prior to levying an operating levy which is larger than the base tax rate but not larger than the rate in column 9

IMPORTANT See instructions on the reverse side regarding where to find the millage rate used in column (5)

2745248099664977912

Township of Shelby

Sec 21134 Truth in

Assessing or Equalization

Millage Rollback Fraction

MICHIGAN DEPARTMENT OF TREASURY

2166 (Rev3 -12)

2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY

MacombTAXING JURISDICTION

Shelby Township

2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in

County Equalization Rollback Fraction

1 Section 21134d MCL Headlee (for each unit of local government)

2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)

( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000

See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997

2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)

2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the

conventional manner

See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation

2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the

conventional manner

See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation

3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner

Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback

NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d

and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied

From Metro586aolcom [mailtoMetro586aolcom]

Sent Wednesday September 12 2012 1010 AM To Lisa Suida

Subject Re Please let me know Matt Guarnieri APPEAL

Lisa

Please except this email as an appeal to the board of trustees to the decision to withhold report

and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-

3412

Sincerely

Matt Guarnieri

Sent from my T-Mobile myTouch 3G Slide

----- Reply message -----

From Lisa Suida ltlsuidashelbytwporggt

Date Tue Sep 11 2012 204 pm

Subject Please let me know Matt Guarnieri

To ltMetro586aolcomgt

Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida

MICHIGAN DEPARTMENT OF TREASURY

2166 (Rev3 -12)

2012 MILLAGE REDUCTION FRACTION CALCULATION WORKSHEET L-4034INCLUDING MILLAGE REDUCTION FRACTION CALCULATIONS NOTSPECIFICALLY ASSIGNED TO THE COUNTY EQUALIZATION DIRECTOR BY LAWCOUNTY

MacombTAXING JURISDICTION

Shelby Township

2011 Total Taxable Value 2873757626Losses 17667567Additions 414753782012 Total Taxable Value Based on SEV 27452480992012 Total Taxable Value Based on Assessed Value (AV) 27452480992012 Total Taxable Value Based on CEV 2745248099NOTE The last two items above are only needed when it is necessary to calculate a Truth in Assessing or Truth in

County Equalization Rollback Fraction

1 Section 21134d MCL Headlee (for each unit of local government)

2873757626 Minus 17667567 X 1027 10000 2012 Millage Reduction Fraction (Headlee)

( 2011 Total Taxable Value-Losses ) X Inflation Rate of 1027 = 10849 Round to 4 decimal places in the ( 2012 Total Taxable Value Based on SEV-Additions ) conventional manner If number exceeds2745248099 Minus 41475378 10000 line through and enter 10000

See State Tax Commission Bulletin No 3 of 1995 and 19 0f 2002 regarding the calculation of losses and additions See also the Supplements to STC Bulletin No 3 of 1995 contained in STC Bulletin No 3 of 1997

2a Section 21134 MCL Truth in Assessing (for cities and townships if SEV exceeds AV for 2012 only)

2012 Total Taxable Value Based on 2012 Rollback FractionAssessed Value for all Classes = 10000 (Truth in Assessing) 2012 Total Taxable Value Based on SEV for all Classes Round to 4 decimal places in the

conventional manner

See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation

2b Section 21134 MCL Truth in County Equalization ( for villages counties and authorities if SEV exceeds CEVfor 2012 only ) 2012 Rollback Fraction2012 Total Taxable Value based on CEV for all Classes = 10000 (Truth in County Equalization) 2012 Total Taxable Value based on SEV for all Classes Round to 4 decimal places in the

conventional manner

See State Tax Commission Bulletin No2 of 2012 for more information regarding this calculation

3 Section 21124e MCL Truth in Taxation ( for each taxing jurisdiction that levied more than 1 mill for operating purposes in 2011 only )2873757626 Minus 17667567 10000 2012 Base Tax Rate Fraction( 2011 Total Taxable Value-Losses ) = 10563 (Truth in Taxation)( 2012 Total Taxable Value Based on SEV - Additions ) Round to 4 decimal places in the 2745248099 Minus 41475378 conventional manner

Use the same amounts for additions and losses as were used for the 21134d (Headlee) rollback

NOTE The truth in taxation BTRF is independent from the cumulative millage reductions provided by sections 21134d

and 21134 The Base Tax Rate equals the BTRF X 2011 Operating Rate levied

From Metro586aolcom [mailtoMetro586aolcom]

Sent Wednesday September 12 2012 1010 AM To Lisa Suida

Subject Re Please let me know Matt Guarnieri APPEAL

Lisa

Please except this email as an appeal to the board of trustees to the decision to withhold report

and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-

3412

Sincerely

Matt Guarnieri

Sent from my T-Mobile myTouch 3G Slide

----- Reply message -----

From Lisa Suida ltlsuidashelbytwporggt

Date Tue Sep 11 2012 204 pm

Subject Please let me know Matt Guarnieri

To ltMetro586aolcomgt

Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida

From Metro586aolcom [mailtoMetro586aolcom]

Sent Wednesday September 12 2012 1010 AM To Lisa Suida

Subject Re Please let me know Matt Guarnieri APPEAL

Lisa

Please except this email as an appeal to the board of trustees to the decision to withhold report

and investigation material from the complaint I filed Jan 2012 Labeled Shelby PD report 12-

3412

Sincerely

Matt Guarnieri

Sent from my T-Mobile myTouch 3G Slide

----- Reply message -----

From Lisa Suida ltlsuidashelbytwporggt

Date Tue Sep 11 2012 204 pm

Subject Please let me know Matt Guarnieri

To ltMetro586aolcomgt

Hello Matt In response to your request I please see the attached response letters The 04SEP06 letter and documentation are in response to your request for information from the 11712 Board Meeting I also have requested a refund in the amount of $551 related to the duplicate billing You should received this at your home after the next bill run I am still waiting on two items (04SEP03 and 04SEP04) I requested the Police Department double check the statements collected during the 87 incident investigation and I should have the documentation this week Additionally the officer in charge of audio has returned from vacation and will be reviewing all audio from that date to provide to me this week We have extended the deadline in order to assure that we are providing all available information Please let me know if I can be of any further assistance Otherwise you will hear from my office this week Lisa Suida

Planning amp Zoning Department

TOWNSHIP BOARD AGENDA September 18 2012

Special Land Use Approval for Emerald Creek Condominiums ndash Phase 4 for property

located south of 21 Mile Road west of Hayes Road 12-06 (SLU-3)

This special land use application proposes the development of 16 detached single family homes in

Phase IV of the Emerald Creek condominium development The original site plan for Emerald

Creek was approved in 1998 Only a portion of the project was completed however Existing

development consists of 102 attached condominium units

Phase IV of this development encompasses 368 acres of land at the end of West Stoney Brook

Drive The original plan included 24 attached condominium units similar to the existing

development to the north The new plan reduces the number of units to 16 and introduces a

detached single family housing product

Approximately two years ago the Zoning Board of Appeals approved a variance that permitted

this parcel to be split from the balance of the site The approval was contingent on the

development of this site in a manner that is consistent with an approved site plan by the Planning

Commission Other conditions address the shared use of the road that provides access to this site

through the existing condominium development

The Planning Commission held a public hearing on this application on June 25 2012 The

Commission tabled further consideration of the site plan to give the applicant an opportunity to

respond to comments expressed at the meeting The Planning Commission recommended

approval of the application on August 27 2012

The proposed site design is contingent on the applicant obtaining approval of side and rear yard

setback variances from the Zoning Board of Appeals If the applicant is not successful in

obtaining these variances a modification of the site design and reduction of the proposed number

of units will be required

Emerald Creek Phase IVFlexviewer

copy Copyright 2010 MCPED All rights reserved

Planning amp Zoning Department

TOWNSHIP BOARD AGENDA September 18 2012

Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family

Homes) for property located on the east side of Schoenherr Road between 23 Mile

Road and 24 Mile Road

The Township Board approved a conditional rezoning application last year that permits

the development of this site for 24 detached single family home sites Since that approval

the Planning and Zoning Department has been working with the applicant to finalize the

rezoning agreement Now that the rezoning agreement is complete the applicant is in a

position to begin the site development process One of the remaining approvals is the

authorization of the tree removal permit by the Township Board

The eastern half of the site is fairly heavily wooded The approved site plan proposes to

preserve existing vegetation along portions of the northern property line where this site

shares a common boundary with the single family homes in Middlebury Estates

Subdivision Additional landscaping and berm will be installed to supplement existing

vegetation where necessary

DiMercuio Tree PermitFlexviewer

copy Copyright 2010 MCPED All rights reserved

Charter Township of Shelby Human Resource Department

Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012

Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval

Respectfully Lisa Suida Human Resource Director

Job Description

Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000

CLERK TYPIST

SUMMARY

Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision

SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee

SUPERVISION EXERCISED None

RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents

2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data

4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer

5 Review the accuracy and completeness of records and other documents by comparison with original sources

6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail

systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain

information and address complaints using verbal written and technological communication resources

Job Description

Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000

11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required

ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports

Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures

Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress

Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively

Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record

keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission

Charter Township of Shelby Police Department

52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police

1

Clerkrsquos Office

Memo

To Board of Trustees

From Stanley T Grot Clerk

CC

Date 9142012

Re General Election Site Support

I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election

The total cost for site support by Elections Systems amp Services is $4125

1

Clerkrsquos Office

Memo

To Board of Trustees

From Stanley T Grot Clerk

CC

Date 9142012

Re Cancellation of November 6 2012 Board Meeting

Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting

I respectfully request to cancel the November 6 2012 meeting

Charter Township of Shelby Office of the Supervisor

Memo

To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee

Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee

Charter Township of Shelby

Office of the Supervisor

Memo

To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee

Please include the appointment of Jim Cable to serve as a member of the Beautification Committee

INFORMATIONAL ITEMS ndash BOARD MEETING ndash 9182012

Minutes ndash Charter Township of Shelby Beautification Committee

Meeting held on Tuesday August 14 2012

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler

Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT

The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote

CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf

• CALL MEETING TO ORDER
• PLEDGE OF ALLEGIANCE
• INVOCATION
• AWARDS amp PRESENTATIONS
• ROLL CALL
• PUBLIC HEARING
• 1 2013 Property Tax Millage Rates
• CONSENT AGENDA
• AMinutes -- August 23 2012 Budget Session
• September 4 2012 Board Meeting
• B Bill Run -- $230539436
• APPROVAL OF AGENDA
• CORRESPONDENCE
• 2 2013 Property Tax Millage Rates
• 3 Mr Guarnieri -- Appeal of FOIA Denial
• PLANNING COMMISSION
• 4a Special Land Use
• 4b Tree Removal Permit
• DEPARTMENTAL and COMMITTEE
• 5 HR -- Clerk Typist
• 6 Police -- POSS and PARS
• 7a Clerk -- Site Support
• 7b Clerk -- Cancellation of Nov 6 Meeting
• APPTS TO COMMITTEES
• 8a Supervisor -- Sidewalk Cmte
• 8b Supervisor -- Beautification Cmte
• ANNOUNCEMENTS
• BUSINESS FROM FLOOR
• CLOSED SESSION
• ADJOURN
• INFORMATION
• Site Plan 2pdf
• • EMCREEK-CHRIS-SHEET0
  • EMCREEK-Chris1-sheet_1
  • EMCREEK-CHRIS-SHEET2
  • EMCREEK-Chris1-SHEET3
  • EMCREEK-CHRIS-SHEET4

Emerald Creek Phase IVFlexviewer

copy Copyright 2010 MCPED All rights reserved

Planning amp Zoning Department

TOWNSHIP BOARD AGENDA September 18 2012

Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family

Homes) for property located on the east side of Schoenherr Road between 23 Mile

Road and 24 Mile Road

The Township Board approved a conditional rezoning application last year that permits

the development of this site for 24 detached single family home sites Since that approval

the Planning and Zoning Department has been working with the applicant to finalize the

rezoning agreement Now that the rezoning agreement is complete the applicant is in a

position to begin the site development process One of the remaining approvals is the

authorization of the tree removal permit by the Township Board

The eastern half of the site is fairly heavily wooded The approved site plan proposes to

preserve existing vegetation along portions of the northern property line where this site

shares a common boundary with the single family homes in Middlebury Estates

Subdivision Additional landscaping and berm will be installed to supplement existing

vegetation where necessary

DiMercuio Tree PermitFlexviewer

copy Copyright 2010 MCPED All rights reserved

Charter Township of Shelby Human Resource Department

Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012

Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval

Respectfully Lisa Suida Human Resource Director

Job Description

Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000

CLERK TYPIST

SUMMARY

Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision

SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee

SUPERVISION EXERCISED None

RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents

2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data

4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer

5 Review the accuracy and completeness of records and other documents by comparison with original sources

6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail

systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain

information and address complaints using verbal written and technological communication resources

Job Description

Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000

11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required

ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports

Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures

Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress

Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively

Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record

keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission

Charter Township of Shelby Police Department

52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police

1

Clerkrsquos Office

Memo

To Board of Trustees

From Stanley T Grot Clerk

CC

Date 9142012

Re General Election Site Support

I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election

The total cost for site support by Elections Systems amp Services is $4125

1

Clerkrsquos Office

Memo

To Board of Trustees

From Stanley T Grot Clerk

CC

Date 9142012

Re Cancellation of November 6 2012 Board Meeting

Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting

I respectfully request to cancel the November 6 2012 meeting

Charter Township of Shelby Office of the Supervisor

Memo

To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee

Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee

Charter Township of Shelby

Office of the Supervisor

Memo

To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee

Please include the appointment of Jim Cable to serve as a member of the Beautification Committee

INFORMATIONAL ITEMS ndash BOARD MEETING ndash 9182012

Minutes ndash Charter Township of Shelby Beautification Committee

Meeting held on Tuesday August 14 2012

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler

Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT

The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote

CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf

• CALL MEETING TO ORDER
• PLEDGE OF ALLEGIANCE
• INVOCATION
• AWARDS amp PRESENTATIONS
• ROLL CALL
• PUBLIC HEARING
• 1 2013 Property Tax Millage Rates
• CONSENT AGENDA
• AMinutes -- August 23 2012 Budget Session
• September 4 2012 Board Meeting
• B Bill Run -- $230539436
• APPROVAL OF AGENDA
• CORRESPONDENCE
• 2 2013 Property Tax Millage Rates
• 3 Mr Guarnieri -- Appeal of FOIA Denial
• PLANNING COMMISSION
• 4a Special Land Use
• 4b Tree Removal Permit
• DEPARTMENTAL and COMMITTEE
• 5 HR -- Clerk Typist
• 6 Police -- POSS and PARS
• 7a Clerk -- Site Support
• 7b Clerk -- Cancellation of Nov 6 Meeting
• APPTS TO COMMITTEES
• 8a Supervisor -- Sidewalk Cmte
• 8b Supervisor -- Beautification Cmte
• ANNOUNCEMENTS
• BUSINESS FROM FLOOR
• CLOSED SESSION
• ADJOURN
• INFORMATION
• Site Plan 2pdf
• • EMCREEK-CHRIS-SHEET0
  • EMCREEK-Chris1-sheet_1
  • EMCREEK-CHRIS-SHEET2
  • EMCREEK-Chris1-SHEET3
  • EMCREEK-CHRIS-SHEET4

Planning amp Zoning Department

TOWNSHIP BOARD AGENDA September 18 2012

Tree Removal Permit for Damiano Di Mercurio (Villas of Grandeur Single Family

Homes) for property located on the east side of Schoenherr Road between 23 Mile

Road and 24 Mile Road

The Township Board approved a conditional rezoning application last year that permits

the development of this site for 24 detached single family home sites Since that approval

the Planning and Zoning Department has been working with the applicant to finalize the

rezoning agreement Now that the rezoning agreement is complete the applicant is in a

position to begin the site development process One of the remaining approvals is the

authorization of the tree removal permit by the Township Board

The eastern half of the site is fairly heavily wooded The approved site plan proposes to

preserve existing vegetation along portions of the northern property line where this site

shares a common boundary with the single family homes in Middlebury Estates

Subdivision Additional landscaping and berm will be installed to supplement existing

vegetation where necessary

DiMercuio Tree PermitFlexviewer

copy Copyright 2010 MCPED All rights reserved

Charter Township of Shelby Human Resource Department

Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012

Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval

Respectfully Lisa Suida Human Resource Director

Job Description

Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000

CLERK TYPIST

SUMMARY

Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision

SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee

SUPERVISION EXERCISED None

RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents

2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data

4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer

5 Review the accuracy and completeness of records and other documents by comparison with original sources

6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail

systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain

information and address complaints using verbal written and technological communication resources

Job Description

Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000

11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required

ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports

Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures

Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress

Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively

Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record

keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission

Charter Township of Shelby Police Department

52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police

1

Clerkrsquos Office

Memo

To Board of Trustees

From Stanley T Grot Clerk

CC

Date 9142012

Re General Election Site Support

I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election

The total cost for site support by Elections Systems amp Services is $4125

1

Clerkrsquos Office

Memo

To Board of Trustees

From Stanley T Grot Clerk

CC

Date 9142012

Re Cancellation of November 6 2012 Board Meeting

Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting

I respectfully request to cancel the November 6 2012 meeting

Charter Township of Shelby Office of the Supervisor

Memo

To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee

Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee

Charter Township of Shelby

Office of the Supervisor

Memo

To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee

Please include the appointment of Jim Cable to serve as a member of the Beautification Committee

INFORMATIONAL ITEMS ndash BOARD MEETING ndash 9182012

Minutes ndash Charter Township of Shelby Beautification Committee

Meeting held on Tuesday August 14 2012

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler

Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT

The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote

CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf

• CALL MEETING TO ORDER
• PLEDGE OF ALLEGIANCE
• INVOCATION
• AWARDS amp PRESENTATIONS
• ROLL CALL
• PUBLIC HEARING
• 1 2013 Property Tax Millage Rates
• CONSENT AGENDA
• AMinutes -- August 23 2012 Budget Session
• September 4 2012 Board Meeting
• B Bill Run -- $230539436
• APPROVAL OF AGENDA
• CORRESPONDENCE
• 2 2013 Property Tax Millage Rates
• 3 Mr Guarnieri -- Appeal of FOIA Denial
• PLANNING COMMISSION
• 4a Special Land Use
• 4b Tree Removal Permit
• DEPARTMENTAL and COMMITTEE
• 5 HR -- Clerk Typist
• 6 Police -- POSS and PARS
• 7a Clerk -- Site Support
• 7b Clerk -- Cancellation of Nov 6 Meeting
• APPTS TO COMMITTEES
• 8a Supervisor -- Sidewalk Cmte
• 8b Supervisor -- Beautification Cmte
• ANNOUNCEMENTS
• BUSINESS FROM FLOOR
• CLOSED SESSION
• ADJOURN
• INFORMATION
• Site Plan 2pdf
• • EMCREEK-CHRIS-SHEET0
  • EMCREEK-Chris1-sheet_1
  • EMCREEK-CHRIS-SHEET2
  • EMCREEK-Chris1-SHEET3
  • EMCREEK-CHRIS-SHEET4

DiMercuio Tree PermitFlexviewer

copy Copyright 2010 MCPED All rights reserved

Charter Township of Shelby Human Resource Department

Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012

Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval

Respectfully Lisa Suida Human Resource Director

Job Description

Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000

CLERK TYPIST

SUMMARY

Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision

SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee

SUPERVISION EXERCISED None

RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents

2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data

4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer

5 Review the accuracy and completeness of records and other documents by comparison with original sources

6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail

systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain

information and address complaints using verbal written and technological communication resources

Job Description

Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000

11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required

ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports

Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures

Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress

Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively

Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record

keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission

Charter Township of Shelby Police Department

52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police

1

Clerkrsquos Office

Memo

To Board of Trustees

From Stanley T Grot Clerk

CC

Date 9142012

Re General Election Site Support

I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election

The total cost for site support by Elections Systems amp Services is $4125

1

Clerkrsquos Office

Memo

To Board of Trustees

From Stanley T Grot Clerk

CC

Date 9142012

Re Cancellation of November 6 2012 Board Meeting

Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting

I respectfully request to cancel the November 6 2012 meeting

Charter Township of Shelby Office of the Supervisor

Memo

To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee

Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee

Charter Township of Shelby

Office of the Supervisor

Memo

To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee

Please include the appointment of Jim Cable to serve as a member of the Beautification Committee

INFORMATIONAL ITEMS ndash BOARD MEETING ndash 9182012

Minutes ndash Charter Township of Shelby Beautification Committee

Meeting held on Tuesday August 14 2012

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler

Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT

The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote

CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf

• CALL MEETING TO ORDER
• PLEDGE OF ALLEGIANCE
• INVOCATION
• AWARDS amp PRESENTATIONS
• ROLL CALL
• PUBLIC HEARING
• 1 2013 Property Tax Millage Rates
• CONSENT AGENDA
• AMinutes -- August 23 2012 Budget Session
• September 4 2012 Board Meeting
• B Bill Run -- $230539436
• APPROVAL OF AGENDA
• CORRESPONDENCE
• 2 2013 Property Tax Millage Rates
• 3 Mr Guarnieri -- Appeal of FOIA Denial
• PLANNING COMMISSION
• 4a Special Land Use
• 4b Tree Removal Permit
• DEPARTMENTAL and COMMITTEE
• 5 HR -- Clerk Typist
• 6 Police -- POSS and PARS
• 7a Clerk -- Site Support
• 7b Clerk -- Cancellation of Nov 6 Meeting
• APPTS TO COMMITTEES
• 8a Supervisor -- Sidewalk Cmte
• 8b Supervisor -- Beautification Cmte
• ANNOUNCEMENTS
• BUSINESS FROM FLOOR
• CLOSED SESSION
• ADJOURN
• INFORMATION
• Site Plan 2pdf
• • EMCREEK-CHRIS-SHEET0
  • EMCREEK-Chris1-sheet_1
  • EMCREEK-CHRIS-SHEET2
  • EMCREEK-Chris1-SHEET3
  • EMCREEK-CHRIS-SHEET4

Charter Township of Shelby Human Resource Department

Memo To The Charter Township of Shelby Board of Trustees From Lisa Suida Human Resources Director Re Agenda Item ndash Job Description Clerk Typist CC Richard Stathakis Township Supervisor Date September 7 2012

Honorable Body Attached for your review is the job description for the position of Clerk Typist as revised and approved by the General Employeersquos Civil Service Commission at the regular meeting of August 28 2012 The Commission has reevaluated the training requirements for this position at the request of the Board of Trustees per a motion made during the August 21 Regular Meeting The following language regarding training was presented to the commission August 28 ldquoRequired training includes graduation from an accredited high school or GED equivalent with three consecutive years experience in general office administration typing and record keeping OR an Associatersquos Degree or two full years of coursework toward a college degree with 1 year experience in general office administration typing and record keepingrdquo The following wording was approved by the Civil Service Commission and reviewed by the General Municipal Employee Bargaining Unit it is now being present for your approval ldquoRequired training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keepingrdquo The commission changes are summarized as follows The term ldquofull-timerdquo was exchanged for ldquoconsecutiverdquo employment The language regarding the two years of coursework was revised to 62 credit hours In accordance with Article 24 (C) of the General Employeesrsquo Collective Bargaining Agreement this job description was submitted to the union prior to submission to the Board of Trustees No appeal was submitted by the union therefore this description is being submitted to you for final approval

Respectfully Lisa Suida Human Resource Director

Job Description

Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000

CLERK TYPIST

SUMMARY

Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision

SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee

SUPERVISION EXERCISED None

RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents

2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data

4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer

5 Review the accuracy and completeness of records and other documents by comparison with original sources

6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail

systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain

information and address complaints using verbal written and technological communication resources

Job Description

Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000

11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required

ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports

Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures

Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress

Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively

Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record

keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission

Charter Township of Shelby Police Department

52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police

1

Clerkrsquos Office

Memo

To Board of Trustees

From Stanley T Grot Clerk

CC

Date 9142012

Re General Election Site Support

I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election

The total cost for site support by Elections Systems amp Services is $4125

1

Clerkrsquos Office

Memo

To Board of Trustees

From Stanley T Grot Clerk

CC

Date 9142012

Re Cancellation of November 6 2012 Board Meeting

Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting

I respectfully request to cancel the November 6 2012 meeting

Charter Township of Shelby Office of the Supervisor

Memo

To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee

Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee

Charter Township of Shelby

Office of the Supervisor

Memo

To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee

Please include the appointment of Jim Cable to serve as a member of the Beautification Committee

INFORMATIONAL ITEMS ndash BOARD MEETING ndash 9182012

Minutes ndash Charter Township of Shelby Beautification Committee

Meeting held on Tuesday August 14 2012

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler

Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT

The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote

CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf

• CALL MEETING TO ORDER
• PLEDGE OF ALLEGIANCE
• INVOCATION
• AWARDS amp PRESENTATIONS
• ROLL CALL
• PUBLIC HEARING
• 1 2013 Property Tax Millage Rates
• CONSENT AGENDA
• AMinutes -- August 23 2012 Budget Session
• September 4 2012 Board Meeting
• B Bill Run -- $230539436
• APPROVAL OF AGENDA
• CORRESPONDENCE
• 2 2013 Property Tax Millage Rates
• 3 Mr Guarnieri -- Appeal of FOIA Denial
• PLANNING COMMISSION
• 4a Special Land Use
• 4b Tree Removal Permit
• DEPARTMENTAL and COMMITTEE
• 5 HR -- Clerk Typist
• 6 Police -- POSS and PARS
• 7a Clerk -- Site Support
• 7b Clerk -- Cancellation of Nov 6 Meeting
• APPTS TO COMMITTEES
• 8a Supervisor -- Sidewalk Cmte
• 8b Supervisor -- Beautification Cmte
• ANNOUNCEMENTS
• BUSINESS FROM FLOOR
• CLOSED SESSION
• ADJOURN
• INFORMATION
• Site Plan 2pdf
• • EMCREEK-CHRIS-SHEET0
  • EMCREEK-Chris1-sheet_1
  • EMCREEK-CHRIS-SHEET2
  • EMCREEK-Chris1-SHEET3
  • EMCREEK-CHRIS-SHEET4

Respectfully Lisa Suida Human Resource Director

Job Description

Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000

CLERK TYPIST

SUMMARY

Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision

SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee

SUPERVISION EXERCISED None

RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents

2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data

4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer

5 Review the accuracy and completeness of records and other documents by comparison with original sources

6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail

systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain

information and address complaints using verbal written and technological communication resources

Job Description

Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000

11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required

ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports

Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures

Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress

Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively

Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record

keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission

Charter Township of Shelby Police Department

52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police

1

Clerkrsquos Office

Memo

To Board of Trustees

From Stanley T Grot Clerk

CC

Date 9142012

Re General Election Site Support

I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election

The total cost for site support by Elections Systems amp Services is $4125

1

Clerkrsquos Office

Memo

To Board of Trustees

From Stanley T Grot Clerk

CC

Date 9142012

Re Cancellation of November 6 2012 Board Meeting

Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting

I respectfully request to cancel the November 6 2012 meeting

Charter Township of Shelby Office of the Supervisor

Memo

To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee

Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee

Charter Township of Shelby

Office of the Supervisor

Memo

To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee

Please include the appointment of Jim Cable to serve as a member of the Beautification Committee

INFORMATIONAL ITEMS ndash BOARD MEETING ndash 9182012

Minutes ndash Charter Township of Shelby Beautification Committee

Meeting held on Tuesday August 14 2012

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler

Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT

The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote

CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf

• CALL MEETING TO ORDER
• PLEDGE OF ALLEGIANCE
• INVOCATION
• AWARDS amp PRESENTATIONS
• ROLL CALL
• PUBLIC HEARING
• 1 2013 Property Tax Millage Rates
• CONSENT AGENDA
• AMinutes -- August 23 2012 Budget Session
• September 4 2012 Board Meeting
• B Bill Run -- $230539436
• APPROVAL OF AGENDA
• CORRESPONDENCE
• 2 2013 Property Tax Millage Rates
• 3 Mr Guarnieri -- Appeal of FOIA Denial
• PLANNING COMMISSION
• 4a Special Land Use
• 4b Tree Removal Permit
• DEPARTMENTAL and COMMITTEE
• 5 HR -- Clerk Typist
• 6 Police -- POSS and PARS
• 7a Clerk -- Site Support
• 7b Clerk -- Cancellation of Nov 6 Meeting
• APPTS TO COMMITTEES
• 8a Supervisor -- Sidewalk Cmte
• 8b Supervisor -- Beautification Cmte
• ANNOUNCEMENTS
• BUSINESS FROM FLOOR
• CLOSED SESSION
• ADJOURN
• INFORMATION
• Site Plan 2pdf
• • EMCREEK-CHRIS-SHEET0
  • EMCREEK-Chris1-sheet_1
  • EMCREEK-CHRIS-SHEET2
  • EMCREEK-Chris1-SHEET3
  • EMCREEK-CHRIS-SHEET4

Job Description

Pay Grade Assigned 10 General Page 1 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000

CLERK TYPIST

SUMMARY

Perform clerical work using knowledge of departmental practices and procedures and skillful use of office technology to compile compute and record information maintain necessary confidentiality set up and maintain accurate files perform customer service exercise judgment within established departmental guidelines and under general supervision

SUPERVISION RECEIVED Work is performed under the general supervision of a higher classified employee

SUPERVISION EXERCISED None

RESPONSIBILITIES ESSENTIAL DUTIES AND FUNCTIONS An employee in this position may be called upon to do any or all of the following essential duties (These examples do not include all of the duties which the employee may be expected to perform) 1 Type format proofread and edit correspondence and other documents

2 May issue and process licenses and certificates vouchers and applications 3 Sort tabulate and summarizes various statistical reports and other data

4 Establish maintain and update filing inventory mailing and database systems either manually or using a computer

5 Review the accuracy and completeness of records and other documents by comparison with original sources

6 Manage multiple calendars schedule and promote meetings and create and post agendas 7 Order distribute and store office supplies 8 Operate office technology such as photocopiers and scanners facsimile machines voice mail

systems and personal computers 9 Open sort and distribute incoming and outgoing correspondence including faxes and email 10 Communicate with residents employees and other individuals to answer questions or explain

information and address complaints using verbal written and technological communication resources

Job Description

Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000

11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required

ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports

Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures

Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress

Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively

Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record

keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission

Charter Township of Shelby Police Department

52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police

1

Clerkrsquos Office

Memo

To Board of Trustees

From Stanley T Grot Clerk

CC

Date 9142012

Re General Election Site Support

I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election

The total cost for site support by Elections Systems amp Services is $4125

1

Clerkrsquos Office

Memo

To Board of Trustees

From Stanley T Grot Clerk

CC

Date 9142012

Re Cancellation of November 6 2012 Board Meeting

Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting

I respectfully request to cancel the November 6 2012 meeting

Charter Township of Shelby Office of the Supervisor

Memo

To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee

Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee

Charter Township of Shelby

Office of the Supervisor

Memo

To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee

Please include the appointment of Jim Cable to serve as a member of the Beautification Committee

INFORMATIONAL ITEMS ndash BOARD MEETING ndash 9182012

Minutes ndash Charter Township of Shelby Beautification Committee

Meeting held on Tuesday August 14 2012

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler

Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT

The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote

CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf

• CALL MEETING TO ORDER
• PLEDGE OF ALLEGIANCE
• INVOCATION
• AWARDS amp PRESENTATIONS
• ROLL CALL
• PUBLIC HEARING
• 1 2013 Property Tax Millage Rates
• CONSENT AGENDA
• AMinutes -- August 23 2012 Budget Session
• September 4 2012 Board Meeting
• B Bill Run -- $230539436
• APPROVAL OF AGENDA
• CORRESPONDENCE
• 2 2013 Property Tax Millage Rates
• 3 Mr Guarnieri -- Appeal of FOIA Denial
• PLANNING COMMISSION
• 4a Special Land Use
• 4b Tree Removal Permit
• DEPARTMENTAL and COMMITTEE
• 5 HR -- Clerk Typist
• 6 Police -- POSS and PARS
• 7a Clerk -- Site Support
• 7b Clerk -- Cancellation of Nov 6 Meeting
• APPTS TO COMMITTEES
• 8a Supervisor -- Sidewalk Cmte
• 8b Supervisor -- Beautification Cmte
• ANNOUNCEMENTS
• BUSINESS FROM FLOOR
• CLOSED SESSION
• ADJOURN
• INFORMATION
• Site Plan 2pdf
• • EMCREEK-CHRIS-SHEET0
  • EMCREEK-Chris1-sheet_1
  • EMCREEK-CHRIS-SHEET2
  • EMCREEK-Chris1-SHEET3
  • EMCREEK-CHRIS-SHEET4

Job Description

Pay Grade Assigned 10 General Page 2 of 2 Township Supervisorrsquos Initials ______ Effective date August 2012 Civil Service Chairpersonrsquos Initials ______ Supersedes January 2000

11 May collect fees and other monies 12 Runs departmental errands 13 May assist in invoice data entry and payroll hours entry for the department 14 Perform related work as required

ESSENTIAL FUNCTIONS QUALIFICATIONS amp KNOWLEDGE SKILLS and ABILITIES (KSA) FOR EMPLOYMENT All of the following function qualifications Knowledge Skills Abilities and duties are essential An employee in this class must have the following upon application Ability to understand and assemble data and prepare accurate records and reports

Ability to assimilate information related to procedures routine to this position Ability to detect and correct errors Ability to understand the relationship between the various data components and forms used in the compiling computing and recording of data Ability to understand and follow oral and written instructions Knowledge of modern office practices and procedures

Ability to professionally communicate information and ideas verbally and in writing so others will understand in a manner appropriate for the needs of the audience Mental alertness integrity and dependability and ability to deal with stress

Ability to work effectively with the public and fellow employees Ability to prioritize and schedule work effectively

Required training includes graduation from an accredited high school or GED equivalent with three years full-time experience in general office administration typing and record

keeping OR an Associatersquos Degree62 credit hours of coursework toward a college degree with 1 year full-time experience in general office administration typing and record keeping Proficient in the basic use of computers and computer programs currently utilized by the Township for word processing spreadsheets and databases based on an evaluation examination as established by the Commission

Charter Township of Shelby Police Department

52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police

1

Clerkrsquos Office

Memo

To Board of Trustees

From Stanley T Grot Clerk

CC

Date 9142012

Re General Election Site Support

I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election

The total cost for site support by Elections Systems amp Services is $4125

1

Clerkrsquos Office

Memo

To Board of Trustees

From Stanley T Grot Clerk

CC

Date 9142012

Re Cancellation of November 6 2012 Board Meeting

Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting

I respectfully request to cancel the November 6 2012 meeting

Charter Township of Shelby Office of the Supervisor

Memo

To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee

Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee

Charter Township of Shelby

Office of the Supervisor

Memo

To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee

Please include the appointment of Jim Cable to serve as a member of the Beautification Committee

INFORMATIONAL ITEMS ndash BOARD MEETING ndash 9182012

Minutes ndash Charter Township of Shelby Beautification Committee

Meeting held on Tuesday August 14 2012

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler

Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT

The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote

CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf

• CALL MEETING TO ORDER
• PLEDGE OF ALLEGIANCE
• INVOCATION
• AWARDS amp PRESENTATIONS
• ROLL CALL
• PUBLIC HEARING
• 1 2013 Property Tax Millage Rates
• CONSENT AGENDA
• AMinutes -- August 23 2012 Budget Session
• September 4 2012 Board Meeting
• B Bill Run -- $230539436
• APPROVAL OF AGENDA
• CORRESPONDENCE
• 2 2013 Property Tax Millage Rates
• 3 Mr Guarnieri -- Appeal of FOIA Denial
• PLANNING COMMISSION
• 4a Special Land Use
• 4b Tree Removal Permit
• DEPARTMENTAL and COMMITTEE
• 5 HR -- Clerk Typist
• 6 Police -- POSS and PARS
• 7a Clerk -- Site Support
• 7b Clerk -- Cancellation of Nov 6 Meeting
• APPTS TO COMMITTEES
• 8a Supervisor -- Sidewalk Cmte
• 8b Supervisor -- Beautification Cmte
• ANNOUNCEMENTS
• BUSINESS FROM FLOOR
• CLOSED SESSION
• ADJOURN
• INFORMATION
• Site Plan 2pdf
• • EMCREEK-CHRIS-SHEET0
  • EMCREEK-Chris1-sheet_1
  • EMCREEK-CHRIS-SHEET2
  • EMCREEK-Chris1-SHEET3
  • EMCREEK-CHRIS-SHEET4

Charter Township of Shelby Police Department

52700 VAN DYKE ndash SHELBY TWP MICHIGAN 48316-3572 ndash (586)-731-2121 September 6 2012 TO Shelby Township Board of Trustees FROM Roland Woelkers Chief of Police RE Police Officer Scheduling System I am requesting the Township Board at the regularly scheduled meeting on Tuesday September 18 2012 approve the purchase of POSS (police officer scheduling system) and PARS (personnel audio response system) with training for a total cost of $32798 (see attached quote) from Visual Computer Solutions Inc We will be using grant funds from line item 207-307-980-850 COPS Tech Grant Year 2010 Our current scheduling software is over ten years old and is a customized software program Every change that we need in the current program costs us money The current software is on a Unix platform We are trying to eliminate this server and move all are programs on to a Windows based server Purchasing this software will allow us to move forward with this process The new software is made specifically for police and fire where changes will not be needed This software also has an automatic call-out for overtime (PARS) which will eliminate our command officers having to call officers individually If there are any further questions you may have please do not hesitate to contact my office Respectfully ___________________________ Roland Woelkers Chief of Police

1

Clerkrsquos Office

Memo

To Board of Trustees

From Stanley T Grot Clerk

CC

Date 9142012

Re General Election Site Support

I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election

The total cost for site support by Elections Systems amp Services is $4125

1

Clerkrsquos Office

Memo

To Board of Trustees

From Stanley T Grot Clerk

CC

Date 9142012

Re Cancellation of November 6 2012 Board Meeting

Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting

I respectfully request to cancel the November 6 2012 meeting

Charter Township of Shelby Office of the Supervisor

Memo

To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee

Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee

Charter Township of Shelby

Office of the Supervisor

Memo

To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee

Please include the appointment of Jim Cable to serve as a member of the Beautification Committee

INFORMATIONAL ITEMS ndash BOARD MEETING ndash 9182012

Minutes ndash Charter Township of Shelby Beautification Committee

Meeting held on Tuesday August 14 2012

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler

Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT

The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote

CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf

• CALL MEETING TO ORDER
• PLEDGE OF ALLEGIANCE
• INVOCATION
• AWARDS amp PRESENTATIONS
• ROLL CALL
• PUBLIC HEARING
• 1 2013 Property Tax Millage Rates
• CONSENT AGENDA
• AMinutes -- August 23 2012 Budget Session
• September 4 2012 Board Meeting
• B Bill Run -- $230539436
• APPROVAL OF AGENDA
• CORRESPONDENCE
• 2 2013 Property Tax Millage Rates
• 3 Mr Guarnieri -- Appeal of FOIA Denial
• PLANNING COMMISSION
• 4a Special Land Use
• 4b Tree Removal Permit
• DEPARTMENTAL and COMMITTEE
• 5 HR -- Clerk Typist
• 6 Police -- POSS and PARS
• 7a Clerk -- Site Support
• 7b Clerk -- Cancellation of Nov 6 Meeting
• APPTS TO COMMITTEES
• 8a Supervisor -- Sidewalk Cmte
• 8b Supervisor -- Beautification Cmte
• ANNOUNCEMENTS
• BUSINESS FROM FLOOR
• CLOSED SESSION
• ADJOURN
• INFORMATION
• Site Plan 2pdf
• • EMCREEK-CHRIS-SHEET0
  • EMCREEK-Chris1-sheet_1
  • EMCREEK-CHRIS-SHEET2
  • EMCREEK-Chris1-SHEET3
  • EMCREEK-CHRIS-SHEET4

1

Clerkrsquos Office

Memo

To Board of Trustees

From Stanley T Grot Clerk

CC

Date 9142012

Re General Election Site Support

I respectfully request the Board to approve Elections Systems amp Services to help with the November 6 2012 General Election

The total cost for site support by Elections Systems amp Services is $4125

1

Clerkrsquos Office

Memo

To Board of Trustees

From Stanley T Grot Clerk

CC

Date 9142012

Re Cancellation of November 6 2012 Board Meeting

Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting

I respectfully request to cancel the November 6 2012 meeting

Charter Township of Shelby Office of the Supervisor

Memo

To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee

Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee

Charter Township of Shelby

Office of the Supervisor

Memo

To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee

Please include the appointment of Jim Cable to serve as a member of the Beautification Committee

INFORMATIONAL ITEMS ndash BOARD MEETING ndash 9182012

Minutes ndash Charter Township of Shelby Beautification Committee

Meeting held on Tuesday August 14 2012

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler

Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT

The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote

CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf

• CALL MEETING TO ORDER
• PLEDGE OF ALLEGIANCE
• INVOCATION
• AWARDS amp PRESENTATIONS
• ROLL CALL
• PUBLIC HEARING
• 1 2013 Property Tax Millage Rates
• CONSENT AGENDA
• AMinutes -- August 23 2012 Budget Session
• September 4 2012 Board Meeting
• B Bill Run -- $230539436
• APPROVAL OF AGENDA
• CORRESPONDENCE
• 2 2013 Property Tax Millage Rates
• 3 Mr Guarnieri -- Appeal of FOIA Denial
• PLANNING COMMISSION
• 4a Special Land Use
• 4b Tree Removal Permit
• DEPARTMENTAL and COMMITTEE
• 5 HR -- Clerk Typist
• 6 Police -- POSS and PARS
• 7a Clerk -- Site Support
• 7b Clerk -- Cancellation of Nov 6 Meeting
• APPTS TO COMMITTEES
• 8a Supervisor -- Sidewalk Cmte
• 8b Supervisor -- Beautification Cmte
• ANNOUNCEMENTS
• BUSINESS FROM FLOOR
• CLOSED SESSION
• ADJOURN
• INFORMATION
• Site Plan 2pdf
• • EMCREEK-CHRIS-SHEET0
  • EMCREEK-Chris1-sheet_1
  • EMCREEK-CHRIS-SHEET2
  • EMCREEK-Chris1-SHEET3
  • EMCREEK-CHRIS-SHEET4

1

Clerkrsquos Office

Memo

To Board of Trustees

From Stanley T Grot Clerk

CC

Date 9142012

Re Cancellation of November 6 2012 Board Meeting

Tuesday November 6 2012 is the date of the General Election The General Election is in conflict with our regularly scheduled Board of Trustee meeting

I respectfully request to cancel the November 6 2012 meeting

Charter Township of Shelby Office of the Supervisor

Memo

To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee

Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee

Charter Township of Shelby

Office of the Supervisor

Memo

To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee

Please include the appointment of Jim Cable to serve as a member of the Beautification Committee

INFORMATIONAL ITEMS ndash BOARD MEETING ndash 9182012

Minutes ndash Charter Township of Shelby Beautification Committee

Meeting held on Tuesday August 14 2012

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler

Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT

The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote

CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf

• CALL MEETING TO ORDER
• PLEDGE OF ALLEGIANCE
• INVOCATION
• AWARDS amp PRESENTATIONS
• ROLL CALL
• PUBLIC HEARING
• 1 2013 Property Tax Millage Rates
• CONSENT AGENDA
• AMinutes -- August 23 2012 Budget Session
• September 4 2012 Board Meeting
• B Bill Run -- $230539436
• APPROVAL OF AGENDA
• CORRESPONDENCE
• 2 2013 Property Tax Millage Rates
• 3 Mr Guarnieri -- Appeal of FOIA Denial
• PLANNING COMMISSION
• 4a Special Land Use
• 4b Tree Removal Permit
• DEPARTMENTAL and COMMITTEE
• 5 HR -- Clerk Typist
• 6 Police -- POSS and PARS
• 7a Clerk -- Site Support
• 7b Clerk -- Cancellation of Nov 6 Meeting
• APPTS TO COMMITTEES
• 8a Supervisor -- Sidewalk Cmte
• 8b Supervisor -- Beautification Cmte
• ANNOUNCEMENTS
• BUSINESS FROM FLOOR
• CLOSED SESSION
• ADJOURN
• INFORMATION
• Site Plan 2pdf
• • EMCREEK-CHRIS-SHEET0
  • EMCREEK-Chris1-sheet_1
  • EMCREEK-CHRIS-SHEET2
  • EMCREEK-Chris1-SHEET3
  • EMCREEK-CHRIS-SHEET4

Charter Township of Shelby Office of the Supervisor

Memo

To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointments to Sidewalk Committee

Please include the appointment of Ms Susan Rohall to serve as a member of the Sidewalk Committee Please include the appointment of Mr Philip Lauwels to serve as a member of the Sidewalk Committee Please include the re-appointment of Mr Craig Cowper to serve as a member of the Sidewalk Committee

Charter Township of Shelby

Office of the Supervisor

Memo

To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee

Please include the appointment of Jim Cable to serve as a member of the Beautification Committee

INFORMATIONAL ITEMS ndash BOARD MEETING ndash 9182012

Minutes ndash Charter Township of Shelby Beautification Committee

Meeting held on Tuesday August 14 2012

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler

Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT

The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote

CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf

• CALL MEETING TO ORDER
• PLEDGE OF ALLEGIANCE
• INVOCATION
• AWARDS amp PRESENTATIONS
• ROLL CALL
• PUBLIC HEARING
• 1 2013 Property Tax Millage Rates
• CONSENT AGENDA
• AMinutes -- August 23 2012 Budget Session
• September 4 2012 Board Meeting
• B Bill Run -- $230539436
• APPROVAL OF AGENDA
• CORRESPONDENCE
• 2 2013 Property Tax Millage Rates
• 3 Mr Guarnieri -- Appeal of FOIA Denial
• PLANNING COMMISSION
• 4a Special Land Use
• 4b Tree Removal Permit
• DEPARTMENTAL and COMMITTEE
• 5 HR -- Clerk Typist
• 6 Police -- POSS and PARS
• 7a Clerk -- Site Support
• 7b Clerk -- Cancellation of Nov 6 Meeting
• APPTS TO COMMITTEES
• 8a Supervisor -- Sidewalk Cmte
• 8b Supervisor -- Beautification Cmte
• ANNOUNCEMENTS
• BUSINESS FROM FLOOR
• CLOSED SESSION
• ADJOURN
• INFORMATION
• Site Plan 2pdf
• • EMCREEK-CHRIS-SHEET0
  • EMCREEK-Chris1-sheet_1
  • EMCREEK-CHRIS-SHEET2
  • EMCREEK-Chris1-SHEET3
  • EMCREEK-CHRIS-SHEET4

Charter Township of Shelby

Office of the Supervisor

Memo

To Clerk Stanley T Grot From Richard H Stathakis Supervisor Date September 10 2012 Re Agenda Item ndash Board of Trustees ndash September 18 2012 Appointment to Beautification Committee

Please include the appointment of Jim Cable to serve as a member of the Beautification Committee

INFORMATIONAL ITEMS ndash BOARD MEETING ndash 9182012

Minutes ndash Charter Township of Shelby Beautification Committee

Meeting held on Tuesday August 14 2012

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler

Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT

The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote

CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf

• CALL MEETING TO ORDER
• PLEDGE OF ALLEGIANCE
• INVOCATION
• AWARDS amp PRESENTATIONS
• ROLL CALL
• PUBLIC HEARING
• 1 2013 Property Tax Millage Rates
• CONSENT AGENDA
• AMinutes -- August 23 2012 Budget Session
• September 4 2012 Board Meeting
• B Bill Run -- $230539436
• APPROVAL OF AGENDA
• CORRESPONDENCE
• 2 2013 Property Tax Millage Rates
• 3 Mr Guarnieri -- Appeal of FOIA Denial
• PLANNING COMMISSION
• 4a Special Land Use
• 4b Tree Removal Permit
• DEPARTMENTAL and COMMITTEE
• 5 HR -- Clerk Typist
• 6 Police -- POSS and PARS
• 7a Clerk -- Site Support
• 7b Clerk -- Cancellation of Nov 6 Meeting
• APPTS TO COMMITTEES
• 8a Supervisor -- Sidewalk Cmte
• 8b Supervisor -- Beautification Cmte
• ANNOUNCEMENTS
• BUSINESS FROM FLOOR
• CLOSED SESSION
• ADJOURN
• INFORMATION
• Site Plan 2pdf
• • EMCREEK-CHRIS-SHEET0
  • EMCREEK-Chris1-sheet_1
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INFORMATIONAL ITEMS ndash BOARD MEETING ndash 9182012

Minutes ndash Charter Township of Shelby Beautification Committee

Meeting held on Tuesday August 14 2012

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler

Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT

The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote

CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf

• CALL MEETING TO ORDER
• PLEDGE OF ALLEGIANCE
• INVOCATION
• AWARDS amp PRESENTATIONS
• ROLL CALL
• PUBLIC HEARING
• 1 2013 Property Tax Millage Rates
• CONSENT AGENDA
• AMinutes -- August 23 2012 Budget Session
• September 4 2012 Board Meeting
• B Bill Run -- $230539436
• APPROVAL OF AGENDA
• CORRESPONDENCE
• 2 2013 Property Tax Millage Rates
• 3 Mr Guarnieri -- Appeal of FOIA Denial
• PLANNING COMMISSION
• 4a Special Land Use
• 4b Tree Removal Permit
• DEPARTMENTAL and COMMITTEE
• 5 HR -- Clerk Typist
• 6 Police -- POSS and PARS
• 7a Clerk -- Site Support
• 7b Clerk -- Cancellation of Nov 6 Meeting
• APPTS TO COMMITTEES
• 8a Supervisor -- Sidewalk Cmte
• 8b Supervisor -- Beautification Cmte
• ANNOUNCEMENTS
• BUSINESS FROM FLOOR
• CLOSED SESSION
• ADJOURN
• INFORMATION
• Site Plan 2pdf
• • EMCREEK-CHRIS-SHEET0
  • EMCREEK-Chris1-sheet_1
  • EMCREEK-CHRIS-SHEET2
  • EMCREEK-Chris1-SHEET3
  • EMCREEK-CHRIS-SHEET4

MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BEAUTIFICATION COMMITTEE HELD TUESDAY AUGUST 14 2012 IN THE EMPLOYEE LOUNGE AT THE SHELBY TOWNSHIP MUNICIPAL BUILDING 52700 VAN DYKE SHELBY TOWNSHIP MICHIGAN Chairman Dub Hearon called the meeting to order at 712 pm Members Present Cheryl Arft WC ldquoDubrdquo Hearon Carol McLaughlin Dee Osler

Renate Radomski Erika Zoller Members Absent Melanee Roelandt Duane Stafford Guests Present Jim Cable CORRESPONDENCE amp ANNOUNCEMENTS Mr Hearon informed the committee of the resignation of former Treasurer John Baas APPROVAL OF MINUTES Mrs Arft pointed out the first name of Ms Zoller was spelled incorrectly She would like all people to be referred to as Mr Ms or Mrs Mrs Arft asked Mr Fairbrother to change the spelling of the first name as well as change Cherylrsquos name to Mrs Arft MOTION by Cheryl Arft supported by Renate Radomski to approve the minutes of the Regular Meeting of the Beautification Committee held on Tuesday July 10 2012 with the corrections made by Mrs Arft Motion carried Mr Hearon read the letter sent by the Beautification Committee to Lieutenant John McCoy of the Shelby Township Fire Department Mr Hearon thanked Mr Fairbrother for providing the Beautification Committee with a copy of the letter Mr Hearon reported correspondence from Keep Michigan Beautiful and Arbor Day Mrs McLaughlin thought her reappointment letter from Clerk Stanley T Grot should have been printed on the Clerkrsquos letter head not on the Beautification Committeersquos stationery BILLS TREASURERrsquoS REPORT

The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote

CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf

• CALL MEETING TO ORDER
• PLEDGE OF ALLEGIANCE
• INVOCATION
• AWARDS amp PRESENTATIONS
• ROLL CALL
• PUBLIC HEARING
• 1 2013 Property Tax Millage Rates
• CONSENT AGENDA
• AMinutes -- August 23 2012 Budget Session
• September 4 2012 Board Meeting
• B Bill Run -- $230539436
• APPROVAL OF AGENDA
• CORRESPONDENCE
• 2 2013 Property Tax Millage Rates
• 3 Mr Guarnieri -- Appeal of FOIA Denial
• PLANNING COMMISSION
• 4a Special Land Use
• 4b Tree Removal Permit
• DEPARTMENTAL and COMMITTEE
• 5 HR -- Clerk Typist
• 6 Police -- POSS and PARS
• 7a Clerk -- Site Support
• 7b Clerk -- Cancellation of Nov 6 Meeting
• APPTS TO COMMITTEES
• 8a Supervisor -- Sidewalk Cmte
• 8b Supervisor -- Beautification Cmte
• ANNOUNCEMENTS
• BUSINESS FROM FLOOR
• CLOSED SESSION
• ADJOURN
• INFORMATION
• Site Plan 2pdf
• • EMCREEK-CHRIS-SHEET0
  • EMCREEK-Chris1-sheet_1
  • EMCREEK-CHRIS-SHEET2
  • EMCREEK-Chris1-SHEET3
  • EMCREEK-CHRIS-SHEET4

The committee thanked Mr Fairbrother for paying the previous invoice from Marinorsquos The committee has received another invoice from Marinorsquos for $7800 Mr Hearon requests Mr Fairbrother pay $7800 to Marinorsquos for the month of July Mrs Arft asked for notice at the next meeting to confirm the $83400 ($75600+$7800) has been paid in full A duplicate bill from Quality Landscape and Fertilizing dated July 12 2012 was received by the committee Mr Hearon is concerned about the invoice dated July 12 2012 from Quality Landscape and Fertilizing A bill with this date and amount was previously paid Mr Hearon gave himself $1665 for 30 miles driven while reviewing the beautification awards (30 miles $555) Mr Hearon asked for $1665 to be replenished into the committeersquos petty cash account APPOINTMENT OF TREASURER Mr Hearon asked Mrs Arft to replace Mr Baas as Treasurer Mrs Arft graciously accepted the opportunity 2013 BUDGET $1000 for the BCSEM is the only new addition to the 2013 budget lsquoWELCOME TO SHELBY TOWNSHIPrsquo SIGNS Mr Hearon hopes his sign requests will be on the next Board of Trustee agenda The committee still needs quotes for lights The committee would like to reuse the boulders already on location Boulders the committee cannot reuse should be offered to Thoms Landscaping Mrs Osler asked if any committee members have visited Utica and noticed the hanging baskets Committee members commented that Utica has outside help and Mike from PRM does not wish to allow outside help The committee is unsure whether Detroit Public Works or the Department of Public Works handles the planting and fertilization of the Uticarsquos flowers Mrs McLaughlin asked when the gardeners would be out working again Mr Hearon stated that all three signs would be completed by the end of October 2012 Mr Hearon said Mr Stafford is struggling to get a qualified electrician give the committee a quote

CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf

• CALL MEETING TO ORDER
• PLEDGE OF ALLEGIANCE
• INVOCATION
• AWARDS amp PRESENTATIONS
• ROLL CALL
• PUBLIC HEARING
• 1 2013 Property Tax Millage Rates
• CONSENT AGENDA
• AMinutes -- August 23 2012 Budget Session
• September 4 2012 Board Meeting
• B Bill Run -- $230539436
• APPROVAL OF AGENDA
• CORRESPONDENCE
• 2 2013 Property Tax Millage Rates
• 3 Mr Guarnieri -- Appeal of FOIA Denial
• PLANNING COMMISSION
• 4a Special Land Use
• 4b Tree Removal Permit
• DEPARTMENTAL and COMMITTEE
• 5 HR -- Clerk Typist
• 6 Police -- POSS and PARS
• 7a Clerk -- Site Support
• 7b Clerk -- Cancellation of Nov 6 Meeting
• APPTS TO COMMITTEES
• 8a Supervisor -- Sidewalk Cmte
• 8b Supervisor -- Beautification Cmte
• ANNOUNCEMENTS
• BUSINESS FROM FLOOR
• CLOSED SESSION
• ADJOURN
• INFORMATION
• Site Plan 2pdf
• • EMCREEK-CHRIS-SHEET0
  • EMCREEK-Chris1-sheet_1
  • EMCREEK-CHRIS-SHEET2
  • EMCREEK-Chris1-SHEET3
  • EMCREEK-CHRIS-SHEET4

CLEAN-UP DAY Mrs McLaughlin has nothing to report on Clean-Up Day WEBSITE Mrs McLauglin suggested the committee update its website page to reflect the recent resignation of Mr Baas Mrs McLaughlin would like the Beautification Awards and Clean-Up Day pictures uploaded to the website They have not been given to Mr Fairbrother yet SCHOENHERR MAINTENANCE Mrs Radomski asked how long the new tree is warranted Mrs Arft suggested the committee begin requesting quotes She will request the previous RFQ be sent to her at a later date BEAUTIFICATION AWARDS Mrs Zoller stated the Beautification Award presentation will be held at the October 16 2012 Board meeting In all seven committee members viewed ten homes and one apartment complex The committee determined five winners Dudek Kellogg Martoni Rudnik and Still Kellogg is now a Hall of Fame winner and can no longer enter the contest Mrs Zoller would like to use gift certificates from Meijer and Target to purchase supplies for the awards presentations Mrs Arft will be presenting the awards at the Board meeting Mrs Arft will keep in touch with Mr Fairbrother to ensure all award recipients return their documents Mrs McLaughlin discussed new committee shirts Mr Hearon asked Mr Fairbrother to nominate Mr Cable to the Beautification committee He would like the item placed on the Board meeting agenda as soon as possible MOTION by Mrs Arft supported by Mrs Zoller to adjourn the meeting Motion carried The meeting was adjourned at 910 PM bf

• CALL MEETING TO ORDER
• PLEDGE OF ALLEGIANCE
• INVOCATION
• AWARDS amp PRESENTATIONS
• ROLL CALL
• PUBLIC HEARING
• 1 2013 Property Tax Millage Rates
• CONSENT AGENDA
• AMinutes -- August 23 2012 Budget Session
• September 4 2012 Board Meeting
• B Bill Run -- $230539436
• APPROVAL OF AGENDA
• CORRESPONDENCE
• 2 2013 Property Tax Millage Rates
• 3 Mr Guarnieri -- Appeal of FOIA Denial
• PLANNING COMMISSION
• 4a Special Land Use
• 4b Tree Removal Permit
• DEPARTMENTAL and COMMITTEE
• 5 HR -- Clerk Typist
• 6 Police -- POSS and PARS
• 7a Clerk -- Site Support
• 7b Clerk -- Cancellation of Nov 6 Meeting
• APPTS TO COMMITTEES
• 8a Supervisor -- Sidewalk Cmte
• 8b Supervisor -- Beautification Cmte
• ANNOUNCEMENTS
• BUSINESS FROM FLOOR
• CLOSED SESSION
• ADJOURN
• INFORMATION
• Site Plan 2pdf
• • EMCREEK-CHRIS-SHEET0
  • EMCREEK-Chris1-sheet_1
  • EMCREEK-CHRIS-SHEET2
  • EMCREEK-Chris1-SHEET3
  • EMCREEK-CHRIS-SHEET4