PowerPoint for the Teacher of the Visually Impaired Session 2
of 2 October 24, 2011
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2:00 Welcome and Instructions 2:05 Homework Review 2:20 Making
your PowerPoint presentations accessible to all students 2:40
Helping classroom teachers create accessible PowerPoint
presentations 3:00 Fun stuff PowerPoint Books with animations,
sounds, music, etc. 3:30 Adjourn 3:35 FIMC-VI Update - upcoming
professional learning opportunities
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Great Job!
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Great ideas!
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By Brittany Holloway Teacher of the Visually Impaired Bay
District Schools
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Quote 1 There is no better way to thank God for your sight than
by giving a helping hand to someone in the dark. Helen Keller
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You CAN be: SUCCESSFUL Power Point Presentation by: Sharon
Scherbarth & Judy Wallace
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An eye doctor (ophthalmologist or optometrist) has determined
that you are: 1. Partially sighted 2. Have low vision 3. Legally
blind 4. Totally blind
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The Expanded Core Curriculum will include compensatory or
functional academic skills, including communication modes
orientation and mobility social interaction skills independent
living skills recreation and leisure skills career education use of
assistive technology sensory efficiency skills
self-determination
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Sunsets Are Spectacular
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Anchor from the Missouri Battleship Pearl Harbor, December 7
th, 1941
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Receive print copy of assignment Scan/Type into computer. Clean
up and import into Braille program Clean up again and arrange on
page Braille out and arrange pages Hand back to teacher
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1. Receive electronic copy of PowerPoint 2. Export to MS Word
3. Prepare for braille transcriptio n 4. Edit in braille
transcription program 5. Emboss and arrange pages 6. Return braille
copy to teacher
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Florida School for the Deaf and Blind Virginia School for the
Deaf and Blind Established in 1885 Located in St. Augustine,
Florida 47 Buildings & 72 Acres of land Pre-School-12 Grade
& Post Secondary Programs Established in 1870 Located in
Staunton, Virginia 16 Major Buildings & 79 Acres of land
Pre-School-12 Grade & Post Secondary Programs Comparison of
Schools for the Deaf & Blind
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IDENTIFY YOUR SELF AMY, I AM MISS BECKER, DO YOU HAVE YOUR
WORK?
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JESSICA CAN I PLEASE HAVE YOUR WORK? SAY THE STUDENTS NAME WHEN
SPEAKING TO HIM OR HER.
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JESSICA, CAN I PLEASE HAVE YOUR WORK? SAY THE STUDENTS NAME
WHEN SPEAKING TO HIM OR HER.
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Information to share with classroom teachers using
PowerPoint
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Use simple and uncluttered backgrounds Use colors that provide
contrast Use sans-serif fonts (Arial, Tahoma, Verdana) or APHont
Avoid fonts such as Times New Roman Title every slide Use Alt Tags
(descriptions) for pictures and images
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Use the predefined layouts and avoid adding text boxes. Added
text boxes will not be read by screen readers. If importing video
or flash content, provide text description Keep the slide simple
one thought / point per slide. Do not layer pictures, create a new
slide.
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Avoid the use of shadow fonts such as these! Avoid the use of
backgrounds that are shaded or add a level of glare (like this
one)
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Avoid the use of shadow fonts such as these! Avoid the use of
backgrounds that are shaded or add a level of glare (isnt this
better )
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Use discrete sound cues when presenting to students who are
blind or visually impaired to alert them to the next slide. Use
animations and special effects judiciously. Spinning or bouncing
text is hard for anyone to read!
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1. Do an inservice for classroom teachers where you model the
difference between well designed slides and poorly designed slides.
(Have them wear simulators!) 2. Provide handout - Tips for Making
your Classroom PowerPoint Presentations Accessible to classroom
teachers at the beginning of each year.
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Determine the best print settings for your students with low
vision and provide the teacher directions for printing those
handouts. For braille production, establish a procedure for getting
the files ELECTRONICALLY ahead of time. Do not accept the paper
version of the PowerPoint.
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Person first language Florida Department of Education
guidelines establishes the use of person first language student who
is blind, not blind student Be consistent in how you refer to
yourself: Teacher of the Visually Impaired, not vision
teacher.
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Check and recheck grammar and spelling before presentation.
(You wouldnt believe some of the stuff I see from teachers!) Be
sure your name and contact information is on every PowerPoint you
should get credit for the creation!
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Put an automatic signature on all your emails. At a minimum the
signature should include First and last name Your title (teacher of
the visually impaired) School district/agency and/or school Phone
number
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How did you do THAT???
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Select Animations from menu bar Transition Sound: select sound
Change speed (if wanted) APPLY TO ALL Preview if needed
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PowerPoint Books Perfect for emergent readers!
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Flying Purple People Eaters! By Kay Ratzlaff
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Halloween means dressing up.
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Halloween means candy!
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Halloween means parties!
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Halloween means fun!
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I hope Halloween doesnt bring Flying Purple People Eaters!
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The End
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Making a PowerPoint Book Narration
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Your computer must have a sound card Be sure you have a
microphone Turn up your speakers You need to be working in the
slide for which you are adding narration or sound.
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INSERT tab from Menu Bar In Media Clips section, select SOUND
Select RECORD SOUND You can change the name Push the red dot to
record and the blue dot to stop (be sure you are working in a quiet
area) Preview it Then select ok
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Adding Music from a CD CD must be in your computer
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With a music CD in your computer Select INSERT from Menu Bar
Select SOUND (far right) Play CD Audio Track Select track Time to
begin and time to end Once you have the sound selected a small icon
appears on the screen. Double click the icon to change
settings.
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Once you have the icon in your slide, double click on the icon
This opens the CD Audio Tools menu bar You can set the volume,
Start automatically or on click
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Add sound from a file such as Windows Media Player or iTunes
This embeds the file into PowerPoint instead of linking it to the
CD Can make your presentation file very large Record while playing
the music CD from your computer (like narrations)
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Select ANIMATIONS from the Menu Bar Select CUSTOM ANIMATIONS
and a side-bar opened on the right Select ADD EFFECT Click on the
purple monster, and then select ADD EFFECT
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After ADD EFFECTS, select ENTRANCE / FLY IN
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Modify effect Start on click, with previous or after previous
Direction Speed
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ADD EFFECT EMPHASIS SPIN Start Property Speed (Remember you
must have the picture selected to connect the animation to that
image.)
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Completed Projects 1.PowerPoint Presentation and MS Word file
that is prepared as if you were going to transcribe it to braille.
(NOT the braille file) 2.Take the PowerPoint you have already
created and add sound and animation to at least on slide.
Certificate for Completion submit both those things (corrected if
needed) and we will email you a certificate for 5 hours.
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You will be emailed evaluation questions, please reply (we need
this information for the FIMC-VI grant). Next session is on Excel
Spreadsheets for the Teacher of the Visually Impaired at 1:00 p.m.,
November 24, 2011 (Monday after Thanksgiving holidays!) Suggestions
for other topics or Webinars? Email:
[email protected]@fimcvi.org This PowerPoint will be
posted at www.fimcvi.org www.fimcvi.org
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Guidelines for Creating Accessible PowerPoint Presentations:
www.aerbvi.org/ www.aerbvi.org/ Making Your PowerPoint
Presentations Accessible: www.michigan.gov/www.michigan.gov/ Making
PowerPoint Books: www.setbc.org/download/LearningCentre/
Access
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Keyboard Shortcuts for Powerpoint:
http://office.microsoft.com/en- us/support/keyboard-shortcuts-for-
powerpoint-2007-HP010154710.aspx http://office.microsoft.com/en-
us/support/keyboard-shortcuts-for- powerpoint-2007-HP010154710.aspx
Accessibility and Usability Guide for Penn State:
http://accessibility.psu.edu/microsoftoffice# ppt
http://accessibility.psu.edu/microsoftoffice# ppt
Menu Bar Insert Tab Chart Select the type of chart you want
column, pie, graph, line, etc. An Excel Spreadsheet will open with
sample data included You change the data to reflect what you want
Close the Excel Spreadsheet and your graph will appear
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Enhancing competencies of teachers, administrators, and
families of students with visual impairments
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Affiliated with the National Braille Challenge sponsored by
Braille Institute of America
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October 24: Power Point for the TVI (part 2) October 31
November 1: QPVI Facilitator Training in Tampa November 2 - 3: QPVI
- Building Local Capacity in Lake Placid (Session 1 of 3) November
4: QPVI - Building Local Capacity in Sanford
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November 17: Ushers Screening Training at FIMC-VI November 28:
Excel for the TVI Webinar (part 1) December 1 2: Working with the
Experts - Math Strategies (But Im not the math teacher. Oh, but you
are the ECC Nemeth code, abacus, math concepts, manipulatives,
assistive technology and math access teacher. ) in Daytona Beach.
December 7 -10: Getting In Touch With Literacy Conference in
Louisville, Kentucky
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January 10: QPVI Building Local Capacity in Miami January
11-12: QPVI Building Local Capacity (session 2 of 3) Lake Placid
January 13: QPVI Building Local Capacity in Sanford January 20:
Braille Challenge - Tallahassee January 30: New Teacher Orientation
Webinar (part 2) February 2: Braille Challenge - Orlando February
20: Excel for TVIs (part 2) Webinar February 24: Braille Challenge
- Ft. Lauderdale March 2: Braille Challenge - Tampa
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April 3 - 4: Working with the Experts Intensive Reading
Strategies (But Im not the reading teacher. Oh, but you are the ECC
braille, assistive technology, concepts, and access to reading
teacher.) in Tampa April 5: New Teacher Orientation and Vision
Contact Meeting at FIMC-VI - Tampa April 10-11: QPVI Building Local
Capacity (part 3) Lake Placid May 3-5: FAER and AFB Leadership
Institute in St. Pete May 11: New Teacher Orientation Webinar (part
3)
