7/31/2019 Power Point Training

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Power Point Training

1. Text Boxes:

i. Give boundaries to text boxes

ii. Text heavy box use lighter background, light content use darker background

iii. Be as consistent as possible

iv. Ensure consistency in the size of the text boxes across slides as much as possible

v. Make a single slide and duplicate it to ensure consistencycreate template

vi. Ctrl+D duplicates a slide

vii. Same font size headers especially

viii. Consistency in bullets & heading styles- best way to do it is by copying the same text box

for spacing between bullet and text use ruler

Sub bullet- use tab

To go backshift tab

Use different bullet type for sub bullets

2. Structure Flow

i. Use active voice rather than passive voice should sound like we are talking about our

own company. E.g.

Passive voice USD 25mn will be invested by the company in the next 2 yrs

Active voice The company will invest 25mn in next 2 yrs

ii. Avoid full-stops at the end of text boxes3. Charts

i. Create charts in ppt and not in excel- gives more clarity & file size is not heavy

ii. Give border to charts and the title of the charts should be all same size

iii. Separate chart title & Border provides flexibility for alignment

iv. The size of the bars for 1 category should be proportional to each other. Axis across

charts should be ensured to enable comparison. In 2 charts 25% and 50% should not

have the same bar size

Chose the max value in your axis from the 2 data sets

v. Changing categories in reverse order

click axis ->format axis - > categories in reverse order

4. Formatting Tipsi. F2 will toggle between text & Text box

ii. Whenever using bullet make it right aligned & not centre aligned

iii. Shift & drag in one direction makes it go uni directional

iv. Ctrl +Shift + drag always for copy & same alignment

v. For bullet spacing across multiple text, select the ruler markers on original text box, go to

other text boxes and press F4

vi. F7 for spell check

vii. Ctrl+shift+ = for superscript e.g. H2

viii. Ctrl + = for subscript e.g. H2

ix. Use gridlines for maintaining alignment across slides for text boxes etc

x. Before sending the ppt, remove gridlines and send

xi. Select all boxes together and go to formatting for making all the height & width of samesize by editing there rather than 1 text box at a time

5. Best Practices

i. Avoid inconsistent font size, case & word spacing

ii. Use bold or different colored font to highlight rather than increasing /underlining the text

iii. Dont use stack chart for multiple choice data which wont add to 100%

iv. Create a broad level template and use ctrl+D to make modifications for the next slides

v. Write in sentence case & not Title case

vi. Get inspired by Smart Art rather than use it directly text heavy edits makes smart arts

difficult