-
Popcorn Leaders Guide | Fall 2011
-
Index
Scout Executive Letter Popcorn Sale Calendar Commissions 2011
Bonus Prize Program Show and Sell Checklist Take Order Checklist
Additional Information
2 2 3 3 4 5 6
Popcorn Sale Calendar
Thank you for your participation in the Baden-Powell Councils
2011 Fall Popcorn Sale. Each year the sale achieves three main
objectives for our organization. First, the sale raises over
$140,000 for our units within our council, equating to an average
of about $1,300 per unit who participates in the sale. Secondly,
the money made by your unit is matched back to the council
by Trails End. That means that another $140,000 comes back to
units in the form of goods and services provided by Baden-Powell
Council. Third, the
sale gives us the opportunity to instill a strong work ethic in
our youth, encouraging scouts to earn their way to activities and
events.
Thanks to the fact that over 2/3 of the sale comes back to
scouting, our annual product sale is a huge resource for our local
scouting program. By
participating in the sale you not only guarantee your unit a
good revenue stream but also guarantee that prices for programs
stay low, camperships continue to be available for scouts, and that
services and training are available for your leaders. On behalf of
all our members, thank you for your leadership and involvement to
this important program.
August
Scout Online Orders Begin 8/1
September
Show and Sell Orders Due 9/7
Show and Sell Distribution 9/24
Unit Popcorn Kickoffs Unit Meeting
October
Take Order Begins 10/1
Show and Sell Payment Due 10/15
Show and Sell Returns Due 10/15
Take Order Sale Ends 10/31
November
Popcorn and Prize Orders Due 11/2
Take Order Distribution 11/18
December
Take Order Money Due 12/15
Contact Information
Baden-Powell Council 2150 NYS Rte 12 Binghamton, NY13901
P 607.648.7888 F 607.648.7895 Popcorn Staff Advisor William
Albrecht [email protected]
Popcorn Support Staff Crystal Gilt [email protected]
Fran Solo Council Popcorn Kernel
Roger Hoyt Scout Executive
Ed Morreall Council President
-
Commissions Base Commission 30% Attend Popcorn Training +3%
Waive Prizes +2% Late Payment -10% (Pay after Dec. 15)
2011 Prize Program In addition to the prize program offered by
trails end (prizes and prize levels are located in the order form),
Scouts may qualify for the following additional prizes. Please note
that a scout may only qualify for one of the $1,500 or Scholarship
Programs. All trails end prize orders are due by November 2nd at
trailsend.com. In order to enter scouts for the following prizes
please be sure to add all selling scouts into the online popcorn
ordering system and provide accurate totals for scouts in the
system.
$600 Club Any Scout who fills a order form is eligible for the
600 Club patch from Trails End Popcorn, a Zyclone from Trails End,
a free ticket to the Binghamton Senators Ice Hockey game in
December, 2011, and a free ticket to a Binghamton Mets next spring.
In order to enter a Scout in the $600 Club please be sure to mark
$600 Club checkbox in the scout tab in the Trails End Popcorn
System. Zyclones and patches will be ordered and shipped with your
Trails End prize order and ticket vouchers will be mailed directly
to scouts in late November.
Weekly Sales Drawing A weekly drawing held each week during
October where scouts who hit the weekly total sales goal have an
opportunity to win that weeks prize. To enter scouts must provide
copies of their order forms to the council office by Saturday at
the end of each week in order to qualify for that weeks drawing.
Scouts may enter the weekly drawing even if they did not qualify or
enter the previous weeks drawing and may enter and win in multiple
weeks.
Week 2nd-8th 9th-15th 16th-22nd 23rd-29th Order Form 8th 15th
22nd 29th Due Date Scout Sales $600 $900 $1200 $1500 Goal Prize
iPod Nano Nintendo DSi Xbox 360 iPad 2
$1500 Club Scouts who sell $1,500 worth of product will receive
an additional $50 gift card from Walmart, or Amazon from Trails End
Popcorn.
Scholarship Program Scouts who sell $2,500 or more of popcorn
will receive 6% of their total sales placed into a scholarship by
trails end for the scouts college education. After qualifying for
the scholarship coin each year the scout sells Trails End popcorn
an additional 6% of their sale will be added to the
scholarship.
Other Programs Scouts who sell $100 worth of military donations
will receive a commemorative patch. Any scout who sells over $500
online will receive a $20 Amazon gift card from Trails End.
-
Show and Sell Checklist During the Show and Sell Sale, units
sell popcorn at booths in front of businesses or at events. The
Show and Sell Sale lasts from September 1st to October 15th. Groups
pre-order their popcorn, which will be delivered and distributed to
them for their sale. Once your sale is completed you may return up
to 25% of your original product to the council until October 15th.
Returns must be made in full cases.
August Pick up popcorn packet and supplies from your district
popcorn kickoff. Familiarize yourself with all the printed
materials
especially the Trails End Popcorn Sale Guidebook. Browse
additional materials and aids at www.trailsend.com
Decide with your unit leaders how many locations and dates your
unit will sell at.
If you want to use a council show and sell location contact your
District Popcorn Kernel or District Executive to sign up for a
location and date. Each district will have prearranging show and
sell locations through out your district for your unit to take
advantage of. Be sure to only sign up for 4 hour blocks at a time.
This will prevent burnout and youth boredom.
Log on to www.trailsend.com, follow the online instructions (see
Trails End Popcorn Sale Guide Book), and order your
popcorn. Remember, if this is your first time, to start small.
The council has extra product on hand and if you need more than you
originally planned on you can pick up more at the Council Service
Center. Please note that you can only order and return popcorn in
full cases.
September Create a sign-up sheet for your weekends and have your
parents and youth sign-up for your units time slots.
Train youth on salesmanship techniques and have then memorize
and practice the sales script. All Scouts should be in
uniform while they are selling.
Call the Council Service Center and schedule a pick-up time for
your Show and Sell Popcorn.
Pick up your popcorn at Cooperative Feed, Chenango Bridge on
September 24th. Be sure to bring a large enough vehicle
to haul your order with and be on time to insure timely
distribution. Before you leave make sure to sign in with the
Council Professional on site to signify that you picked up your
product.
Store product in a cool and clean location to keep sweeter,
coated items from melting.
October/On site Pack items that you will need for the sale;
Popcorn, Banners, Petty Cash, Schedule, Pens, etc.
Arrive early and check in with store manager to find out any
necessary information for the location. If there is a unit
already
in your location do not confront the unit. Call your district
executive or district popcorn kernel for assistance.
Clean site. Sweep up dirt and pick up any garbage. This will
make your presentation look better and strengthens your units
relationship with the location.
Set up location. Be sure to organize product in a neat and
orderly fashion. Do not set up any chairs or tables. It will
create
unnecessary barriers between the scouts and the customers and
keeps your scouts from remaining mobile.
As your unit shows up begin to build teams of two putting more
extroverted youth with more introverted youth. This will help
build confidence. If you have more experienced youth place them
with less experienced youth to help train first timers.
Let the youth do the selling. Its easy for adults to say no to
adults but very tough for adults to say no to Scouts in
uniform.
Be sure to pickup and be done on time. Be sure to clean up after
yourselves and take all garbage with you.
Return product to the council office by October 15th or keep
extra product to fill take orders.
After returning product find out new total owed and make prompt
payment to Baden-Powell Council to avoid the late fee.
-
Take Order Checklist During the Take Order Sale Scouts travel
door to door with order forms collecting orders and return in
November to deliver the product and collect money. The Take Order
Sale can begin as early as September 1st and concludes on October
31st. Your unit needs to place their order by November 2nd and
popcorn can be picked up on November 19th for distribution. Be sure
to keep track of youth sales through out the month of October and
turn in any weekly drawing qualifying order forms.
August Pick up popcorn packet and supplies from your district
popcorn kickoff. Familiarize yourself with all the printed
materials
especially the Trails End Popcorn Sale Guidebook. Browse
additional materials and aids at www.trailsend.com
Recruit a Unit Popcorn Kernel and give them this guide and the
popcorn packet. Be sure to brief them on each of the items
in the packets and provide them with an overview of how the sale
works.
September Create scout sales incentives and procure weekly
prizes for your scouts.
Pass out order forms and prize vouchers to all unit youth.
Emphasize importance of the sale to parents and the benefits
they
can receive. Make sure each parent and unit leader are aware of
deadlines for handing in popcorn orders, prize orders, bonus prizes
and weekly drawings.
Share and post a chart with your unit goal and individual Scout
goals in your meeting place or have it on hand during
meetings. As the sale progresses be sure to update the
chart.
October Each week show the unit goal chart and check on your
scouts progress. Present prizes and rewards. Make sure to
collect
any $600 Club order forms for the weekly $600 Club drawing and
fax them to the Council Service Center.
After the final week of sales collect all popcorn order forms
and prize orders from the Scouts. Total all the orders onto a
single order form to make entering the orders online
simpler.
Enter popcorn orders and prize orders online following the
ordering instructions (pages 6-7). Last day to order is
November
2nd. Be sure to inform the council staff if you wish change your
pick up location from your districts distribution site.
November Contact your Council Service Center and schedule a
popcorn pick up time.
Pick up your popcorn at your distribution location on November
18th.
Be sure to bring a large enough vehicle to haul your order with
and be on time to insure timely distribution. Before you leave
make sure to sign in with the Council Professional on site to
signify that you picked up your product.
Distribute the popcorn to your youth at a pre scheduled time.
Make sure you have copies of your Scouts order forms.
Be sure to collect your money on time from your Scouts and make
prompt payment to Baden-Powell Council to avoid a late
fee charge.
Checks must be made out to Baden-Powell Council. Units with
outstanding payments after December 15th with be charged
a 10% late fee
-
Trails End Product Catalog
Cheese Lovers Collection
Sweet and Savory Collection
White Chocolate Pretzels
18pk Kettle Corn
18pk Unbelievable Butter
18pk Unbelievable Butter Light
Popping Corn
Caramel Corn
Butter Toffee Light
Caramel Corn w/ Nuts
Chocolate Triple Delight
-
Additional Unit Leader Information
The following materials are just some of the items you can find
at
trailsend.com. Log on to find additional flyers, handouts, and
presentations to help you give your unit the best popcorn kickoff.
Be sure to check out the online sales tutorial!
