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AADKs planet and people impact 2018

- Annex for the annual account

This annex to the annual account is a first attempt to present a “planet and people” impact status alongside the “profit status”. The status is focusing on how we performe as a secretariat as it is based on the organizational objective 7 in the former strategy. Thus it is not covering the entire operation of ActionAid Denmark. However, people impact is a significant factor in all our work and is part of the overall reporting presented in “Årsberetning” and the DANIDA report.

The present strategy does not include specific indicators on environmental impact, therefore the Board has decided to work on an indicator frame work for coming years as a basis for ongoing reporting together with the annual financial report. A working group will be asked to present a proposal for the Board retreat in October.

1. Planet 2012 - 2017 1

1.1. Electricity, water and heating 2 1.2. Specific initiatives in recent years 4 1.3. Traveling 5 1.4. Status by the end of the strategy period 5

2. People 6

2.1. Gender and age 6 2.2. Presence and health 7 2.3. Skills development 7 2.4. Other initiatives 8

1. Planet 2012 - 2017

The AADK Strategy “Together against poverty” includes an organizational objective 7

AADK will ensure an efficient and professional administration of the organisation’s work with a globally responsible and green profile.

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The objective states that AADK will continue to try to reduce our ‘ecological footprint’. We will focus on reducing consumption in the way we run the organsiation by incorportation resource-awareness in relevant processes and policies. In our puchaisng policy we will increase our focus on enviorinmental sustainability and aim to reduce our CO2 emissions by 30% during the strategy period. Baseline was set to 2012 consumption.

1.1. Electricity, water and heating

In general the consumption of electricity, heat and water has declined remarkably in the Workery eventhough more activities is taking place, especially in the Meetery. At Ravnsborggade/Global Platform – now joint as Globalhagen – the consumption has increase due to a complete change in the use of the premises during the Strategy period. In 2012 Mellemrummet was only running a few hours a day and the dormitories were used by Danida Fellowship Center hosting exchange students 4 – 6 times a year. For a couple of years Danish Study Abroad (DIS) took over the dormitories, hosting primarily American exchange students. At Globalhagen house most of the offices were sublet to smaller organisations. In November 2015 AADK established the Globalhagen Hostel. Starting out for real in 2016 we also decided to increase the opening hours at Café Mellemrummet. The Café is now open every day from 9 o’clock till late in the evening. All in all the activities and number of people using the premises have increased strongly over the years.

Below graphs illustrate the development in use of water, electricy and heating during covering both the Workery and Globalhagen.

The total reduction in electricity consumption is 9%, covering a reduction of 27% in the Workery and an increase of 14% at Globalhagen. However the consumption at Globalhagen is also declining in resent years as a consequence of implementing LED lightning in all buildings and more sensors.

According to Energistyrelsen the average electricity consumption of an adult Danish citizen is 1.600 KwH per year. The consumption of ActionAid DK in 2017 equals the consumption of 104,37 persons.

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Electricity (KwH)

Workery Globalhagen

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The total reduction of water consumption is 11%, covering a decrease of 64% in the Workery and an increase of 58% at Globalhagen. More measures have been taken to reduce water consumption but the opening of the hostel and the extension of opening hours in Mellemrummet is of course influencing the level of consumption.

According to Bolius the average water consumption of an adult Danish citizen is 37,9 m3 The 2017 consumption of ActionAid DK the consumption of 66,33 persons.

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2012 2013 2014 2015 2016 2017

Water (m3)

Workery Globalhagen

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2012 - 2013 2013 - 2014 2014-2015 2015 - 2016 2016 - 2017 2017 - 2018

Heating (MvH)

Workery Globalhagen

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The total reduction in heating consumption is 2 % covering a decrease of 12% in the Workery and an increase of 2% in Globalhagen. Insulation of the cavity walls at the Hostel, the Eatery and the Meetery has been carried out in 2015. However at the same time the occupancy rate of the premises has increase due to opening of the Hostel, expanding the opening hours of Mellemrummet and increase in rental. The measures for 2013/14 and 2014/15 are unfortunately not correct due to faulty equipment.

According to Energistyrelsen the average heating consumption of an adult Danish citizen is 18,1 MwH. The 2017 - 2018 consumption of ActionAid DK equals the consumption of 36,21 persons.

1.2. Specific initiatives in recent years

After purchasing the premises the Board approved a reservation of 1 mill DKK for investing in climate improvements of the premises

2015 Initiated renovation of windows at the Workery Cavity wall insulation LED in Eatery, Meetery and kitchen 2016 Continued renovation of windows Double layer windows LED in all offices 2017 Finalising renovation of windows Finalising LED Hostel has installed automatic thermostats and is working with extended waste management All cleaning products are now environmtally friendly (Svane mærkede) Paper has not been monitored constantly throughout the strategy however the budget for paper has been reduced over the years. This is due in part to the decline in paper mail and increase in digital presenation. But also due to the introduction of default settings around double-sided printing and the implementation of “Follow your print”1, which has reduced the use of paper as there are fewer “orphan” and abandoned prints.

1 Follow your print means that printing will only be executed once the person printing is using her code at the printer.

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1.3. Traveling

Travelling includes airtravel by ActionAid DK staff. The overall reduction of CO2 emission is 24% for the strategy period. The spending has been evenly decreasing over the years. The policy for traveling is that you are allowed to travel when necessary and all are encouraged to use electronic communication as often as possible. According to DANIDA (and other donor) regulation you are required to travel at lowest cost possible, this does however sometimes make it necessary to choose a route with a higher environmental impact (more stops). Our emission in 2017 equals 84 round trips to TCDC via Amsterdam. We have decided against paying climate compensation because this cannot be paid for by DANIDA (or other donor) funding and we believe that the money is better spend in the programmes enabling people to take charge of their own situation. The result is very positive taking into consideration that our activities are increasing and we are starting new programmes (eg. EC PanAfrican) which requires more travelling while establishing the project and creating solid relation with new partners.

1.4. Status by the end of the strategy period We did not acchieve an overall 30% reduction but this is mainly due to the fact that the activities have increased substantial in resent years. We are exploting the premises much more intensively now. The awareness around establishing solutions focusing on reducing environmental impact is high. Some of the initiatives taken during the strategy period are quite new and we should expect to see impact from these in the coming years. Some of the initiatives have been piloted at Globalhagen and we shall consider e.g the instalation of Automatic themostats also in the Workery.

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CO2 emission (kg)

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2. People The numbers included in this presentation are only related to 2017. Details on previous years can be found in the annual staff status report presented to the board.

2.1. Gender and age Gender is a focus area for AADK. At present the overall representation is 66 % women and 34 % men. The Senior Leadership Team consists of 2 men and 3 women, and the middle manager group consists af 3 women and 4 men. A diverse staff in general has been put more in focus in recent years. To strengthen our ability to recruit more staff with diverse cultural back ground we have engaged with a number of consultants. Among their tasks are to secure that our job posts are appealing to candidates with a more diverse cultural back ground, they participate in screening processes and in some cases they participate in interviews. The outcome of engaging these consultants are among other; an attention among the participants in the recruitment process to see beyond their usual preferences and to engage in the interviews in a more open way. We have also been focusing on inviting candidates with different cultural back ground for interviews as we have improved our ability to screen CVs presented differently from a Danish standard As we do not register sensitive information such as ethnic background and sexual orientation we can not present any numbers at present. In the upcoming WorkEnvironmentAssessment we will include a completely anonymous series of questions on diversity to create a baseline which enables us to follow up on development.

Among staff we include student assistance and interns to give young people working experience with relevant areas. In 2017 we included 20 interns and 12 students at one time or another through the year. Furthermore Globalhagen is working very structured with the large amount of interns, volunteers and others who engage with the Café and Hostel. They also do mentoringships for people in on-the-job training.

2,1 3,0

34,6

7,1 3,6 2,8 2,0 2,0 3,9 15,2

4,0 1,8 0,8 1,0 -

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Gender distribution by employment category (FTE)

Female Male

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The age distribution in the secretariat is fairly even. 75 % is between 25 and 44 and the average age is 37 years. Approximately 30% of staff is under 30.

2.2. Presence and health

There is a presence of 98,98% of time at work all kind of absence taken in consideration (0,60% of short term illness, 0,10% due to child illness, 0,02% due to doctor visit and one 58 days long term illness). 2,34 % of people have experienced short-term illness. This a very good score compared to public and private sectors (usually experiencing between 3% and 5,5% people with illness representing about 2% of work time) and considering the high pressure experienced by people.

The long-term illness was partly due to work conditions. We manage this case as per our policy in close dialog with the involved people; we adapted conditions to ensure the staff’s return at work; and the conclusion was a very high satisfaction from staff.

2.3. Skills development Skills development is granted according to principles agreed in the Corporation Committee. In 2017 we adapted a more agile process which corresponds better to the need of the organisation resulting in higher staff satisfaction and full allocation of resources. Below is an overview of distribution of resources between staff categories. 15% of the activities were crosscutting (categoriesed NA)

8% 21%

19% 20%

14% 11%

4% 1% 3%

0% 5% 10% 15% 20% 25%

20 - 2425 - 29 30 - 34 35 - 39 40 - 44 45 - 49 50 - 54 55 - 59 60 - 64

Age groups

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2.4. Other initiatives Taxpaying As of 2012 we started implementing income tax paying in country of workplace by all staff hired by AADK. This goes no matter if the staffmember is legally exempted from pay tax due to expatriate status. It is the responsibility of the individual staff member to pay tax and all staff are requested to document taxpaying. If for some reason a staff member cannot pay tax in the country of workplace, AADK withholds a percentage of the wages until tax can be paid. If it continues to be impossible to pay tax the money are spend for programme work, preferrebly in the same country Green Kitchen During the strategy period ActionAid DK has constantly be working on including more ecological produced food and focusing more on vegestable and less on meat. The former tenant at the Eatery was awarded a silver badge on ecology (equals 60-90%) and with Globalhagen Kitchen we are introducing an almost exclusive vegetarian and ecological lunch agreement, one of very few in Denmark. Screening of suppliers ActionAid DK has introduced a questionnaire upon Responsible Business Conduct which major suppliers are asked to fill in before engagements are agreed. The questionnaire is screened and is part of the decision making, it also forms basis for an ongoing dialogue with the supplier. In 2017 we used the screening in connection with tenders for cleaning and external audit screening. Last time the pensionscheeme was out for tender the staff engaged strongly in the dialogue around ethical investments.

60%

2%

12%

9% 2%

15%

Accepted SD activities by category - Empl. Categories

AC HK TL Leadership Other NA