Pearson Access for SACs

Pearson Access for SACsOnline test management system

We will cover only regular CMAS. Coalt pearson access (and administration) is separate, see emails from Barb Rice.1AgendaPearson AccessOnline test management

SAC ResponsibilitiesCommunicationSchedulingTest Security

Proctor TrainingAccommodations

We will discuss each of these in more detail, but up front wanted you to have a list to reference2SAC responsibilitiesPearson Access3Assessment Technology

CDEThe only time SACs (probably not proctors) would contact Pearson directly is during an actual test session if there is a tech issue call Pearson directly and tell them you are in a live testing session and they will put you the front of the line/prioritize your call and needs. Or for login issues, or issues navigating the pearson access system, ie how to create a session, how to add a new student, etc1-888-687-4759-Pearson customer service

4PearsonAccess Overview

PearsonAccess is a comprehensive test management system

To access PearsonAccess go to: www.pearsonaccess.com/co

One portal for resources, student information, PearsonAccess test sessions, online testing and score entry

5Colorado PearsonAccess Landing Page

To access the Colorado PearsonAccess landing page, point your browser to www.pearsonaccess.com/co. You will see the Colorado Measures of Academic Success: Science and Social Studies logo at the top of the screen.

Click the Sign In button to login and manage your CMAS test administration.6PearsonAccess Logging InEnter your User ID and Password then click Sign In

If you have problems logging in, use the links below to Unlock User, Reset your password, if you need help signing in or if you have forgotten your User ID.

7When you are ready to login to PearsonAccess, enter your User ID and password and then click Sign In. If you have problems logging in; use the links below to unlock your user account, reset your password, if you need help signing in or if you have forgotten your User ID.PearsonAccess HomeThe Home tab in PearsonAccess displays links to the all the functions available to your user account.

8After you have logged into PearsonAccess, you will always be brought to the home page. The home page shows all of the available tabs and links available to the user. Remember that not all user roles will have access to the same tabs and links.PearsonAccess NavigationPearsonAccess Navigation-leave these slides for schools reference but do not need to discuss during training9CMAS or CoAlt?To change the test administration, click onthe Change link. The administration changewill apply to all screens.

10Under certain tabs you can change your test administration by clicking the Change button. When you click the Change button you can select between CMAS: Science and Social Studies Spring 2014 or CoAlt : Science and Social Studies Spring 2014. Select the test administration and either Save or Save and Make Default.

Within Pearson Access you willCreate test sessions Choose correct proctor caching serverAdd students to sessions Mark accessibility features per student if need text to speech, color contrast, text to speech with color contrast, or oral scriptStart all test sessions/studentsResume tests-- requires constant communication from proctorsMark student tests complete before Stopping test sessionsPrint and maintain security of authorization ticketsStudent Auth tickets-printing, handing out/collecting in (chain of custody), destroying at endPrint Seal Codes for proctors

PearsonAccessSet up user accounts for all necessary personnelIdentify and maintain a list of students requiring the text-to-speech form and accommodations (paper-based and computer-based administrations).Verify that PearsonAccess accounts for students needing:Paper forms of the assessment, including braille and large printOral scripts (paper and online)Request from your DAC additional secure and non-secure materials as neededAssign all students to a test sessionAssign students requiring special forms for the computer-based assessment to the appropriate formRegister/add new students

Key SAC Responsibilities BEFORE TestingOrdering materials in pearson accessInitial orders entered by October 9, 2014 Secure additional orders will be accepted via the Additional Order Process in PearsonAccess from 10/21/14 11/18/14Non-secure additional orders will be accepted via the Additional Order Process in PearsonAccess from 10/21/14 12/01/14

Initial orders for materials will be captured by Pearson on Oct. 9th for:Paper test books for accommodationsBraille and Large Print ScriptsTest Administration Manuals

13PearsonAccess User RolesBefore testingPearsonAccess User Roles-if want to follow along please login now, if cant login please raise hand and Susan will come around to help you14Access to PearsonAccess is role-based

SAC will Create New User Accounts and Assign Roles for CMAS Test Administrators and CoAlt Test Examiners-school decision on CMAS proctor accounts

PearsonAccess User Accounts

User accounts and Roles are used to control access to the system and maintain the security of student data and reports. Each user is given a unique User name/Password combination that allows them to log in to PearsonAccess.

15PearsonAccess HomeThe Home tab in PearsonAccess displays links to the all the functions available to your user account.

16After you have logged into PearsonAccess, you will always be brought to the home page. The home page shows all of the available tabs and links available to the user. Remember that not all user roles will have access to the same tabs and links.To view and access current user accountsLog in to PearsonAccess Administrative Management > View User Accounts

PearsonAccess User Accounts

17To access User Accounts; login to PearsonAccess. Go to Administrative Management and click on View User Accounts.This will show you who at your site has a user account already created.Create a New Individual User AccountGo to Administrative Management > View User Accounts.Click New User to go to the New User Account screen.

Creating PearsonAccess User Accounts

18Schools can decide if they want test administrators to have accounts. Some might have the SAC run all sessions and others may want the test administrator to do that. Remember, you will need to train them how to login, navigate, start sessions, etc if you want to give that to test administrators. To create a new user account manually go to Go to Administrative Management > View User Accounts in PearsonAccess, click New User and fill in the required fields. Create a New Individual User AccountEnter the required fields.Select a user role (or roles) for the new user.Select an organization (or organizations) for the new user. Click Save. After you click Save, a notification is sent automatically to that users email address. The email contains a link to the login screen where the new user can choose a password and enter the site.

Creating PearsonAccess User Accounts

19Fill in the required fields. In APS the user ID is the complete APS email address firstinitialmiddleinitiallastname@aps.k12.co.us Next select a user role (or roles) for the new user. When selecting the role, it is important to be aware of the permissions authorized for each role (see the User Roles and Permissions document). Multiple user roles can be selected based on the level of permissions you wish to give to your users. It will be up to the district to determine which roles should be assigned to their users.

Finally, make sure you select the correct role organization (district or school) as applicable.

Note that the organization and role are separate. For example, you may have someone at the district-level that assists all of the schools throughout the district.

Click Save. After you click Save, a notification is sent automatically to that users email address. The email contains a link to the login screen where the new user can choose a password and enter the site.

School Assessment Coordinators (SACs) permissions include: Creating user IDs for CMAS Test Administrators and CoAlt Test ExaminersCreating PearsonAccess test sessions and teacher assignmentsSelecting proctor caching servers when setting up PearsonAccess test sessions (CMAS only)Printing Student Authorization Tickets and Seal Codes (CMAS only)Monitoring test administration sessions within PearsonAccess Mark test complete and stop sessions

PearsonAccess User Roles (SACs)School Assessment Coordinators permissions include Creating user IDs for CMAS Test Administrators and CoAlt Test Examiners. They can create PearsonAccess test sessions and manage teacher assignments. They can assign proctor caching servers to each test session, print student authorization tickets and seal codes, and also monitor the test administrations.

20PearsonAccess User Roles (Student Enrollment)Student Enrollment permissions include:

Adding new students

Ensuring that all students are uploaded to PearsonAccess and that demographic information is correct

All SACs will be given SE role permissions as well21PearsonAccess User Roles(CMAS Test Administrators)

CMAS Test Administrators permissions include: Ability to administer the ePATsStarting and stopping test sessionsAdministering the CMAS and managing PearsonAccess test sessionsChecking student test status

If schools decide to use for CMAS here are the permissions that a test administrator role will have22CoAlt Test Examiners permissions include: Entering IEP information

Entering student scores in PearsonAccess

SAC MUST create accounts for your CoAlt test examinersCoAlt Test Examiners permissions include entering IEP information and entering student scores in PearsonAccess. This is just an fyi that these exist, we will talk about these in greater detail at the CoAlt training

23

CoAlt Score Entry Role.CMAS Test Administrator RoleRoles-based Access

24As demonstrated here, different roles in PearsonAccess have different views. For example the top screen shot is the view for a CoAlt Score Entry Role and it has the Online Score Entry tab availableThe second screen shot is of a CMAS Test Administrator Role and doesnt have the Online Score Entry tab as they will not need this for their administration. Contacting Customer ServiceCMAS: Science and Social Studies1-888-687-4759

Reasons for SACs to contact Pearson:PearsonAccess questions- logging in, passwords, creating user accounts, etc.TestNav questionsLive testing is happening and there is a tech issue

25If you need any assistance use the customer service information provided for each program. For CMAS: Science and Social Studies call 1-888-687-4759 and for PARCC call 1-888-493-9888

Contact Pearson for procedural questions that will be sent to the Pearson Program Team and/or the CDE. Call Pearson with questions on ordering test materials, questions on PearsonAccess or TestNav, and questions about Student Data Uploads.Creating PearsonAccess Test Sessions

1. Create sessions

2. Add students to sessionsCreating PearsonAccess Test Sessions- do at least one week prior to testing

26DefinitionsPearsonAccess Test Session: Virtual data grouping of students who are grouped together within PearsonAccess for test management purposes. Each PearsonAccess test session consists of one grade level and one content area (three sections). Students must be placed in a scheduled PearsonAccess test session before they can log in to a test.

Test Section: The parts of a CMAS: Science and Social Studies assessment. Each grade and content area of the CMAS: Science and Social Studies assessments include three sealed test sections.

Physical Testing Group: Students who test within a physical testing environment at the same time. Need to know these before we can talk scheduling27Creating a PearsonAccess Test SessionStudents must be placed in a scheduled test session before they can log in to a test.Select Test Management tab > Manage Test Sessions

Click New Session to create a new test session

Create sessions at least one week before testing window

Students must be placed in a scheduled test session before they can tests. To Create Test Sessions; go to Test Management > Manage Test Sessions and click New Sessions. Test sessions should be created at least one week before the testing window.

There are step by step instructions for creating test sessions in the PearsonAccess Users Guide which is posted on PearsonAccess under the support tab

28Creating a PearsonAccess Test Session Enter the session information displayed on the Session Details screen

Select to View By Groups radio button to add students to the session

On the New Test Session Screen, enter the required information (indicated with the red arrow). Name the session, select the school, test being administered and select the Main Default Form Group Type. Next enter the scheduled date for the session. Start date and time have no impact on when you actually can start the session though. You can view students by groups or just by students to add them to the session.

Proctor caching drop down will be here also, it is CRITICAL that you choose a proctor caching server.

Session name, APS naming convention is Schoolname_grade_content_teacherorprincipalname_period#For some schools the period number may not apply and some schools may prefer to use teacher name and some may want to use principal name, either way is fine.

29Test Session Details The Test Session Details screen displays each sessions status, assigned test, start time and assigned students

Session start time is a guideline for planning and is not enforced by the online testing system

The Test Session details screen shows each sessions status (started or stopped), the test assigned, start time and students assigned to tests. Session start time is a guideline for planning and is not enforced by the online testing system.30Adding Students into Test Sessions To move or add students to a testing session within PearsonAccess, click Add Students

If you need to add, remove or move students from your session; use the navigation bars in the session details screen. You may only add students to a session that have not already been assigned to a session and that are assigned to the test. You can move a student from the session by checking the box next to a students name and clicking Remove or Move. Moving a student from a test session allows you to select either an existing session to move them to or to create a new session. This is often used for make up sessions but is not required. If you remove a student from a session they are no longer tied into a test session and will not be able to test until you put them into a different or new session.l31Moving Students into Test Sessions Select to View By Groups or Students radio button to add students to the session

Place a check next to those students to add or move the student into the session and click Add to Session

The students you are able to add will appear on the screen and you are able to view them in two different ways, group or by students. If the group view is selected the groups will be listed on the screen and if students is selected your students will be listed individually on the screen. To add them to a session you need to check the box by either the group name or the student or students name and click add to session.

32PearsonAccess Student Data

Adding new Students who are not in the system

All SACs have the student enrollment role in pearson access and hence are able to add new students. If a SAC wants someone else to also be able to add new students, the SAC will need to create an account for them in pearsonaccess and assign the person the SE (student enrollment) role.Schools should only have to add students who enroll after spring break as district IT is going to update the student lists in pearson access over spring break to capture newly enrolled students up to that point.33New Student WizardAdding a New Student With the new student wizard users can: add a new student to the database.(Student Enrollment)enroll the student in a test.(Student Enrollment or SAC)register the student for a test. (Student Enrollment or SAC)

With the add student wizard you can: - add a new student to the database (SE)- enroll the student in a test (SAC or SE)- register the student for a test (SAC or SE)

34Adding a New StudentAdding a New Student To add a new student, follow the step-by-step instructions. In four steps you can add the required student data to the system so that the student is ready to test.

If you exit before completing all four steps, the wizard will walk you through the remaining steps when you are ready. You can exit the wizard at any time, and the system will retain the last saved activity.

Use the New Student Wizard to add a student to PearsonAccess, enroll the student in a test and register the student for a test. To add a new student, follow the step by step instructions. In four steps you can quickly add the required student data to the system so that the student is ready to test. If you exit the wizard before completing all four steps, the wizard will walk you through the remaining steps when you are ready. You can exit the wizard at any time, and the system will retain the last saved activity35New Student

Select New Student to launch the New Student adding

36New StudentAdding a New Student (continued)Go to Student Data > Student Data Information. Select the Students option button. Click New Student. Enter the required information to create the student, and then click Save and Next. Enter the required information to register the student for a test administration, and then click Save and Next. The student is now registered for testing in the selected test administration. To register the student in a group, select the group or create a new group, and then click Save and Next. The student is added to the group. Select the test the student will take and then click Save and Exit. The student is now successfully enrolled and registered to test.

To add a new a new student go to Student Data > Student Data Information. Click New Student and enter the required demographic information to create the student. Click Save and Next. Enter the required test administration information and click Save and Next. The student is now registered for testing in the selected test administration. To register the student in a group, select the group or create a new group. Click Save and Next to add them to the group. Select the test the student will take. Click Save and Exit and the student is now successfully registered for a test.37Test SetupRegister StudentsAssign Student to Groups and TestsChange Test FormatsDont forget these steps in adding a new student.38Register StudentsStudents must be registered before the online testing session begins.

A student cannot be placed into an online testing session without being registered for the administration.

Please note that students must be enrolled in a school before they can be registered for a particular test administration and assigned to specific groups. Typically students are already enrolled in a school, registered, and assigned to groups when student data files are submitted, but a district assessment coordinator can also register a student manually.

Note: If you enter the student information and it says the student already exists, it is likely that the losing district/school may not have removed the student from the system. There are two approaches:Contact the losing district and have them manually remove the student for test assignment and enrollment. Once the district has completed you will be able to enroll, assign the student to a group, and set up a test assignment.Contact Pearson Customer Support and they will transfer you to a Program Team member that can assist.

39Assign a Registered Student to a Group and Test

To manually assign a registered student to a group and test:First, Go to Test Management > Register Students.

Then, Select Registered Students from the View By options set.

Search for the student and Click the name of the student.Next, Click the Assigned Groups tab.

Click the Add Group Assignment button. And select the check box for the group, and then click the Add button.

Click the Yes Continue with Add button.

Click on Assigned Tests Tab

Select the test

40To manually assign a registered student to a group and test:

Go to Test Management > Register Students.

Then, Select Registered Students from the View By options set.

Search for the student and Click the name of the student.Next, Click the Assigned Groups tab.

Click the Add Group Assignment button. And select the check box for the group, and then click the Add button.

Click the Yes Continue with Add button.

Click on Assigned Tests Tab

Select the testTo manually assign a registered student to a group and test:First, Go to Test Management > Register Students.

Then, Select Registered Students from the View By options set.

Search for the student and Click the name of the student.Next, Click the Assigned Groups tab.

Click the Add Group Assignment button. And select the check box for the group, and then click the Add button.

Click the Yes Continue with Add button.

Click on Assigned Tests Tab

Select the test

41Questions?Accommodations and Accommodated Forms

2 steps: mark per student and in test session per student (again)Creating PearsonAccess Test Sessions- SACs and SE will only need to do this for students who are receiving: text to speech (which is english oral script that the computer does the reading/presentation of it. Text to speech is an accessibility feature that is technically available to all students but later on the SAC will have to turn on this feature for students to actually be able to use it. This will not need done until whenever the SAC decides as long as it is before the testing happens), color contrast, text to speech with color contrast, oral script (for any student who needs oral script and cannot use the computer embedded text to speech)

43TestNav Online Special FormsText to SpeechText is read aloud to the student by means of the embedded text-to-speech software

Color ContrastAllows the student to select alternate colors for text and background

Text to Speech with Color Contrast enabled

Spanish Audio

Additional tools are available in TestNavs online special forms. Text to speech uses embedded text-to-speech software that will read the text aloud to the student. Color contrast allows the student to select alternate colors for text and background. A third form allows students to use text to speech with color contrast. Spanish Audio is available for the 1st time with 12th gr. CMAS in fall 2014.

44Making Accommodated Selections in PearsonAccess

Accommodated selections can be made on student-by-student basis by the SE role within PearsonAccess using the steps outlined below.Go to Test Management > Register Students.To view all students, select the Show All Students check box and then click Search.To search for an individual student, enter search criteria and then click Search. You must enter or select at least one search field; the more specific the criteria, the more focused the search will be. Select a student.Click the name of the student.Click on Assigned Test tab (there are three tabs: registered student record, assigned groups, and assigned tests)Click on name of assigned test Click Edit and indicate what is needed.For online testing with oral script (student is in front of computer viewing the test and marking answers there while live human person reads them the test aloud using a paper oral script)Choose for CMAS Accommodations before testing: Accommodated online formChoose for Oral script: either the English, Spanish, script for translationFor paper/pencil tests with oral script (IEP/504 or ELL students only)(student in front of paper/pencil test viewing the test and marking answers there while live human person reads them the test aloud using a paper script) Choose for CMAS Accommodations before testing: Paper form (regular)Choose oral script: either the English, Spanish, script for translationClick Save.

45UPDATED SLIDE as of 3/12/14

Selecting Special Forms in a Test Session

OverrideText to SpeechColor ContrastText to Speech & Color ContrastOral ScriptSpanish AudioSpanish Audio & Color ContrastBefore testing select Form OverrideSelect Appropriate Form Group Type from menuSelect the default form and provide a short reason

To do sometime between 3/14 and 4/14. Cannot be done until after the test sessions are created. Recommend creating test sessions 1 week prior to assessment.

Student in a test session may need to have their form updated for special forms. In the session details screen click on override under the Form/Form Group Type column. Next the Form Assignment screen will appear. From the drop down under Form Group Type select the needed form, select the form under the form drop down and enter a reason that the student needs the form (you can enter X in the reason box). Then select Save46TestNav Assistive Technology DevicesAssistive Technology Devices listed in the link below have no known conflicts with TestNav 8.0http://pearsononlinetesting.com/TestNav/AT/

The site is updated as devices are tested and confirmed to be compatible with TestNav

Pearson has tested and reviewed Assistive Technology devices listed on the web page listed below and has found no known conflicts with TestNav 8 that would prevent the completion of an assessment. It is strongly recommended that schools and districts test devices and software with TestNav 8 prior to test day to ensure functionality within the school or district network environment and security settings. [Go to site.]

DAC (Kim Terry) has worked with ESS to order paper/pencil forms for any student using assistive tech that is not compatible. If it is later decided that the student can test online, the school can decide to test the student online (provided the IEP accommodations are still being followed).47TestNav Assistive Technology DevicesPearson continues to test additional AT devices and is seeking feedback from Colorado districts via an online Assistive Technology survey. The survey is being used to collect data from educators about AT devices and software usage in Colorado. Information collected will help inform the usability research process for AT devices and software as Pearson evaluates functionality and interaction with TestNav.

Pearson continues to test additional Assistive Technology devices and is seeking feedback from Colorado districts through an online Assistive Technology survey. The survey is being used to collect data from educators about Assistive Technology devices and software usage in Colorado. Information collected will help inform the usability research process for Assistive Technology devices and software as we carefully evaluate the functionality and interaction with TestNav.

48TestNav Assistive Technology DevicesIf interested in provide Assistive Technology device feedback, please respond to survey noted in the link below

Assistive Technologies Surveyhttp://www.cvent.com/d/54q80b

If interested in providing AT testing feedback, please click on link provided in the electronic version of the presentation or go to the address listed here: www.cvent.com/d/54q80b .49Student Authorization TicketsSAC and Test AdministratorStudent Authorization Tickets- still in the before testing phase here

50Student Authorization ticketsPrintingSecurityMake upsAfter testing

Student Authorization Tickets-SECURE MATERIALSStudent Authorization Tickets provide students with the information required to log into their test.

Students type https://testnav.com.co into a web browser-suggest a shortcut or just have it open on screens already Students enter Username and Test Code

SACPrint Student Authorization tickets and Seal Codes located in each PearsonAccess test session

On the day students take the online test, distribute tickets and Seal Codes to Test Administrators

Collect Student Authorization Tickets after testing

Student Authorization Tickets are used to provide students with the information to log into their tests. The authorization ticket will have the URL to type into a web browser, a username and a test code.

Student Assessment Coordinators (SAC) should print student authorization tickets and seal codes located in each PearsonAccess test session. On the day students test online, distribute authorization tickets and seal codes to test administrators. Student Authorization Tickets must be collected after students are done testing.

52Student Authorization TicketsClick on Authorizations > Student Authorizations to create a PDF document that has each students testing credentials

Multiple printing options for Student Authorization Tickets

Once students are added to a Test Session you are able to print student authorization tickets. Student Authorization tickets provide students with the information they need to log into a test. The Student Authorization Tickets include the students name and personalized login information, therefore they are considered secure materials. There are several different Student Authorization Ticket formats including a Detailed, Grid and List view.53Student Authorization Tickets-SAMPLE

https://co.testnav.comUsername:Test Code:Student Authorization Tickets contain the following information needed for testing:Student NameTest nameWeb Address for TestNavUsername and Test Code/Password required to log into TestNav

54Please note: no list of the three sections for TestAdministrators on the Student Auth. TicketSeal CodesSAC and Test AdministratorSeal Codes55Seal CodesWhen students are ready to unseal a sealed test section, provide the Seal Code for that section only.

Seal Codes apply only to sealed test sections.

Each test contains 3 sealed test sections.

Seal Codes must be used in the order they are printed.

Seal Codes become invalid as soon as the test session is stopped. (A new test session requires new Seal Codes.)

Seal Codes are the electronic equivalents of an adhesive tabs between sections of paper test booklets. Before students in a test session can go to the next seals section of an electronic test, they must enter the appropriate 4-digit seal code, which then opens the seal on that test section.56Seal Codes-SECURE MATERIALSTo print Seal Codes go to Session Details > Authorizations and click on Seal Codes from the drop down.

Seal Codes can be printed from the Session Details Screen by clicking on Authorizations and Seal Codes. 57Seal Codes-Sample

A PDF seal code page displays the test session, test administered and session details. A list of seal codes is printed below. Ignore any seal code beyond section 3, we dont need them and they wont work for anything.

Each CMAS test contains three seal sections. Seal codes listed should be used in the order they are listed. The number of seal codes listed does not correlate to the number of sections in a test.

Seal codes 4 9 are not used in Colorado. Please disregard and/or cross out seal codes 4 9.

58SAC Responsibilities During Testing

Starting a PearsonAccess Test SessionTo start a session click Start

Test sessions status shows as either Started or Not Started

You are ready to test!SACs or test administrators will go to:Go to Test Management > Manage Test Sessions. Click the session name to go to Session Details As you can see the two screen shots here-the first session is not started so it has the start button available, the second session has been started so the stop button is available.Click StartClick Yes Start Session60TestNav 8TestNav 8 is a secure, browser-based application used to take computer-based tests.TestNav 8 is a secure, browserbased application used on student workstations to take computer-based tests. In this section we will provide an overview of TestNav, TestNav Tools, accommodated forms and assistive device support. 61 *Currently unavailable, but included with the Fall 2014 High School CMAS: Science and Social Studies Assessments. Students may preview the Notepad functionality in a module available on PearsonAccess > Support > Downloads.TestNav Tools

62The TestNav Tools chart list all tools available in TestNav 8 as well as provides detailed descriptions, the location of each tool and the tests in which they appear.

When students login the Pointer tool will be activated by default. The point tool allows you to select answer choices, drag answer choices to their correct spot, and select hot spots on an image or deselect any other tool. The Text Highlighter tool allows the students to highlight words on the screen. Answer Elimination allows students to visually eliminate, with a red X, one or more answers. Quarter Inch Ruler measure lengths in increments and the Centimeter Rule measures lengths in 1cm. increments. The rulers are transparent and may be used as a line reader. The 4 function calculator provides four functions: addition, subtraction, division, and multiplication. The Scientific Calculator provides a range of functionality for general math, algebra, trigonometry, and statistics. The notepad will provide the students the ability to make notes electronically. Magnifier allows the student to magnify item content, while preserving clarity, contrast, and color. And Zoom allows the student to zoom in on the screen using keyboard commands.

We will review the tool bar later in this presentation (slide XX)

62Students Log In to TestNavOnce the test session is started students launch a browser and enter the TestNav address provided in the Student Authorization Ticket

When TestNav loads students enter the Username and Test Code provided in the Student Authorization Ticket

Test CodeUsernameAfter a session is started students are ready to test. They will launch their browser and type in the URL that is printed on the ticket. Enter the Username and Test Code/Password and click log in.63TestNav Testing EngineTestNav Welcome page

Once logged into TestNav, students are brought to the TestNav welcome page. This page shows the section details.64TestNav Testing EngineSection 1 Seal Code EntryTest Administrator will provide the seal codeStudent will enter the seal code and then select Start Section

Next students will be prompted to enter the seal code.

65TestNav Screens and Icons

Text to SpeechExhibits will contain the Periodic Table for the Science Test

This page shows the location of navigation, review, tools and users menu buttons in TestNav.

TestNav navigation arrows allow students to move to the next and previous items, students can flag items for further review, select standard and constructed response tools. NOTE: on the constructed response toolbars are not functioning in any browser, students will need to use the appropriate short cut keys. On the right hand side of the screen you will see buttons for text to speech (only on a TTS form) and the exhibits button where the periodic table will be (for the Science assessment only.

To leave the test, click the user menu and click Logout of TestNav.

NOTE: For live testing a notepad tool will be added to the toolbar. A link will be added to PA so students can view the function of the notepad prior to the start of the administration.66TestNav Testing EngineSection 1 Sample Questions

After entering the seal code, students will see three sample questions that allow them to practice answering different item types.

Sample questions are available only for Section 1. Students will see a STOP screen after the last sample question.Instructions will be for the student to begin the Section 1 portion of the assessment. See TAM for complete instructions.

Students must stop at the end of section 1.

Follow instructions in the TAM

67TestNav Testing EngineSections 2 and 3 STOP page

This is the screen students will see after entering seal codes for Sections 2 and 3.

The Test Administrator will continue with the SAY directions. When all instructions have been read to the students, they will click the blue forward arrow button to start the test.

68Logging out of TestNavSections 1 and 2 Students must navigate to the Review screen using the Review button in the toolbar:

In the top-left corner of the screen, students will select the blue Return to End Section button.

69Logging out of TestNavSections 1 and 2Students logging out of Sections 1 and 2 will then see:

They will select the green Continue button.If students are testing on multiple days or different times, the will log out of TestNav at this point.

If students are continuing onto section 2 at this time, they enter the seal code and continue.70Logging out of TestNavSections 1 and 2Students click Yes on the Section Exit Warning dialog.

Once the yes button is selected the student will be taken to the next section.

If continuing the test with no breaks, students will enter the seal code for the next section and continue.71Logging out of TestNavSections 1 and 2The seal code screen for the next section (2 or 3) will load.Once on this screen, students must complete steps to log out of TestNav.Students will select the User icon in the top-right portion of the screen and select Logout of TestNav.

Once the yes button is selected the student will be taken to the next section.

Testing multiple days, student will need to select the user icon on the top right portion of the screen and select Logout of TestNav.72Logging out of TestNavThe student will select the blue Save and Return Later button.

Once the blue button is selected students will be exited from the test.73TestNav Testing EngineSections 1 and 2

Once successfully logged out of TestNav, students will see:

74Logging out of TestNavSection 3 Seal Code Entry

75Logging out of TestNav

Sections 3 Students must navigate to the Review screen using the Review button in the toolbar:

In the top-left corner of the screen, students will select the blue Return to End Section button.

76Logging out of TestNavSection 3

Students must navigate to the Review screen using the Review button in the toolbar:

In the top-left corner of the screen, students will select the blue Return to End Test button.

77Logging out of TestNavSection 3Students logging out of Section 3 will see:

They will select the green Submit Final Answers button.

78Logging out of TestNavSection 3Students have now submitted their final answers and they will see the following screen.

NOTE: Selecting the Submit Final Answers button submits student answers and automatically logs students out of TestNav. Students do not need to perform the extra steps of logging out of TestNav, as they must do at the completion of Sections 1 and 2.

79TestNav Testing EngineSection 2 Seal Code Entry

80TestNav Testing EngineSection 3 Seal Code Entry

81TestNav Testing EngineSample Item

Shown is an example of a TestNav sample item, sample items are located in Section 1 of each test.82TestNav Testing Engine

NavigationFlag Items and Review ToolsUser Menu

Constructed Response ToolsThis page shows the location of navigation, review, tools and users menu buttons in TestNav.

TestNav navigation arrows allow students to move to the next and previous items, students can flag items for further review, select standard and constructed response tools. To leave the test, click the user menu and click Logout of TestNav.83

Student Status in Pearson AccessEach student has their own status indicator

Part of the SAC or test administrators responsibility during the test is to monitor the testing session. This is done from the session details screen. As you can see here this students status is ready, meaning they are ready to take the test.84Monitoring Test SessionsMonitor the status of students in the session.

To refresh a students testing status: Click the Refresh icon in the Status column of the student list on the Session Details screen to refresh the students status.

While monitoring students status; click the Refresh icon in the Status column to update the students status.

These are the different status that may appear.Ready: The student has not started the testActive: The student has logged in and started the test.Exited: The student has exited the test but has not submitted his or her answersSubmitted: The student has finished testing and submitted his or her answers.Completed: The students submitted test data have been processed.Marked Complete: The student has exited the test and will not resume the test. Resume/Resume-Upload: The student has been authorized to resume the test.85

View Student ProgressA Test Administrator can view a students progress to determine if all questions have been answered

Click on View Progress to view the students progress in the test

A test administrator can view a students progress by clicking on the View Progress link next to their status. This allows test administrators to check students progress and verify if all questions have been answered.

86PearsonAccess Test Session SecurityTest sessions have multiple levels of security controls

Session level security allows you to start/stop the entire test session to control access-recommend not stopping until end of window or all students (incl make ups) in that grade level have completed all sections of the test

Student level security allows you to control access on a student level when the session is started

Test Sessions have multiple levels of security controls. Sessions can be stopped and started to control access. Once a session is stopped, it can not be restarted. If students have not submitted their tests, but you wish to stop the session move the student into another session. Student level security allows you to control access after the session is started. If a student is in exited status, they may not log back into the test until a test administrator resumes the test.

87Resuming a StudentIf a student has exited a test they must be Resumed before they can log back into the testThe student status is ExitedSelect the checkbox next to the students nameClick Resume Test, Confirm you want to resume the test

If a student has exited a test (ie if they left ill, they would choose at the end the option to allows them to finish later and hence would show as exited), they must be Resumed before they can log back in. To resume a student, select the checkbox next to the students name and click Resume Test. Confirm you want to resume the test.

88SAC responsibilitiesAfter testingPearsonAccess:Account for the assessment of all students and ensure that all students have completed testingVerify all testing sessions have been completedVerify that PearsonAccess has been updated to reflect the accommodations used during testing, including students taking paper-based assessmentsTranscribe student responses from large print and braille test books into scannable test books. Collect, sort, secure, and return all test materials to DAC by district determined dateManage, submit and retain compliance documents

Key SAC Responsibilities AFTER TestingMark Test Complete-ALL Students must be marked complete in order to Stop a sessionA student may be manually marked complete if they are finished testing but did not submit their test.Do not mark a test complete unless a student has completed the test or will not be returning to finish the test.Select the checkbox next to the students name and click Mark Test Complete.

A student may be manually marked complete if they are finished testing but did not submit their test. Do Not mark a test complete unless a student has completed the test or will not be returning to finish the test. Select the check box next to the students name and click Mark Test Complete.91Mark Test CompleteSelect the choice to use the same reason for all students, or use a different reason for each student

Enter the Reason and click Save

Select the choice to use the same reason for all students, or use a different reason for each student. Enter the reason and click Save.92Stopping a Test SessionAll test sessions must be Stopped at the end of a test administration

All students in a session must be in Completed or Marked Complete status

Click on Stop to stop the test session

After all students in the session are done testing the session must be stopped. In order for the session to be stopped all students must be in either completed or mark completed status. If there are students that are not in completed status; you can move them to a new session. Click stop to stop the session.93ContactsAssessment Administration, logistics, accommodations:Kim Terrykkterry@aps.k12.co.us303-340-0861-office720-837-5608 -cell