Pearson Access for SACs

Pearson Access for SACsOnline test management system

We will cover only regular CMAS. Coalt pearson access (and administration) is separate, see emails from Barb Rice.1AgendaPearson AccessOnline test management

SAC ResponsibilitiesCommunicationSchedulingTest Security

Proctor TrainingAccommodations

We will discuss each of these in more detail, but up front wanted you to have a list to reference2SAC responsibilitiesPearson Access3CommunicationWill need to be ongoing and include all who are working with the assessment at your buildingTwo district contacts: Assessment administration, logistics, etc: Kim Terry Technology: preparing computers, etc: Susan Collins Assessment Technology

CDEThe only time SACs (probably not proctors) would contact Pearson directly is during an actual test session if there is a tech issue call Pearson directly and tell them you are in a live testing session and they will put you the front of the line/prioritize your call and needs. Or for login issues, or issues navigating the pearson access system, ie how to create a session, how to add a new student, etc5PearsonAccess Overview

PearsonAccess is a comprehensive test management system

To access PearsonAccess go to: www.pearsonaccess.com/co

One portal for resources, student information, PearsonAccess test sessions, online testing and score entry

6Colorado PearsonAccess Landing Page

To access the Colorado PearsonAccess landing page, point your browser to www.pearsonaccess.com/co. You will see the Colorado Measures of Academic Success: Science and Social Studies logo at the top of the screen.

Click the Sign In button to login and manage your CMAS test administration.7PearsonAccess HomeThe Home tab in PearsonAccess displays links to the all the functions available to your user account.

8After you have logged into PearsonAccess, you will always be brought to the home page. The home page shows all of the available tabs and links available to the user. Remember that not all user roles will have access to the same tabs and links.PearsonAccess Navigation

PearsonAccess Navigation-leave these slides for schools reference but do not need to discuss during training9PearsonAccess - NavigationGlobal navigation links appear on the top of every screen.

10Every screen within PearsonAccess will have the same navigational links at the top of the screen. The links at the top and the tabs for each of the functions within PearsonAccess allow for easy access.PearsonAccess - NavigationTabs and sub tabs allow you to navigatequickly to specific screens

11Once logged in, the Home page will list the different tasks associated within each tab. The right-hand side of the screen will list the current organization. If you would like to work on a particular school, you will click on change organization and select the appropriate organization. PearsonAccess - NavigationBreadcrumbs show the navigation path to the screen

12On each page, breadcrumbs show the navigational path to the screen. The underlined breadcrumbs are hyperlinks to return you back to the start of the navigation.

PearsonAccess - NavigationTo change the test administration, click onthe Change link. The administration changewill apply to all screens.

13Under certain tabs you can change your test administration by clicking the Change button. When you click the Change button you can select between CMAS: Science and Social Studies Spring 2014 or CoAlt : Science and Social Studies Spring 2014. Select the test administration and either Save or Save and Make Default.

Help offers context-specific support. Click to close the Help window.PearsonAccess - Navigation: Help

14On each page of PearsonAccess there is a green Help screen. Wherever you are in PearsonAccess, the help screen provides useful information on the screen shown.Within Pearson Access you willCreate test sessions Choose correct proctor caching serverAdd students to sessions Mark accessibility features per student if need text to speech, color contrast, text to speech with color contrast, or oral scriptStart all test sessions/studentsResume tests-- requires constant communication from proctorsMark student tests complete before Stopping test sessionsPrint and maintain security of authorization ticketsStudent Auth tickets-printing, handing out/collecting in (chain of custody), destroying at endPrint Seal Codes for proctors

PearsonAccessSet up user accounts for all necessary personnelIdentify and maintain a list of students requiring the text-to-speech form and accommodations (paper-based and computer-based administrations).Verify that PearsonAccess accounts for students needing:Paper forms of the assessment, including braille and large printOral scripts (paper and online)Request from your DAC additional secure and non-secure materials as neededAssign all students to a test sessionAssign students requiring special forms for the computer-based assessment to the appropriate formRegister/add new students

Key SAC Responsibilities BEFORE TestingPearsonAccess User RolesBefore testingPearsonAccess User Roles-if want to follow along please login now, if cant login please raise hand and Susan will come around to help you17Access to PearsonAccess is role-based

SAC will Create New User Accounts and Assign Roles for CMAS Test Administrators and CoAlt Test Examiners-school decision on CMAS proctor accounts

SACs will manage the User Accounts they set up, this includes:Manage Expired/Locked AccountsReset PasswordsUpdate Roles

PearsonAccess User Accounts

User accounts and Roles are used to control access to the system and maintain the security of student data and reports. Each user is given a unique User name/Password combination that allows them to log in to PearsonAccess.

DACs and SACs can give different role access to colleagues. E.g. a DAC can create DAC account for a colleague who is assisting with DAC-related tasks

Note some districts have local technology coordinators DACs may give DTC access to LTCs 18View and Create User AccountsSAC role can view and manage other user accounts. SACs permissions include: Create user accountsReset other users passwordsLock and unlock accountsDelete accountsUpdate account information

PearsonAccess User Accounts

19SAC role can view and manage other user accounts. SAC permissions include: Create user accounts, reset other users passwords, lock and unlock accounts, delete accounts, update account informationPearsonAccess HomeThe Home tab in PearsonAccess displays links to the all the functions available to your user account.

20After you have logged into PearsonAccess, you will always be brought to the home page. The home page shows all of the available tabs and links available to the user. Remember that not all user roles will have access to the same tabs and links.To view and access current user accountsLog in to PearsonAccess Administrative Management > View User Accounts

PearsonAccess User Accounts

21To access User Accounts; login to PearsonAccess. Go to Administrative Management and click on View User Accounts.This will show you who at your site has a user account already created.Create a New Individual User AccountGo to Administrative Management > View User Accounts.Click New User to go to the New User Account screen.

Creating PearsonAccess User Accounts

22Schools can decide if they want test administrators to have accounts. Some might have the SAC run all sessions and others may want the test administrator to do that. Remember, you will need to train them how to login, navigate, start sessions, etc if you want to give that to test administrators. To create a new user account manually go to Go to Administrative Management > View User Accounts in PearsonAccess, click New User and fill in the required fields. Create a New Individual User AccountEnter the required fields.Select a user role (or roles) for the new user.Select an organization (or organizations) for the new user. Click Save. After you click Save, a notification is sent automatically to that users email address. The email contains a link to the login screen where the new user can choose a password and enter the site.

Creating PearsonAccess User Accounts

23Fill in the required fields. In APS the user ID is the complete APS email address firstinitialmiddleinitiallastname@aps.k12.co.us Next select a user role (or roles) for the new user. When selecting the role, it is important to be aware of the permissions authorized for each role (see the User Roles and Permissions document). Multiple user roles can be selected based on the level of permissions you wish to give to your users. It will be up to the district to determine which roles should be assigned to their users.

Finally, make sure you select the correct role organization (district or school) as applicable.

Note that the organization and role are separate. For example, you may have someone at the district-level that assists all of the schools throughout the district.

Click Save. After you click Save, a notification is sent automatically to that users email address. The email contains a link to the login screen where the new user can choose a password and enter the site.

School Assessment Coordinators (SACs) permissions include: Creating user IDs for CMAS Test Administrators and CoAlt Test ExaminersCreating PearsonAccess test sessions and teacher assignmentsSelecting proctor caching servers when setting up PearsonAccess test sessions (CMAS only)Printing Student Authorization Tickets and Seal Codes (CMAS only)Monitoring test administration sessions within PearsonAccess

PearsonAccess User Roles (SACs)School Assessment Coordinators permissions include Creating user IDs for CMAS Test Administrators and CoAlt Test Examiners. They can create PearsonAccess test sessions and manage teacher assignments. They can assign proctor caching servers to each test session, print student authorization tickets and seal codes, and also monitor the test administrations.

24PearsonAccess User Roles (Student Enrollment)Student Enrollment permissions include:

Managing student enrollment data

Ensuring that all students are uploaded to PearsonAccess and that demographic information is correct

All SACs will be given SE role permissions as well25PearsonAccess User Roles(CMAS Test Administrators)

CMAS Test Administrators permissions include: Ability to administer the ePATsProctor caching test contentStarting and stopping test sessionsAdministering the CMAS and managing PearsonAccess test sessionsChecking student test statusMarking test complete

If schools decide to use for CMAS here are the permissions that a test administrator role will have26CoAlt Test Examiners permissions include: Entering IEP information

Entering student scores in PearsonAccess

PearsonAccess User Roles (CoAlt Test Examiners)CoAlt Test Examiners permissions include entering IEP information and entering student scores in PearsonAccess. This is just an fyi that these exist, we will talk about these in greater detail at the CoAlt training

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CoAlt Score Entry RoleThe interface dynamically changes to display only functions for which the user is authorized.CMAS Test Administrator RoleRoles-based Access

28As demonstrated here, different roles in PearsonAccess have different views. For example the top screen shot is the view for a CoAlt Score Entry Role and it has the Online Score Entry tab availableThe second screen shot is of a CMAS Test Administrator Role and doesnt have the Online Score Entry tab as they will not need this for their administration.Proper password management prevents unauthorized access to testing data. Your password will expire every 90 days and will need to be reset; however, if you have the need to change your password before the 90 days, you can do so from the Your Account link.

If you forget your password or your password expires, you can click on the Reset your password link located on the login screen to reset your password.

NOTE: Passwords must be 8-32 characters in length and must not include the following special characters: ^&*(>