PACIFIC FAR EAST CAMPUS - WordPress.com€¦ · Academic Integrity and the Student Code of Conduct.....11 End of Course Instructor Requirements Checklist ... The basic guide was updated

PACIFIC FAR EAST CAMPUS Korea – Okinawa – Mainland Japan – Guam – Diego Garcia

Faculty Handbook

and

Program Guide

CTC PFEC Faculty Handbook and Program Guide

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CENTRAL TEXAS COLLEGE – PFEC

Faculty Handbook and Program Guide

TABLE OF CONTENTS ................................................................................................................................... 3 Educational Program Guidelines

I. PURPOSE ................................................................................................................................................................... 3

II. MISSION STATEMENT .............................................................................................................................................. 4

III. PROGRAMS AND OBJECTIVES.................................................................................................................................. 4

................................................................................................................................... 5 University Parallel Education:

.................................................................................................................................................... 5 General Education:

........................................................................................................................................... 5 Occupational Education:

................................................................................................................................................... 5 ACADEMIC FREEDOM

FACULTY DUTIES AND RESPONSIBILITIES ..................................................................................................................... 5

A. FACULTY QUALIFICATIONS ................................................................................................................................ 5

B. ACADEMIC RESPONSIBILITY ............................................................................................................................. 7

C. COURSE SYLLABI ................................................................................................................................................ 8

D. ATTENDANCE .................................................................................................................................................... 8

E. STUDENTS NOT LISTED ON THE FINAL CLASS REPORT.................................................................................... 8

F. WITHDRAWAL/REFUND POLICY ....................................................................................................................... 9

G. CONTACT HOURS/MEETING TIMES .................................................................................................................. 9

........................................................................................................................... 9 Course Completion, Grading Criteria

Change of Grade ...................................................................................................................................................... 10

Academic Integrity and the Student Code of Conduct .......................................................................................... 11

End of Course Instructor Requirements Checklist ..................................................................................................... 12

............................................................................................................................................. 13 Critique and Evaluations

Instructor Classroom Evaluation ............................................................................................................................ 13

Instructor Evaluation of Program Support ............................................................................................................. 13

....................................................................................................................................................... 14 Student Feedback


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APPENDIX

Appendix A Part-Time Employment Agreement Form 49, Rev. 1

Appendix B Final Class Report (FCR) – (credit) Form 4a

Appendix C Application for Withdrawal / Refund Form 6 Rev. 1-88

Appendix D Change of Grade Request Form 32 (Rev. 1-00)

Appendix E Traditional Class-Student Feedback - Critique

Appendix F Alternative Delivery-Student Feedback - Critique


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Central Texas College District (CTCD)

Educational Program Guidelines

Amendments or revisions to these guidelines may result from changes in federal

and state regulations and requirements or as a recommendation from CTC

personnel. In all cases, policy amendments and additions will comply with the

policies approved by the Board of Trustees. The guidelines and procedures

contained in this document apply to ALL central Texas College personnel

regardless of location. Where policy, with regards to location, varies it will be so

noted.

Inquiries and comments regarding this document should be addressed to the

Deputy Chancellor of Educational Program Support Services and Texas Campus

Operations, the appropriate Campus Dean for Central Campus, Fort Hood,

Continental, Europe, Pacific Far East Campus or Navy Campus and/or the Dean of

Instructional Services.

The basic guide was updated November 2005. Revision Date August 2009 for

policies, procedures and guidelines for applicability to the PACAF-PFEC contract

award FA2515-09-D-0003 and FA5215-09-D-0002.

This will remain in effect through the contractual option years until rescinded in

writing or modified by the Pacific Far East Campus Dean of higher authority.

I. PURPOSE

This document serves as the primary source for educational program

information and guidance for all faculty members in the Pacific Far East Campus.

The Faculty Handbook and Program Guide contain policies, procedures, and

information pertaining to the Central Texas College, Pacific Far East Campus.


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Central Texas College offers collegiate instruction on a much wider

geographic scale than is customary for community colleges. Servicing contractual

agreements with all branches of the military, we provide a variety of educational

opportunities. Only selected courses are offered to students attending CTC PFEC

locations-at-a-distance taking courses towards a degree through traditional

classroom face-to-face instruction or through Distance Learning.

The guidelines contain official policies of Central Texas College, Pacific Far

East Campus. Its purpose is to provide pertinent information and guidelines for

faculty and administrators in accordance with USAACOM Educational Services

Contract # FA5215-09-D-0002 High School/Academic Skills program and FA5215-

09-D-0003 Undergraduate and Graduate programs.

This document is to provide a clear understanding of instructor

qualifications, instructor’s roles and responsibilities to the students. To include

the obligation and commitment the faculty has to the institution in regards to

expectations. To specifically clarify the responsibilities that the institution has to

the instructors.

II. MISSION STATEMENT

At Central Texas College, we identify and serve our unique, global

community needs and provide quality education through an accessible learning

environment.

III. PROGRAMS AND OBJECTIVES

Programs of study vary with each location and not all programs are

available at every location. The programs of study displayed in the catalog which

are offered when sufficient interest indicates a level of enrollment meets the

minimum contractual agreement of nine or more students, unless a waiver is

granted by a higher authority. The objective of Central Texas College is to provide

a positive learning environment. This encompasses traditional and non-


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traditional forms of education, to meet the educational needs of all students in

the following ways:

University Parallel Education:

Provide the first two years of study for students who expect to transfer to a senior

college or university to complete a baccalaureate or a professional degree.

General Education:

Develop competency, skills, and attitudes essential to effective performance as an

individual, citizen, and productive member of the community. Within the

framework of general education program, there are studies in communication,

social sciences, humanities, mathematics, physical and social development.

Occupational Education:

Provides comprehensive curricular and individual courses through daytime,

evening and weekend formats to students interested in preparing for careers in a

variety of industrial, business, health, and technical occupations.

ACADEMIC FREEDOM

Academic freedom, like any other freedom, is not absolute. It might be defined

as a condition of social order which permits the individual to enjoy rights

determined by the social group, subjected to limitations as are necessary for the

protection of other persons in exercise of the same rights and for maintenance of

the general welfare of all.

FACULTY DUTIES AND RESPONSIBILITIES

A. FACULTY QUALIFICATIONS The qualifications required for faculty are detailed in the Central Texas

College Policy No. 160, Instructor Qualifications and Approval Procedures.


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Essential Job Functions:

Plan and implement schedule classes in accordance contract

requirements. Coordinate with the regional student services

coordinator with approval of the regional Director.

Provide students with a clear syllabus, grading criteria ,assignments

and examinations in a proper manner to students in the nearest PFEC

field office

MUST maintain a minimum of 15 office hours a week (Posted on the

syllabi) in support of students in the nearest PFEC field office.

Participate in orientations, meetings, relevant to the duties assigned.

Actively market and recruit students for the degree program you are

instructing (Academic / Vocational-Technical.

Pay Scale for full-time faculty- Vocational / Technical (VF) No Lab.

Instructors are required to teach no less than 16 classes per academic year and no

less than 304 students per academic year (AY). Courses instructed within degree

plans with courses not requiring lab hours. In accordance with the pay schedule.

16 classes/AY * 19 students per class = 304 total students per AY

$1,555+400=1,955.00 $1,955*16 classes = $31,280

$6,300 (cola)

------------------

$37,580 Annual Salary

After reaching the minimums in number of courses taught (16) and students(304)

the instructor will continue to instruct and will be additionally compensated as

per the adjunct faculty pay scale.

Programs: Applied Management, Law Enforcement, legal Assistant, Fire Science

Faculty -Vocational Technical with Lab (VTFL)

Instructors are required to teach no less than 10 classes per academic year (AY)

with no less than 120 students per AY. Courses instructed within a degree plan

that require lab hours.


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10 classes/AY*24 students= 432 students per AY

$1,060+500=$1,560 $1,560*10 classes = $15,600 Lecture

$1,060+500=$1,560 $1,560*10 Lab =$15,600 Lab

$ 6,300 (cola)

------------------


After reaching the minimums in both number of courses taught (10) and

students(120) the instructor will continue to instruct and will be additionally

compensated as per the adjunct faculty pay scale.

Programs: Microcomputer Application, Food Service, Office Management, Early

Childhood Professional, Aviation Maintenance.

Multimedia General Education: (Academic)

After reaching the minimums in both number of courses taught (18) and

students(432) the instructor will continue to instruct and will receive additional

compensated as per the adjunct faculty pay scale.

18 classes/AY *24 students =432 students per AY

$1,725+400=$2,125 $2,125*18 classes = $38,250

$ 6,300 (cola)

-----------


B. ACADEMIC RESPONSIBILITY The fundamental responsibilities of instructors as teachers include

maintaining competence in their field of specialization and exhibition of

such competence. Exercise of professional integrity by instructors to


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include recognition that the public will judge their profession and their

institution by their statements.

C. COURSE SYLLABI Course syllabi are all standardized and approved by PFEC-HQ. Standard

course master syllabi can be downloaded at www.ctcd.edu. The course

objectives and the course outcomes cannot be modified. However, the

instructor may tailor the course to the needs of the students and specific

times the course is offered. The syllabus must include, as a minimum,

course objectives, course requirements, methods of evaluating academic

performance, grade computation, and instructor contact information.

D. ATTENDANCE

The instructor is required to keep accurate attendance records, using the

Final Class Report (FCR). Excessive absences may result in a student failing

the course with a grade of “FN”. Students are expected to take full

responsibility for class attendance. Excused absences are documented and

must be available upon request from the instructor.

E. STUDENTS NOT LISTED ON THE FINAL CLASS REPORT

If a student is in class and his/her name does not appear on the FCR, this is

an indication of a registration problem which can be as simple as an

administrative oversight. In this event, instructors should write the

student’s name, contact number, and e-mail address on the FCR. Prior to

the next class session, the instructors should contact the regional

coordinator via e-mail and CC the site representative and distance learning

clerk to correct the issue. The site representative will contact the student

and notify the instructor of the outcome. The instructor will receive an

updated class roster from the site representative when the next class

begins. If the student remains in the class in the next session but his/her

http://www.ctcd.edu/


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name is still not on the FCR, the instructor should inform the student that

he/she may not attend the class until his/her name appears on the FCR.

F. WITHDRAWAL/REFUND POLICY

See table of refund percentage in the C&I catalog, PFEC Supplement.

G. CONTACT HOURS/MEETING TIMES

Each course consists of a specific number of lecture and/or lab hours. A

contact hour is fifty minutes of instruction exclusive of break time. The

instructor will be informed of the number of lecture and lab hours and

specific times the course will meet. The instructor is required to meet the

full number of contact hours, to include the initial and final meetings. If an

emergency occurs and the instructor cannot meet a class at the normal

scheduled time, both the education center and the regional office

must be notified as soon as possible. The college, as a contracted

agency with the military, must honor all contracts and agreements under

which it provides services.

Course Completion, Grading Criteria

The instructor should use discretion and professional judgment along with the

grading scheme provided in the course syllabus as they determine grades. The

instructor is the key person in maintaining academic standards. Instructors

should not provide assignments, examinations, or grades to students who have

not completed all assignments and examinations pertaining to the class in

question. Conducting ourselves otherwise compromises our efforts to treat all

students evenly and more importantly, calls into question the values that guide

our institution as well as the integrity of the educational services our instructors

provide.

The standardized grading system authorized at Central Texas College is as follows:

GRADES SCORES


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A Superior 90-100%

B Above Average 80-89%

C Average 70-79%

D Passing but Unsatisfactory 60-69%

F Failure 59% and below

I Incomplete 0

FN Failure (non-attendance) 0

FI Failure (non-removal of incomplete) 0

IP Incomplete, course in progress Not Computed

N No Credit Not Computed

P Pass Not Computed

W Withdrawal Not Computed

XN Non-attendance, Incomplete for developmental Not Computed

Change of Grade

Students must bring this matter to the attention of the instructor no later than 90

days after the end of the course in order for a grade change to be considered.

Administrative personnel of CTC PFEC are not authorized to change an instructor’s

submitted grade.

Instructors must assign every student a grade. Grade of “W” can only be honored

when accompanied by a completed Application for Withdrawal/Refund. The

instructor must assign an “F” (failure) to those students who do not properly

withdraw.


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Academic Integrity and the Student Code of Conduct

Cause for failure and/or disenrollment

A. Plagiarism

B. Acquiring term papers or assignments from any source and subsequently

presenting those materials as their own work.

C. Cheating on quizzes, tests, or examinations such as communicating with

fellow students during an exam, allowing another student to copy.

D. Attempting to benefit from the work of another student.

E. Falsification or alteration of an official or unofficial record or document.

Sites which will help faculty in dealing with plagiarism:

http://www.wiu.edu/users/mfbhl/wiu/plagiarism.htm

http://www.plagiarized.com

http://www.wiu.edu/users/mfbhl/wiu/plagiarism.htm

http://www.plagiarized.com/


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End of Course Instructor Requirements Checklist

At the end of term, instructors are required to:

Submit the signed Final Class Report (FCR) with attendance & grades to

the site office with any completed Applications for withdrawal.

Provide the evaluator the opportunity to discuss their view of the

instructor’s performance.

Post all class grades on Web Advisor no later than five days from the last

day of class.

Notify each student via e-mail of the grade earned for the class.

Submit a copy of the instructor’s syllabus.

Return any materials to the place of issue including the instructor’s text

books.

Ensure students have received and turned in course critiques.


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Critique and Evaluations

Upon conclusion of the course, you must present the students with

evaluation of course forms, available from your site representative. This

form is used to evaluate Instructor and Program Support. The evaluations

will be compiled and reviewed by the immediate supervisor and feedback

provided to the instructor.

Instructor Classroom Evaluation

ALL instructors will be evaluated during the academic year. The purpose is

to accomplish the following:

1. Ensure ALL instructors are provided an opportunity to discuss their

performance.

2. Provide the evaluator the opportunity to discuss his/her view of the

instructor’s performance.

3. Permit the evaluator to compare performance standards to the results

achieved.

Instructor Evaluation of Program Support

To ensure that instructors are receiving appropriate support and to provide an

opportunity for instructors to identify strengths and possible areas for

improvement, an Evaluation of Program Support form should be turned in with

the final packet. Appropriate administrators will review this form and institute

changes necessary.


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Student Feedback NAME OF SCHOOL

COURSE TITLE

INSTRUCTOR

DATE OF CLASS

YOUR NAME (OPTIONAL)

In accordance with the USPACOM Contract under which academic programs are provided, quality assurance is the

responsibility of the ESO. The local ESO must monitor delivery of services so that acceptable standards are met.

This form will assist the ESO in assessing the quality of the education you have received from the participating

institution.

Please circle your response to the right. Please circle “COMMENT” if you wish to provide further information

and give a brief description on page two of this form.

Course Administration

1. Did you receive a syllabus by the first class meeting?

YES NO COMMENT

2. Did the syllabus contain course objectives, grading policy and a list of library references?

YES NO COMMENT

3. Do you feel that the course objectives, as stated in the course syllabus, were met?

YES NO COMMENT

4. Was the grading policy clear to you? YES NO COMMENT

Course Content/Instruction

5. Did you gain knowledge and skills in this class that will improve your ability to perform your duties and/or improve your opportunity to advance in your chosen career field?

YES NO COMMENT

6. Were you satisfied with the content of the course?

YES NO COMMENT

7. Were you satisfied with the method in which the material was delivered?

YES NO COMMENT

8. Were you satisfied with the pace in which the material was delivered?

YES NO COMMENT

9. Generally, did the class start on time?

YES NO COMMENT

10. Generally, did the class end on time? YES NO COMMENT


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11. Were cancelled classes made up at a time convenient to the entire class?

YES NO COMMENT

12. Did the instructor show respect for the students?

YES NO COMMENT

13. Were you satisfied with the feedback received from the instructor?

YES NO COMMENT

14. Was the instructor willing to meet with you outside of class time? YES NO COMMENT

Facilities and Resources

15. Was the classroom physical environment satisfactory?

YES NO COMMENT

16. Did the instructor use any training aids such as films, videos, handouts, etc?

YES NO COMMENT

17. Were library resources adequate for this course?

YES NO COMMENT

18. Did the class meet at assigned the assigned location?

YES NO COMMENT

19. What grade do you expect to receive in this course?

YES NO COMMENT

20. On a scale of 1 to 5, rate the quality of this class. Least 1 2 3 4 5 MOST

Additional Comments - Please list the number you are referring to followed by your comment


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STUDENT EVALUATION OF ALTERNATIVE DELIVERY

COURSE TITLE:

ASSIGNED TUTOR:

YOUR NAME (Optional):

DATE:

In accordance with the contract, quality assurance is the responsibility of the Education Services Officer (ESO). The

local ESO will monitor delivery of services so that acceptable standards are met. This form will assist the ESO in

assessing the quality of service our students receive. We appreciate the time and sincere effort it takes to complete

this form. Thank you for helping us to help you by providing the best possible programs available.

COURSE ADMINISTRATION

1. Did you receive a syllabus, which contained course objectives, assignments, grading policy, and

information on how to contact the tutor when you enrolled?

YES NO

COMMENTS:

2. Do you feel that course objectives, as stated in the course syllabus, were met?

YES NO

COMMENTS:

3. Was the grading policy clear to you?

YES NO

COMMENTS:

4. Did you understand the purpose and requirements of the course?

YES NO


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COMMENTS:

5. Did you have any difficulty with the way in which the course was delivered to you?

YES NO

COMMENTS

6. Were you satisfied with the results?

YES NO

COMMENTS:

7. What did you not like about this approach? Explain:

COURSE CONTENT/INSTRUCTION

8. Did you gain knowledge and skills in this course which will improve your ability to perform your duties

and/or improve your opportunity to advance in the career field of your choice?

YES NO

COMMENTS:

9. Do you have any comments you would like to make concerning the quality of the program and/or

instruction received in this course?

YES NO

COMMENTS:

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PACIFIC FAR EAST CAMPUS - WordPress.com€¦ · Academic Integrity and the Student Code of Conduct.....11 End of Course Instructor Requirements Checklist ... The basic guide was updated