PA BUG, OCT 28,2003 WFUPLOAD Making the FUPLOAD Process Work Darrell MARTIN Tuesday October 28, 2003 Morning Session 1

PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD

Making the FUPLOAD Process Work

Darrell MARTIN

Tuesday October 28, 2003

Morning Session 1


• Review of the 5.4 Enhancement

• Discuss why the Wilkes Uni changes

• Show how to set up and use this new functionality

• Thanks to Gary Houck, SCT

Introduction


• History and Overview

• Set Up

• Processing

Topics of Discussion


History

• Developed in conjunction with the University of Illinois

• Referred to in release guide as ‘Internal Vendor Order Processing’

• Enhanced by Wilkes University to be more generally usable for any Journal data


Wilkes’ Changes

• Minor Record Layout adjustment

• Excel CSV input file format to WFUPLOAD

• Five additional fields were added to allow for Budget Journals, Accrual Period processing and NSF checking


Overview

• Create Excel data file and save in CSV

• Optional unique document numbering

• Optional Text record/s

• FTP file to Banner accessible directory

• Run WFUPLOAD to load GURFEED


Set Up


Set Up


Set Up


Processing

• Create a comma separated formatted file of data – Needs:– Header record– Detail record– Summary record– Text records – Optional

• Save formatted file in pre-defined directory as a .csv file


• Can use only the following items– COA, Index, FOAPAL– Doc Reference number– Encumbrance Num, item, sequence, action– Encumbrance type must be “L”– Any rule class– Transaction description – 35 spaces– Document Code is optional

Spreadsheet Requirements


Spreadsheet Requirements

• Must be in format specified in my Guide Notes (slightly altered to release notes)

• Save as a .CSV file• Do NOT have row or column headings in

CSV file or any blank rows (only shown in sample file as a guide)

• May reference a General Encumbrance for liquidation


Processing


Processing


Processing


Processing


Processing


Processing


Processing (cont.)

• Run FTP, or some other local process

– to copy the saved CSV Excel file from the submitter’s PC to the Banner jobsub directory.


Processing (cont.)

• Run WFUPLOAD – Finance Upload to GURFEED

• Process - PARMS:– System ID – Req.– Location – Req. (Directory/Path)– File Name – Req.– Run Mode – Audit/Update


Processing (cont.)


• WFUPLOAD will:– Assign doc num from FOMFSEQ if not in file– Check for duplicate Doc numbers– Check for Gen Encumb. Document– Check for valid FOAPAL, Rule Class, – Rename file if it is properly processed– Populate GURFEED and GURTEXT

Processing (cont.)


Processing (cont.)


Processing (cont.)


Processing (cont.)

• Proceed as usual:– FURFEED– FGRTRNI– FGRTRNR

• Fix errors on FGAJVCD or FGAJVCQ• Note: if JV option is checked for FA auto

update GURFEED entries to a FA Expense will update Fixed Assets (same as a JV)


Summary

• General Spreadsheet load to GURFEED

• Use Excel CSV format

• Save/FTP file to directory for WFUPLOAD

• GURFEED now has header text capability for any internal interface

• GURFEED reporting and deleting capabilities


Questions and Answers

• Any Questions?


Thank You!

Darrell MartinFinance Systems Analyst

[email protected]

If you want the source code and instructions, please hand me your

business card / email address

mailto:[email protected]

Documents

PA BUG, OCT 28,2003 WFUPLOAD Making the FUPLOAD Process Work Darrell MARTIN Tuesday October 28, 2003 Morning Session 1