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An Alternative to FUPLOAD – Uploading Transactions with FOAPAL
Checks
Carole Wilson/Don Sloan
UNC Wilmington
Session Etiquette
• Please turn off all cell phones.
• Please keep side conversations to a minimum.
• If you must leave during the presentation, please do so as quietly as possible.
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Introduction
• Discuss UNCW’s feed process for non-Banner feeds• Discuss how UNCW verifies FOAPAL information prior to
finance feed processing• Discuss how UNCW utilizes Banner functionality as well
as locally developed applications to automate finance feed processing
• Determine if UNCW’s processes are functional for your campus
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Agenda
• Why Create the Process• How Did UNCW Setup the Process • What Is the Process• Who Uses the Process at UNCW
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Why Create the Process
• Needed to upload feeds from 3rd party software applications as well as locally developed systems
• Needed to upload feeds from excel files where departments had no software applications to create the feed
• Could use excel file template similar to FRS data load template
• No UNIX folders established for excel files in which users could drop files
• Lack of Banner experience• FUPLOAD was problematic per Banner consultant• UNCW initially created the process when Banner was first
implemented
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How Did UNCW Setup the Process
• Created Samba shares for every area submitting excel file feeds
• All feed users either map a drive or create a shortcut on their desktop to the Samba Share folder
• These Samba shares are to be cleaned out periodically by the folder administrators
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How Did UNCW Setup the Process
• Created UNCW table to maintain folder system id linkage and identifies folder administrators
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How Did UNCW Setup the Process
• Created UNCW table to map CSV columns to Oracle fields in GURFEED
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How Did UNCW Setup the Process
• Created 3 temporary GURFEED staging tables
Excel Feeds Business Application Feeds ITS
Application Feeds
• No document numbers on feeds at this point
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How Did UNCW Setup the Process
• Created FTMSDAT records for Rule Code and Folder Info
Allowable Rule Codes
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FTMSDAT
Process Name Folder Name
Default Date – Options can be
TODAY, ACCRUAL, MONTHEND,
YEAREND
Default Rule Code
System ID
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FTMSDAT
Process Name Folder Name
Default Date – Options can be
TODAY, ACCRUAL, MONTHEND,
YEAREND
Default Rule Code
System ID
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How Did UNCW Setup the Process
• Wrote 2 Banner processes– FWFMPORT
• Checks Samba directories for CSV files• Removes quotes from the description field• Verifies the default org/program are correct• Identifies the default rule code and system ID based on FTMSDAT
setup• Moves error free excel feeds into temporary GURFEED staging table • Moves files with errors (typically FOAPAL errors) into a subdirectory
and renames the file with xxx.errors• Sends email to folder administrators with errors
– FWLOADA• Add document numbers to all feeds in all temporary GURFEED staging
tables• Moves all feeds from temporary GURFEED staging tables to
GURFEED
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What is the Process
Anytime During the Day• User puts CSV file in Samba share (windows-enabled
folder on UNIX box)– File names cannot be longer than 35 characters– Files with the same name will be overwritten– Commas should never be used in the description field
• 3rd party and locally developed applications put data into appropriate temporary GURFEED tables
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What is the Process
Hourly During the Day through UC4 (AppWorx)• FWFMPORT is run
– Checks Samba directories for CSV files– Removes quotes from the description field– Verifies the default org/program are correct– Identifies the default rule code and system ID based on
FTMSDAT setup– Moves error free excel feeds into temporary GURFEED staging
table – Moves files with errors into a subdirectory and renames the file
with xxx.errors– Sends email to folder administrators with errors
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What is the Process
Every 2 Hours During the Day through UC4 (AppWorx)• FWLOADA
– Add document numbers to all feeds in all temporary GURFEED staging tables
– Moves all feeds from temporary GURFEED staging tables to GURFEED
• FURFEED• FGRTRNI • FGRTRNR
Feeds are now in Banner Finance!
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Who Uses the Process at UNCW
• Accounting – Daily, month end, year end• Accruals – Beginning balance adjustments, entry to be
reversed, prior year reversals, cash entry, accrual reclass adjustments
• Budget – Budget entries• Facilities - Work order, gas and utility charges• Postal – Mail charges• Purchasing – PACS charges• Telecom – phone charges and encumbrances
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Summary
• Process takes a little setup with samba shares and FTMSDAT
• Maintenance free for the most part• Runs seamlessly throughout the day• Financial Accounting uses this process for all journal
entries submitted by any campus user
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Questions & Answers
Thank You!
Carole Wilson
Don Sloan
