OVERVIEW • IMAGE MANAGEMENT SOFTWARE

Julia & Fabian, Visual Ressource Management

1 HAW Hamburg, presented in may 26th 2010

„The perfect system may not exist!“

Everyone´s collection and content is unique.

Your choice of a system must be driven by your requirements and shaped by your own particular circumstances and constraints.

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your needs resources available options

I. Enabling Technology

II. Digital Asset Management

III. JISC Cases (with live software demo online)

IV. Complexity Range: Our 3 Groups

V. LIDO - About Entry Barriers

VI. Further Expectations

VII. List of References

AGENDA

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ENABLING TECHNOLOGY

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ENABLING TECHNOLOGY (SELECTED TYPES OF FILE)

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The right file handling is one of the core competences of media productions.Because we have nearly endless filetypes the export and import functionallity is most important for handling data in the next workflow.

What fileformats does your CMS support ?

How is your system oranized ?

Are descriptions like metadata supportet by your image management software ?

Image-centric

Object-centric

where a metadata record is attached to each and every image

where one or more image ca be attached to an object record

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ENABLING TECHNOLOGY (SELECTED TYPES OF FILE)

DIGITAL ASSET MANAGEMENT

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average features include:

uploading

cataloguing

searchingediting

downloading ordering

workflow

purchasingrights management

reportingetc.

DIGITAL ASSET MANAGEMENT

Clustered in

Image Management

Video Management

Document Management (DMS)

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IMAGE MANAGEMENT SOFTWARECan be grouped into features related to:

„However, as a means of managing large collections, this approach has several draw-backs:

Your digital media can only be given one file name and put into one folder - while you could conceivably repeat the same file with different filenames or copy it into different folders, such duplication would take up valuable storage space and be likely to lead to future confusion.

You will be limited in how you can name files and folders - while it is now possible to write long file or folder names, these are not unlimited and would not allow certain characters to be used

You will need to decide at the outset what characteristics are the most important and useful for categorising your files - does it make more sense to organise by date, format, file size, duration, subject, source or something else?

Your idiosyncratic way of organising the collection may not make sense to other users - when you share your collection with others you may discover that your approach to organising the content is not quite as intuitive as you thought!“

images metadata delivery to users

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JISC CASESHow to choose the perfect software ?

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more than

30+

http://www.jiscdigitalmedia.ac.uk/stillimages/advice/image-management-software/11

OUR RANKING APPROACH

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TAKING THE TARGET GROUP PERSPECTIVE

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...that‘s why

we were prefering

a differentiation

in the following

three groups:

WHOM WE ADDRESS(COMPLEXITY RANGE)

Private User Non commercial

High Professionals Business Sector. (Art Galleries, Museums, Libraries, Colleges, Universities, Schools, private Collections etc.)

Lower Professionals Professional. Photographers, Creative people

Group A Group CGroup B

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PRIVATE USER

What are they doing by managing their private fotos, videos and docs?

• changing color, size, compressing filerate, storing and more often sharing files, collecting and downloading files

How do they manage files? With what software?

• Aperture and iPhoto (only for MAC) Link-Aperture skills• Irfan View etc. (only on Windows PC‘s)• Adobe Photoshop (Mac and PC) • Google Picasa• Google Wave („Future Tools“) Wave-Link

For whom?

• for them selfes, for friends and familiy by sharing files, maybe for their educational aspects, and actually more unknown web audience (like in Social Media Communities etc.)

Group A

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iPhoto

LOCATION

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What are they doing by managing their private fotos, videos and docs? > changing color, size, compressing filerate, storing and more often sharing files, collecting and downloading filesBUT: They have to provide their file much more detailed for the client side

How do they manage files? With what software? • Aperture (only for MAC) Link-Aperture skills• Adobe Photoshop CS5 (Mac and PC) • Adobe Lightroom (Mac and PC)

For whom? > for them selfes, for friends and familiy by sharing files, maybe for their educational aspects, and actually more unknown web audience (like on Social Media Communities etc.)

Price190 EUR

1.950 EUR280 EUR

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LOWER PROFESSIONALS Group B

Software versioning! Changing nearly every year.

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ADOBE PHOTOSHOP CS4

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ADOBE PHOTOSHOP CS4

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ADOBE PHOTOSHOP CS4

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ADOBE PHOTOSHOP CS4

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ADOBE PHOTOSHOP CS4

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ADOBE PHOTOSHOP CS4

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ADOBE PHOTOSHOP CS4

HIGH PROFESSIONALS (BIZ)Group C

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DEMO

28 http://demo.mdid.org/

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Demo

http://demo.mdid.org/

3 important Data Formats as XML Schema

HIGH PROFESSIONALS (BIZ)Group C

cdwalite-xsd-public-v1-1.xsd

museumdat‐v1.0.xsd

spectrum‐3.1.xsd

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CDWA describes the content of art databases by articulating a conceptual framework for describing and accessing information about works of art, architecture, other material culture, groups and collections of works, and related images. It includes 532 categories and subcategories.

CDWA Lite is an XML schema to describe core records for works of art and material culture based on CDWA and CCO.

CDWA Lite records are intended for contribution to union catalogs and other repositories using the Open Archives Initiative (OAI) harvesting protocol.

CDWA AND CDWA LITE: CATEGORIES FOR THE DESCRIPTION OF WORKS OF ART

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CDWA Lite is very much focused on fine arts: it‘s starting point was eventually delivering metadata from an art collection (the Getty museum) to a digital library on art (ARTstor).

CDWA Lite is very much focused on north american data standards:

• CDWA as data structure standard

• AAT, TGN, ULAN as data value standards

• CCO as data content standard

CDWA LITE TO MUSEUMDAT:

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Museumdat is developed by the Working Groupe of Data exchange, German Museum Association:

•Event‐oriented approach of CIDOC‐CRM allows for generalizing the format for use with various object data

•CIDOC‐CRM as ISO standard (ISO 21127) is the reference model ➥ a standard metadata format should be CRM compliant

Museumdat is a reconfiguration of CDWA Lite based on CIDOCCRM analysis.

MUSEUMDAT:

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SPECTRUM is the UK and international standard forCollections Management. It consists of two main sections:

- Procedures- Information requirements

SPECTRUM XML Schema provides a standard formatfor exchanging object records between different collections management systems.

Its objective is the whole world of documentingmuseum collections management.

SPECTRUM

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LIDO

35 http://demo.mdid.org/

LIDO is a format for contributing museum information for resource discovery.

LIDO specified as XML Schema, is the result of a joint effort of the CDWA Lite, museumdat, SPECTRUM and CIDOC CRM communities.

The schema combines the CDWA Lite and museumdat schemas and is informed by SPECTRUM.

Being CIDOC-CRM compliant, it aims at contributing information of all kinds of museum objects for resource discovery.

LIDO LIGHTWEIGHT INFORMATION DESCRIBING OBJECTS

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• Provide a specification and related XML schema thatdescribes cultural materials appropiately, that is in ameaningful and comprehensive manner

• Allow for contributing data and images relating to your objects to union catalogues

• Deliver the information in a „self-comprehensible“ way, that is a record includes all the necessary information for display and retrieval of your object (core, but good descriptive metadata!)

• Individual data providers can decide on how light – or how rich – they want their contributed metadata records to be

• Include links from contributed metadata back to records in their 'home' context

• Provide optimised metadata for retrieval on one hand and for display on the other -> distinction of display and indexing elements

• Provide references to controlled vocabulary

LIDO CONSTRUCTION PRINCIPLES OF LIDO:

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BACK TO OUR OVERVIEW (I-M-S)

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RANKING OF OUR BEST SOFTWARE TOOLS

Thumbsplus

Fotoware

Picdar

Greenstone

Simple ‘off-the-shelf ’ system 3 out of 4 9 out of 9

Complex ‘off-the-shelf ’ system 3 out of 4 9 out of 9

Configured System –according to user’s

requirements3 out of 4 9 out of 9

Simple ‘off-the-shelf ’ system 1 out of 4 1 out of 9

COMPLEXITY OF METADATA SCHEME

SECURITY ADDING IMAGES TO SYSTEM

FURTHER EXPECATIONS(30 MINUTES OPEN DISCUSSION)

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THANK YOU FOR YOUR ATTENTION

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LIST OF REFERENCES

Excel sheet uploaded as .xls-File

Link: JISC Digital Media - Image Management Software

Link: Apple iPhoto

Link: Apple Aperture3

Link: Adobe Photoshop CS5 (Chip)

Link: American Society of Media Photographers - asmp

Link: Google Wave

Link: Demo MDID

Link: Asset Bank

Link: Umbau Kunsthalle Bremen

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Elektronische Ressource: Simon Klaus. Farbe im Digitalen Publizieren, Konzepte der digitalen Farbwiedergabe für Office, Design und Software: Link: HAW HIBIS

Link: CIDOC

PDF-File: LIDOforATHENA-AXEL_REGINE.pdf by the ATHENA - Access to cultural heritage networks across europe

Link: About the LIDO Project