OVCFA List of Memoranda 2008

OFFICE OF THE VICE CHANCELLOR FOR FINANCE AND ADMINISTRATION

MEMORANDA 2008

University of the Philippines OPEN UNIVERSITY

Office of the Vice Chancellor for Finance and Administration

No. Date To Subject Page

08-001 2/11/2008 All UPOU Employees PHIC Member’s Data Record 1

08-002 2/11/2008 All UPOU Employees Fortune Care’s THINK 2

08-003 2/12/2008 All UPOU Employees 2008 Statement of Assets, Liabilities

and Networth and Disclosure of

Business Interest and Financial

Connections8

08-004 2/12/2008 All Unit Heads with REPS Staff Actual Functions of REPS 9

08-005 4/11/2008 All Concerned Adoption of Four-Day Work Week in

the University 10

08-006 4/23/2008 Learning Center Coordinators

Concerned

Applications for Student Loan Program

for FS AY 2008-200911

08-007 4/23/2008 All Concerned Work Schedule for April 28 to May 2/3,

200812

08-008 4/23/2008 All Concerned Sworn Statement of Assets and

Liabilities for CY 200713

08-009 05/09/2008 Ms. Geneva Simplina Annual Medical Check up for 2008 14

Ms. Arleen Tampus

Ms. Imelda Valera

Ms. Edel Yap

08-010 05/09/2008 All Concerned Pag-ibig Fund Provident Benefits 15

08-011 06/17/2008 All Los Banos-Based Employees Participation in the June 19 Centennial

Lecture of Dr. Cecilia Florencio

16

08-012 06/13/2008 All Diliman-Based UPOU Officials,

Faculty and Staff

Adoption of the Four-day Work Week

Schedule17

08-013 6/26/2008 UPOU Officials, Faculty and Staff Assistance for Charlie Silo 18

08-014 06/27/2008 UPOU Officials, Faculty and Staff Assistance for the Victims of Typhoon

Frank19


Faculty and Staff

Annual Medical-Physical Examination

20

08-016 07/22/2008 All Concerned Availment of NFA Rice 22

08-017 CANCELLED


Faculty and Staff

Annual Medical-Physical Examination

24

08-019 08/20/2008 All UPOU Officials, Faculty and Staff Financial Assistance to the family of

Agnes V. Mejia27

08-020 08/22/2008 All Concerned Request for Furniture and Equipment

below P5,000.0028

08-021 9/2/2008 All UPOU Employees Celebration of the 108th Anniversary of

the Philippine Civil Service/Free Eye

Check-Up30

OPEN UNIVERSITY

University of the Philippines

Memoranda for the Year 2008



08-022 9/9/2008 All Concerned Preparation of Annual Procurement

Plan (APP)31

08-023 9/15/2008 All Concerned Contracted Services Staff/Non-

Government Workers/Job Orders, On-

the-Job Trainees, Graduate/Student

Assistants40

08-024 09/19/2008 AGNES V. MEJIA, OC 30th Administrative Officers’ Forum 41

LILIAN D. DIAMANTE, OVCFA

TESSIE S. TAMAYAO, OVCAA - Facilitator

ROSELYN B. GACOSTA, OVCAA - Facilitator

WYOMIA F. PRADAS, OASIS

IMELDA S. OLAN, OUR

MARIE S. ESTOREL, Library

MARIPRES U. SARINAS, FMDS

EMELY M. AMOLOZA, FICS

KARMEN T. RIVERA-ANGOBUNG, MC

MARCELINO A. DELFIN, FEd

ELVY A. PAMULAKLAKIN, Cash Office

ENCARNACION B. JAEN, Accounting

MICHAEL P. LAGAYA, HRDO

PURA SV. AMOLOZA, SPMO

08-025 09/23/2008 All Concerned Philippine Veterans Bank Matters 42

08-026 10/02/2008 All UPOU Staff Participation to the 90th UPLB Loyalty

Day Celebration 43

08-027 09/25/2008 All Concerned Personal Exemption Update 44

08-028 10/9/2008 All Concerned Withholding Taxes for CY 2008 and

Years Thereafter48

08-029 10/8/2008 All Concerned Addendum Re: Memorandum on

Personal Exemption Update 51

08-030 10/29/2008 All Heads of Units/Offices,

Administrative Officers and Other

Concerned

Deadline for Submission of Request for

Fund Obligation, Payments of

Expenditures for FY 2008 and

Liquidation/Settlement of Cash

Advances52

08-031 10/30/2008 All Concerned Monetization of Leave Credits for CY

2008 54

08-032 11/12/2008 AGNES V. MEJIA, OC 31st Administrative Officer's Forum 55

LILIAN D. DIAMANTE, OVCFA - Facilitator

TESSIE S. TAMAYAO, OVCAA

ROSELYN B. GACOSTA, OVCAA

WYOMIA F. PRADAS, OASIS

MELDAS.OLAN,OUR

MARIE S. ESTOREL, Library

MARIPRES U. SARINAS, FMDS

EMELY M. AMOLOZA, FICS

ARMEN T. RIVERA-ANGOBUNG, MC -

Facilitator



MARCELINO A. DELFIN, FEd

ELVY A. PAMULAKLAKIN, Cash Office

ENCARNACION B. JAEN, Accounting

MICHAEL P.LAGA YA, HRDO

PURA SV. AMOLOZA, SPMO

AMALIA L. GECALAO-PEREZ, Budget

Office

08-033 11/12/2008 All Concerned Payment of the remaining 50% of Year-

End Bonus and Cash Gift56

08-034 11/21/2008 ALL UPOU Officials, Faculty and Staff Salary Withdrawal Options

58

08-035 12/10/2008 All UPOU Employees Daily Time Record 60

OFFICE OF THE VICE CHANCELLORFOR FINANCE AND ADMINISTRATION

UNIVERSITY OF THE PHILIPPINESOPEN UNIVERSITY

Memorandum No. OVCFA 08-Dor

February 11, 2008

TO ALL UPOUEMPLOYEES

FROM~

MELINDAF.LUMANTAVice Chancellor for Finance

and Administration~ .

SUBJECT PHIC MEMBER'SDATA RECORD

Weare furnishingeverybody a copy of his/herMember's Data Record (MDR)from PHIC. The MDRcontains the basic information from PHICrecords includingthe listof qualified dependents.

Please keep thiscopy for your file. Allhospitals are requiring a copy of the MDRtogether with PHICForm 1 in availing PHICbenefits.

Kindlyreview the data on the MDR. Any correction/update should becoordinated to the Human Resources Development Office.

Thank you very much.

LosBanos,Laguna4031Philippines TelNo.(63-49)5366001-06 [email protected] Fax(63-49)5366013 AccountingOfficeloc.202,230

CashOfficeloc.250HRDOloc.220

MISO Ioc.451,452SPMO loc. 210, 211

MIKE

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MIKE

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1

MIKE

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Memcrandum No. OVCFA 08-Dcp'2-

February 11, 2008

TO

FROM

ALL UPOUEMPLOYEES

~MELINDAF.LUMANTAVice Chancellor for Finance

and Administrationor>

SUBJECT FORTUNECARE'STHINK

Fortune Care Health Insurance is offering Fortune THit"K(Teachers HealthInsurance Kit),a special health insurance package for teaching and non-teaching staff.

Attached are the information about the insurance and the application forms.Youmay submit the accomplished form to the Human Resources DevelopmentOffice and the same willbe forwarded to Fortune Care, Premium payment canbe done individuallyto the agent of Fortune Care,

Thankyou very much,

LosBanos,laguna4031 Philippines TelNo.(63-49)5366001-00 [email protected] Fax(63-49)5366013 AccountingOfficeloc.202,230


MISOloc.451,452SPMOloc.210,211

MIKE

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a=ortURICARE

THINK - Teachers Health Insurance KitApplication for MedicalCoverage

.'

I hereby apply for Fortunecare Healthcare Program membership and agree that I shall abide by the provisions of the MemberShip Agreementand FortuneCare regulations to which I commit, agree and undertake to be bound by the conditions thereof. I understand that there shall be nocoverage in effect unless my application is processed and approved by FortuneCare and Membership card is Issued and hence, thatFortuneCare will not be liable for any Medical bills between from the time that I sign this application fOITTland effective date of my applicationcoverage is approved and membership cards issued and delivered to me.

NOTE: TO FACILITATE PROCESSING OF THIS APPLICATION, PLEASE ACCOMPLISH THIS FORM IN FULL. KINDLY WRITE IN BLOCK LETTERS ANDCHECK THE APPROPRIATE BOX WHERE APPLICABLE.

D ELEMENTARY D HIGH SCHOOL ARE YOU A CURRENT MEMBER OF FC? DYES D NOIF YES. PLS.INDICATE YOUR CONTRACT NO.

~

-Unless my application Is processed and approved by the Underwriting Department of Fortune Medicare, Inc. within theenrollment period as specified in the Healthcare Agreement, my dependents and I will not be eligible for coverage.-Should this application be approved me/my family FortuneCare membership ID Card will bear my coverage effective date.-, understand that neither my family nor I will be eligible for benefits should there be false or withheld data, and that my coveragemay be revoked based on misrepresentations or non-disclosure.-, understand that the enrollment for qualified dependents should follow hierarchy or prioritization as follows:

" FOR MARRIED EMPLOYEES:

First Priority - LEGAL SPOUSE from 18 years old up to below 65 years old, as of last birthdaySecond Priority - I:ld"et to younge..t CHILD, 3 month" to bolow::11 yaars oid, "inglo and unomployod

2. FOR SINGLE EMPLOYEES:Parents up to below 65 years old, as of last birthday

3. FOR SINGLE PARENTS:Eldestto youngestCHilD, 3 months to below 21 years old, as of last birthday, single and unemployed

I HAVE READ THE CONDITIONS OF ENROLLMENT AND AUTHORIZATION STATED ABOVE AND FULLV UNDERSTAND AND AGREE TO THEM.

SIGNATURE OF EMPLOYEE / DATESignature Over Printed Name

PRINCIPALI PAYOR

I FIRSTNAME I DATEOF BIRTH(M-D-V) I AGE I SEX

'.

LASTNAME MIDDLE NAME CIVIL STATUS

I:MPLOVEE NO.I DIVISION (IIapplicable) STATION (If applicable) PHILHEAl THNO,

HOME ADDRESS (NO., STREET, BRGY,) CITY PROVINCE

ZIP CODEI TEL.NO. MOBIL.ENO, E.MAIL.ADDRESS

SCHOOL NAME

SCHOOL ADDRESS (NO., STREET, BRGY.) CITYI MUNICIPALITY I PROVINCE I ZIP CODE

DESIRED THINK PLAN (Pis Check One): B Private 1500 B Semi-Private 900 a Ward 700 D MonthlyMODE OF PAYMENT (Pis Check One) : Annual Semi-Annual Quarterly

DO YOU WANT TO ENROLL YOUR DEPENDENTS? DYES ONO If YES, please fiU-up below

QUALIFIED DEPENDENTS

FULLNAMESOF APPLICANTS (ALL) IF APPLYING(Pis RELATIONTOTHE BIRTHDAY AGE SEX PLAN(Arran;e NameChronologlcelly Based on Age) encircle) PAYOR (MM-DD-YEAR)

YES NO

YES NO

YES NO

YES NO

YES NO

YES NO

YES NO

AGENT'S CODE AGfNT'S NAMf

MIKE

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t:l=ortuneCAR E

I...i:M.n.cARE~~ttEEJ8_~~...

.,

This Agreement, the FortuneCare ID card, the Guidelines to Members' Benefit the approvedApplicationand the member'sSalary DeductionAuthorizationshall together constitute the wholeHealthcareContractbetweenFortuneMedicare,IncorporatedhereincalledFORTUNECARE,

and

Mr./Mrs.-(school'sname)

a teacher or non-teaching personnel ofcalledthe TEACHER.

That in both parties have agreed to provide the healthcareservices in this agreementto MrA Mrs.hereincalledthe MEMBER.

That in consideration of the provisions in the Healthcare Contract both parties have agreed to thefollowing;

That FORTUNECARE shall provide the healthcare services in accordance with the benefits,limitations and exclusions indicated in the Guidelines to Member's Benefits.

That the TEACHERshall pay a monthlymembershipfee throughsalary deductionas evidencedbythe attachedSalaryDeductionAuthorizationform in the amountof(P ) subject to such increase which FORTUNECARE may be .

effected after one (I) yearfrom effectivity date and only once a year thereafter.

This agreement shall take effect on , 20- to be automaticallyrenewed annually, provided that this agreement shall automatically terminate upon the TEACHER'Sseparation from the aforecited school without prejudice to the TEACHER applying or continuingmembership, thereafter with FORTUNECARE subject to such underwriting guidelines of FORTUNECARE at the time of separation.

Signedthis dayof

FORTUNE MEDICARE INC.(FORTUNE CARE)

By: By:

Teacher's Name and Signature EVP & General Manager

3rrJ Floor Citystate Cenf8709 Shaw Blvd., Pasig City

Trunk Une: 637-0872Hotline: 1-800-10-633-8888 (Provincial)

637-4229 (Metro Mam7a)

MEMBER: ASSOCIATION OF HEALTII MAINTENANCE ORGANIZATION OF TIlE PHILIPPINES INC. (AHMOPI)

MIKE

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(

BENDITS OF THE PROGRAM

A. Prev8Uye Baltla e..e. immunizlltion,cOltof sera .

- unlimitedcODsultlitionl..d adviceon diet. exerciseIIld otherhealthyhabits- fBIDily pl8DDiDg8Id COUII.liDs- 8DDualphysical __inlltion: <which0lIl be availed at ..y FC owoed fUll aervice

clinics except SLMC. DLSMC, FEU ..d Mega Clinic or at any accredited hospitalwith a limit)> physical eX8lllination..d medical history taking> chest x-ray> urinalysis ..d fecalysi.>CBC

> ECO,Pap Sm.., FBS(for 35yeen old BDdabove)

B.08t-PIIIi_te.... unlimited cODsultlltion.d treatment lit Fortune Care owned clinics or in 8D

IICcreditedhospital or clinic in provincial areas where there are no Fortune C...clinics

- EENT (Eyes, BIn , Nose 8Dd'Ibro8)- C.-e tre8bnent ofminor injuries. such ..lacerations, abrasions. mild bwns.

sprIWos.etc. .

. Minor sursicalprocedures- Xray..d othernecnary dillpostic procedures.. preBCribedby affiliated

physici..s ..d specialists

C.D-Plld8te.... Room..d boardaccordingto contncted pl8D. Useof opentiDg..d recoveJYroom- Servicesof accreditedspecialists. Drugs..d mediclltionswhile commedin the hospital. Speciallabontory ex8ll1inationsand dil8DOIticprocemares- Otherrelatedtreatments

D.E8 cyR... e...- Doctor. s services- Administered medicines- IDtravenOU8Fluids ..d oxygen administration- Di8lJloBticprocedures- Servicesdirectlyrelatedto the ER.m8l188ementof the cue

- ----

MIKE

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E.D_taI C...- Unlimited consultations/oral eX8Ilinations at any FC owned clinics and other

accredited dental clinics

- Annualoral prophylaxis- Simple dental extractiOll- Temporary filling- Re-cementati,on of jllCket crowns, inlays IIld ool&)'.- Treatment of minor mouth lesions, woun..d bums- Routinegum trelltment- Discount for other dental services and not part of the dental can pro..,...

ADDITIONAL BENEnTS

1. The pre-existins diseBle is covered up to PS,OOO/illnenon the f'U'IItyew ofmembenhip

2. Cov-.e ofDi88Dostic IIld Therapeutic modaliti.. subject to inner limits3. COvenlle ofECCfI'PL up to P20,0004. COV81"88eof Unprovoked A8I8ult up to P20,OOOS. Pin.cial Assist.ce ofPI0,OOOin CBleof detth dueto accident

IUGIBIUTY . .

1. Prlad,.. --,.. -teuhen andnon-teeahingstaffupto64yearsold

2. DIrectn.,...tsef PrbId,aIM_'... ...:'or M8TI- Prlad,aI -legallpOU88up to 64yell1lold; childrenfrom 3 months to 20 yell'lJ old, following the hi8l'18"Chy;elde8t, second child,youngest.

'or SIll". M_'..- P1nnts up to 6Syers old, childrenfrom 3 monthsUp to 21 yean old, following the hierwchy; eldelt, second child, youngest. .

I'or818".P...t Prlad,.. M_'.. - Children from 3 months up to 21 yearsold, following the hiennhy; eldest, second child, youngest

~-- -~ -~

MIKE

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SMmD1JL&or RATa

A. r... PrIIIdp81M881t..

B.r... DIp"".

....a8lll"cld-

Wd> 700Semi-priVite > 900PriVlte >1'00

A8auIu.1t II,

P70 000' P 400P90 000 P '00Pl'O.OOO' P 700

P 1,120P 1,400P 1. HO

Aaa8..P 4,000P ',000P 7.000

-----

.... ".-81 -.It -. I'eea"'.CId8 ....U.lt. M _1-MauI Aaaa"

W8'CI> 700 P70.000 P320 PIM P 1.696 P 3.200Semi-priVite > 900 P90,000. P420 P 1, 176 P 2,226 P 4,200PriVite>1'00 P150.000 P"O P 1. 540 P Ul' P '.$00

MIKE

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OFFICE OF THE VICE CHANCELLORFOR FINANCEANDADMINISTRATION

UNIVERSITYOF THE PIllLIPPINESOPEN UNIVERSITY

Memorandum No. OVCFA 08-003

February 12, 2008

TO ALLUPOUEMPLOYEES

FROM~

MELINDA F. LUMANTA

Vice Chancellor for Financ_~and Administration~

SUBJECT 2008 STATEMENTOF ASSETS, LIABILITIESAND NETWORTH ANDDISCLOSURE OF BUSINESS INTERESTAND FINANCIALCONNECTIONS

In line with CSC Memorandum Circular No.2, Series of 2008, all UPOU employeesare required to accomplish the Baseline Declaration (B'O)Formof the Statementof Assets, Liabilitiesand Networth and Disclosure of Business Interests andFinancial Connections (SALN)and submit three (3) copies to the HumanResources Development Office (HRDO)on or before April 30, 2008. The BDis oneof the two forms that willconstitute the SALNof an err.ployee.

Forthe succeeding years, the second form, the Annual Declaration (AD)Form,willbe submitted to HRDOon or before April30.

Attached are the CSC Memorandum Circular, Baseline Declaration form andthe general instructionsfor baseline declaration for information.

Thankyou.

---LosBanos,laguna4031Philippines TelNo.(63-49)5366001-06 [email protected] Fax(63-49)5366013 AccountingOfficeloc.202,230

Cash Office loc.250HRDO loc. 220

MISO loc. 451,452

SPMO loc. 210, 211

MIKE

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MEMORANDUM NO.: OVCFA 08~OO4

February 12, 2008

FROM

ALL UNITHEADSWITHRESEARCH,EXTENSIONANDPROFESSIONALSERVICES(REPS)STAFF

~4.<lMELINDAF.LUMANTAVice Chancellor for Finance

and Administration'f .

FOR

THRU NEMAHN. HERMOSAOIC, OVCAA

SUBJECT OVPAMemorandum on Actual Functionsof REPS

We received an email from the Office of the Vice President for Administration lastFebruary7, 2008requesting usto supply some information on the actualfunctions of REPS.

May we request all unit heads with Research,Extensionand ProfessionalServices(REPS)Staff to accomplish the attached form and submit to the HumanResourcesDevelopment Office on or before February 15,2008for consolidationand submissionto the Office of the Vice Presidentfor Administration.

Thank you for your usual cooperation.

LosBanos.Laguna4031Phil~nes TelNo.(63-49)5366001~ [email protected] Fax(63-49)5366013 AccountingOfficeIoc.202,230

Cash0fIice1oc.250HRDOIoc.220

MISOIoc.451.452SPMOIoc.210.211

MIKE

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University of the PhilippinesOPEN UNIVERSITY

ACTUAL REPS FUNCTIONS

Submitted by:

Based on the PT/PR, please put a checkmark on the column indicating the actual

Status functions 0 fthe employee (if doing more(Perm, REPS functions or more admin

NO. NAME POSITION Temp, Unit/Office functions) and indicate percentage RemarksCas'l, Doing REPS Doing AdminCont'l) functions at least functions at least

50% of the total 50% of the total% %

EXAMPLE1 Juan Cruz URA I Temp. CSSP / 60%2 Maria Santos COllegeLibrarianI Penn UniversityLibrary / 50%

MIKE

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16



MEMORANDUM NO. OVCFA OS-005

April 11, 2008

TO ALL CONCERNED

FROM~

MELINDA F. LUMANTA

Vice Chancellor for Financ:yand Administration~

RE ADOPTION OF FOUR-DAYWORKWEEKIN THEUNIVERSITY

President Emerlinda R. Roman issued Memorandum No. PERR08-07 datedMarch 07, 2008 encouraging all offices to observe the four-day work week forthe months of April and May 2008. The objectives ofihe four-day work week arefor the University to save on utilities and to give persoilnel opportunity to enjoy athree-"day week-end.

Since UPOU Los Banos offices are observing the four-day work week, allother offices of UPOU are hereby directed to adept the four-day work we~k(Tuesday to Friday), 7:00 a.m. to 6:00 p.m. or 7:30 a.m. to 6:30 p.m.) effective April14, 2008. All Learning Center staff shall make the neces?ary arrangements ontheir scheduled day-off through the Office of the Vice Chancellor for AcademicAffairs since they are required to be in the Learning Center from Tuesday toSaturday. The Office of the Chancellor and the Office of the University Registrarshall continue to be the Nerve Centers of the University.

In case a holiday falls on the workweek schedule, UPOUshall observe theregular 8:00 a.m. to 5:00 p.m. Monday to Friday work schedule.

All offices are requested to submit their schedLile on or before April 16,2008 to the Human Resources Development Office.

Thank you.

LosBaflos,Laguna 4031Philippines TelNo.(63-49)5366001-06 [email protected]. www.upou.org Fax(63-49)5366013 AccountingOfficeloc.202,230

Cash Officeloc.250HRDOloc.220

MISO loc.451,452SPMO loc. 210, 211

MIKE

Typewritten Text

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Memo No.


MFL-08-006.~~

:~?~;f""t:l). it'. .

u~;

. BY ~i. --, L- .

t JPOU OVG fA.A

Date April 23, 2008

To: LEARNINGCENTER COORDINATORSCONCERNED

Through: NEMAHN. HERMOSAVice Chancellorfor AcademicAffairs

From:~

MELINDA F. LUMANTA

Vice Chancellor and C~irStudent Loan Board

Subject: Application for the Student Loan Program for FS AY2008-2009

We are furnishing you a copy of the list of applicants for the Student LoanProgram and the Board's action on their application.

Students whose application for loan has been approved by the Board shouldpresent a PNB deposit slip to the Learning Center Coordinators showing thatthey have paid the remaining amount of school fees not covered by the loan asindicated in the attached before they are considered registered.

Thank you.

LosBaflos,Laguna 4031 Philippines Tel No. (63-49) 536 6001-06 Mninislrative Staff [email protected]. www.upou.org Fax (63-49) 536 6013 AccountingOffice loc. 202,230

Cash Officeloc.250

HRDO loc. 220MISO loc. 451,452

SPMO loc. 210, 211

MIKE

Typewritten Text

18


OFFICE OF THE VICE CHANCELLOR

MEMORANDUMNO OFOR FINANCEANDADMINISTRATION. VCFA-tJ~...oo':J

April 23, 2008

TO ALL CONCERNED

FROM~

MELINDA F. LUMANTAVice Chancellor for Finance

and Administrationf

RE WORK SCHEDULEFORAPRIL28 TO MAY 2/3, 2008

Since May 1 (Thursday) is a legal holiday, UPOU shall observe the regular8:00 a.m. to 5:00 p.m. work schedule from April 28 (Monday) to May 2/3(Friday/Saturday) in compliance with Memorandum No. PERR 08-07 datedMarch 07, 2008.

Thank you.

LosBa/'ios,laguna4031Phnippines TelNo.(63-49)5366001~ Mninistrative [email protected] Fax(63-49)5366013 AccountingOfficeIoc.202,230

Cash Office 1oc.250

HRDO loc. 220

MISO loc. 451.452SPMO Ioc. 210, 211

MIKE

Typewritten Text

19

UNIVERSITY OF THE PIDLIPPINESOPEN UNIVERSITY


MEMORANDUMNO. OVCFA ()~ -OO~

April 23, 2008

TO ALL CONCERNED

FROM~


and Administratio~

RE SWORNSTATEMENTOF ASSETSAND LIABILITIES FORCY 2007

Please be informed that the Civil Service Commission issuedMemorandum Circular No. 06 Series of 2008 dated April 14, 2008 allowing the useof the old form in filing the 2007 Sworn Statement of Assets and Liabilities andNetworth (SALN).

Employees who have submitted their SALNusing the new form before April14, 2008 will be accepted as compliance with the requirements of the Laws andRules on Public Disclosure.

The use of the new SALNform will be effective next year.

The deadline for submission of the SALN (three copies) is on or before April30, 2008 and the SALNshould have original signature/so

Thank you.

LosBanos,Laguna 4031 Philippines Tel No. (63-49) 536 6001-00 Mninislrative Staff [email protected]. www.upou.org Fax (63-49)5366013 AccountingOfficeIoc.202,230

Cash Office loc.250

HRDO loc. 220MISO loe. 451,452

SPMO Ioc. 210, 211

MIKE

Typewritten Text

20




May 9,2008

TO Ms. Geneva Simplina - UPOULC@UPBaguioMs. Arlene M. Tampus - UPOULC@UPCollege CebuMs. Imelda B.Valera, OVCAA- Iloilo CityMs. Edelina O. Yap, UPOULC@UPVisayas Iloilo City

FROM~

MELINDA F. LUMANTA

Vice Chancellor for Financyand Administratio~

SUBJECT ANNUAL MEDICAL EXAMINATION FOR 2008

The request to conduct the 2008 Annual Medical Examination (AME)for all UPOUemployees has been approved by the Chancellor. The budget per person isP243.00,which willinclude the followingtests:

1. Chest X-ray 2. Urinalysis3. Fecalysis 4. Hb/Hc

For 40 years old and above employees, additional tests willbe as follows (budgetis P425,00 per person):

1. ECG 2. Blood Chemistry

We are urging everyone to avail thisbenefit. Please note that the conduct ofthe annual medical examination islimited to UniversityHealth Service or in anygovernment hospital as approved by the UPBoard of Regents. Ifyou wishtohave your annual medical examination conducted in LosBanos, please notifythe Human Resources Development Office immediately.

Officialreceipts together with the result of the AMEshould be attached to yourreimbursement. Let us know ifyou need a cash advance for this purpose.

Thank you.

cc. VC Nemah N. Hermosa, OVCAA

LosBanos,Laguna4031Philippines TelNo.(63-49)5366001~ Mninislrative [email protected] Fax(63-49)5366013 AccountingOfficeloc.202,230

Cash Office loc.250HRDO loc.220

MISO loc. 451,452

SPMO loc. 210, 211

MIKE

Typewritten Text

21


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.::::::...

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.

,!..'

'l..-::; '1;"";;1<" .-.: .')'~;'!

1.

J;h

I. ~ I~-.. fJ(~...,~ ,"

\11 ,,~\OFFICE OF THE VICE CHANCELLORFOR FINANCE AND ADMINISTRATION

Memorandum No.: OVCFA -08-010

May 9, 2008

TO All Concerned

FROM~


and Administration:l

SUBJECT Pag-Ibig FundProvident Benefits

J

We would liketo informthose who have been a Pag-ibig Fund member for at least10years that they may now opt to avail of partial withdrawal of their savings. TheFundwillreturn the member's contribution as well as the government share andinterest earned for the last ten years provided that the member has no outstandingloan with the Fund.

Employees who may want to avail the partial withdrawal benefits should coordinatewith the Human Resources Development Office.

Thank you.

Los Bat'los, Laguna 4031 Philippines Tel No. (6349) 536 6001-00 Mninislrative Staff Ioc. 201

[email protected]. www.upou.org Fax (6349) 536 6013 Accounting Office loc. 202.230Cash Office loc.250HRDO loc. 220

MISO loc. 451,452

SPMO loc. 210,211

MIKE

Typewritten Text

22




June 17,2008

TO ALLLOS BANOS-BASED EMPLOYEES".

FROM~


and Administration~

SUBJECT PARTICIPATION IN THE JUNE 19 CENTENNIAL LECTUREOFDR. CECILIA A. FLORENCIO

Allare enjoined to attend the Centennial Lecture of Dr.Cecilia A. Florencio,UniversityProfessorEmerituson June 19,2008,2:00 p.m. at the UPOUAudio VisualRoom entitled "Unibersidad ng Pilipinas,Pag-asa ng Bayan".

Since we are celebrating the 147thbirth anniversary of our National Hero, Dr. JoseP. Rizal,we willfeature a short video on the Lifeand 'Norks of Rizal by 1:00 p.m.

Thisyvillalso compensate the needed two (2) hours that we stillneed to renderfor the week.

Thank you.

Los Bafios, Laguna 4031 Philippines Tel No. (63-49) 536 6001-06 MninistJative Staff Ioc. [email protected]. www.upou.org Fax (63-49) 536 6013 Accounting Office Ioc. 202,230

Cash Office loe.250HRDO loe. 220

MISO loc. 451,452

SPMO Joe. 210, 211

MIKE

Typewritten Text

23

~



MEMORANDUM NO. OVCFA tJg..o 1'1..

June 13,2008

TO ALL DillMAN-BASED OFFICIALS, FACULTY AND STAFF

FROM~

MELINDA F.LUMANTA

Vice Chancellor forFinancyand Administration"\""

RE ADOPTION OF THE FOUR-DAY WORK WEEK SCHEDULE

Upon the recommendation of Vice Chancellor Nemah N. Hermosa, the

Chancellor approved the adoption of the four-daywork-week inDiliman-based

officesfrom 7:00a.m. to 6:00p.m. effectiveJune 17,2008.

We would also liketo remind everybody that the aim of the four-day work

week isto save on cost of utilities(Le.electricity,water, etc) in compliance with.

Administrative Order NO.1 03 issued by the Office of the President of the

Philippineswithout sacrificingservice to our various clients.

Thank you.

LosBaflos,Laguna4031Philippines Tel No. (63-49)5366001~ Mninistrative [email protected]. WINW.UpoU.org Fax(63-49)5366013 AccountingOfficeIoc.202,230


MISO loc. 451,452SPMO loc. 210, 211

MIKE

Typewritten Text

24

...--...


OFFICE OF THE VICE CHANCELLORFOR FINANCE AND ADMINSITRATION

26 June 2008

MEMORANDUM NO. MFL 08-013

FROM:

UPOU OFFICIALS, FACULTY AND STAFF

~MELINDA F. LJJT,MANTAVice Chancellor P

TO:

SUBJECT: ASSISTANCE FOR CHARLIE SILO

As we all know, Typhoon "Frank" wreaked.havoc in many parts of the country includingIloilo. We have been informed that one of our colleagues, Charlie Silo, Utility Worker inUPOU-LC in UP Visayas has been affected by the typhoon His house and personalbelongings were drowned in heavy flooding in the area The family is now staying at theevacuation center.

It is in moments like this that we should come together to give support to our fellowworkers in UPOu. We appeal to all UPOU officials, faculty, and staff to help in anyway.Please turn over your donations, either cash or in kind, to the Office of the ViceChancellor for Finance and Administration c/o Lilian D. Diamante.

Thank you and God bless you for your generosity.

MIKE

Typewritten Text

25

, , ~


OFFICE OF THE VICE CHANCELLORFOR FINANCE AND ADMINSITRATION

27 June 2008

MEMORANDUM NO. MFL 08-014

TO: UPOU OFFICIALS, FACULTY AND STAFF

FROM:~

MELINDAF. LUhlANTAViceChancellor r

SUBJECT: ASSISTANCE FOR THE VICTIMS OF TYPHOON FRANK

As we all know, Typhoon "Frank" wreaked havoc in many parts of the country. Ourcolleagues in UP Visayas have been greatly affected by the said typhoon.

It is in moments like this that we should corne together to give support to our fellowemployees in UP. We appeal to all UPOU officials, faculty, and staff to help, in anyway,the victims of the recent typhoon. Please turn over your donations, either cash or in kind,to the Office of the Vice Chancellor for Finance and Administration c/o Lilian D.Diarnante on or before July 2, 2008. These items will be shipped-out to UP Visayas onThursday, July 3, 2008.

Thank you and God bless you for your generosity.

MIKE

Typewritten Text

26


UNIVERSITY OF 11IE PHILIPPINESOPEN UNIVERSITY

Memorandum No: OVCFA NO.b~-O"'(

TO ALL LOSBANOS-BASEDUPOUOFFICIALS,FACULTYAND STAFF

ATTENTION ADMINISTRATIVEOFFICERS/ASSISTANTS

FROM~

MELINDAF.LUMANTA

Vice Chancellor for ~anceand Administration

RE ANNUAL MEDICAL EXAMINATION FOR2008

As part of our Annual Medical Examination, all Los Banos-based officials,faculty and staff are enjoined to visit the University Health Service (UHS),UP LosBanos from July 8, 2008, Tuesday to July 11, 2008, Friday for the x-ray, dental andlaboratory examinations. Every employee willundergo the following examinations:

a. Urinalysis c. Fecalysisb. Hgb/Hct d. Chest X-ray

(additional examinations for employees 40 years old and above:)a. ECG b. BloodChemistry

The visit of the doctors and nurses to conduct the medical-physicalexaminations isstillbeing finalized.

May we also remind everybody of the following:1. UHS will accommodate at most 20 employees per day. Everyone is

enjoined to choose a date from July 8 to 11 and coordinate to HRDO.2. Bringyour UPOU IDwhen you visit the University Health Service for proper

identification;3. Sample stool and urine should be submitted during the visit to the

University Health Service for laboratory analysis. Samples should be

LosBanos,Laguna 4031Philippines TelNo.(6349)5366001-06 [email protected] Fax(6349)5366013 AccountingOfficeloc.202,230


MISOIoc.451,452SPMOloc.210,211

MIKE

Typewritten Text

27

4.

placed in sterilized small empty bottles and label them according to thefollowing format:

. FirstName, Complete Middle Name, Last Name

. Age / Sex / Classification (Admin, Faculty, or REPS)

. Birthday (yyyy-mm-dd)For employees who will be required to undergo blood chemistry, he/sheshould abstain from taking any solid and liquid food (except water) from8:00 p.m. until the scheduled blood extraction (from 8:00 a.m. to 10:30a.m. only).

May we also remind everybody that all government employees are requiredto undergo the annual medical and physical examinations for their continuedemployment in the Civil Service as stated in CSC Memorandum Circular No. 17series of 1989.

For employee who has an existing membership to a Health MaintenanceOrganization (HMO) and opted to avail his/her privilege, he/she still has to subjectto a physical examination by the University Physician (in this case the MedicalOfficers of the UP Health Service) and the same time, submit the results of thelaboratory examination taken from their HMO laboratory for interpretation (1157thMeeting of the U.P.Board of Regents held on December 19, 2001).

Let us all encourage our co-employees to avail the annual physicalexamination.

Thank you.

cc: Dr. Ma. Victoria M. Turalba, Director, UniversityHealth Service, UPLB

MIKE

Typewritten Text

28

~ ~

July 22, 2008



Memorandum No: OVCFANo.O~-Ol"

TO ALLCONCERNED

FROM~


and Administration{

RE AVAILMENTOF NFA RICE

The National Government through the National Food Authority (NFA)allowed government employees to purchase 25 kgs. of rice (at P25 per kg.)per month. Thiswill be picked-up at the NFAwarehouse in San Pablo City.

Due to the unavailability of the 25-kg rice package, NFA is offering 50kgs. of rice (P1,250)which willbe good for two months, July and August. Thedelivery cost willbe P50.

Those who are interested to buy should sign in the attached listper unitand submit to HRDOincluding the payment on or before July 29, 2008.

Thank you.

Los Banos,Laguna 4031Philippines Tel No.(63-49)5366001-06 [email protected] Fax(63-49)5366013 AccountingOfficeloc.202,230



MIKE

Typewritten Text

29

.",.......... ..---..

UP OPEN UNIVERSITY

LISTOF EMPLOYEESWHO WILLAVAIL NFA RICE

UNIT:

No. Name Sianature

MIKE

Typewritten Text

30


UNIVERSfIY OF THE PHILIPPINESOPEN UNIVERSfIY

Memorandum No: OVCFANo. 08-0 1~

July 25, 2008

FOR ALLDillMAN-BASED UPOUOFFICIALS,FACULTYAND STAFF

ATTENTION: ADMINISTRATIVEOFFICERS/ASSISTANTS

FROM:~


and Administration~

RE ANNUAL MEDICAL-PHYSICALEXAMINATION

The UniversityHealthServiceof UPOilimanapproved our request to conductthe annual medical examination on scheduled dates. We are requesting everyoneto followstrictlythe attached schedule.

Faculty and staff shall undergo the following examinations:a. Urinalysisb. Fecalysisc. Hb/Hcd. Chest X-ray

(additional examinati9ns for employees 40 years old and above:)a. ECGb. Blood Chemistry

Also,please be reminded of the followingwhen visitingthe UHS:1. Bring your UPOU 10 when you visit the UP Health Service for proper

identification. Look for Ms. Alice Arellano of the Records Section;2. Sample stool ar,1d urine should be submitted during the visit to the UP

Health Service for laboratory analysis. Samples should be placed insterilized small empty bottles; for those 40 years old and above, no meat

LosBanos.Laguna4031Philippines TelNo.(63-49)5366001-06 [email protected] Fax(6349)5366013 AccountingOfficeloc.202,230


MISOloc.451.452SPMO loc. 210, 211

MIKE

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31

intake for three (3) days before the collection of samples to check foroccult blood.

3. For employees who will be required to undergo blood chemistry, he/sheshould abstain from taking any solid and liquid food (including water) for8 - 10 hours before the scheduled blood extraction.

4. Since ECG machine of the UHSis out of order, ECG can be done outside.Please send the receipt to HRDO for reimbursement.

May we also remind everybody that all government employees are requiredto undergo the annual medical and physical examinations for their continuedemployment in the Civil Service as stated in CSC Memorandum Circular No. 17 seriesof 1989.

For employee who has an existing membership to a Health MaintenanceOrganization (HMO) and opted to avail his/her privilege, he/she still has to subject toa physical examination by the University Physician (in this case the Medical Officersof the UP Health Service) and the same time, submit the results of the laboratoryexamination taken from their HMO laboratory for interpretation (1157th Meeting ofthe U.P.Board of Regents held on December 19, 2001).

Let us all encourage our co-employees to avail the annual physicalexamination.

Thank you.

cc: Dr. Melendre V. Araos, MDDirectorUP Diliman Health Service

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University of the PhilippinesOPEN UNIVERSITY

SCHEDULEOF ANNUAL MEDICAL EXAMINATIONFOR DillMAN-BASED EMPLOYEES

REVISEDSCHEDULE

August1,20081. Alfonso, Grace2. Espinosa, Alejo3. Gacosta, Roselyn4. Hermosa, Nemah5. Mendoza, Maria Fe

6 Torrecampo, Rosella7. Nadera, Dinah Palmera8. Orias, Carmelita9. Santiago, Cecilia10. Zamora, Alejandro

August4,20081. Disini,Rowena2. Pradas, Wyomia3. Gervacio, Juvy Lizette.4. Villanueva, Juliet Aleta

5. Arinto, Patricia6. Creer, Helen7. Morales, Miren8. Quina, Celestino, Jr.9. Remanes, Roberto

August 5, 20081. Esteves, Katherine2. Fermin, Jimmy3. Hidalgo, Marie-Sol4. Marasigan, Ronelyn5. Yoingco, Carlota

6. Banzuela, Robert Ryan7. Maranan, Diego Siilang8. Rivera-Angobung, Karmen9. Salon, Eden10. De Villa,Ma. Theresa

Note: For Blood Extraction for Blood Chemistry is from 7:00 am to 9:00am only

~---~

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r-- ".-....


UNIVERSITY OF THE PIllLIPPINESOPEN UNIVERSITY

20 August 2008

MEMORANDUM NO. MFL 08-019Series of 2008

TO: ALL UPOU OFFICIALS, FACULTY AND STAFF

FROM:~

MELINDAF. LYMANTAViceChancellorf

SUBJECT: FINANCIALASSISTANCETO THE FAMILY OFAGNES V. MEJIA

Let us please extend whatever financial and moral support to MS. AGNES V. MEJIA,Administrative Officer of the Office of the Chancellor, whose mother has been diagnosedwith breast cancer (Stage 2A). Her mother is scheduled to undergo the first session ofchemotherapy on September 2, 2008. Any financial support that we can extend will be ofgreat help to the family. Please turn over any financial assistance to the Office of theVice Chancellor for Finance and Administration.

Thank you very much for your generosity.

LosBanos,Laguna4031PhilippinesTelNo.(6349)5366001-06 [email protected] Fax(63-49)5366013 AccountingOfficeloe.202,230

CashOfficeloc.250HRDOloe.220

MISOIoc.451,452SPMOloc. 210. 211

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------



Memorandum No. OVCFA 08- 0 "-t

September 2, 2008

TO ALLUPOU EMPLOYEES

FROM~


and Administration~

SUBJECT CELEBRATIONOF THEloaTHANNIVERSARY OF THEPHILIPPINECIVIL SERVICE / FREE EYE CHECK-UP

Thismonth marks the 108thanniversary of the Philippine CivilService with thetheme: "Republic Service - Kabalikat ng Bayan sa Panahon ng Paghamon."

Government agencies are enjoined to undertake simple and inexpensiveactivities in celebrating the CSC month.

One of the activities in celebration of the CSC anniversary is the free eye check-up. Dr. Lucila S. Zalameda, Optometrist - Contologist of Soltura Optical E.N.TClinic willvisitUPOUfor the free eye check-up on September 12, 2008 from 8:00a.m. to 12:00 n.n. at the UPOUAudio Visual Room.

Thankyou very much.

LosBallos,Laguna4031Philippines TelNo.(63-49)5366001-06 [email protected] Fax(6349)5366013 AccountingOfficeloc.202,230

CashOfficeloc.250HRDOloe.220


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09 September 2008

MEMORANDUM NO.: MFL-08 - D12..

TO

FROM

ALL CONCERNED

~DR.MELINDAF. LUMANTAVice Chancellor

SUBJECT Preparation of Annual Procurement Plan (APP)

------------------------------------------------------------------------

It has been observed that purchase of goods/services which includesupplies, materials, furniture and equipment, repair and maintenance, and otherrelated or analogous services or other services necessary in the operation of theunit/office, infrastructure projects and consulting services are not included in theAPP. Please be reminded that no procurement shall be undertaken unless itis in accordance with the APP. This is in compliance with Section 7 ofImplementing Rules and Regulations of Republic Act 9184.

In preparing your APP, it is important that you consider your budgetallotment for CY 2008. This means that if you allotted this much for supplies andmaterials, your allocation for your other MOOE will be affected.

The deadline for submission for the 4thQuarter is on 15 September 2008and on 31 October 2008 for CY 2009.

Attached is the APP form and the price list of office supplies for yourguidance/reference.

LosBalios,Laguna4031PhilippinesTelNo.(63-49)5366001-06 [email protected] Fax(63-49)5366013 AccountingOfficeloc.202,230

Cash Office loc.250HRDO loco 220


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Requesting Unit APP Total Cost Date Submitted:

Qty. Unit Cost Amount Qty. Unit Cost Amount Qty. Unit Cost Amount Qty. Unit Cost Amount

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - -

- - - - - - - - - - - - - -

This is to certify that the above procurement plan is in accordance with the objectives of this office.

Prepared by: Certified Correct:

Admin. Asst/Officer Unit Head

TOTAL

ANNUAL PROCUREMENT PLAN

OPEN UNIVERSITY

University of the Philippines

DISTRIBUTIONItem

No.Description Unit Cost Qty

Total

Cost1st Quarter 2nd Quarter 3rd Quarter 4th Quarter

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item unit unitprice

-

Acetate Colored, A4 Size, 50shts/box box 50.00

Acetate Ordinary, A4 Size, 50shts/box box 100.00

Acetate transparent, gauge 0.075mm(#3), 50m roll 572.00

Air and Fabric Freshner spray, w/ natural glance oil, 280 ml , 170 gsm pc 98.80

Air Freshener, aeresol, 280ml/150g pc 98.80

Air freshner can, lemon pc 50.00

Alcohol 500ml 70%, pc 36.40

Ballast 1x20 watts pc 93.50

Ballast 1x40 watts pc 81.15

Battery LR-44 pc 10.00

Battery, 9V pc 60.00

Battery, AA alkaline, 2 pcs/packet packet 16.65

Battery, AAA alkaline, 2 pcs/packet packet 17.70

Battery, size D, alkaline, 2pcs/packet packet 88.30

Binder, plastic for 11 x 17-7/8 pc 34.30

Binder, plastic for 11 x 9-1/2 pc 32.50

Blackboard Eraser whiteboard, green 3/4 thick pc 7.30

Broom, soft(tambo), wooden/rattan handle pc 28.10

Broom, stick(tinting), standard size pc 16.15

Cassette Tape 60 min pc 12.35

Cassette Tape 90 min pc 25.00

Cassette Tape, for microcassette recorder, 60 min 3pcs/pack pack 96.75

CD Case plastic polyethylene pc 47.40

CD Cleaner pc 71.65

CD Sticker CD sticker pc 2.00

CD-R with case, 650 mb, 70 min pc 9.90

CD-RW recordable rewritable pc 26.95

Cellcard Globe 300 pc 295.00

Cellcard Globe 500 pc 495.00

Cellcard Smart 300 pc 295.00

Cellcard Smart 500 pc 495.00

Cellcard Talk N Text 300 pc 295.00

Cellcard Touch Mobile 300 pc 295.00

Chalk yellow, enamel box 53.25

Cleanser, powder, 350 gsm/can can 18.65

Clip, Backfold, 19mm(3/4), 12pcs/box box 4.90

Clip, Backfold, 22mm, 12pcs/box box 8.25

Clip, Backfold, 32mm (1-1/4), 12pcs/box box 11.75

Clip, Backfold, 50mm, 12pcs/box box 29.65

Clip, Bulldog, 3" pc 5.05

Clip, Paper jumbo, 50mm, 100s/box box 10.95

Clip, Paper small, multi colored, 33 mm box 4.40

Columnar Notebook, 12 column pc 19.25

Columnar Pad, 14 cols pad 33.55




Computer Binder long, blue, hard bound, plastic pc 350.00

Computer Binder short, blue, hard bound, plastic pc 270.00

Continuos Form 1 ply, 11 x 9-1/2, short box 484.65

Continuos Form 3 ply, 9 1/2 x 5 1/2 , short box 750.00

Continuos Form 1ply, 11 x 14 7/8, long box 753.50

Continuos Form 2 ply , 11 x 14-7/8, long box 845.00

Continuos Form 2 ply, 11 x 9 1/2, short box 565.80

Continuos Form 3 ply , 11 x 14-7/8, long box 693.70

Continuos Form 3 ply, 11 x 9-1/2, short box 439.95

Continuos Form 3 ply, 9 1/2 x 5 1/2, short box 665.00

Continuous Forms, 4 fly, 11 x 14-7/8 box 504.40

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Continuous Forms, 4 fly, 11 x 9-1/2 box 308.65

Correction Fluid waterbase 15ml pc 11.70

Correction Tape plastic, transparent pc 25.00

Cutter heavy duty L-500GRP pack 4.95

Data File Box standard, w/ close ends pc 48.35

Data Folder 3" x 9" x 15" pc 61.10

Detergent Powder, 480gms pack 29.95

Diskette 3.5 HD, 10 pc/box box 49.50

Diskette Case, 100pcs capacity, plastic w/ lock pc 175.65

Diskette Head Cleaner pc 23.15

Diswashing Liquid 170 gsm, refill pack pc 34.50

DVD disk, DVD-R 4.7Gb pc 21.85

DVD disk, DVD-RW 4.7Gb pc 39.55

Envelope, Brown Doc., A4 size box 454.50

Envelope, Brown long pc 750.00

Envelope, Brown short, 500 pcs/box box 575.00

Envelope, Documentary 10" x 15", 500s/box box 431.60

Envelope, Expanding long, 100's kraft box 618.80

Envelope, Expanding, lega size paper, 100pcs/box box 601.15

Envelope, Expanding, plastic w/ rubber strap, leagal size, assorted colors pc 58.15

Envelope, Mailing ordinary, (4" X 9-1/2"), white, 500pc/box, window type box 202.80

Envelope, Mailing ordinary, 4-1/8" X 9-1/2"), white 500pc/box box 159.95

Envelope, Mailing ordinary, short, white 500pc/box box 350.00

Envelope, Mailing ordinary, short, white, 500pc/box, window type box 350.00

Envelope, Pay, (4" x 7-1/2"), 500s/box box 118.60

Eraser, rubber, 60mm x 20mm x 10mm pc 5.10

Fastener 50 sets/bx, non-rust metal box 78.75

File Organizer, Expanding, w/ 13 inside pockets & index tab, legal size pc 76.85

Film Carbon, polyethlene, 216mm x 330mm(8-1/2 x 13") box 324.50

Film, Carbon polyethylene, 210mn x 297mm(A4) 100s/box box 369.20

Film, Fax FO-3 CR 220 mm x 30mm pc 100.00

Flash Drive, 128Mb pc 352.45

Flash Drive, 1Gb pc 296.35

Flash Drive, 2Gb pc 372.35

Flourescent Lightning Fixture, 1x20 watts set 262.10

Flourescent Lightning Fixture, 1x40 watts set 270.40

Flourescent Tube, 18 watts, 220 volts pc 26.95

Flourescent Tube, 36 watts, 220 volts pc 35.20

Flourescent, Compact Light 50-60hz/220-240 volts pc 109.75

Folder green, w/ metal tab, long box 750.00

Folder green, w/o metal tab, long box 750.00

Folder long, tagboard, 100 pcs/ ream ream 284.85

Folder sliding, short, plastic, with slide, assorted color pc 25.00

Folder tagboard short, 14pts, 110pcs/pack pack 243.40

Folder tagboard standard A4 size (14pts) 100pcs/pack pack 277.60

Folder, clear plastic, L-type, 8-1/2" x 13", Legal size, 50pcs/pack pack 188.25

Folder, clear plastic, L-type, 8-1/4" x 11-3/4", A4 size, 50pcs/pcak pack 165.40

Folder, Fancy, A4 size, assorted colors, 50pcs/bundle bundle 166.40

Folder, morocco/fancy, w/ plastic grip, assorted colors, short 50pcs/pack pack 192.40

Folder, pressboard, plain for legal size, 100pc/box box 736.35

Furniture polish with cleansing conditioner, 330ml can 124.80

Fuse, 30 amperes, 220v pc 10.30

Fuse, 60 amperes, 220v pc 25.40

Glue 130 g, elmers pc 50.00

Glue, all purpose, in jar w/ applicator pc 45.45

Illustration Board, double face, 30" x 40", 2 ply pc 25.80

Index Card 5 x 8 inches, 500s/ pack pack 112.30

Index Card Box, 4-3/8" x 5-5/8" x 4", w/ chipboard # 15, assorted colors pc 39.70

Index Card Box, 5-3/8" x 8-7/8" x 6" pc 48.90

Index Card, 3" x 5", 500s/pack pack 48.05

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Index Tab, transparent, assorted colors, 5 set/box box 45.00

Ink Cartridge BCI-24 , Canon-Image Class, Black pc 296.40

Ink Cartridge BCI-24 , Canon-Image Class, Colored pc 592.80

Ink Cartridge BCI-3 colored for Canon BJC3000 pc 403.55

Ink Cartridge BCI-6C for Canon BJC3000 pc 510.00

Ink Cartridge BCI-6M for Canon BJC3000 pc 510.00

Ink Cartridge BCI-6Y for Canon BJC3000p pc 510.00

Ink Cartridge Epson Black TO752 Cyan pc 295.00

Ink Cartridge Epson Black TO753 Magenta pc 295.00

Ink Cartridge Epson Black TO754 Yellow pc 295.00

Ink Cartridge Epson Stylus C79 T0731 pc 449.00




Ink Cartridge Epson TO631 Black pc 510.00

Ink Cartridge Epson TO632 Cyan pc 408.00

Ink Cartridge Epson TO633 Magenta pc 408.00

Ink Cartridge Epson TO634 Yellow pc 408.00

Ink Cartridge HP 21, C9351A pc 639.60

Ink Cartridge HP 22, C9352a pc 738.40

Ink Cartridge HP 4814 black #13 pc 1,255.00

Ink Cartridge HP 4815 cyan #13 pc 1,255.00

Ink Cartridge HP 4816 magenta #13 pc 1,255.00

Ink Cartridge HP 4817 yellow #13 pc 1,255.00

Ink Cartridge HP 51626A, black pc 1,788.80


Ink Cartridge HP 51641A,black pc 2,000.00


Ink Cartridge HP 51649A, colored pc 2,000.00

Ink Cartridge HP 6625A, No. 17 colored pc 1,300.00

Ink Cartridge HP 92 pc 685.00

Ink Cartridge HP 94 black, C8765WA pc 852.80

Ink Cartridge HP 95 colored, C8766WA pc 1,024.40

Ink Cartridge HP C1823D, colored pc 1,726.40

Ink Cartridge HP C6578D, colored, for HP Deskjet 920c,930c,950c pc 1,409.20

Ink Cartridge HP C6615A, black pc 1,196.00

Ink Cartridge HP C6656A, black pc 847.60

Ink Cartridge HP C6657A, colored pc 1,409.20

Ink Cartridge HP C8727A,black pc 774.80

Ink Cartridge HP C8728A, colored pc 910.00

Ink Cartridge HP C9361 #93 (Colored) pc 820.00

Ink Cartridge HP C9361 #98 (Black) pc 870.00

Ink Cartridge, Canon BC-02 black for BJ-202 pc 1,294.80

Ink Cartridge, Canon BC-20 black for BJC4310/4650/5000/5500 pc 1,405.05

Ink Cartridge, Canon BCI-3 black for BJC3000 pc 435.80

Ink Cartridge, Epson 28 black pc 1,134.65

Ink Cartridge, Epson 29 colored pc 1,013.00

Ink Cartridge, Epson T013 Black pc 582.40

Ink Cartridge, Epson T014 colored pc 803.95

Ink Cartridge, Epson T017 black pc 1,013.00


Ink Cartridge, Epson T038 black pc 487.80


Ink Cartridge, Epson T050190 black pc 803.95


Ink Cartridge, HP 20, C6614D pc 1,331.20

Ink Cartridge, HP 23, C1823A pc 1,549.60

Ink Cartridge, Lexmark # 17, 10N0217 black pc 975.55

Ink Cartridge, Lexmark # 27, 10N0227 colored pc 1,102.40

Ink GR, black for Risograph GR series pc 1,667.10

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Ink TR, black for Risograph TR1530 pc 1,183.75

Ink, Drawing, black 30ml bottle 21.85

Ink, for fountain pen, black, 59ml bottle 70.50

Insecticide 350 gms, baygon, water base, pc 120.00

Insecticide 500 ml Raid btl 166.40

Lead, for mechanical pencil, 0.5mm, 12pcs/tube tube 10.40

Loose Leaf cover, w/ paper cloth strap, 8-1/2" x 14", 50 pcs/pack pack 459.20

Magazine File Box large, 4-1/2" x 9" x 10-1/2", assorted colors pc 48.85

Magazine File Box medium, 4-1/2" x 8" x 9-1/2", assorted color pc 26.85

Manila Paper pc 20.00

Map Pin, round head, assorted colors, 100s/box box 20.70

Marker, assorted colors, stabilo brand, 3pcs/set set 81.00

Marking pen, for transparency film, fine point, 6 color/set set 84.25

Mini DV Tape Sony, 6o min, 2DVM60R3 pc 175.00

Monitor Filter, glass 15" w/ strap pc 82.20

Monitor Filter, glass 17" w/ strap pc 102.85

Note pad, 2" x 2", 400 sheets/pad pad 82.70

Note pad, 2" x 3", 100 sheets/pad pad 17.55

Note pad, 3" x 3" pad 16.40

Note pad, 3" x 4" pad 20.80

Notebook, steno, 40 leaves, spiral pc 9.35

Oil, for typwritter, all purpose, 120ml pc 16.15

Packaging Tape 2" pc 13.65

Pad Columnar 10 column pc 13.55

Pad Columnar 16 column pc 20.00

Pad Paper white, ruled, 8 1/2 x 13 pad 20.00

Pad Paper yellow, ruled, 8-1/2 x 13 pad 25.00

Paper, Bond A4, 70 gsm rm 139.25

Paper, Bond long, subs 20 rm 200.00

Paper, Bond short, subs 20 rm 175.00

Paper, Bond short, subs 20, blue rm 175.00

Paper, Bond short, subs 20, green rm 175.00

Paper, Bond short, subs 20, pink rm 175.00

Paper, Bond short, subs 20, yellow rm 175.00

Paper, Carbon long , blue box 200.00

Paper, Carbon long, 100 sheets, black, ordinary box 68.65

Paper, Carbon short, 100 sheets, A4, ordinary box 66.55

Paper, Carbon standard , blue box 200.00

Paper, Cartolina Assorted colors, 22 1/2 x 28 1/2, 20pcs/pack pack 56.20

Paper, Cartolina blue pc 20.00

Paper, Cartolina green pc 20.00

Paper, Cartolina orange pc 20.00

Paper, Cartolina pink pc 20.00

Paper, Cartolina White, 22-1/2 x 28-1/2, 20pcs/pack pack 51.50

Paper, Cartolina yellow pc 20.00

Paper, Copy Paper 11 x 17, subs 20 rm 258.00

Paper, Copy Paper 8 1/2 x 14" rm 200.00

Paper, mimeo, A4 70 gsm rm 131.15

Paper, mimeo, A4, 60 gsm rm 57.45

Paper, Morocco cartolina size,beige pc 35.00

Paper, Morocco cartolina size,blue pc 35.00

Paper, Morocco cartolina size,green pc 35.00

Paper, Morocco cartolina size,red pc 35.00

Paper, Multi Copy 8 x 1/2 x 13 long, legal size 70 gsm rm 195.55

Paper, Multi copy A4 size, subs 80 gsm rm 174.40

Paper, Parchment Short pc 150.00

Paper, Parchment, multi-purpose, A4 size, 75 gsm, 10 sheets/ream rm 109.95

Paper, PPC 8 x 1/2 x 13 long, legal size 70 gsm rm 157.60

Paper, PPC A4 size, 70 gsm rm 153.40

Paper, PPC B4 size, 70 gsm rm 168.30

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Paper, ruled pad, 216mm x 330mm, 100 sheets pad 21.50

Paper, Special Byronic paper rm 150.00

Paper, Special Yellow, 10 pieces/pack pc 25.00

Paper, Stencil, ordinary, universal, 24 sheets/quire quire 134.20

Paper, Sticker 8-1/2 x 11 pc 3.00

Paper, thermal 210 x 30 mm roll 35.30

Paper, thermal 216 x 30 mm 1/2" core roll 36.40

Paper, tracing, rolls, 42" x 20" yards, 70 gsm roll 598.00

Paste 200 gms, redstone pc 17.55

PC Mouse, PS2,2 button + 1 scroll pc 145.60

Pen, Ball Pen black pc 5.00

Pen, Ball Pen blue pc 5.00

Pen, Ball Pen green pc 15.00

Pen, Ball Pen red pc 5.00

Pen, Pentel black pc 26.95

Pen, Pentel red pc 26.95

Pen, Pentel blue pc 26.95

Pen, Sign Pen black .5mm pc 37.35

Pen, Sign Pen blue 0.5mm pc 37.35

Pen, Sign Pen red pc 37.35

Pencil no 1 - 12 pcs/box box 52.00

Pencil no 2 - 12 pcs/box box 52.00

Pencil, lead, w/ eraser, medium size dozen 34.20

Pencil, Mechanical, for 0.5mm lead pc 89.35

Photo Paper A4, 210 X 297 mm pc 100.00

Puncher heavy duty pc 68.40

Push Pin, hammer head type, assorted colors, 100s/box box 14.55

Record Book 150 pp, veco, small hardbound black and red pc 55.00

Record Book 300 pp, 215mm x 275mm, 55 gsm pc 63.65

Record Book 300 pp, long pc 75.00

Record Book 300 pp, veco, hardbound black and red pc 120.00

Record Book 300 pp, veco, small hardbound black and red pc 75.00

Record Book 500 pp, 215mm x 275mm, 55 gsm pc 93.60

Ribbon, for bundy clock amano, 2 color(red/black) pc 910.00

Ribbon, for bundy clock kitano, 2 color(red/black) pc 644.80

Ribbon, Printer # 7754, for LQ 1170 printer pc 131.05

Ribbon, Printer Epson RN S015327 for Epson FX2190 pc 320.35

Ribbon, Printer Epson RN8755 pc 90.50

Ribbon, Printer RN 8750 Epson Brand for Epson LX800/FX80 pc 84.25

Ribbon, Printer SO15086/SO15140, for LQ 2170,2180,2070,2080, FX 2170,2180 printerpc 721.80

Ribbon, Typewriter for manual typewriter, Ad-Rite pc 15.10

Ring Binder 1" x 44", assorted color pc 13.00

Ring Binder 1/2' x 44",assorted color pc 5.15

Ring Binder 1/4", black pc 5.15

Ring Binder 1-1/8", black pc 5.15

Ring Binder 2" x 44", assorted color pc 31.50

Ring Binder 3/4" x 44", assorted color pc 8.60



Rubber Band #18 transparent box 87.25

Ruler clear, plastic 12 inches pc 1.95

Ruler clear, plastic 18 inches pc 10.65

Scissor 8" inches, plastic handle, heavy duty pc 85.00

Scissors, 6" pc 11.35

Scrubbing Pad 3M, size: 95mm x 150 mm pc 20.00

self-oiling motor with thermal cut-off, 3-speed setting, Nikon brand, brand newunit 976.45

Sharpener, single cutter head pc 129.50

Soap, Bathroom, 70 gsm, assorted color pc 14.55

Stamp Pad 90 x 65 mm pc 35.00

Stamp Pad Ink 30 ml, 1 oz, black pc 22.00

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Stamp Pad Ink 30 ml, 1 oz, blue pc 22.00

Stamp Pad Ink 30 ml, 1 oz, green pc 22.00

Stamp Pad Ink 30 ml, 1 oz, red pc 22.00

Stamp Pad Ink 50 ml, 1 oz, violet pc 22.25

Stamp Pad, felt pad, 70mm x 100mm pc 21.85

Stamping Dater, self inking stamp, heavy duty pc 436.80

Staple Remover Metal pc 50.00

Staple Wire # 10 box 30.05

Staple Wire # 35 5000s/box box 30.05

Staple Wire 23/6 heavy duty box 30.05



Staple Wire Etona 23/10 box 40.00

Staple Wire Etona 23/15 box 40.00

Stapler heavy duty, Max 50R pc 227.20

Stapler Remover, twin jaws pc 4.15

Stapler standard type pc 321.25

Starter, 4-40w for flourescent tube pc 4.85

Tape Dispenser, heavy duty, for 1" tape pc 41.00

Tape, Adding Machine paper, 2-1/4", 55gsm pc 9.80

Tape, Double Adhesive 1 pc 40.00

Tape, Double Adhesive with foam pc 40.00

Tape, Electrical, 19mm x 16M, coloured roll 13.35

Tape, Masking 1" roll 24.20

Tape, Masking 2" roll 52.55

Tape, Masking 3/4 pc 60.00

Tape, Transparent 1 inch roll 6.85

Tape, Transparent 2 inches roll 13.65

Tape, Transparent 3/4 pc 10.00

Three Hole Ring Binder hard bound, A4, 2" pc 250.00

Three Hole Ring Binder hard bound, long , 3" pc 250.00

Three Hole Ring Binder hard bound, short pc 250.00

Thumb tacks box 50.00

Time card, for amano/iwata bundy clock, 3-3/8" x 7-1/2", 14 pts bundle 52.95

Time card, for kitano recorder, 85mm x 184mm, 18 pts, 100s/bundle bundle 91.00

Time card, for seiko time/bundy clocks, 3-3/8" x 7-1/2", 14 pts bundle 104.00

Tissue Paper double ply,12 rolls/pack package 71.65

Toner Brother TN3060 pc 3,723.20

Toner C39003F pc 3,700.00

Toner Canon EPE98A black pc 4,362.80

Toner Epson 4519 for 6200L pc 3,000.00

Toner Epson S050166 6k pc 5,044.00

Toner Epson S050167 3k pc 3,250.00

Toner HP 92298A black pc 4,555.20

Toner HP C3900A pc 3,500.00

Toner HP C3903A black pc 3,608.80



Toner HP C4096A, black, for Laserjet Model 2100/2200 pc 4,248.40

Toner HP C4127X black pc 5,408.00

Toner HP C7115A pc 2,610.40


Toner HP Q2612A for HP 1015 pc 3,120.00

Toner HP Q2613X pc 3,983.20

Toner HP Q5942A black pc 6,640.40

Toner HP Q6511A black pc 5,522.40

Toner Kyocera Mita Ecosys TK-17 pc 4,175.60

Toner Kyocera Mita KM-1500 pc 3,190.65

Toner Kyocera Mita TK-120 pc 6,884.80

Toner Lexmark 1382920 black pc 8,788.00

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Toner Lexmark 34217 HR(12A8400) pc 3,659.80

Toner Samsung ML-2250 D5 pc 4,680.00

Toner, TK-17, for Kyocera Mita Ecosys 1000 series laser printer pc 4,175.60

Transparency Film black, ordinary, 100 sheets/bx, A4 size box 207.00

Transparency Film colored, 50 sheets/bx, A4 size box 673.95

Trashbag plastic, black, 10 pcs/roll roll 83.20

Twine plastic, 1kg roll 42.65

Waste Basket, plastic, assorted colors pc 27.05

Whiteboard Marker black pc 25.50

Whiteboard Marker blue pc 25.50

Whiteboard Marker green pc 25.50

Whiteboard Marker oranges pc 25.50

Whiteboard Marker red pc 25.50

Wrapping paper, 65 gsm, 910mm roll 80.95

MIKE

Typewritten Text

46



MEMORANDUMNO. OVCFA 0 8 - 0 2 3

September 15, 2008

TO

FROM

ALL CONCERNED

~MELINDA F. LUMANTAVice Chancellor for Finance

and Administration~ .

SUBJECT Contracted Services Staff/Non-Government Workers/JobOrders, On-the-Job Trainees, Graduate/Student Assistants

Please be reminded that Contracted Services Staff/Non-Government Workers/Job Orders, On-the-Job Trainees, Graduate/Student Assistants should not begiven authority to sign any public document since they are not consideredgovernment employees.

Rule XI Section 2 of CSC-MC NoAOSeries of 1998 defines Contract ofServices/Job Contract as follows:

. Contract of Services covers lumpsum work or services such as janitorial,security, or consultancy services where no employer-employeerelationship exists;

. The Job Order covers piece work or intermittent job of short duration notexceeding six months on a daily basis;

. The Contract of Services and Job Orders are not covered by Civil ServiceLaw, Rules and Regulations but covered by COA rules;

. The employees involved in the contracts or job orders do not enjoy thebenefits enjoyed by government employees such as PERA,COLA andRATA.

These personnel should be supervised by an assigned UPOUstaff who will beaccountable to the Head of Unit.

Thank you.

"'------- '-_ww.=-*"

LosBanos,Laguna4031Philippines TalNo.(63-49)5366001-06 [email protected] Fax(6349)5366013 AccountingOfficeloc.202,230

CashOffice100.250HRDOloc.220

MISOloe.451A52SPMOloc.210,211

MIKE

Typewritten Text

47

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19 September 2008

MEMORANDUM NO.: 08-024Series of 2008

TO: AGNES V. MEJIA, bcLILIAN D. DIAMANTE, OVCFATESSIE S. TAMAYAO, OVCAA - FacilitatorROSELYN B. GACOSTA, OVCAA - FacilitatorWYOMIA F. PRADAS, OASISIMELDA S. OLAN, OURMARIE S. ESTOREL, LibraryMARIPRES U. SARINAS, FMDSEMELY M. AMOLOZA, FICSKARMEN T. RIVERA-ANGOBUNG, MCMARCELINO A. DELFIN, FEdELVY A. PAMULAKLAKIN, Cash OfficeENCARNACION B. JAEN, AccountingMICHAEL P. LAGAYA, HRDOPURA SV. AMOLOZA, SPMO

"

FRJM:

RESPECTIVE UNIT HEADS

~~MELINDA F. Lt!f\1ANTAVice Chancellor 1l

THRU:

Please come to our 30th Administrative Officer's Forum on September 24, 2008,1:00 pm at the Audio Visual Room.

Thank you.

J

~"~.".'~'~'.""~'~~~___,.m"'"~ ~'~~,~._,~~-"",-,~~_,"'-,~,_._~,--~---

L03!:Jaiios,Laguna4031Philippines TelNo.(63-49)5366001-06 AdministrativeStaffloc.201c\'r/a@upou,1e:'WWW.upoU.Qrg, Fax(63-49)5366013 AccountingOfficeloc.202,230

CashOfficeloe.250HRDOloc.220

MISOIoc.451,452SPMOloc.210.211

MIKE

Typewritten Text

48



MEMORANDUM NO. : MFL 08-025

September 23, 2008

TO ALLCONCERNED

FROM~


and Administration

SUBJECT PHILIPPINE VETERANS BANK MATTERS

In order to centralize our concerns regarding the services of Philippine VeteransBank (PVB),all bank- related matters should be reported to the Cash Office.

The Cash Office shall consolidate all these concerns and will serve as input to theevaluation of the existing agreement between UPOU and PVB.

Thank you.

J

Los Baiios,Laguna4031Philippines Tel No.(63-49)5366001-00 [email protected] Fax(63-49)5366013 AccountingOfficeloc.202,230


MISOloc.451,452SPMOloc.210.211

MIKE

Typewritten Text

49


~

UNIVERSITY OF THE PHILIPPINFSOPEN UNIVERSITY

October 2, 2008


TO: ALL UPOU STAFF

FROM:~

MELINDA F. L1]~ANTAVice Chancellor '¥

SUBJECT: PARTICIPATION TO THE 90m UPLB LOYALTY DAYCELEBRATION

We would like to invite everybody to participate in the 90th UPLB Loyalty DayCelebration on October 10, 2008 at 3:00 p.m. The theme of this year's celebration is"UPLB Excellence, Service and Leadership in the Next 100 years." UPOU will preparea chant contingent to be presented during the parade. In this regard, we requesteverybody to be at the UPOU headquarters before 12:00 noon of October 10, 2008 forthe practice of the presentation. Lunch will be served. Our attire will be maong pantsand UPOU t-shirt (white, maroon or black).

For staff coming from UP Diliman and Manila, please confirm your attendance with Ms.Lilian D. Diamante for vehicle reservation.

Let us all participate in this ~ctivity since we belong to one community, the Los BafiosScience Community.

LosBanos,Laguna4031Philippines TelNo.(63-49)5366001-06 [email protected] Fax(63-49)5366013 AccountingOfficeloe.202,230


MISOloe.451,452SPMO loc. 210, 211

MIKE

Typewritten Text

50

UNIVERSITYOF THE PHllJPPINESOPEN UNIVERSITY

"


September 25, 2008

Memorandum No. MFL 08-027

T 0 : ALL CONCERNED

~FRO M : MELINDAF. LUMANT1\,J

ViceChancellorfor Financf\andAdministration

SUBJECT: PERSONAL EXEMPTION UPDATE

To facilitate the re-computation of withholding taxes for calendar year 2008, kindly fillup the attached BIR form 2305 and return the duly accomplished copy (2 copies) toHRDO on or before October 15, 2008. Kindly take note of the requirements provided inthe said forms.

A duly certified original copy of birth certificate from the National Statistics Office(NSO) is required by the Bureau of Internal Revenue for those with claim for additionalpersonalexemption(maximumof four(4) qualifiedchildren- 21 yearsold andbelow).

Those qualified dependents (children) who will be claimed by the wife, instead of thehusband, a duly signed notarized copy of the waiver from the husband is necessary.Attached is the prescribed form issued by the BIR for the purpose.

Should you have any queries on this matter, please feel free to talk with Ms. Janet A.Robledo, or to Ms. Encarnacion B. Jaen in the Accounting Office, telephone numbers049-5366001 up to 6 local 202 or 230.

Thank you.

I

LosBaflos,Laguna 4031 Philippines Tel No. (6349) 536 6001-00 Mninislrative Staff [email protected]. www.upou.org Fax (6349) 536 6013 Accounting Office loe. 202,230

Cash Officeloc.250HRDO loc. 220

MISO loe. 451,452

SPMO loc. 210, 211

MIKE

Typewritten Text

51

DLN:

Fill in all applicable spaces. Mark all appropriate boxes with an “X”. 1 Type of Filer 1 Employee ( for update of "Exemption" and other employer's and employee's information)

Self-employed ( for update of "Exemption")

2 Effective Date 2

( MM / DD / YYYY )

Part I T a x p a y e r / E m p l o y e e I n f o r m a t i o n

3 Taxpayer 3 4 RDO Code 4

Identification No.

5 Taxpayer's Name (Last Name, First Name, Middle Name) 5A Date of Birth

6 Registered Address Zip Code

6A 6B

Residence Address Zip Code

6C 6D

7 SexMale Female

I declare, under the penalties of perjury, that this certificate has been made in good faith, verified by me, and to the best of my knowledge and

belief, is true and correct, pursuant to the National Internal Revenue Code, as amended, and the regulations issued under authority thereof.

8

Taxpayer/Authorized Agent Signature over Printed Name

Part II E m p l o y e r I n f o r m a t i o n

(If self-employed, please do not accomplish this part)9 Taxpayer 9 10 RDO Code 10

Identification No.

11 Employer's Name ( For Non-Individuals)

11

12 Employer's Name (For-Individuals)

12

Last Name First Name Middle Name

13 Registered Address

13

No. (Include Building Name) Street Subdivision Barangay

District/Municipality City/Province Zip Code

14 Date of Certification 14

( MM / DD / YYYY ) Stamp of Receiving Office

I declare, under the penalties of perjury, that this certificate has been made in good faith, verified by me and and Date of Receipt

to the best of my knowledge and belief, is true and correct, pursuant to the provisions of the National Internal

Revenue Code, as amended, and the regulations issued under authority thereof.

15 16

Employer/Authorized Agent Signature Title/Position of Signatory

Republika ng PilipinasKagawaran ng PananalapiKawanihan ng Rentas Internas

BIR Form No.

2305 July 1999 (ENCS)

Certificate of Update ofExemption and of Employer’sand Employee’s Information

MIKE

Typewritten Text

52

BIR Form 2305 (ENCS) - Page 2Part III Personal Exemptions17 Civil Status 18 Employment Status of Spouse:

Single/Widow/Widower/Legally Separated (No dependents) UnemployedHead of the Family Employed

Single with qualified dependent Husband claims additional exemptionWidow/Widower with qualified dependent Wife claims additional exemption Legally separated with qualified dependent (Attach court decision) (Attach waiver of husband)Benefactor of a qualified senior citizen (RA No. 7432) Engaged in Business

Married Husband claims additional exemption Wife claims additional exemption (Attach waiver of husband)

19 Claims for Additional Exemptions / Premium Deductions for husband and wife whose aggregate family income does not exceed P250,000.00 per annum.

Husband claims additional exemption and premium deductions Wife claims additional exemption and premium deductions(Attach Waiver of the Husband)

20 Spouse Information

Spouse Taxpayer Identification Number

20A

Spouse Name ( if wife, indicate maiden name)

20B

Last Name First Name Middle Name

Spouse Employer's Taxpayer Identification Number Spouse Employer's Name20C

Part IV Section A Number and Names of Qualified Dependent Children

21

21 Number of Qualified Dependents

Qualified Dependent Children

Mark if

Date of Birth Mentally/

Last Name First Name Middle Name ( MM / DD / YYYY ) PhysicallyIncapacitated

22A 22B 22C 22D 22E

23A 23B 23C 23D 23E

24A 24B 24C 24D 24E

25A 25B 25C 25D 25E

Section B Name of Qualified Dependent Other than Children

Qualified Dependent Other than Children

Mark if Date of Birth Mentally/

Last Name First Name Middle Name ( MM / DD / YYYY ) PhysicallyIncapacitated

26A 26B 26C 26D 26E

26F Relationship Parent Brother Sister Qualified Senior Citizen

Part V For Employee With Two or More Employers (Multiple Employments) Within the Calendar Year27 Type of multiple employments

Successive employmentsConcurrent employments

( If successive, enter previous employer(s); if concurrent, enter main employer)Previous and Concurrent Employments During the Calendar Year

TIN Name of Employer/s

MIKE

Typewritten Text

53

Annex"F" "

ternal Revenue Code, as amended, Iy depose and say:

ice profession;. e for the succeeding years

ed dependent children in

'e true and correct and that the waiverthe National Internal Revenue Code, as

Date

MENT OF HUSBAND'S EMPLOYER

Name ofhusband's employerAddress of employerTIN of emolover Tel No. Fax No.

(Signature over printed name of husband's employer/Chief Accountant/Head, Personnel Office)

Date (mmlddlyyy)

ACKNOWLEDGEMENT OF WIFE'S EMPLOYERThis is to acknowledge receipt of the above waiver of right to claim additional exemptions of Mr.

in favor of his wife Mrs/Ms.who shall be entitled to claim the additional exemptions for all

their qualified dependent children effective(Month) (taxable year)

Name of wife's employerAddress of employerTIN of employer Tel No. Fax No.

(Signature over printed name of wife's employer/Chief Accountant/Head, Personnel Office)

Date (mmldd/yyy)

Note: If husband engaged in business, disregard the portion on Acknowledgement of Husband's Employer.Must be signed by both employers of husband and wife before effecting changes in the payroll of theirrespective employers.Must be attached to BIR Form No. 2305 or BIR Form No. 1902.

l

MIKE

Typewritten Text

54


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October 9, 2008


T 0 :. ALL CONCERNED

~FRO M : MELINDAF. LUMANTA,)

Vice Chancellorfor Finanft\andAdministration

SUBJECT: WITHHOLDING TAXES FOR CY 2008 AND YEAR THEREAFTER

As a mandatory provision of Revenue Regulations Nos. 2-98 and 10-2008 dated April 17,1998 and July 8, 2008, respectively on the substituted filing of income tax, allwithholding taxes from compensation during the taxable year must equal to the incometax due on the same year.

In view of the above, the corresponding withholding taxes for income tax due during theyear will be deducted from compensation of all UPOU employees.

Should your net take home pay cannot accommodate the reQuired withholding taxes,and/or the withholding taxes not eQual to your tax due, said amount shall be deducted.from whatever benefits and lor any remunerations due to you during the taxable year.

In any instance where the compensation still cannot accommodate the necessarywithholding tax (due to receipt of other taxable remunerations towards the end of thetaxable year), any deficiency that would result therefrom must be paid/deducted from thecompensation in the payroll periods (until March) of the succeeding year. A duly si2l1edpromissorv note has to be accomplished for this purpose.

The anticipated compensation until the end of the taxable year will be computedbeginning October 2008 to come up with the estimated amount of total withholding taxfor the year. Any excess deductions of withholding tax shall be refunded to concernedemployees immediately after the taxable year.

Attached is a pro-forma authorization letter for the necessary deductions of withholdingtax from your remunerations, for you to fill up and sign. Kindly send this back to the

I

LosBanos,Laguna4031 Philippines TelNo.(63-49)5366001~ [email protected] Fax(63-49)536 6013 AccountingOfficeloc.202,230

Cash Office loc.250HRDO loc. 220

MISO Ioc. 451,452

SPMO loc. 210, 211

MIKE

Typewritten Text

55

Accounting Office on or before October 21, 2008, otherwise, we will presume that youconform to the provisions of the said letter.

..

Should you have any queries on this matter, please feel free to talk with Ms. Janet A.Robledo or to Mrs. Encarnacion B. Jaen of the Accounting Office, telephone numbers049-5366001 up to 6 local 202 or 230.

For proper guidance and strict compliance.

Thank you.

I

MIKE

Typewritten Text

56

,

AUTHORIZATIONFOR THE DEDUCTION OF WITHOLDING TAXES

To Whom It May Concern:

This is to authorize the UPOU Accounting Office to deduct theapplicable amount of taxes from any remuneration due to me for taxableyear 2008 in order to comply with the provisions of the Bureau of InternalRevenue on Substituted Filing of Income Tax.

Done this_day of , 2008.

Signature Over Printed Name

MIKE

Typewritten Text

67


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October 8, 2008


T 0 : ALL CONCERNED

~FROM: MELINDAF.LUMANTJ\,>

Vice Chancellor for Finan<Aand Administration

SUBJECT: ADDENDUM RE: MEMORANDUM ON PERSONAL EXEMPTIONUPDATE

With the recently issued Revenue Regulations No. 10-2008 dated July 8, 2008 by theBureau of Internal Revenue on the Implementing Rules and Regulations pertinent toprovisions of Republic Act No. 9504 known as "The National Internal Revenue Code"we would like to inform you that the required birth certificate for each Qualifieddependent child (ren) (ODC) to be attached to BIR form 2305 shall be any of thefollowing:

a) Certified by the Local Civil Registry Office, orb) Certified by the National Statistics Office (NSO), orc) Equivalent document issued by a government office previously requiring certified

copy showing the name of parentis and the name of the QDC with birth date (e.g.passport ofQDC as certified by company's Human Resource Officer).

For your guidance.

Thank you.

LosBallas,laguna 4031 Philippines TelNo.(63-49)5366001~ [email protected] Fax(63-49)536 6013 AccountingOfficeIoc.202.230

Cash Office 1oc.250

HRDO Ioc. 220MISO loc. 451,452

SPMO Joe. 210, 211

MIKE

Typewritten Text

58

MIKE

Typewritten Text

59

MIKE

Typewritten Text

60

'



MEMORANDUM NO. OVCFA 08-(J31

october 30,2008

FROM

ALLCONCERNED

M~ANTAVice Chancellor for Finance

and Administration'"

TO

SUBJECT MONETIZATION OF LEAVECREDITSFOR CY 2008

Please be informed that as per Memorandum No. AAS08-078 dated October 22,2008 issued by the Vice President for Administration, faculty administrators and staffcan now apply for monetization of leave credits up to 10 days for CY 2008. Theremaining leave credits after monetization however, should be five days forvacation leave and 15days for sick leave.

Application for leave (Monetization) should be received by HRDO on or beforeNovember 14, 2008. The approved amount will be released starting November 28,2008.

May we also remind everybody that all Daily Time Record (DTR)and Certificate ofService (COS) (until October 2008) should be received by HRDO before November14, 2008.

Thank you.

j

LosBanos,Laguna4031Philippines TelNo.(63-49)5366001-06 [email protected] Fax(63-49)5366013 AccountingOfficeloe.202,230

CashOfficeloe.250HRDOloc.220

MISOloe.451,452SPMOloe.210.211

MIKE

Typewritten Text

61

~

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UNIVERSI1Y OF l~ PIllLWPINESOPEN UNIVERSffY


12 November 2008


TO:

THRU:

FROM:

/l\GNES V. MEJIA, OC-1:JLIAN D. DIAMANTE, ovcr A - Facilitator

./TESSIE S. TAMAYAO, OVCAAROSELYN B. GACOSTA, OVCAA

. WYOMIA F. PRADAS, OASIS/IMELDAS.OLAN,OUR~ARIE S. ESTOREL, Library/MARIPRES U. SARINAS, FMDS-'EMELY M. AMOLOZA, FICS.,.KARMEN T. RIVERA-ANGOBUNG, MC - FacilitatorMARCELINO A. DELFIN, FEd~L VY A. PAMULAKLAKIN, Cash Office~NCARNACION B. JAEN, Accounting-MICHAELP.LAGA YA, HRDO1>URASV. AMOLOZA, SPlVI0/AMALIA L. GECALAO-PEREZ, Budget Office

.

"

.,1',

RESPECTIVE UNIT HEADS

~MELINDA F. L~MANTAViceChancellorr

Please COlneto our 3 Ist Administrative Officer's Forum on November 14, 2008,1:00 pm at the OC Conference Room.

Thank you.

LosBanos,Laguna 4031Phillpplnps TelNo.(63-49)5366001-06 [email protected](tr. Fax(63-49)5366013 AccountingOfficeloc.202,230

CashOffIce100.250HRDOloe.220

MISOJoe.451,452SPMOloc.210,211

MIKE

Typewritten Text

62

UNIVERSITY OF THE .PIllLIPPINESOPEN UNIVERSITY


November 12, 2008


T 0 :' ALL CONCERNED

~FRO M : MELINDA F. LUMANTA

Vice Chancellor for Fin;pfe and Administration

SUBJECT : PAYMENT OF THE REMAINING 50% OF YEAR-END BONUS ANDCASH GIFT

Please be informed that the payment of the remaining 500/0of year-end bonus and cashgift for the year 2008 is scheduled on November 18, 2008 (Tuesday).

You may recall that in the meeting held in Puerto Azul, Tamate, Cavite last May 26,2008, it was agreed that all tax dues for the year shall be deducted from anyremunerations and benefits that will be granted during the same year. This is to complywith Revenue Regulations Nos., 2-98 and 10-2008 dated April!?, 1998 and July 8, 2008,respectively which require that all withholding taxes from compensation must equal toincome tax due of the employees.

As per Revenue Regulations, other taxable bonuses/benefits rec~ived during the year,e.g. centennial bonus recently granted by UP is subject to income tax and consequently towithholding tax. Since the amount of centennial bonus is substantial, this amountincreased the taxable income bracket of the employees and/or exceeded the allo~ablenon-taxable benefits. Thus, the deficiency on withholding taxes has to be deducted fromwhatever benefits each employee will receive during the year, which include theremainini! 50°A. 13thmonth Dav and cash i!ift. Kindly refer to Memorandum No. MFL-08-028 dated October 9, 2008 relative to the withholding taxes for CY 2008 and yearthereafter for your guidance.

In view of the foregoing, the remaining 50% of the year-end benefits may not be receivedin full by some concerned employees. The Accounting Office shall provide eachemployee the computation of tax due in January 2009. Thus, any queries regarding thismatter can be discussed after issuance of the said computation.

LosBanos.Laguna4031Philippines TelNo.(63-49)536 6001~ Mninistrative [email protected] Fax(63-49)5366013 AccountingOfficeloc.202,230

Cash Officeloc.250HRDO loc. 220

MISO loc. 451.452

SPMO loc. 210.211

MIKE

Typewritten Text

63

Should you have any queries on this matter, please feel free to talk with Ms. Janet A.Robledo or with Mrs. Encarnacion B. Jaen of the Accounting Office, telephone numbers049-536 6001 up to 6 local 202 or 230.

For proper guidance.

Thank you.

,

MIKE

Typewritten Text

64

..~ ~~~~IPPINES-.~ OFFICE OF THE VICE CHANCELLORFOR FINANCE AND ADMINISTRATION

.~wr~C ~~::::'!: "~. ~., '.. /.

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MEMORANDUM NO.: tJ~-03 i.J.

November 21, 2008

TO ALL UPOU Officials, Faculty and Staff

FROM~

MELINDA F. LUMANTAViceChancellorfor Finance

and Administration

SUBJECT SALARY WITHDRAWAL OPTIONS

Beginning January 2009, UPOU officials, faculty and staff will be able to draw theirsalaries based on their preferred option. To effect this scheme, all concerned UPOUofficials, faculty and staff need to officially indicate their preferred option by returning theattached form to the Cash Office on or before December 4, 2008. Failure to submit thisform on said date will mean that the present system of withdrawing salary will be retainedfor the given UPOU employee.

Attached, for your informed decision, are the relevant information under each option.Please be reminded that those who will decide in favor 0; scrvice other than PVB wil1haveto surrender their PVB Payroll ATM,

For information, guidance and compliance.

Attachments:

1. Memorandum No. 07-011 -Opening of New Payroll Savings Account withPhilippine Veterans Bank (PVB), Calamba Branch

2. Letter of Landbank of the Philippines - Los Banos Branch

LosBanos,laguna4031Philippines TelNo.(6349)5366001-06 [email protected] Fax(6349)5366013 AccountingOfficeloe.202,230

CashOffice100.250HRDOloe.220

MISOloe.451A52SPMO loe. 210, 211

MIKE

Typewritten Text

65

Cash Office Form No. _______

Copy for : / / Cash Office / / Employee

Item PVB (Existing) Landbank Pay-out/Cash Office

Requirement to withdraw salary

ATM Card ATM Card Personal appearance; if by representative, ID of personnel (authorizing) and Special Power of Attorney

Time of withdrawal Anytime Anytime 10:00 am to 11:00 am and 3:00 pm to 4:00 pm DURING PAYDATE (6, 14, 21, 30 of the given month)

Number of withdrawal within the same bank

No limit No limit n.a.

Transaction Fee (Within same bank)

FREE FREE n.a.

Transaction Fee (Withdrawal from other banks)

FREE for the first six (6) withdrawals per month; Succeeding withdrawals will be subject to bank charges

With bank charge of P9.50 per withdrawal subject to change as imposed by Expressnet and Megalink member banks

n.a.

Minimum Balance in ATM

Zero (0) P100.00 n.a.

Service Charge Below Minimum Balance

n.a. P100.00 per month n.a

(PLEASE RETURN TO CASH OFFICE ON OR BEFORE DECEMBER 4, 2008) Failure to submit this form will mean that the present system of withdrawing salary will be retained.

TO : CASH OFFICE UP Open University

I have read and understood the above options/features in relation to the payment of my salaries. In this regard, I would like to avail of the services of (choose one):

/ / Philippine Veterans Bank / /Land Bank of the Philippines / / Payout/Cash Office

_____________ _________________________________Date Signature over printed name

MIKE

Typewritten Text

66



",;Memorandum No. OVCFA 08-03~

December 10, 2008

TO ALLUPOUEMPLOYEES

FROM~

MELINDAF.LUMANTAVice Chancellor for Finan~~

and Administratio~

SUBJECT DAILYTIMERECORD

starting January 2009, UPOUwilluse bundy clocks to record the attendance ofemployees. Bundyclockswill be located at the lobby of the UPOUBuildinginLosBanosand inthe lobby of NCCBldg.,Diliman.Timecards will be issued byHRDOand should be left with the guard on duty. Log book willalso bemaintained for checking purposes,.

Thank you very much.

J

LosBaI\os. Laguna4031Philippines TelNo.(63-49)5366001-06 [email protected] Fax (63-49)5366013 AccountingOfficeloc. 202,230

CashOffice100.250HRDOloc.220

MISOloc.451,452SPMOloc. 210, 211

MIKE

Typewritten Text

67

Documents

OVCFA List of Memoranda 2008