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Our Values

Respect Honesty Commitment Courage

Values only become meaningful when they are translated into behaviours that people engage in and others can observe. They are the cornerstone of ‘walking the talk’.

1. Purpose 1.1 Primary functions

To assist in all aspects of financial obligations for the organisation in accordance with the requirements of the Local Government Act 1995, Local Government (Financial Management) Regulations 1996, Australian Accounting Standards and other mandatory reporting requirements within Australia.

1.2 Community strategic goals

Position Title: Finance Officer Directorate: Corporate and Community Services

Reports to: Finance Coordinator

Date effective: June 2014

Agreement Level: EBA Level 5

Position no: FIN03

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1.3 Key functions and duties

Key functions Specific duties % Time

Financial Management Assist Finance Coordinator with month end processes and preparation of the monthly financial report for business units.

Review, approve and assist with processing of accounts payable

Prepare General Ledger reconciliations and clear reconciling items within the following month.

Assist with the bank reconciliation function and day to day administration of all bank accounts.

Fuel processing and fuel card control.

Assist the Finance Coordinator to maintain and reconcile the Property, Plant and Equipment registers. o Collection and preparation of light & heavy fleet data.

Carry out 3rd party utility meter readings for month end billing.

Assist Manager Finance and Finance Coordinator with the preparation of the Annual Financial Report and provide support to external auditors whilst they conduct the interim and annual audits.

Monitor outstanding purchase orders.

Assist with Mid-year budget review and budget preparation.

Review and update Finance Procedures and Guides

Input and review plant utilisation information

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Insurance, Licenses and Leases

Coordinate Insurance claims o Shire contact with LGIS on claims and policies. o Arrange for all relevant paperwork from Shire staff

Preparation of the Annual Insurance declarations

Update Shire’s Insurance schedule as required

Co-ordinate fleet registrations

Maintain Shire’s Operating/Capital leases file

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Indirect Taxes Assist the Finance Coordinator with preparation of BAS and FBT returns

Maintain all supporting documentation for FBT return

Assist with review of FBT information data and processes

MV register and co-ordinate odometer readings on a quarterly basis; and

Other tables as required (loans, entertainment etc.)

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Goal 1: Valuing the natural environment

Goal 2: Welcoming and inclusive communities

Goal 3: Managing growth sustainably

Goal 4: Vibrant and diverse economy

Goal 5: Effective leadership and governance

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General

Work in accordance with the Shire’s defined Equal Opportunity and Anti-discrimination legislation, procedures & principles;

Work in accordance with the Shire’s defined Occupational Safety and Health legislation, procedures and principles;

Adhere to the Shire’s Code of Conduct, policies and management practices as amended from time to time;

Contribute to the attainment and development of strategic plan outcomes, strategies and actions; and

Ensure all duties as directed by the Chief Executive Officer are fully undertaken.

2. Extent of Authority Under the limited direction of the Chief Executive Officer and as delegated from time-to-time, the incumbent has authority to act within predetermined guidelines, policies, procedures, predetermined budgetary limits and expenditure and in accordance with the statutory provisions of the Local Government Act 1995 and other relevant legislation. Delegated authority in accordance with the following: sign purchase orders or other documents as per the "Authorisation to Sign Documents Register"

3. Relationships

3.1 Responsible to Finance Coordinator

3.2 Responsible for 3.3 Internal Stakeholders

Executive Team Directors Managers Staff Elected Council Members

3.4 External Stakeholders

Community groups and suppliers and customers of Council services, Statutory bodies, funding bodies and Government Agencies; and Consultants, contractors and other professionals.

4. Position Selection Criteria

4.1 Position essentials

Proven practical experience in the provision of services in a Finance office environment or progress towards an appropriate diploma or tertiary qualification in Finance or Accounting.

Knowledge of the operations required of a team providing financial and management accounting services.

Advanced level of IT and Administration skills – including sound understanding of Financial Software applications.

Knowledge and experience with preparation of indirect tax records and related financial services.

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Proven ability to resolve individual problems with limited assistance and promote continuous improvement.

Experience and proven ability providing complex financial services with minimum supervision.

Proven ability to achieve high standard output.

Demonstrated ability to communicate with all Shire staff, members of the community, suppliers and staff of public sector agencies and private organisations.

4.2 Position desirables

Working knowledge of the Local Government Act 1995 and other relevant legislative requirements.

Working knowledge of government functions.

Experience with Synergy Soft applications.

Sound understanding of Goods and Services Tax and Fringe Benefits Tax.

Tertiary level qualification in Accounting or a related discipline.

5. Parties

Present Occupant Name: Signature: Date: Reporting Officer Name: Signature: Date: