CONTENTS

Brainstorming

Plan & Organize

Verbal & Non-Verbal Communications

Handling Question & Answer Session

Visual Aids in Presentation

Assessment

Summary

An oral presentation is a short

talk on a set topic given to a

tutorial or seminar group

CLO 4: apply effective

presentation skills

Is a process for developing creative

solutions to problems

Types

• Individual brainstorming

• Group brainstorming

Tips

• Clear objective

• Record your ideas

• Hold of criticism & judgment

A GOOD presentation is a

“POPTA” presentation!!

PURPOSE

ORGANIZATION

PREPARATION

TIME

AUDIENCE

determine the overall purpose of presentation

inform

educate

entertain

inspire

persuade

Gather information & visual materials

Organizing materials

Make sure you have the OUTLINE!!!

Greeting

Introducing oneself & topic

Outline

•A very good morning

•Hi/Hello

•Let me introduce myself..

•I’d like to start bt introducing myself…

•The subject of my presentation is…

•I have divided my presentation into 3 parts…

•In the first part, I am going to provide the definitions…

Greeting the audience

• Signal the beginning

• Attracts & focuses the attention of the audience

Introducing yourself & the topic

• Puts the speaker & audience at ease

Outlining your talk

• Gives an overview of the key points of the talk

Problem & Solution

- A problem with 1 or more solutions to it

Chronologically

- Uses time sequences for a framework

Classification

- Presents information according to discrete categories

Cause & Effect

- A popular & specific version of Problem/Solution model

Topically

- Moves from idea to idea/theme to theme

End the discussion on positive

note

Make audience feel that they have

benefitted

Expressions that you can use :

I think that’s all I have to say about

Right, that’s just about everything I wanted to say about

Choose your topic

Brainstorming Drafting

Summarizing & Providing

Support Materials

Write your speech

Prepare slides &

Visual aids

Proof read Prepare notes Practice makes

perfect!!!

• 5-8 mins

• 3 main points only

• Divide the presentation

• It is better to end early than to go over

• WHO??

• Background knowledge

• Level of education

• Age

Verbal Communication?

is communication that

uses words, either

written or spoken

1. SPEED

2. CLARITY

3. PUNCTUATION

4. PRONUNCIATION 5. FAMILIARITY

6. FLUENCY

7. EXPRESSION

V E R B A L

C O M M U N I C A T I O N

Speed • Number of words per minute. • Slowing down on rate of speech

Clarity • Loud enough • Regular practice.

Pronunciation • Utterance of speech. • Avoid misunderstanding.

Familiarity • Understand the meaning of words used.

Fluency • Enable audience to get the message. • Professionalism

Expression • Different feelings with

words, word stress, tone, pitch and inflection.

• Use of various kinds of pauses. • Pause at Full Stops. • Pause at Commas. • Pause at Semi colons. • Pause at Interjection

marks. • Pause at Question marks.

Punctuation

Verbal Communication?

ADVANTAGES

• Fast & mainly informal

• Reflect honesty

DISADVANTAGES

• Improper messages conveyed

• Can’t be recorded

Nonverbal Communication?

is basically

conveying

something

without

words

Eye Contact

Facial Expressions

Posture Movements

Gestures

EYE CONTACT

Keep the audience’s attention

Do not stare

Loss of eye contact

looking at notes, screen, board or floor

FACIAL EXPRESSIONS

Be natural and friendly

Smile

POSTURE

Stand straight but relaxed

Do not slouch

Avoid swaying

MOVEMENT

Indicate a change of focus

Keep the audience’s attention

Move forward to

emphasize

Don’t show your back

to the audience

Move to one side to

indicate a transition

GESTURE

Don’t put your hands in pocket

Up and down head motion

Shrug of the shoulders

Use hands in proper gestures to support

your points

Nonverbal Communication?

ADVANTAGES • Messages tailored to the intended

recipient

• Messages can be stored longer

DISADVANTAGES • Sender doesn’t have control over

the messages that are sent

• Slow feedback

• Anticipate most likely questions.

• Approach the audience positively.

• Respond to them briefly, graciously and

straight forwardly.

• Direct answers to the full audience.

That’s an interesting question

I’m glad you’ve asked that question

As I said earlier…

Memorise useful

expressions

I’m not in a position to comment on that

Can I get back to you about that?

I think that is a very different issue

I’m sorry but I don’t have that

information to…

Always be in control.

Be sincere and admit when one does not

have the answer to the question asked.

HANDLING

DIFFICULT

QUESTIONS

EXAMPLES OF VISUAL AIDS

Graph

Char t

Sales

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

0

1

2

3

4

5

6

Category 1 Category 2 Category 3 Category 4

Series 1 Series 2 Series 3

EXAMPLES OF VISUAL AIDS

Photo

Map

EXAMPLES OF VISUAL AIDS

FILM

VIDEO

EXAMPLES OF VISUAL AIDS

OBJECT

Visuals aids are important to;

• Focus the audience’s attention

• Reinforce ideas

• Change focus to visual

• Involve and motivate the audience

• Serve as logical proof

• Save time

• Avoid turning your back

Quiz

Click the Quiz button to edit this quiz

• This topic deals with the techniques to

present ideas with accurate pronunciation

and clear articulation. It also deals with the

use of non-verbal communication skills

and visual aids in enhancing the

presentation.

• filebox.vt.edu/users/lamorgan/.../HowToGiveAKnockoutPresentation.ppt

• http://sixminutes.dlugan.com/leading-the-perfect-qa/

• http://www.fs.fed.us/r5/ccc/student-resources/tips.presentation.pdf

• mclub.eu/kb.php?mode=article&k=77&page_num=1&start=0&print=true

• Recognition of Human Actions. IEEE Trans. Systems, Man, and Cybernetics, Part B, Vol. 36, No. 3, pp. 710-719, Jun. 2006.

Authors :

Agnes anak Buda

Bibie anak Neo

Marcus Kho Gee Whai